HomeMy WebLinkAbout03-20-17 City Commission Packet Materials - C7. PSA with Altitude Training for Stormwater Training
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Frank Greenhill, Stormwater Program Technician
Kyle Mehrens, Stormwater Program Coordinator
Craig Woolard, Public Works Director
SUBJECT: Professional Services Agreement with Altitude Training Associates to complete various construction site stormwater
management training classes over a two-year term.
MEETING DATE: March 20, 2017
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign a Professional Services Agreement with Altitude Training Associates to complete various construction site stormwater
management training classes over a two-year term.
BACKGROUND: The Stormwater Division works to manage stormwater discharges through
the implementation of education, solution, and regulatory-based initiatives. A major challenge for staff is the construction industry's current building practices. Improperly managed construction sites dump tons of sediment into the City’s infrastructure and rivers annually,
resulting in increased infrastructure maintenance frequency, flood risk, and wear and tear on
equipment.
City regulations exist that require inexpensive industry-standard solutions designed to manage stormwater pollutants on active construction sites. However, a lack of training, awareness, and knowledge regarding their implementation is prevalent within the local construction industry.
Staff is working to bridge the gap through the coordination and sponsorship of various training
opportunities and initiatives. In 2016, 196 construction industry professionals attended city-sponsored training. Although staff is making significant progress, that total represents a small fraction of construction industry professionals working in Bozeman. Staff plans to grow its
training program to provide a more robust, consistent, and predictable training schedule to meet
demand.
Staff requires a professional training consultant that possesses significant industry and regulatory experience in order to achieve this goal. The consultant will be responsible for leading classes in discussion and providing materials, agendas, curriculums, certifications, and activities consistent
with local and state regulatory requirements.
Staff completed a Request for Qualifications (RFQ) process in accordance with MCA 18-8-201
et seq, including notice advertisement in the Bozeman Daily Chronicle on October 10, 2016, and November 6, 2016 to select a training consultant. Three consultants submitted proposals, which a selection committee made up of four city employees reviewed and ranked. Staff determined
Altitude Training Associates to be most qualified to complete the work requested by the RFQ.
Attached is a partially executed Professional Services Agreements with Altitude Training
Associates. Staff plans to utilize Altitude Training Associates to provide a variety of in-person
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technical construction-site stormwater management training courses on an “on-call” basis as
needs arise and funding is available. Staff will negotiate the scope and budget of individual
training courses before the start of work. Upon agreement, both parties will execute an individual
Task Order and the work will proceed. Staff prefers this approach because it eliminates the need to administer a selection process for each training course, saving significant staff time and
resources.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As directed by Commission.
FISCAL EFFECTS: The Stormwater Division will fund training initiatives out of its operating budget. In FY18 staff allocated $15,000 for these efforts, which will pay for eight training
courses that will seat over 300 attendees. Staff will use nominal student entry fees to recoup 25%
or more of each training course’s expense.
Attachments: 1) Request for Qualifications for Stormwater Division Construction Site Management Training Program 2) Partially Executed Professional Services Agreement – Altitude Training
Associates
Report compiled: 3/9/2017
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RFQ for Stormwater Division Construction Site Management Training Program Page | 1
REQUEST FOR QUALIFICATIONS
STORMWATER DIVISION CONSTRUCTION SITE MANAGEMENT TRAINING PROGRAM
INTRODUCTION
The City of Bozeman (COB) proactively manages stormwater discharges through education and
solution-based initiatives. To support these efforts, the COB is seeking proposals from consultants
qualified to provide in-person trainings for industry professionals on behalf of the COB focused on the
planning, implementation, and maintenance of Construction Site Management Stormwater Pollution
Prevention Plans (SWPPP) and erosion, sediment, and pollution control Best Management Practices
(BMPs).
The COB intends to pre-qualify a select consultant, or consultants, to perform services on an “on-call”
basis as training needs arise and funding is available.
SCOPE OF SERVICES
The COB has provided general Scope of Service items below. The COB does not intend for the items to be exhaustive, but rather generally representative of the type of work that the selected consultant, or consultants, may complete.
1. Hold in-person trainings for industry professionals by leading the class in discussion and providing materials, agendas, curriculums, and activities consistent with the following themes:
Individual class containing content related to introductory stormwater erosion, sediment, and
pollutant control principles, including regulatory drivers, pollutant identification, source control,
and BMP implementation and maintenance
Individual class containing content related to the proper preparation of a Montana DEQ
SWPPP, including phasing, pollutant identification, source reduction, BMP implementation, design specifications, and maintenance strategies.
Individual class fulfilling the training component of the Montana DEQ General Permit for Construction Discharges and containing content related to proper management of a prepared SWPPP, including regulatory requirements, inspection documentation, plan updates, and
BMP maintenance.
Individual class containing content related to introductory stormwater erosion, sediment, and pollutant control principles for single-family home construction, including regulatory
requirements, pollutant identification, source control, and BMP implementation and maintenance.
Individual class containing a hands on approach where students learn how to and physically
complete the installation of selected BMPs.
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RFQ for Stormwater Division Construction Site Management Training Program Page | 2
PROPOSAL REQUIREMENTS
Consultants must submit Five (5) copies of their proposal and one (1) electronic searchable PDF file to the COB City Clerk no later than 5:00 pm on November 15, 2016, clearly marked “RFQ for Stormwater Division Construction Site Management Training Program”. Consultants must compile proposals in a
neat and orderly fashion and not exceed five (5) double-sided or ten (10) single-sided pages. Consultants must ship or drop off proposals to the address below. Please note that the USPS will not deliver mail to this location. The COB will not consider late proposals.
City Clerk, City of Bozeman 121 N. Rouse Ave., Suite 202 Bozeman, MT 59715
Proposals shall include, at a minimum, the following items:
1. Name, title, email, and phone number of project manager.
2. A narrative describing the consultants’ specific qualifications, approach to teaching, understanding of the services requested, and knowledge of Montana Department of
Environmental Quality’s Stormwater regulations.
3. Information for the key members of the consultant team, including their names, unique capabilities, professional background, technical experience, and resumes.
4. An example class agenda and applicable teaching materials for two class themes specified
under the Scope of Services (pages do not count towards proposal requirement).
5. A completed and signed Non-Discrimination Affirmation Form (See Attachment A).
CONSULTANT SELECTION
A consultant selection committee consisting of COB staff will choose, in its opinion, the most qualified
consultant, or consultants, to negotiate a professional services contract. The COB will evaluate proposals based on the following criteria and points scales:
1. The consultant’s specific project approach and understanding (25 Points);
2. Qualifications of professional personnel to be assigned to the project (20 Points);
3. Capability to meet project time and budget requirements (15 Points);
4. Location (5 Points);
5. Present and projected workloads (10 Points);
6. Related experience on similar projects (20 Points); and
7. Recent and current work for the City of Bozeman.
The COB will determine the most qualified consultant, or consultants, based on accumulated point totals. Interviews may occur to aid in the determination of the most qualified consultant at the discretion
of the COB.
The COB intends to formalize a task order based services contract with the selected consultant, or consultants, for a two-year term. The COB will negotiate individual scope and fees for task orders that
arise.
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RFQ for Stormwater Division Construction Site Management Training Program Page | 3
The COB will attempt to negotiate a satisfactory contract with the selected consultant or consultants. If unsuccessful, the COB will terminate negotiations and select another consultant by MCA 18-8-204. The
COB may terminate the process entirely if negotiations with selected consultants are not successful.
ADDITIONAL INFORMATION AND CONDITIONS
COB CONTACT: Direct questions or requests to:
Kyle Mehrens – Stormwater Program Coordinator
406-582-2270 kmehrens@bozeman.net PO Box 1230
Bozeman, MT 59771 -1230 NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded
under this request for proposal based on race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This
prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all
subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal.
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RFQ for Stormwater Division Construction Site Management Training Program Page | 4
ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM
[name of entity proposing] hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity, or disability in the performance of
work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual
contract, if awarded, will contain a provision prohibiting discrimination as described above and that this
prohibition shall apply to the hiring and treatment of the [name
of entity proposing] employees and to all subcontracts it enters into in the performance of the
agreement with the City of Bozeman.
Signature of Proposer:
Person authorized to sign on behalf of the proposer
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