HomeMy WebLinkAbout03-20-17 City Commission Packet Materials - C10. Addendum to Vision for Library Subsite
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Scott McMahan, Information Technology Manager
Anna Rosenberry, Assistant City Manager
SUBJECT: Authorize City Manager to sign the Vision Contract Addendum for the creation of the Library Website.
MEETING DATE: March 20th, 2017
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Vision Internet contract
addendum for the Library subsite.
BACKGROUND: The Library currently has their own website that is independent of the
City’s main site. They have agreed to bring their site under the umbrella of the main city website
which will create common navigation, common branding elements, and a more cohesive look
and feel. This contract addendum will allow work on the subsite to begin.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Spend money on revamping their current site and keep it independent of
the main city site.
FISCAL EFFECTS: The current library webpage costs $242 per year out of the library’s annual general fund. The new site will cost $12,000 for the initial build and $3,250.00 each
year thereafter with a 5% increase per year. The $12,000 will come from State Aid funds
that the library has available. The $3,250 yearly cost will be included in the library’s annual general fund budget.
Attachments: Bozeman MT – Adv Subsite 2-3-17.pdf
Report compiled on:
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Addendum C-2
extra work
This Addendum C-2 is made and entered into by Vision Technology Solutions, LLC (“Contractor”) and Bozeman,
City of (“Client”) as of the date of full execution.
Contractor and Client hereby mutually acknowledge and agree that:
1. This Addendum is entered into pursuant to the Master Services Agreement dated June 8, 2016 by and
between Client and Contractor. This Addendum is incorporated into the Agreement.
2. The Agreement, including all other terms and conditions therein, shall continue in effect.
3. In the event of any conflict or inconsistency between the provisions of this Addendum and the
Agreement, the provisions of this Addendum shall control only to the extent of the services provided in this
Addendum, and not any other subject matter covered by the Agreement.
Included Services
Advanced Subsite (1)
Contractor will implement one advanced subsite, as further detailed in the incorporated attachment.
Extra Work Fees
Client agrees to pay Contractor as follows:
1. Price. Contractor agrees to perform work set forth in this Addendum as follows:
(a) Implementation Fee: $12,000.00. Contractor will submit itemized invoices to Client for the
payments required by this Addendum, and all invoices will be due and payable by Client within 30
days:
(i) An initial payment equal to 50% of the total cost; and
(ii) A payment equal to 50% of the total cost 21 days after Completion of the
services in this Addendum.
(b) visionLive Recurring Fee: Contractor shall invoice Client $3,250 upon Completion of the
Advanced Subsite, which rate shall be increased by five percent (5%) per year, for each year of
the Agreement Term, and any and all renewal terms. Contractor shall invoice Client annually
every year thereafter, including any renewal term. All invoices are due and payable by Client
within 30 days. If the Advanced Subsite exceeds 10 GB of storage, then it shall be subject to an
additional monthly fee of $50 per 5GB increment.
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IN WITNESS WHEREOF, the Parties have caused this Addendum to be signed by their duly authorized
representatives and given effect as of the last signature date below (the “Effective Date”).
“Client” “Contractor”
BOZEMAN, CITY OF VISION TECHNOLOGY SOLUTIONS, LLC, DBA VISION
INTERNET PROVIDERS
Signature: Signature:
Name: Name: Michael Hermann Truex
Title: Title: Vice-President, Finance
Date: Date: ________________, 2017
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AdvancedSubsite
Design Elements
Department logo in site header
Unique color scheme
Unique background
Separate font style
Logo can link to departmental homepage instead
of main homepage
Page Layout
Custom page template based on
main site wireframe
Custom wireframe
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department branding
Design
Number of new widgets included
Mobile
Unique color scheme
Department logo in header
Logo can link to own departmental home page
instead of main homepage
Design Services
Heatmap analysis
User surveys
Functionality
Own Domain
Main Navigation
Same as main site
Separate page tree from main site
Aa
Interior page layout same as the main site
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Health checks (account review)
Site analytics report
Graphics site audit
Implementation Fee
Base
Each additional
Recurring Annual Fee
Base
department branding
Header and Footer Sections
Independent header congurations (logo, top nav,
social icons, quick links )
Independent footer congurations (footer nav,
social icons)
Search
Result part of main site search
Stand alone search
Separate Google Analytics
Background
Ability to change background image
if main site is able
Page Limit
Additional Storage
On-going Services*
Price
Each additional $2,250
$3,250
Unlimited
* Based on visionLive edition – Outlined services will occur annually if main site is Standard Edition of visionLive
or semi-annually if main site is Plus Edition of visionLive.
$12,000
$12,000$
$
$
$
AdvancedSubsite
10 GB
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