HomeMy WebLinkAbout03-20-17 City Commission Packet Materials - A3. Resolution 4782, Westside Construction Budget Amendment
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Craig Woolard, Director of Public Works
SUBJECT: Westside Street Improvement Project Overview
AGENDA ITEM TYPE: Informational
MEETING DATE: March 20, 2017 BACKGROUND
The City is proposing a Westside Street Improvement Project (Westside Project) that will
complete, as a single construction project, complete sections of Oak Street, Ferguson Avenue and Flanders Mill Road. This project is a cooperative approach between the City, Flanders Mill, LLC (the developer of the Flanders Mill Subdivision), and Bozeman School District 7. This
memo provides a general overview of the project, outlines the scope of the project, the financial
responsibilities of each party and describes the benefits to the citizens of Bozeman. Specific
agreements with the parties involved are provided as separate Commission action items. This memorandum is intended to provide an overview of four agenda items included on the
March 20th agenda. These include:
• Resolution 4782, a budget amendment to fund the City’s portions of the Westside Project;
• Resolution 4771, a resolution of intent to create a special improvement district for
financing the local share of the north side of Oak Street and the east side of Ferguson
Avenue along the south and western perimeter of the Gallatin County Regional Park;
• Authorizing the City Manager to sign a payback agreement with Bozeman School District 7; and
• Authorizing the City Manager to enter into a payment and payback agreement with
Flanders Mill LLC for construction of the Westside Project.
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PROJECT OVERVIEW
The Westside Project consists of the following four elements (shown schematically in the
attached figure).
1. Completion of Oak Street from New Holland Avenue to Ferguson Ave. This project
completes Oak Street to Ferguson Avenue to its final cross section (i.e., four-lane
arterial with separated median), constructs a roundabout at Oak Street and Davis Lane,
and constructs a signalized intersection at Oak Street and Ferguson Avenue. 2. Construction of Ferguson Avenue from Oak Street to Baxter Lane to an urban collector
standard.
3. Construction of Flanders Mill Road from Sunstone Drive to Oak Street to a local street
standard.
4. Construction of Flanders Mill Road from Oak Street to Baxter Lane to a local street standard.
All of these improvements were identified in the City’s Transportation Master Plan and Capital
Improvement Plan or will be required as development related improvements required as part of
the Flanders Mill subdivision, future development of the Bozeman School District property identified as the future high school, existing and future development of the Gallatin County
Regional Park and buildout of the City Sports Park.
Rather than build each of these elements as a separate capital project or in phases as development
progresses, the proposed Westside Project combines these roadway improvements as one project to be constructed and completed in 2017. Advantages to this approach include:
• The project results in complete, fully functional roadways ready for service. The City’s
normal approach would result in phased roadway construction leaving partially
completed roadways.
• The project will significantly reduce the time required to place these critical roadways in
service relative to the City’s normal phased approach.
• By combining the projects, only one contractor will be on site thus simplifying project
phase coordination and improving efficiency.
• By combining City projects and accelerating the construction required for public and
private development in this area, a substantial improvement to the transportation system
will completed rapidly and with minimal disruption to the travelling public during a
single construction season.
PROJECT DETAILS
The City has worked with Flanders Mill, LLC and its contractor Sime Construction, to negotiate construction costs for all segments of the Westside Project. Proposed construction costs are
reasonable in the view City of Bozeman Engineering staff. A single construction agreement
between the City and Flanders Mill, LLC specifies the roles and responsibilities of each party to
complete the Westside Project.
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The Westside Project utilizes funds directly from Flanders Mill, LLC, from the City, street
impact fees, arterial and collector district funds, and TOPS funds to fund construction. In
addition to the payback requirement contained in the payment and payback agreement (see
agenda item), payback districts will be established to recoup the local share costs of roadways required as part of the subdivision (i.e, west side of Ferguson Ave. and east side of Flanders Mill
Road between Oak Street and Baxter Lane). A special improvement district (SID) will be
established to recoup the costs of improvements to the local shares of Oak Street and Ferguson
Avenue that are the responsibility of Gallatin County.
The attached figure shows each segment of the Westside Project. Below is a breakdown of the
costs of each segment and which entity is responsible for costs associated with a segment.
• Oak Street from New Holland Avenue through the Ferguson Avenue intersection has a total construction cost of $3,890,674.00 (this includes $175,000 oversight costs paid directly to the City’s engineer for Oak Street improvements). The roundabout at Oak
Street. and Davis Lane ($1,949,782.00) and the signalized intersection at Oak Street. and
Ferguson Avenue. ($531,300.00) will be paid for with City impact fees and arterial and
collector district funds (80% impact fees/20% arterial and collector funds). The section of Oak Street. between the intersections ($1,409,592.00 total cost) will funded with impact fees and arterial and collector district funds. 50% of the cost of this section of Oak
Street ($704,796.00) will be assessed to Gallatin County through creation of an SID.
Construction administration of Oak Street and the intersections will be completed by the
City’s engineering consultant and paid for directly by the City.
• Ferguson Avenue from the intersection at Oak Street to the intersection at Baxter Lane
has a total construction cost of $1,116,075.00. Construction of this section will be funded
using City impact fees and arterial and collector district funds. The agreement requires Flanders Mill, LLC to reimburse the City for its local share of the costs of this construction on a per-plat proportional basis prior to final plat of a phase that is adjacent
to this road segment (phases four and five). In addition, a payback district will be
established for this road segment to reimburse the City for the share of Ferguson Avenue
associated with subdivision development ($401,390.00). The portion of Ferguson Avenue fronting the Regional Park will be assessed to Gallatin County through creation of an SID ($357,342.50). Construction administration of Ferguson Avenue will be
completed by the Flanders Mill, LLC’s engineering consultant.
• Flanders Mill Road from Sunstone Drive to Oak Street has a total construction cost of $609,542.00. Flanders Mill, LLC will fund $304,771.00 of the construction cost as part
of their development related improvements for phase 3 of the subdivision. The remaining
50% ($304,771.00) of the construction costs are ultimately the responsibility of the
Bozeman School District. Initially, these costs will be paid by the City using City of
Bozeman Revolving Funds. An interlocal agreement specifying terms of repayment by BSD has been developed and is on this evening’s agenda. Construction administration of
Flanders Mill Road will be completed by the Flanders Mill, LLC’s engineering
consultant.
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• Flanders Mill Road from Oak St. to Baxter Lane has a total construction cost of
$1,072,066.00. TOP Bond funds will be used to construct the entire roadway. The
agreement requires Flanders Mill LLC to reimburse the City for its local share of the costs of this construction on a per-plat proportional basis prior to final plat of a phase that is adjacent to this road segment (phases six and seven). In addition, a payback district
will be established for this road segment to recoup the share of the roadway associated
with the subdivision ($558,726.00). Construction administration of Flanders Mill Road
will be completed by the Flanders Mill, LLC’s engineering consultant. ALTERNATIVES: As suggested by the City Commission.
UNRESOLVED ISSUES: Staff will return to the Commission with resolutions to create the
payback districts described in this memorandum.
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Assistant City Manager
SUBJECT: Resolution No. 4782 - AMENDING THE CITY’S ANNUAL BUDGET
FOR THE STREET IMPACT FEE FUND, ARTERIAL & COLLECTOR
DISTRICT FUND, AND THE SPECIAL IMPROVEMENT DISTRICT
REVOLVING FUND TO INCREASE APPROPRIATIONS BY A
TOTAL OF $5,311,520 FOR THE FISCAL YEAR ENDING JUNE 30,
2017 TO COMPLETE VARIOUS STREET AND INTERSECTION
PROJECTS.
AGENDA ITEM TYPE: Action
MEETING DATE: March 20, 2017
RECOMMENDATION: Approve Resolution No. 4782
SUGGESTED MOTION: I move to approve Resolution No. 4782 - AMENDING THE
CITY’S ANNUAL BUDGET FOR THE STREET IMPACT FEE FUND, ARTERIAL &
COLLECTOR DISTRICT FUND, AND THE SPECIAL IMPROVEMENT DISTRICT
REVOLVING FUND TO INCREASE APPROPRIATIONS BY A TOTAL OF $5,311,520 FOR
THE FISCAL YEAR ENDING JUNE 30, 2017 TO COMPLETE VARIOUS STREET AND
INTERSECTION PROJECTS.
BACKGROUND: **Westside Project Financial Exhibits attached to this memo summarize
information relating to total project financing, including this budget amendment.**
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The city has numerous west-side street and intersection projects listed on the approved Capital
Improvement Plan for Street Impact Fees and Arterial & Collector District funds in FY18. We
also have carry-over budget for a portion of roads as part of the Sports Park project on the west
side of town.
Work has been done with Flanders Mill, LLC, School District #7, and Gallatin County to bring
about the construction of four different CIP projects, the Flanders Mill Road section of roadway
adjacent to the Sports Park, and a portion of Flanders Mill Road adjacent to School District #7
property. Total cost for all of the projects is $6,688,357.00 (see Westside Project Financial
Exhibits, page 2)
In order to proceed with signing the related agreements, we are bringing forward the full budget
amendment necessary to fund the project in FY17. Construction is anticipated to occur in spring,
summer, and fall of 2017; spanning FY17 and FY18. Amended amounts not expended until
FY18 will be covered by our annual carry-over capital provision of the FY18 Appropriation
Resolution.
Project items subject to this budget amendment total $5,311,520.00:
Westside Project - Project Pieces
CIP Project #Description
SIF080 Ferguson Ave Improvements
SIF049 Oak Street - Ferguson to New Holland
SIF061 Intersection - Oak & Ferguson
SIF074 Intersection - Oak & Davis
TOP Project Flanders Mill - Oak to Baxter
NONE Flanders Mill - Sunstone to Oak
Flanders Mill - Sunstone to Oak 609,542.00$
NONE 1 City Revolving Fund Bozeman School District 304,771.00$
Ferguson Ave Improvements 1,116,075.00$
SIF080 7 Street Impact Fees City Share 357,342.50$
SIF080 11 Arterial & Collector District Payback - Flanders Mill LLC 401,390.00$
SIF080 14 Arterial & Collector District SID - Gallatin County 357,342.50$
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Project items we do not need a budget amendment for total $1,367,837.00:
No budget amendment is necessary for this amount. Flanders Mill LLC is responsible for paying
these costs directly to the contractor as part of their current project.
No budget amendment is necessary for these TOP Bond items. They were previously planned
for with the Sports Park project infrastructure, and budgeted in FY15.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Do not build this project at this time. Build the city-only portions of
the projects one-by-one after the FY18 budget is approved.
FISCAL EFFECTS: The budget amendment will increase the authorized expenditures
(appropriations) in the Street Impact Fee, Arterial & Collector District, and the Special
Improvement District Revolving Funds. Increased Arterial & Collector District assessments
(according to the Capital Improvement Plan) will be necessary in FY18.
Street Impact Fee Fund: The Street Impact Fee fund appropriations will increase by
$3,047,004 in FY17. All of the projects that are being amended to FY17 were listed on the
FY18 Capital Improvement Plan as the City’s share of a project (not a local share to be paid-
Oak Street - Ferguson to New Holland *includes Construction Mgmt Sub Totals 3,890,674.00$
Street 1,409,592.00$
SIF046 4 Street Impact Fees Oak Street (New Holland to Ferguson) 704,796.00$
SIF046 13 Arterial & Collector District SID - Gallatin County 704,796.00$
Oak/Ferg Intersection 531,300.00$
SIF061 5 Arterial & Collector District City Share 106,260.00$
SIF061 6 Street Impact Fees City Share 425,040.00$
Oak/Davis Intersection 1,949,782.00$
SIF074 8 Street Impact Fees City Share 1,559,826.00$
SIF074 9 Arterial & Collector District City Share 389,956.00$
Flanders Mill - Sunstone to Oak 609,542.00$
NONE 2 Cash - Flanders Mill LLC Cash - Flanders Mill LLC 304,771.00$
Flanders Mill - Oak to Baxter 1,072,066.00$
TOP 10 TOP Bond Fund City Share 513,340.00$
TOP 12 TOP Bond Fund Payback - Flanders Mill LLC 558,726.00$
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back in the future). We are not proposing adding more projects to the list, just moving ahead
with these projects a few months earlier than expected. There is cash available in the Street
Impact Fee fund for all of these appropriations.
Arterial & Collector District Fund: This fund’s appropriations will increase by $1,959,744.50
as a result of this budget amendment. All of the projects that are being amended to FY17 were
listed on the FY18 Capital Improvement Plan. We are not proposing adding more projects to the
list, just moving ahead with these projects a few months earlier than expected. There is
currently $742,000 in cash available in this fund. As described in the Capital Improvements
Plan, in order to fund these additional expenditures (and the other items on the capital
improvement plan) assessments will need to increase by 90% in the coming year. Due to the
timing of project expenditures, we anticipate the FY18 increased assessments will closely match
the spend-down of cash in the fund.
Payback: The first three segments referenced above will be paid back to the Arterial &
Collector District. Flanders Mill LLC will reimburse $401,390, plus interest, within 3
years of this project completion. Gallatin County will reimburse $1,062,138.50, plus
interest, under the terms of the special improvement district (SID) assessments.
Special Improvement District (SID) Revolving Fund: The City’s SID Revolving Fund has
excess cash on hand ($2.66 Million in excess of state requirements). We have used this money
in the past to help fund the SID’s created for reconstruction of local streets. Under an Interlocal
agreement with School District #7, we are proposing using this funding, if necessary, to help
facilitate the full construction of Flanders Mill Road this summer. Flanders Mill Road is a local
Street Impact Fees
7 Street Impact Fees City Share 357,342.50$
4 Street Impact Fees City Share 704,796.00$
6 Street Impact Fees City Share 425,040.00$
8 Street Impact Fees City Share 1,559,826.00$
TOTAL 3,047,004.50$
Arterial & Collector District
11 Arterial & Collector District Payback - Flanders Mill LLC 401,390.00$
14 Arterial & Collector District SID - Gallatin County 357,342.50$
13 Arterial & Collector District SID - Gallatin County 704,796.00$
5 Arterial & Collector District City Share 106,260.00$
9 Arterial & Collector District City Share 389,956.00$
TOTAL 1,959,744.50$
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street. This money will be deposited back to the Revolving Fund within 3 years. Because this is
a local street in front of non-city property, we did not have this project in our Capital
Improvement Plan.
TOP Bond Fund: Informational. Not a part of the budget amendment. As a part of the
infrastructure planning for the Sports Park property, $1,788,000 of Trails, Open Space, and Parks
Bond Fund money had been budgeted for the water, sewer, and street infrastructure surrounding
the park. Through capital improvement planning processes in FY16, $962,250 had been
dedicated to street improvements on Flanders Mill Road.
Approving this construction project will require $1,072,066 for the Flanders Mill Road
improvements, with $558,726 being paid-back with interest from Flanders Mill, LLC within 3
years of this project completion.
As a result, once completely paid back, the TOP Bond fund will have less-than-expected net
costs for Flanders Mill Road improvements (estimated savings of approximately $400,000.) We
are not proposing a budget amendment to the TOP Bond Fund because the total amount fits
within the infrastructure amounts already budgeted.
Report compiled on: March 13, 2017
Attached: Resolution 4782
Westside Project Financial Exhibits
Arterial and Collector District CIP
Street Impact Fee CIP
SID Revolving Fund - Excess
1 City Revolving Fund Bozeman School District 304,771.00$
TOTAL 304,771.00$
Flanders Mill - Oak to Baxter 1,072,066.00$
TOP 10 TOP Bond Fund City Share 513,340.00$
TOP 12 TOP Bond Fund Payback - Flanders Mill LLC 558,726.00$
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Page 1 of 4
COMMISSION RESOLUTION NO. 4782
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
AMENDING THE CITY’S ANNUAL BUDGET FOR THE STREET IMPACT FEE FUND,
ARTERIAL & COLLECTOR DISTRICT FUND, AND THE SPECIAL IMPROVEMENT
DISTRICT REVOLVING FUND TO INCREASE APPROPRIATIONS BY A TOTAL OF
$5,311,520 FOR THE FISCAL YEAR ENDING JUNE 30, 2017 TO COMPLETE VARIOUS
STREET AND INTERSECTION PROJECTS.
WHEREAS, the City Commission did, on the 20th day of June, 2016, after due and proper legal
notice, conduct a public hearing and adopt a municipal budget for Fiscal Year 2016-2017 (Fiscal Year
2017); and
WHEREAS, the City Commission did, on the 3rd day of October, 2016, and on the 23rd day of
January, 2017, after due and proper legal notice, conduct public hearings and amend the municipal budget
for Fiscal Year 2016-2017 (Fiscal Year 2017) Street Impact Fee Appropriations; and
WHEREAS, the City Commission did, on December 5, 2016 approve the Street Impact Fee and
Arterial & Collector District Capital Improvement Plans for Fiscal Years 2018-2022; and
WHEREAS, such Capital Improvement Plans contained projects to consider for funding in the
Fiscal Year 2018 budget for the construction of SIF046 - Oak Street (New Holland to Ferguson), SIF080
- Ferguson Avenue (Baxter to Oak), SIF074 - Intersection of Davis & Oak Street, and SIF061 -
Intersection of Ferguson & Oak Street; and
WHEREAS, the City’s Trails, Open Space, and Parks fund has previously budgeted to construct
Flanders Mill Road (Oak to Baxter); and
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Resolution 4782, Westside Street Improvement Project (Flanders Mill) Budget Amendment
Page 2 of 4
WHEREAS, portions of these project costs will be recouped by the City through payback
agreements and the creation of a Special Improvement District, and
WHEREAS, finding that excess dollars exist in the City’s Special Improvement District
Revolving Fund, it is in the best interest of the City to utilize a portion of available Special Improvement
District Revolving Fund excess dollars to complete the construction of Flanders Mill Road (Sunshine
Street to Oak.) Such construction will be reimbursed to the Special Improvement District Revolving Fund
by an inter local agreement for payback from School District #7; and
WHEREAS, the need has arisen to begin construction of the above described projects in Fiscal
year 2017. The project construction and payment period will begin in Fiscal Year 2017 and extend into
Fiscal Year 2018; and
WHEREAS, the City Commission did, on the 20th day of March, 2017, after due and proper
legal notice, conduct a public hearing on proposed amending the municipal budget.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, to wit:
Section 1 – Appropriation Changes
The City Commission of the City of Bozeman, Montana, does hereby authorize the following
changes to expenditures in the following funds:
Additions: This project and amount is added to the FY17 budget.
Street Impact Fee Fund
SIF080 - Ferguson Avenue (Baxter to Oak) $357,342.50
SIF046 - Oak Street (New Holland to Ferguson) $704,796.00 SIF061 - Intersection of Ferguson and Oak Street $425,040.00 SIF074 - Intersection of Davis & Oak Street $1,559,826.00
Total Street Impact Fee Fund $3,047,004.50
Arterial & Collector District Fund SIF080 - Ferguson Avenue (Baxter to Oak), advanced to Flanders Mill, LLC $401,390.00 SIF080 - Ferguson Avenue (Baxter to Oak), advanced to Gallatin County $357,342.50
SIF046 - Oak Street (New Holland to Ferguson), advanced to Gallatin County $704,796.00
SIF061 - Intersection of Ferguson and Oak Street $106,260.00
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Resolution 4782, Westside Street Improvement Project (Flanders Mill) Budget Amendment
Page 3 of 4
SIF074 - Intersection of Davis & Oak Street $389,956.00
Total Arterial & Collector Fund $1,959,744.50
Special Improvement District Revolving Fund Flanders Mill Road – advanced to School District #7 $304,771.00 Total Revolving Fund $304,771.00
Grand Total Appropriations Changes: $5,311,520.00
Section 2 – Use of Cash on Hand
The Arterial & Collector District will require increased assessments in Fiscal Year 2018 in
order to have cash available to pay the increased appropriations.
The increased appropriation will be funded with cash on hand in the Street Impact Fee Fund,
Arterial & Collector District, and Special Improvement District Revolving Fund.
Section 3
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force
and effect on July 1, 2016.
Section 4
That should it be found by any court of competent jurisdiction that any section, clause, portion,
sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations,
that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all
other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force
and effect.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 20th day of March, 2017.
________________________________________
CARSON TAYLOR
Mayor
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Resolution 4782, Westside Street Improvement Project (Flanders Mill) Budget Amendment
Page 4 of 4
ATTEST:
_____________________________________ ROBIN CROUGH City Clerk
APPROVED AS TO FORM:
________________________________________
GREG SULLIVAN
City Attorney
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Westside Project ‐ Project ElementsCIP Project # DescriptionSIF080 Ferguson Avenue ImprovementsSIF049 Oak Street ‐ Ferguson to New HollandSIF061 Intersection ‐ Oak & FergusonSIF074 Intersection ‐ Oak & DavisTOP Project Flanders Mill Road ‐ Oak to Baxter NONE Flanders Mill Road ‐ Sunstone to OakWestside Project Financial ExhibitsPage 1 of 7340
Westside Project ‐ Cost SummaryProject IDPROJECT SECTIONSourcePartyProject NameFeb/March 2017 FY18 CIP/TOP Amount NONE 1 City Revolving Fund Bozeman School District Flanders Mill (Oak to Sunstone)304,771.00$ NONE 2 Cash ‐ Flanders Mill LLCCash ‐ Flanders Mill LLC Flanders Mill (Oak to Sunstone)304,771.00$ 3 NONE ‐ RemovedSIF046 4 Street Impact FeesCity ShareOak Street (New Holland to Ferguson) 704,796.00$ 1,400,000.00$ SIF061 5 Arterial & Collector DistrictCity ShareIntersection Oak & Ferguson106,260.00$ 269,066.00$ SIF061 6 Street Impact FeesCity ShareIntersection Oak & Ferguson425,040.00$ 1,076,265.00$ SIF080 7 Street Impact FeesCity ShareFerguson Avenue (Baxter to Oak)357,342.50$ 333,333.00$ SIF074 8 Street Impact FeesCity ShareIntersection Oak & Davis1,559,826.00$ 1,409,206.00$ SIF074 9 Arterial & Collector District City ShareIntersection Oak & Davis389,956.00$ 352,302.00$ TOP10 TOP Bond FundCity ShareFlanders Mill (Baxter to Oak)513,340.00$ 481,116.00$ SIF080 11 Arterial & Collector District Payback ‐ Flanders Mill LLC Ferguson Avenue (Baxter to Oak)401,390.00$ 333,333.00$ TOP12 TOP Bond FundPayback ‐ Flanders Mill LLC Flanders Mill (Baxter to Oak)558,726.00$ 481,116.00$ SIF046 13 Arterial & Collector District SID ‐ Gallatin CountyOak Street (New Holland to Ferguson) 704,796.00$ 600,000.00$ SIF080 14 Arterial & Collector District SID ‐ Gallatin CountyFerguson Avenue (Baxter to Oak)357,342.50$ 333,333.00$ Total Project Cost Estimates6,688,357.00$ 7,069,070.00$ Westside Project Financial ExhibitsPage 2 of 7341
Westside Project ‐ Costs Per CIP ProjectEstimated Costs from Project SheetsSPLITSTOTALFlanders Mill ‐ Sunstone to Oak609,542.00$ NONE1 City Revolving Fund Bozeman School District304,771.00$ NONE2 Cash ‐ Flanders Mill LLCCash ‐ Flanders Mill LLC304,771.00$ * Ferguson Ave Improvements1,116,075.00$ SIF0807 Street Impact FeesCity Share357,342.50$ SIF08011 Arterial & Collector District Payback ‐ Flanders Mill LLC401,390.00$ SIF08014 Arterial & Collector District SID ‐ Gallatin County357,342.50$ Flanders Mill ‐ Oak to Baxter1,072,066.00$ TOP10 TOP Bond FundCity Share513,340.00$ *TOP12 TOP Bond FundPayback ‐ Flanders Mill LLC558,726.00$ *Oak Street ‐ Ferguson to New Holland*includes Construction MgmtSub Totals3,890,674.00$ Street1,409,592.00$ SIF0464 Street Impact FeesCity Share704,796.00$ SIF04613 Arterial & Collector District SID ‐ Gallatin County704,796.00$ Oak/Ferg Intersection531,300.00$ SIF0615 Arterial & Collector District City Share106,260.00$ SIF0616 Street Impact FeesCity Share425,040.00$ Oak/Davis Intersection1,949,782.00$ SIF0748 Street Impact FeesCity Share1,559,826.00$ SIF0749 Arterial & Collector District City Share389,956.00$ Totals6,688,357.00$ 6,688,357.00$ *Shading = Indicates project cost not requiring a budget amendment. 1,376,837.00$ Budget Amendment5,311,520.00$ Westside Project Financial ExhibitsPage 3 of 7342
Westside Project ‐ Budget Amendment by SourceSID Revolving Fund ‐ ExcessNONE 1 City Revolving Fund Bozeman School District Flanders Mill (Oak to Sunstone)304,771.00$ TOTAL304,771.00$ Street Impact FeesSIF080 7 Street Impact FeesCity ShareFerguson Avenue (Baxter to Oak)357,342.50$ SIF046 4 Street Impact FeesCity ShareOak Street (New Holland to Ferguson) 704,796.00$ SIF061 6 Street Impact FeesCity ShareIntersection Oak & Ferguson425,040.00$ SIF074 8 Street Impact FeesCity ShareIntersection Oak & Davis1,559,826.00$ TOTAL3,047,004.50$ Arterial & Collector DistrictSIF080 11 Arterial & Collector District Payback ‐ Flanders Mill LLC Ferguson Avenue (Baxter to Oak)401,390.00$ SIF080 14 Arterial & Collector District SID ‐ Gallatin County Ferguson Avenue (Baxter to Oak)357,342.50$ SIF046 13 Arterial & Collector District SID ‐ Gallatin County Oak Street (New Holland to Ferguson) 704,796.00$ SIF061 5 Arterial & Collector District City ShareIntersection Oak & Ferguson106,260.00$ SIF0749 Arterial & Collector District City ShareIntersection Oak & Davis389,956.00$ TOTAL1,959,744.50$ TOTAL BUDGET AMENDMENT5,311,520.00$ Westside Project Financial ExhibitsPage 4 of 7343
Westside Project ‐ Details of Oak Street/Intersection CostsBreakdown by SIME and Sanderson Stewart CostsOak Street ‐ Ferguson to New Holland*includes Construction Mgmt3,715,674.00$ 175,000.00$ 3,890,674.00$ Sub Totals3,890,674.00$ StreetSIME Sanderson StewartSubtotal 1,409,592.00$SIF046 4 Street Impact FeesCity Share673,096.00$ 31,700.00$ 704,796.00$ SIF046 13 Arterial & Collector District SID ‐ Gallatin County673,096.00$ 31,700.00$ 704,796.00$ Oak/Ferg Intersection531,300.00$ SIF061 5 Arterial & Collector District City Share101,480.00$ 4,780.00$ 106,260.00$ SIF061 6 Street Impact FeesCity Share405,920.00$ 19,120.00$ 425,040.00$ Oak/Davis Intersection1,949,782.00$SIF074 8 Street Impact FeesCity Share1,489,666.00$ 70,160.00$ 1,559,826.00$ SIF074 9 Arterial & Collector DistrictCity Share372,416.00$ 17,540.00$ 389,956.00$ 3,715,674.00$ 175,000.00$ 3,890,674.00$ Westside Project Financial ExhibitsPage 5 of 7344
Westside Project ‐ Other Summaries1. Westside Project ‐ Details of Flanders Mill, LLC AgreementAmount City Pays to Flanders Mill, LLC6,208,586.00$ Amount Flanders Mill, LLC Pays Direct to SIME304,771.00$ Amount City Pays Direct to Sanderson Stewart175,000.00$ Total Project Amount6,688,357.00$ 2. Westside Project ‐ Gallatin County SID payback to Arterial & Collector DistrictOak Street ‐ Ferguson to New Holland704,796.00$ Ferguson Ave Improvements357,342.50$ SID, without ROW purchase1,062,138.50$ Add: Estimated incidental SID costs1,000.00$ Less: Estimated ROW purchase cost(161,605.00)$ SID, net of ROW purchase901,533.50$ 3. Westside Project ‐ Amounts Paid Back by Flanders Mill, LLCFerguson Avenue (Baxter to Oak)401,390.00$ Flanders Mill (Baxter to Oak)558,726.00$ Payback Due from Flanders Mill, LLC960,116.00$ 4. Westside Project ‐ Maximum Amounts Paid Back by School District #7Flanders Mill (Oak to Sunstone)304,771.00$ Payback Due from School District #7304,771.00$ 5. Westside Project ‐ SID Revolving Fund ImpactsCurrent Balance in Revolving Fund2,788,145.00$ Required Balance: 10% of Total SID Debt(126,166.00)$ Beginning Excess in Revolving Fund 2,661,979.00$ Bozeman School District(304,771.00)$ Required Balance: 10% of Gallatin County SID (106,213.85)$ Ending Excess in Revolving Fund2,250,994.15$ Westside Project Financial ExhibitsPage 6 of 7345
1. Westside Project ‐ SID Project Elements Oak Street ‐ Ferguson to New Holland1,409,592.00$SIF046 4 Street Impact FeesCity Share704,796.00$ SIF04613 Arterial & Collector District SID ‐ Gallatin County704,796.00$ Ferguson Ave Improvements1,116,075.00$SIF0807 Street Impact FeesCity Share357,342.50$ SIF08011 Arterial & Collector District Payback ‐ Flanders Mill LLC 401,390.00$ SIF08014 Arterial & Collector District SID ‐ Gallatin County357,342.50$ TOTAL SID PROJECT:2,525,667.00$2. Westside Project ‐ SID Project Breakdown by SourcePortion paid by Street Impact Fees ‐ City ShareSIF0464Street Impact FeesCity Share704,796.00$ SIF0807 Street Impact FeesCity Share357,342.50$ TOTAL STREET IMPACT FEES1,062,138.50$Portion benefiting Flanders Mill LLC, paid by Flanders Mill LLC agreementSIF08011 Arterial & Collector District Payback ‐ Flanders Mill LLC401,390.00$ TOTAL FLANDERS MILL, LLC AMOUNT401,390.00$ Portion benefiting Special Improvement District property, paid by SID 740SIF04613 Arterial & Collector District SID ‐ Gallatin County704,796.00$ SIF08014 Arterial & Collector District SID ‐ Gallatin County357,342.50$ TOTAL SID AMOUNT, before ROW and incidental costs1,062,138.50$TOTAL SID PROJECT: 2,525,667.00$Westside Project Financial ExhibitsPage 7 of 7346
StreetImpactFeeCapitalImprovementPlanFinancialSummary CurrentYearFY17 FY18 FY19 FY20 FY21 FY22UnscheduledProjectedBeginningReserveBalanceDedicatedtoCIP 13,172,000$8,548,426$(247,873)$691,644$(2,764,422)$(1,473,291)$Plus:ImpactFeeRevenuesDedicatedtoCIP 2,388,901$3,123,750$3,279,938$3,443,934$3,616,131$3,796,938$Ͳ$Plus:UrbanFunds:Less:CarryoverFY16CapitalProjects(2,067,000)$Less:ScheduledCIPProjectCosts(4,945,475)$(11,920,049)$(2,340,421)$(6,900,000)$(2,325,000)$(1,000,000)$(36,236,584)$ProjectedYearͲEndCashDedicatedtoCIP8,548,426$(247,873)$691,644$(2,764,422)$(1,473,291)$1,323,647$(36,236,584)$BeginningBalanceofPaybackImprovements:Ͳ$(1,436,000)$(1,436,000)$(1,436,000)$(1,436,000)$(1,436,000)$GrafStreetProject (1,436,000)$SIF102ͲPaybackDistrictSIF111ͲPaybackDistrictSIF118ͲPaybackDistrictSIF129ͲPaybackDistrictEndingBalanceofPaybackImprovements: (1,436,000)$(1,436,000)$(1,436,000)$(1,436,000)$(1,436,000)$(1,436,000)$AssumptionsMadeforRevenueEstimates: CurrentYearFY17FY18FY19FY20FY21 FY22EstimatedAnnualStreetImpactFeeRevenues 2,388,901$2,975,000$3,123,750$3,279,938$3,443,934$3,616,131$EstimatedAnnualIncrease 0.0% 5% 5% 5% 5% 5%TotalEstimatedRevenues 2,388,901$3,123,750$3,279,938$3,443,934$3,616,131$3,796,938$CurrentRevenuesDedicatedtoCIP% 100.0%100.0%100.0%100.0%100.0%100.0%Plus:IncreaseDedicatedtoStreetCapacityExpansionCIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%Total%DedicatedtoCIP 100.0%100.0%100.0%100.0%100.0%100.0%TotalEstimatedRevenuesDedicatedtoCIP 2,388,901$3,123,750$3,279,938$3,443,934$3,616,131$3,796,938$*Note:Thisschedulenolongercontainstheportionsofprojectcoststhatwillbepaidbyothersources,withtheexceptionofFederalUrbanFunds.Seethe"FundingSources"discussionatthebottomofeachprojectitemsheet.ProjectedProjectedCURRENT45,000,00040,000,00035,000,00030,000,00025,000,00020,000,00015,000,00010,000,0005,000,0000StreetImpactFeeProjects347
CIPPROJECTFUPROJ.DEPARTMENTPROJECTNAMEUnscheduledFY21FY18FY19FY20FY22ImpactFeesStreetsSIF001STREETIFANNUALRIGHTOFWAYACQUISITION$250,000$250,000$250,000$250,000$250,000SIF009STREETIFKAGY(WILLSONTO19TH)ͲCONSTRUCTION$8,000,000SIF036STREETIFCOTTONWOOD(BABCOCKTODURSTON)ͲCONSTRUCTION$1,278,000SIF039STREETIFFERGUSON&DURSTON(INTERSECTION)ͲCONSTRUCTION$1,804,976SIF046STREETIFOAK(NEWHOLLANDTOFERGUSON)ͲCONSTRUCTION$1,400,000SIF057STREETIFOAK(FLANDERSMILLTORYUNSONWAY)ͲCONSTRUCTION$1,000,000SIF058STREETIFOAK&N27TH(INTERSECTION)ͲCONSTRUCTION$488,584SIF061STREETIFOAK&FERGUSON(INTERSECTION)ͲSIGNALCONSTRUCTION$1,076,265SIF062STREETIFDURSTON(FOWLERTOFERGUSON)ͲCONSTRUCTION$757,421SIF063STREETIFFOWLER&BABCOCK(INTERSECTION)ͲCONSTRUCTION$1,600,000SIF073STREETIFFOWLER&DURSTON(INTERSECTION)ͲSIGNALCONSTRUCTION$1,616,000SIF074STREETIFOAK&DAVIS(INTERSECTION)ͲROUNDABOUTCONSTRUCTION$1,409,206SIF076STREETIFFOWLERCONNECTION(HUFFINETOOAK)ͲDESIGN(INCLUDES3INTERSECTIONS)$500,000SIF080STREETIFFERGUSON(BAXTERTOOAK)ͲCONSTRUCTION$333,333SIF086STREETIFBAXTER&COTTONWOOD(INTERSECTION)ͲCONSTRUCTION$2,000,000SIF098STREETIFOAK&COTTONWOOD(INTERSECTION)ͲROUNDABOUTCONSTRUCTION$2,192,000SIF102STREETIFS11THAVE(KAGYBLVDTOGRAFSTEXTENSION)ͲCONSTRUCTION*$1,600,000348
CIPPROJECTFUPROJ.DEPARTMENTPROJECTNAMEUnscheduledFY21FY18FY19FY20FY22SIF104STREETIFCOTTONWOOD&BABCOCK(INTERSECTION)ͲSIGNALCONSTRUCTION$1,148,269SIF105STREETIFCOTTONWOOD(DURSTONTOOAK)ͲCONSTRUCTION$1,240,000SIF106STREETIFTRANSPORTATIONDEMANDMANAGEMENTCONTRACT$50,000$50,000SIF108STREETIFS3RDANDGRAFͲSIGNALCONSTRUCTION$800,000SIF109STREETIFOAK(ROUSETHROUGHCANNERYDISTRICT)ͲCONSTRUCTION$133,000SIF110STREETIFMANLEY&GRIFFIN(INTERSECTION)ͲCONSTRUCTION$1,600,000SIF111STREETIFHIGHLAND(MAINTOKAGY)ͲCONSTRUCTION&DESIGN*$5,000,000SIF112STREETIFHIGHLAND&MAININTERSECTIONIMPROVEMENTS$120,000SIF113STREETIFGRIFFIN(7THTOROUSE)ͲCONSTRUCTION$3,000,000SIF114STREETIFFOWLERCONNECTION(HUFFINETOOAK)ͲCONSTRUCTION$3,750,000SIF115STREETIFCOLLEGE(11THTO19TH)ͲCONSTRUCTION$550,000SIF116STREETIFBRIDGERDR&STORYMILLRD(INTERSECTION)ͲCONSTRUCTION$800,000SIF117STREETIFSTORYMILL(GRIFFINTOBRIDGER)ͲCONSTRUCTION$225,000SIF118STREETIFBABCOCK(11THAVETO19THAVE)ͲCONSTRUCTION*$750,000SIF118STREETIFBABCOCK(11THAVETO19THAVE)ͲDESIGN*$250,000SIF121STREETIFBAXTER&DAVIS(INTERSECTION)ͲCONSTRUCTION$2,000,000SIF122STREETIFBABCOCK&FERGUSON(INTERSECTION)ͲCONSTRUCTION$800,000SIF123STREETIFBRIDGERDR&STORYMILLRD(INTERSECTION)ͲDESIGN*$200,000SIF125STREETIFCOLLEGE(11THTO19TH)ͲDESIGN$100,000SIF127STREETIFFOWLERRIGHTOFWAYPURCHASE$1,000,000349
CIPPROJECTFUPROJ.DEPARTMENTPROJECTNAMEUnscheduledFY21FY18FY19FY20FY22SIF128STREETIFKAGY(WILLSONTOHIGHLAND)ͲDESIGN$500,000SIF129STREETIFKAGY(WILLSONTOHIGHLAND)ͲCONSTRUCTION*$6,000,000SIF130STREETIFKAGY(19THTOWILLSON)INTERIMIMPROVEMENTS$500,000SIF131STREETIFS3RDANDGRAFͲSIGNALDESIGN$150,000SIF132STREETIFSTORYMILL(GRIFFINTOBRIDGER)ͲDESIGN$50,000SIF133STREETIFGRIFFINCORRIDORDESIGN$250,000SIF134STREETIFOAK(COTTONWOODTOFLANDERSMILL)ͲCONSTRUCTION$1,300,000SIF135STREETIFOAK(FERGUSONTORYUNSONWAY)ͲCONSTRUCTION$100,000SummaryforImpactFeesStreets(45items)Totalsbyyear:$2,325,000 $1,000,000$11,920,049$36,236,584FY21FY22FY18UnscheduledFY20$6,900,000$2,340,421FY19350
Arterial&CollectorDistrictFundCapitalImprovementPlanFinancialSummary CurrentYearFY17 FY18 FY19 FY20 FY21 FY22UnscheduledProjectedBeginningReserveBalanceDedicatedtoCIP1,005,600$1,070,600$(783,245)$248,444$(487,004)$895,839$Plus:AssessmentRevenuesDedicatedtoCIP 1,095,000$2,080,500$2,122,110$2,164,552$2,207,843$2,252,000$Ͳ$Less:ScheduledCIPProjectCosts (1,030,000)$(3,934,345)$(1,090,421)$(2,900,000)$(825,000)$(750,000)$(13,464,146)$ProjectedYearͲEndCashDedicatedtoCIP 1,070,600$(783,245)$248,444$(487,004)$895,839$2,397,840$(13,464,146)$BeginningBalanceofPaybackImprovements:Ͳ$ Ͳ$(2,544,666.00)$(2,677,666)$(2,677,666)$(3,177,666)$(3,177,666)$SIF036ͲPaybackDistrictͲ$(1,278,000)$ Ͳ$SIF046ͲGallatinCountySID(600,000)$SIF073ͲPaybackDistrict(404,000)$SIF076ͲPaybackDistrict(500,000)$SIF080ͲGallatinCountySID(333,333)$SIF080ͲPaybackDistrict(333,333)$SIF105ͲPaybackDistrict(1,240,000)$SIF109ͲGallatinCountyPayback/SID(133,000)$SIF113ͲPaybackDistrict(2,000,000)$SIF117ͲPaybackDistrict(225,000)$EndingBalanceofPaybackImprovements:Ͳ$(2,544,666)$(2,677,666)$(2,677,666)$(3,177,666)$(3,177,666)$(4,821,666)$AssumptionsMadeforRevenueEstimates:CurrentYearFY17 FY18 FY19 FY20 FY21 FY22EstimatedAnnualAssessmentRevenues565,000$1,095,000$2,080,500$2,122,110$2,164,552$2,207,843$EstimatedAnnualIncrease95.0% 90% 2% 2% 2% 2%TotalEstimatedRevenues1,095,000$2,080,500$2,122,110$2,164,552$2,207,843$2,252,000$CurrentRevenuesDedicatedtoCIP%100.0% 100.0% 100.0% 100.0% 100.0% 100.0%Plus:IncreaseDedicatedtoCIP0.0% 0.0% 0.0% 0.0% 0.0% 0.0%Total%DedicatedtoCIP100.0% 100.0% 100.0% 100.0% 100.0% 100.0%TotalEstimatedRevenuesDedicatedtoCIP1,095,000$2,080,500$2,122,110$2,164,552$2,207,843$2,252,000$ProjectedProjectedCURRENT14,000,0009,000,0004,000,000FY18 FY19 FY20 FY21 FY22 UnscheduledArterial&CollectorProjects351
CIPPROJECTFUPROJ.DEPARTMENTPROJECTNAMEUnscheduledFY21FY18FY19FY20FY22Arterial&CollectorStreetsSIF036STREETIFCOTTONWOOD(BABCOCKTODURSTON)ͲCONSTRUCTION*$1,278,000SIF039STREETIFFERGUSON&DURSTON(INTERSECTION)ͲCONSTRUCTION$451,244SIF046STREETIFOAK(NEWHOLLANDTOFERGUSON)ͲCONSTRUCTION*$600,000SIF057STREETIFOAK(FLANDERSMILLTORYUNSONWAY)ͲCONSTRUCTION$500,000SIF058STREETIFOAK&N27TH(INTERSECTION)ͲCONSTRUCTION$122,146SIF061STREETIFOAK&FERGUSON(INTERSECTION)ͲSIGNALCONSTRUCTION$269,066SIF062STREETIFDURSTON(FOWLERTOFERGUSON)ͲCONSTRUCTION$757,421SIF063STREETIFFOWLER&BABCOCK(INTERSECTION)ͲCONSTRUCTION$400,000SIF073STREETIFFOWLER&DURSTON(INTERSECTION)ͲSIGNALCONSTRUCTION*$404,000SIF074STREETIFOAK&DAVIS(INTERSECTION)ͲROUNDABOUTCONSTRUCTION$352,302SIF076STREETIFFOWLERCONNECTION(HUFFINETOOAK)ͲDESIGN(INCLUDES3INTERSECTIONS)*$500,000SIF080STREETIFFERGUSON(BAXTERTOOAK)ͲCONSTRUCTION*$666,666SIF086STREETIFBAXTER&COTTONWOOD(INTERSECTION)ͲCONSTRUCTION$500,000SIF098STREETIFOAK&COTTONWOOD(INTERSECTION)ͲROUNDABOUTCONSTRUCTION$548,000SIF104STREETIFCOTTONWOOD&BABCOCK(INTERSECTION)ͲSIGNALCONSTRUCTION$287,067SIF105STREETIFCOTTONWOOD(DURSTONTOOAK)ͲCONSTRUCTION*$1,240,000SIF108STREETIFS3RDANDGRAFͲSIGNALCONSTRUCTION$200,000352
CIPPROJECTFUPROJ.DEPARTMENTPROJECTNAMEUnscheduledFY21FY18FY19FY20FY22SIF109STREETIFOAK(ROUSETHROUGHCANNERYDISTRICT)ͲCONSTRUCTION*$133,000SIF110STREETIFMANLEY&GRIFFIN(INTERSECTION)ͲCONSTRUCTION$400,000SIF111STREETIFHIGHLAND(MAINTOKAGY)ͲCONSTRUCTION&DESIGN*$5,000,000SIF112STREETIFHIGHLAND&MAININTERSECTIONIMPROVEMENTS$30,000SIF113STREETIFGRIFFIN(7THTOROUSE)ͲCONSTRUCTION*$2,000,000SIF114STREETIFFOWLERCONNECTION(HUFFINETOOAK)ͲCONSTRUCTION*$3,750,000SIF115STREETIFCOLLEGE(11THTO19TH)ͲCONSTRUCTION$550,000SIF116STREETIFBRIDGERDR&STORYMILLRD(INTERSECTION)ͲCONSTRUCTION$200,000SIF117STREETIFSTORYMILL(GRIFFINTOBRIDGER)ͲCONSTRUCTION*$225,000SIF118STREETIFBABCOCK(11THAVETO19THAVE)ͲCONSTRUCTION*$750,000SIF121STREETIFBAXTER&DAVIS(INTERSECTION)ͲCONSTRUCTION$500,000SIF125STREETIFCOLLEGE(11THTO19TH)ͲDESIGN$100,000SIF134STREETIFOAK(COTTONWOODTOFLANDERSMILL)ͲCONSTRUCTION$250,000SummaryforArterial&CollectorStreets(30items)Totalsbyyear:$825,000 $750,000$3,934,345$13,464,146FY21FY22FY18UnscheduledFY20$2,900,000$1,090,421FY19353