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BOZEMAN PARKING COMMISSION
Date: February 2, 2017
To: Bozeman Parking Commission
From: Ed Meece, Parking Program Manager
Re: Director's Report for January 2017
It has been a busy first month, as your new Parking Program Manager. On a daily basis, I am attempting to balance my
time between operational concerns and policy/strategic objectives. In doing so,the 'to do' list is quite lengthy and a bit
of a moving target. However,a snapshot of some of the major items includes:
• Discussing w/City Manager's Office possible next step(s)for proposed residential parking district(Ms. Kirk).
• Integrating the Parking Division into policy processes underway with the Community Development and
Economic Development departments.
• A lot of research going into into the prep/drafting of the RFP for garage equipment.
• Citizen complaints regarding chronic neighborhood parking and enforcement issues.
• Redesign and enhancement of the parking citation appeals/municipal court process.
• Enhanced coordination with PD and Streets Department regarding citation/removal of vehicles during snow
operations.
• Replacement of an old Parking Division vehicle with major engine malfunction/repair costs($2600 or greater)
• Garage Maintenance/Repair/Operations
■ Security Camera Project
■ Elevator light covers
■ More regular staffing of the duty station by enforcement staff.
■ Implementing a design for numbering levels/stairs/stalls
■ Better coordination of security and cleaning up from health hazards.
JANUARY 2017 STRATEGIC PLAN TRACKING
PROJECTED ACTUAL
STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS
Formalize the guiding
principles as policies
within the parking and
transporation system Adopted by the BPC
1 plan. Aug-16 in 8/2016.
Adopt the 85%rule as the
standard for measuring
performance of the
parking supply and
triggering specific Adopted by the BPC
2 management strategies. Aug 16 in 8/2016.
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PPM attending DRC
meetings;PPM
Strengthen the role of the meeting with staff
Parking Manager and the from both CD and ED
Parking Services Division- on a near weekly
to better integrate with basis;PPM reviewing
the Community pending projects for
Development and opportunity to
Economic Development provide meaningful
3 planning. On-Going On-Going input.
Establish a policy for
adjusting rates(on and Adopted by the BPC
4 off-street) Oct-16 in 10/2016
As part of FY 18
budget process,the
PPM will be working
Establish a Capital with Finance
Maintenance Reserve Department to create
5 Fund Jul-16 On-going this fund.
PPM is working with
the COB's internal
'parking team'to
Re-evaluate and TBD(more develop the best
restructure current cash- precise date in poicy response and
6 in-lieu program. near future?) On-going timing on this matter.
PPM is working with
the COB's internal
'parking team'to
Re-evaluate code-based develop the best
parking minimum poicy response and
7 requirements. TBD On-going timing on this matter.
Re-evaluate and clarify PPM is working with
the purpose and intent of the COB's internal
the current code section 'parking team'to
regarding Special TBD(more develop the best
Improvement District# precise date in poicy response and
8 565. near future?) timing on this matter.
Develop a reasonable
schedule of data
collection to assess
performance,including an First data collection
accurate on and off street efforts,following the
inventory(public and Strategic Parking
private)and an Management Plan,
occupancy/utilization 6/1/17& are scheuled for
10 analysis. 10/1/17 On-going Spring and Fall 2017.
RFP is in research
Upgrade the process,with a
access/revenue control DRAFT expected for
system at the Bridger stakeholder revision
15 Garage. 6/30/2017 On-going in late February.
RFP is in research
process,with a
Install a vehicle counter DRAFT expected for
system at Bridger Garage stakeholder revision
16 and at the Surface lots. 6/30/2017 On-Going in late February.
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FY 17 FY 17 EARNED
ACCOUNT BUDGET ACTUAL YTD
Parking Lot Permits $23,229.00 $26,628.86 114.64%
Garage Permits $200,000.00 $257,993.11 129.00%
Garage-Transient Revenue $75,500.00 $35,435.75 46.93%
Garage Validation Coupons $3,000.00 $3,801.00 126.70%
Residential Nghbd. Permits $12,905.00 $12,595.00 97.60%
Employee Ngbad. Permits $1,855.00 $1,815.00 97.84%
Visitor Ngbad. Permits $10,210.00 $9,905.00 97.01%
Admin/Late Fees $42,000.00 $31,353.31 74.65%
Boot Fees $1,500.00 $1,800.00 120.00%
Citation Revenue $240,000.00 $157,448.45 65.60%
Misc. Revenue $0.00 $20,485.08 N/A
Advertising Revenue $2,000.00 $617.60 30.88%
TOTAL $612,199.00 $559,878.16
%
FY 17 FY 17 SPENT
BUDGET ACTUAL YTD
Admin- Personnel $80,381.00 $44,907.00 55.87%
Admin--Operating $134,956.00 $87,165.00 64.59%
Admin--Capital $165,000.00 $0.00 0.00%
Enforcement--Personnel $197,953.00 $96,489.00 48.74%
Enforcement--Operating $52,841.00 $18,356.00 34.74%
Enforcement--Capital $10,000.00 $0.00 N/A
Garage-- Personnel $38,617.00 $17,422.00 45.11%
Garage--Operating $171,300.00 $61,814.00 36.09%
Garage--Capital $0.00 $0.00 N/A
TOTAL $851,048.00 $326,153.00 38.32%
Overall,the Parking Services Division budget-to-actual comparison indicates very favorable trends.The division is
already at 91%of expected revenue (see Garage Permits, Citation Revenue, and Parking Lot Permits) and has only
consumed 38%of budgeted expenditures.Although,the recent failure of an enforcement vehicle as well as two
'coder/ticket machines' in the Parking Garage,will have a significant expenditure impact in February.
JANUARY 2017 METRICS DASHBOARD
TO BE DETERMINED