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Home My WebLink AboutMarch 2017Parking Director's Report1 BOZEMAN PARKING COMMISSION Parking Program Manager’s Report Date: March 3, 2017 To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in February, includes:  Participating in discussions, with the Economic Development Department, regarding a potential new development and parking related issues.  Hosted a remote‐web demo of the Citation and Revenue Control equipment available from T2 systems, and toured the parking garage/campus operations at MSU Parking Department. Both of these activities are part of the research process for development of our Request for Proposal packet.  Phase I (gates only) of the new surveillance camera project at the Bridger Park Downtown began on 2/28/17. Staff continues to work the IT Department to assemble final bids and planning for Phase II.  The steps and stairwells at Bridger Park Downtown were power washed/cleaned on 2/27/17.  The Bozeman City Commission approved a contract with Western Transportation Institute to conduct a parking inventory/capacity study on 2/13/17.  PPM assisted in preparation for the City Commission’s consideration of a proposed ‘Mobile Vending’ ordinance.  Replaced PSD vehicle #2979 with a transferred vehicle from Bozeman Police Department ( 2001 Chevrolet Impala, 119,000 miles). [Note: on 3/1/17, a PSD vehicle sustained significant damage in an accident at Bozeman High School’s parking lot. The civilian driver was at fault, and repair/claim procedures are underway.]  PPM is drafting Professional Service Agreements/Scope of Work for consulting services with Rick Williams.  The PSD participated in initial FY 18 budget preparation and discussions with the Finance Department.  At the request of Big Sky Western Bank, the PPM is developing a pilot project that would make available some of BSWB’s private parking spaces for public use.  The PSD began to experience a higher level of complaints from businesses and citizens, related to construction parking near 5 West and Masonic Lodge. We have responded with additional enforcement activity, and are exploring methods for enhancing our ‘construction parking permit’ system. This issue will likely be before the Parking Commission, for discussion, in April. Financial Update I am continuing to work with the Finance Department to extract information from the finance database that will more thoroughly demonstrate the overall fiscal health of the Parking Services Fund (enterprise). For that reason, this section of my report will continue to evolve, over the next several months. Still to come – 18 month “Rolling Average” for all revenue sources, ‘Actual’ data (revenue and expenditure) for the previous fiscal year, and Beginning Fund Balance/Ending Fund Balance (monthly). For February 2017, the report was modified to reflect revenue and expenditure levels both with, and without, the Tax Increment Finance District (TIFD) funds intended for major purchases at the Bridger Park Downtown. A quick review of February 2017, shows the PSD’s revenues well in excess of budgeted amounts (110%), and on track with a normal rate of budgeted expenditures (62%). Both the Administration/Personnel (PPM), and Garage/Personnel (Parking 2 Clerk), appear to be trending much higher than I would expect at this time. I am investigating this issue. In addition, staff issues early in the fiscal year and overtime required to repair the garage gates have affected Enforcement/Personnel costs as well. On the Horizon.. At the suggestion of Parking Commissioner Bennett, future PPM reports will include a summary of information related to new development plans under review, or approved, by the Community Development Department. In doing so, I hope to provide the Parking Commission an enhanced perspective of parking related issues related to such activity. As discussed earlier, I am working with Rick Williams to develop performance metrics for the Parking Services Division. A lot of additional data collection, and extraction, in order for these indicators to be timely and meaningful in their application. 3 FEBRUARY 2017 FINANCIAL SUMMARY (3/3/2017) % FY 17 FY 17 EARNED REVENUE BUDGET ACTUAL YTD Parking Lot Permits 23,229.00$ 25,948.00$ 112% Garage Permits 200,000.00$ 284,955.00$ 142% Garage‐ Transient Revenue 75,500.00$ 49,345.00$ 65% Garage Validation Coupons 3,000.00$ 3,941.00$ 131% Residential Nghbd.Permits 12,905.00$ 13,555.00$ 105% Employee Ngbhd. Permits 1,855.00$ 1,955.00$ 105% Visitor Ngbhd. Permits 10,210.00$ 10,320.00$ 101% Admin/Late Fees 42,000.00$ 42,623.00$ 101% Boot Fees 1,500.00$ 1,950.00$ 130% Citation Revenue 240,000.00$ 210,742.00$ 88% Misc. Revenue ‐$ 26,393.00$ N/A Rents/Royalties/Other 2,000.00$ 617.60$ 31% Interest Income ‐$ 348.58$ N/A Loan Interest ‐$ 622.05$ N/A Refunds & Reimbursements ‐$ 2,391.50$ N/A Transfer Other Funds (TIFD) 165,000.00$ ‐$ N/A TOTAL (w/TIFD Transfer) 777,199.00$ 675,706.73$ 87% TOTAL (w/out TIFD Transfer) 612,199.00$ 675,706.73$ 110% % FY 17 FY 17 SPENT EXPENDITURE BUDGET ACTUAL YTD Admin ‐ Personnel 80,381.00$ 65,713.00$ 82% Admin ‐‐ Operating 134,956.00$ 107,580.00$ 80% Admin ‐‐ Capital 165,000.00$ ‐$ 0% Enforcement ‐‐ Personnel 197,953.00$ 130,449.00$ 66% Enforcement ‐‐ Operating 52,841.00$ 21,176.00$ 40% Enforcement ‐‐ Capital 10,000.00$ ‐$ N/A Garage ‐‐ Personnel 38,617.00$ 23,054.00$ 60% Garage ‐‐ Operating 171,300.00$ 76,210.00$ 44% Garage ‐‐ Capital ‐$ ‐$ N/A TOTAL (w/Admin Capital ‐ TIFD) 851,048.00$ 424,182.00$ 50% TOTAL (w/out Admin Capital‐TIFD) 686,048.00$ 424,182.00$ 62% 4 FEBRUARY 2017 STRATEGIC PLAN TRACKING STRATEGY DESCRIPTION PROJECTED COMPLETION ACTUAL COMPLETION COMMENTS 1 Formalize the guiding principles as policies within the parking and transporation system plan. Aug‐16 Adopted by the BPC in 8/2016. 2 Adopt the 85% rule as the standard for measuring performance of the parking supply and triggering specific management strategies. Aug‐16 Adopted by the BPC in 8/2016. 3 Strengthen the role of the Parking Manager and the Parking Services Division ‐ to better integrate with the Community Development and Economic Development planning. On‐Going On‐Going PPM attending DRC meetings; PPM meeting with staff from both CD and ED on a regular basis; PPM reviewing pending projects for opportunity to provide meaningful input. 4 Establish a policy for adjusting rates (on and off‐street) Oct‐16 Adopted by the BPC in 3/2017 5 Establish a Capital Maintenance Reserve Fund Jul‐16 On‐going As part of FY 18 budget process, the PPM will be working with Finance Department to create this fund. 6 Re‐evaluate and restructure current cash‐ in‐lieu program. TBD (more precise date in near future?) On‐going PPM is working with the COB's internal 'parking team' to develop the best poicy response and timing on this matter. 7 Re‐evaluate code‐based parking minimum requirements. TBD On‐going PPM is working with the COB's internal 'parking team' to develop the best poicy response and timing on this matter. 8 Re‐evaluate and clarify the purpose and intent of the current code section regarding Special Improvement District # 565. TBD (more precise date in near future?) PPM is working with the COB's internal 'parking team' to develop the best poicy response and timing on this matter. 5 10 Develop a reasonable schedule of data collection to assess performance, including an accurate on and off street inventory (public and private) and an occupancy/utilization analysis. 6/1/17 & 10/1/17 On‐going First data collection efforts, following the Strategic Parking Management Plan, are scheuled for Spring and Fall 2017; CC approved contract with WTI in Feb. 2017 15 Upgrade the access/revenue control system at the Bridger Garage. 6/30/2017 On‐going RFP is in research process, with a DRAFT expected for stakeholder revision in late February; Vendor demo (T2) and visit to MSU Parking Dep. In Feb. 2017 16 Install a vehicle counter system at Bridger Garage and at the Surface lots. 6/30/2017 On‐Going RFP is in research process, with a DRAFT expected for stakeholder revision in late February.