HomeMy WebLinkAbout03-20-17 City Commission Packet Materials - C9. PSA with HDR for WRF On-Call Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian Heaston, Project Engineer
Craig Woolard, Director of Public Works
SUBJECT: Authorize the City Manager to execute a Professional Services Agreement with the
firm of HDR providing for on-call engineering services at the City of Bozeman Water Reclamation Facility.
MEETING DATE: March 20, 2017
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to execute a Professional Services
Agreement with the firm of HDR providing for on-call engineering services at the City of
Bozeman Water Reclamation Facility.
BACKGROUND: The adopted FY18-FY22 Wastewater Fund CIP includes project WW70
which allots $50,000 in each fiscal year for WRF facility engineering and optimization. The
project provides annual funding for engineering services that may arise from time to time during
normal operations and maintenance of the WRF’s BNR process, equipment, and controls. A
formal procurement action was initiated pursuant to state law and city policy in order to select a qualified engineering consulting firm to perform on-call services for project WW70 on an as
needed basis. Upon review of statements of qualifications received in response to the city’s
request for qualifications, the engineering consulting firm of HDR was selected as most
qualified.
The attached task order based professional services agreement (PSA) is the appropriate
contracting vehicle for project WW70. This form of PSA requires negotiation of individual task
orders prior to conducting work on projects that arise over the term of the contract. The initial
contract term expires June 30, 2018 but may be extended upon mutual agreement of the parties
for an additional fiscal year. In no case, however, will the contract extend beyond June 30, 2020.
FISCAL EFFECTS: The adopted FY18-FY22 Wastewater Fund CIP provides $50,000 in each
fiscal year to fund professional services related to WRF facility engineering and optimization.
ALTERNATIVES: As suggested by the Commission
ATTACHMENTS: Professional Services Agreement
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Exhibit A to Professional Services Agreement
TASK ORDER NUMBER
Issued under the authority of Professional Services Agreement between the City of Bozeman
and [INSERT CONTRACTOR NAME] for: A range of professional and technical services related to
operations and maintenance of the City of Bozeman Water Reclamation Facility, including but not
necessarily limited to engineering design, preparation of construction documents, project bidding, and construction administration services for various improvement projects.
This Task Order is dated , 20 between City of Bozeman (City) and
[INSERT CONTRACTOR NAME] (Contractor).
The following representatives have been designated for the work performed under this Task Order:
City: Contractor:
SCOPE OF WORK: (attach additional sheet(s) as required)
(insert scope or reference EXHIBIT A – Scope of Services)
COMPENSATION: (revise the following as necessary)
Contractor shall be reimbursed on a (Time & Materials, Lump Sum, Percent of Completion, etc.)
basis. Contractor shall invoice no more often than monthly for services provided in the prior month.
The provisions of the Professional Services Master Task Order Agreement and any Special Terms and
Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this
Task Order:
City of Bozeman Contractor
By: By:
Title: Title: Date: Date:
Fed. ID. No.
173