HomeMy WebLinkAboutBZN grant submittal 17-18 Big Sky, Big Land.Big History.
Mota a
Historical Society,
Memorandum
To: Historic Preservation Officers
From: Kate Hampton, CLG Coordinator
Brad Hansen, Grants Contracts Coordinator
Date: December 12, 2016
Re: CLG Grant Application for 2017-2018
For this grant cycle, we will continue the semi-annual and final reporting/reimbursement cycle to help reduce some
of the reporting requirements and to provide a better system for summarizing CLG activities for the National Park
Service.A six-month interim progress report and a final report format will be forwarded to you with your contract.
Please note the corresponding schedule below.
Note: Quarterly requests for reimbursement, not to exceed half of the total grant, can continue to be submitted, as
long there is sufficient cash and in-kind match for the amount requested (40%of the total federal share). Please
remember to provide sufficient documentation to determine the allowability of the charges reimbursed, including
pay stubs, invoices,donated services forms with original signatures, and other supporting documents.
Requests to reimburse the full amount of funding ($5,500.00) can be submitted with the six-month progress report,
as long as sufficient activity, cash and in-kind match has been documented.
2017-2018 Schedule—Dates to Remember
December 12, 2016 Announcement of Funds
February 22, 2017 CLG Grant Applications Due to SHPO
Upon Receipt SHPO Mails CLG Agreements for Signatures
March 22, 2017 Both Signed Agreements to SHPO
April 1, 2017 12-Month Funding Cycle Begins
September 30, 2017 Mid-Point of Funding Cycle
October 31, 2017 Six-Month Progress Report& Request for Reimbursement due
March 31, 2018 Funding Cycle Ends
April 28, 2018 Final Progress Report and Request for Reimbursement due
Grant for 2017-2018:
As of this writing,the US Congress has not appropriated this federal fiscal year's budget. However, we anticipate
offering annual grants for$5,500.00 for CLGs with half-time staff and $1,500.00 for CLGs with less than half-time
staff. However, until the US Congress has finalized the appropriation,the CLG grants are subject to increase or
decrease. Enclosed you will find the annual grant application that MT SHPO offers for certified CLGs.
CLG Program Grant Application Due: Monday, February 22,2017
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CLG Application Notes and CLG Reminders:
1. Remember annual CLG training is required. At least one person from each CLG's preservation program must
attend a SHPO-approved training between April 1, 2017 and March 1, 2018.
2. The state mileage rate is$0.54 per mile.The lodging reimbursement rate is$91.00 per night plus taxes (may
vary by location, check with Brad for rates).
3. Volunteer time reimbursement rate is$19.53 (unless a person is volunteering their time in an official
capacity; then they can record their regular pay rate, up to$90/hr., in place of the volunteer rate).
4. Please attach a list of the historic preservation board members,their professional discipline or citizen
membership,term (year ending) and contact information (include email addresses if available). Please notify
us of any changes that have occurred. If you have new board members, please send us their current resume
for our record.
5. Please continue submitting your meeting minutes with your progress reports.They have been very helpful
with our reporting requirements.Agendas are helpful but not necessary.
6. In the Scope of Work, please tie your tasks to your local government's and/or historic preservation
commission's Preservation Plan. If not, please explain why.
7. Contact Kate to see if we need a copy of your current Preservation Plan.These can be sent electronically.
8. Consider looking to other state and federal grants to supplement your program. Remember, the SHPO CLG
grant cannot be used as federal match, or vice versa.
Annual CLG Program Funding
We anticipate 16 Montana communities enrolling in the CLG program this grant cycle. Each year,we are required by
the National Park Service to pass-through at least 10%of our annual funding to CLGs.This coming year,we anticipate
allocating$80,000.00 to the CLGs. Investment in the CLG program is not only a wise use of our funds but crucial to
preservation efforts in our state, and we will continue to look for opportunities to increase CLG funding.
We stress public outreach in the CLG program. Please continue your outreach programs and develop new ones to
involve all ages in your community. Consider hosting a community roundtable to announce progress, events, and
awards for your local historical and cultural groups, local government officials, and the public.
Please provide a copy of this correspondence to your CLG Board or Commission for their review and assistance.
The application form requires a copy of your meeting minutes that confirm your application was discussed and
approved by the Board/Commission.
Please verify the current Tax-ID for your organization,or the organization through which you receive your
payments.
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Guidelines for 2017-2018 CLG Grant Eligibility
CLG guidelines include the following:
1. CLG program grants must be matched on at least a 60/40 basis, cash and/or in-kind.
2. To qualify for the maximum 12-month funding level—$5,500.00—CLGs must have a Historic Preservation
Officer working at least 80 hours per month.The local historic preservation program must have an
established address,telephone number, and message retrieval system. (Hours may not be carried forward or
back into another month.)
3. Maximum grant amount of$5,500.00 can be used towards salaries, operating costs, and/or special projects.
Check with SHPO to ensure your proposed project qualifies for funding under the grant. Minimum match is
$3,666.67, and match above minimum is always greatly appreciated.
4. CLGs must submit a Six-Month Progress Report and a Final Report, including meeting minutes, and Requests
for Reimbursement that meet reporting requirements and are delivered on-time.
5. Unspent CLG funds revert to SHPO. Reverting funds may jeopardize the CLG's future funding.
For more guidance on administering CLG funds in Montana, please refer to the Montana Certified Local Government
Manual, https:Hmhs.mt.gov/Shpo/Communitypres.aspx, as well as the NPS Historic Preservation Fund Grants
Manual, http://www.nps.gov/preservation-grants/HPF Manual.pdf.
Components of 2017-2018 Complete Grant Application
1. Completed CLG Application form, including:
a. Contact information
b. Scope of work
c. Detailed budget table
d. Sources of revenue/funding
e. Signed CLG and Commission form
2. List of current CLG Commission members(including contact information, i.e. email)
3. An electronic version of the Preservation Plan. Either a link to where the plan is available on the web or via
email to Kate or Brad.
4. Copy of Tax ID/Employer Identification Number, if new.
If you have any questions regarding this application, please contact us:
CLG Financial Inquiries: CLG Program Inquiries:
Brad Hansen Kate Hampton
406-444-7768 406-444-7742
bhansen@mt.gov khampton@mt.gov
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Certified local Government
Grant Application
April 1, 2017 to March 31, 2018
Application Deadline
February 22, 2017
Montana State Historic Preservation Office
PO Box 201202
Helena, MT 59620-1202
(406) 444-7715
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2017-2018 GRANT APPLICATION
CERTIFIED LOCAL GOVERNMENT PROGRAM
Certified Local Government: City of Bozeman
Address: PO Box 1230, Bozeman MT 59771
Contact Person: Chris Saunders, Policy and Planning Manager, csaunders@bozeman.net, 406-582-2260
Tax ID: 81-6001238
Period of Grant Request: April 1, 2017 to March 31, 2018
Scope of Work: The National Park Service asks we grant funds to Cl-Gs for kinds and levels of work that reflect
increasing sophistication, skills, and roles by the Preservation Officers, in other words,tasks that reflect improvement
in community thinking. For this section, please itemize regular work duties(not including special projects)—products
or projects starting or completing, meetings to be attended, etc., and more specifically, ways in how the federal grant
funds will help the local program to grow and develop. Please tie your tasks to your community's Preservation Plan.
if not, please explain.
(0 Check if Scope of Work is continued on additional pages.)
The City of Bozeman anticipates a continued cycle of evolution of Bozeman's historic preservation
program during the grant cycle timeframe. The City completed a review of its primary historic preservation
regulatory tool in 2015. The evaluation studied the City's Neighborhood Conservation Overlay District
(NCOD). The scope of the program was recently expanded by the City Commission to reach out to all
properly documented historically eligible properties.
Revised ordinance was adopted in 2017 to strengthen protection of historic structures from
demolition. The City provided funding in FY 2017 to update design guidelines for historic preservation. Due
to staffing shortfalls this work did not begin. It is anticipated to carry these funds forward to begin this work
in FY2018.
The City is in the process of updating cultural resource survey forms. A recent pilot effort completed
fieldwork on approximately 125 properties. An outreach to property owners and a pilot for distributing the
new forms through web enabled GIS services will occur this year. The completion of the pilot will support
reevaluation of existing National Register districts for necessary improvements in documentation of periods
of significance and updating of description of character of the district.
The City of Bozeman will continue to refine public policy and legislation outlining the process and
criteria for demolition of historic structures in the grant timeline. Per direction from the City Commission,
and with the encouragement of the BHPAB and Northeast Neighborhood Association, the City is working on
policy which will prevent demolition by neglect. A draft ordinance is at 90%completion and is expected to
go to the City Commission during this grant cycle. The ordinance will provide much improved clarity and
additional protection for truly historic structures and neighborhoods.
The HPO will handle other Preservation Program duties, including:
- Seeking funding for cultural resource survey work
- Bi-annual CLG grant contract reporting
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Implementing the City of Bozeman's various preservation-related Municipal Codes, ordinances,
resolutions and contracts in an effort to make sure all actions apply the program's objectives and
obligations.
- Working with the Bozeman Historic Preservation Advisory Board who typically meets monthly. HPO
meets with the Board to provide technical advice, coordinates agendas with the City Clerk and
President of the Board, and acting as the interface between the advisory board and professional
staff.
The proposed scope of work and associated budget is subject to final approval by the City Commission
through the budgetary process.
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BUDGET
4-1-2017 to Cash Amount Cash Source In-kind In-kind Source Total
3-31-2018 Budget _ Amount
A. Salaries,Wages, $34,500— Cl -$29,000 $34,500
Benefits HPO officer F-$5,500
salary is under
review for
increase
B. Office Rental
C. Equipment
D. Supplies&
Materials
Itemize major
categories
E. Postage
F.Telephone
& Internet
G. Photocopies
H. Preservation 2 hours * Volunteer Board $1,367.10
Commission $19.53 rate * Members
Number of hours X 7 members *
* rate X number of 10 meetings
members X number of
meetings
I.Volunteers 8 hours* NP-MSU School $23,436
Hours X* rate X $19.53 rate * of Architecture
number of volunteers. 150 members cultural
resource survey
data collection
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J.Travel Mileage
Number of miles X
$0.54. Include funds
for HPO and/or
Commissioners to
attend CLG annual
training
K.Travel Meals
#of Meals X rate:
Breakfast-$5.00
Lunch-$6.00
Dinner-$12.00
L. Lodging
$91.00 plus tax
X number of nights
M. Project(s)
Expenses—fully
itemized
National Register $35,000 CI-$35,000 $35,000
Districts evaluation
and update, creation
update of design
guidelines
Preservation Awards $800 CI-$800 $800
Contracted $3,600 CI-$3,600 $3,600
Preservation Outreach
Preservation Outreach $400 CI-$400 $400
N. Other Expenses— $600 CI-$600 $600
fully itemized.
Travel and Training
M.Total Expenses $74,900 F-$5,500 $99,703.10
CI-$69,400
SOURCE KEY:
F-Federal
CI-City
CO-County
NP- Private/Non-Profit
* Federally approved minimum rate for volunteers is $19.53 per hour.
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SOURCES OF REVENUE/FUNDING AMOUNT
Itemized Cash Match Source
City of Bozeman HPO Salary and Benefits $34,500
Certificate of Appropriateness fund $35,000
City of Bozeman General fund $5,400
Itemized In-Kind Match Source
Preservation Board Members volunteer time $1,367.10
MSU School of Architecture volunteer time for data collection $23,436
Federal HPF Grant Request from SHPO
SHPO CLG grant $5,500
TOTAL REVENUE $80,400
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Certified Local Government
Historic Preservation Commissio Chairperson or President
l ' 2 (9
Signature W Date � 2,q I
Name (typed) Michael Wallner
Address 3143 Caterpillar Street, Bozeman MT 59718
Telephone 406-600-6420
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Certified Local Government
Chief Elected Official
Signature -"�-��'�--- ''� i`�— Date �U
Name (typed) Carson Taylor
Title Mayor
Address PO Box 1230, Bozeman MT 59771
Telephone 406-582-2320
(The local government administrator may sign in addition to the Chief Elected Official.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Certified Local Government
Historic Preservation Officer
Signature Date
Name (typed) Chris Saunders
Address PO Box 1230, Bozeman MT 59771
Telephone 406-582-2267
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
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Please attach the meeting minutes(or an alternate way in writing) at which your application was discussed and
approved by the Preservation Board/Commission.
Discussion of the work plan will be discussed at the March 2017 meeting of the Historic Preservation Advisory Board.
Minutes of that meeting will be provided to SHPO upon completion.
Please attach a list of the historic preservation board members' names citizen membership,terms(year ending),their
professional discipline or status as a citizen member on the board, and contact information.
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