HomeMy WebLinkAboutResolution 4763 Approving Alteration-Modification of Contract for Change Order 1 with DLM Contracting for South University Area Sewer Main Interceptor Project i
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COMMISSION RESOLUTION NO. 4763
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZE MAN, MONTANA,
APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH DLM CONTRACTING,
INC.,BOZEMAN,MONTANA.
i
WHEREAS,the City Commission did,on the 1"day of August 2016,authorize award of the bid for
the South University Area Sewer Main Interceptor project,to DLM Contracting,Inc.,Bozeman,Montana;and
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WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
E
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana,that the proposed modifications and/or alterations to the contract between the City of Bozeman,a
municipal corporation,and DLM Contracting,Inc.,as contained in Change Order No. 1,attached hereto,be
and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the
contract change order for and on behalf of the City;and the City Clerk is authorized and directed to attest such
signature.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 9`h day of January, 2017. l
i
THIA D ITS
eputy Mayo
1
ATTEST:
ROBIN CROUGH
City Clerk i, . • , 1 O
y�TIN CC•S,-'
APPROVED AS TO FORM:
GREG SULLIVAN
City Attorney
CHANGE ORDER
No. 01
DATE OF ISSUANCE November 23, 2016 EFFECTIVE DATE
OWNER City of Bozeman CONTRACTOR DLM Contracting,Inc.
Contract: South University Area Sewer Main Interceptor and Water Main Extension Project
Project: Entire Project OWNER's Contract No. n/a
ENGINEER Morrison Maierle,Inc. ENGINEER's Contract No. 0417.072.02
You are directed to make the following changes in the Contract Documents:
Description: Perform work outside of the contract and address issues with the boring operation as listed on the
attached summary of work.
Reason for Change Order: To add work to the project and address unforeseen conditions with the boring operation.
Attachments: (List documents supporting change) 1. Summary of Work,2. Work Change Directive No. 3, 3.Work
Change Directive No. 4.
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times:
Substantial Completion: 90 days
$ 1,434,620.00 Ready for final payment: 120 days
(days or dates
Net Increase(Decrease)from previous Change Net change from previous Change Orders No. 0 to
Orders No. 0 to 0 No. 0
Substantial Completion: 0
$ 0 Ready for final payment: 0
(days)
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion: 90 days
$ 1,434,620.00 Ready for final payment: 120 days
(days or dates
Net increase(decrease)of this Change Order: Net increase(decrease)this Change Order:
Substantial Completion: 35
$ 159,020.00 Ready for final payment:35
(days)
Contract Price with all approved Change Orders: Contract Times with all approved Change Orders:
Substantial Completion: 125 days
$ 1,593,640.00 Ready for final payment: 155 days
(days or dates)
Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or
omitted items, of any nature whatsoever, associated with the subject change order items,except as identified and set
forth herein and unless expressly stated otherwise in the Change Order. And further,that the price agreed-upon herein
represents the full cost and value for the subject work performed and the materials supplied under the terms of the
cyAtrac d-that the work quantities and value were properly determined and are correct.
11-'1 - 2o1Lp
C N (Authorized Signature) Date
ENDED BY: APPROVED BY:
ER- Signature) Date OWNER( uthorized Signature) Date
EJCDC 1910-8-B (1996 Edition
Page 1 of 2
C:\Users\Brad\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\26SK1 P72\Change Order No 1 (2).doc
South University Area Sewer Main Interceptor and Water Main Extension Project
Change Order No. 1
Summary of Work
This change order consists of the following items:
1. Bollards for Fire Hydrants
This portion of the work adds bollards around 2 fire hydrants as identified in the attached
Work Change Directive No. 3.
Cost $3,470
Time 0 days
2. Montana State University Sewer and Water Services
This item adds connecting water and sewer services to the Miller Pavilion and providing
a water service stub for future use.
Cost $134,550
Time 21 days
3. Boring -- Subcontractor Costs
This item addresses a portion of the cost of changes involved with modifying the boring
operation for the crossing of South 191h Avenue. A fiber optic cable, which was not
located for the design survey, conflicts with the planned boring operation. This conflict
has required the contractor to locate the bore pit on the east side of South 191h Avenue
rather than the west side of South 19th Avenue. This has caused schedule issues as
well as increased difficulties in the boring operation as the area is much more
constrained and the boring is going downhill rather than uphill. This item only addresses
costs associated with the boring subcontractor for items listed above. The boring
subcontractor's direct costs related to cold-weather impacts, if encountered, are not
included in these costs. Additional costs of the general contractor are being tracked on
a time and material basis and will be included in a subsequent change order. The full
impact to contract time has not yet been established and additional time beyond what is
included in this change order may be required. '
Cost $20,000 plus 5% general contractor markup for a total of$21,000.
Time 14 days
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C:1Users\BradlAppDatalLocal\MicrosohlWindows\Temporary Internet Files\Content.Outlook\26SK1 P72\Summary of
Work.docx
Work Change Directive
No. 03
Date of Issuance: October 28,2016 Effective Date: October 28,2016
Project South University Area Sewer Main Owner:City of Bozeman Owners Contract No.:
Interceptor and Water Main Extension n/a
Project
Contract:Entire Project Date of Contract:
August 16,2016
contractor:DLM Contracting,Inc. Engineer's Project No.:
0417.072.02
You are directed to proceed promptly with the following change(s):
Item No. Descriplion -
1 Install bollards around the two fire hydrants on the project. City of Bozeman Standard Detali
02660-8.
Attachments(list documents supporting change):Emall from Brad Lewis dated October 28,2016.
Purpose for Work Change Directive:
® Authorization for Work described herein to proceed on the basis of Cost of the Work due to:
❑ Non agreement on pricing of proposed change
❑ Necessity to expedite Work described herein prior to agreeing to changes on Contract Price and Contract Time.
® Authorization to proceed prior to execution of change order.
Estimated change In Contract Price and Contract Times:
Contract Price T 3,470.00 ®increase❑decrease Contract Time 0 __®Increase Odecrease
--- ---- days—
If the change involves an increase,the estimated amounts are not to be exceeded without further authorization.
Recommentled for�yyaLDy-6 �e
qulfw—r /V.
-- pled f Oete
lo S I I Cv
iApifrovdd by F g Agency(if applicable) Oslo:
Work Change Directive—Page 1 of 1
Work Change Directive 3.doc
Revised January 2010
Work Change Directive
No. 04
Date of Issuance: November 3,2016 Effective Date: November 3,2016
Project:South University Area Sewer Main Owner:City of Bozeman Owner's Contract No.:
Interceptor and Water Main Extension n/a
Project
Contract.Entire Project Dale of Contract:
_ August 16,2016
Contractor DLM Contracting,Inc. Engineer's Project No.:
0417.072.02
You are directed to proceed promptly with the following change(s):
Item No- Description
1 Install water and sewer services to the Miller Pavilion
Attachments(list documents supporting change):
1, Summary of Work(1 page)
2. Ag Station Water and Sewer Plan Set(12 pages)
3. Redlined Plan Sheet SERV-1.
4. Email dated 10/17/16 from Brad Lewis regarding pricing.
Purpose for Work Change Directive:
® Authorization for Work described herein to proceed on the basis of Cost of the Work due to:
❑ Non-agreement on pricing of proposed change.
❑ Necessity to expedite Work described herein prior to agreeing to changes on Contract Price and Contract Time.
® Authorization to proceed prior to execution of change order.
Estimated change in Contract Price and Contract Times:
Contract Price 3 134,550.00 ®increase❑decrease Contract Time 21 ®increase[]decrease
days
If the change involves an increase,the estimated amounts are not to be exceeded without further authorization
Rec niencrm orAppm gtnear Dale /
Authorized for Owner by: Date
--------------- -------- ----
Accepted Cont"I Date
Approve y Fund e (ff a 1fTe Dale:
Work Change Directive— Page 1 of 1
Work Change Directive 4.doc
Revised January 2010
Work Change Directive
No. 04
Date of Issuance: -November 3,2016 Effective Date: November 3,2016
------------
Project:South University Area Sewer Main Owner.City of Bozeman Owner's Contract No.: _
Interceptor and Water Main Extension n!a
Project
Contract:Entire Project Dale of Contract:
_ _ August 16,2016
Contractor:DLM Contracting,Inc. Engineers Project No.:
0417.072.02
You are directed to proceed promptly with the following change(s):
Item No. Description -
1 Install water and sewer services to the Miller Pavilion
Attachments(list documents supporting change):
1. Summary of Work(1 page)
2. Ag Station Water and Sewer Plan Set(12 pages)
3. Redlined Plan Sheet SERV-1.
4. Email dated 10/117M6 from Brad Lewis regarding pricing.
Purpose for Work Change Directive:
® Authorization for Work described herein to proceed on the basis of Cost of the Work due to:
❑ Non-agreement on pricing of proposed change.
❑ Necessity to expedite Work described herein prior to agreeing to changes on Contract Price and Contract Time.
® Authorization to proceed prior to execution of change order.
Estimated change in Contract Price and Contract Times:
Contract Price$ 134,560.00 ®Increase❑decrease Contract Time 21 Sincrease❑decrease
days
If the change Involves an Increase,the estimated amounts are not to be exceeded without further authorization.
Recommen a orAWovaLh ine : -- Dale
Aulhofize or y: — — -- Date
Acwp ed for Conbeclor Dale
Approved by Funding Agency(if applicable): Dole:
Work Change Directive—Page 1 of 1
Work Change Directive 4.doc
Revised January 2010
Work Change Directive
No. 04
Date of Issuance: November 3,2016 Effective Date: November 3,2016
Project:South University Area Sewer Main Owner.City of Bozeman Owner's Contract No.:
Interceptor and Water Main Extension
Project nta
Contract:Entire Project Date of Contract:
August 16,2016
Contractor:DLM Contracting,Inc. Engineer's Project No.:
0417.072.02
You are directed to proceed promptly with the following change(s):
Item No. Description
1 Install water and sewer services to the Miller Pavilion
Attachments(list documents supporting change):
1. Summary of Work(1 page)
2. Ag Station Water and Sewer Plan Set(12 pages)
3. Redlined Plan Sheet SERV-1.
4. Email dated 10/17/16 from Brad Lewis regarding pricing.
Purpose for Work Change Directive:
® Authorization for Work described herein to proceed on the basis of Cost of the Work due to:
❑ Non-agreement on pricing of proposed change.
❑ Necessity to expedite Work described herein prior to agreeing to changes on Contract Price and Contract Time.
® Authorization to proceed prior to execution of change order.
Estimated change in Contract Price and Contract Times:
Contract Price$ 134,550.00 ®increase❑decrease Contract Time 21 ®increase❑decrease
days
If the change involves an increase,the estimated amounts are not to be exceeded without further authorization.
Recommen a r-ApprouaLb� r. Dale /3 d
Authorized for Owner by: Date
Accepted for Contractor by: Dale
Approved by Funding Agency(if applicable): Date:
Work Change Directive— Page 1 of 1
Work Change Directive 4.doc
Revised January 2010
f
South University Area Sewer Main Interceptor and Water Main Extension Project
Work Change Directive No. 4- Summary of Work
The work included in this work change directive includes the installation of water and sewer
services to the Miller Pavilion and an additional water service line to be extended for future
connection to the Farrier School Building. The following is an explanation of the attachments
and a summary of the work:
1. Ag Station Water and Sewer Plan Set.
This plan set includes water and service work beyond what is included in the change.
Only work identified in this work change directive is included in the work.
2. The water service to Miller Pavilion shall be as shown in the plan set with the exception
that service is to be installed in a separate trench from the sewer service.
3. Redlined Plan Sheet Serv-1.
This plan sheet shows the revised grade of the sewer service for Miller Pavilion.
4. Sewer Service—Additional Changes
a. Connection to existing sewer service stub shall be done with City Standard Detail
02730-3.
b. Cleanouts are to be located as shown on the drawings. The cleanout at the point
of connection does not require monument box and concrete, extend PVC so plug
is at grade.
c. Existing Miller septic tank to be pumped and filled with gravel.
5. Water Service—Additional Changes
a. Install 1" water service from existing curb stop to Station 2+83 in same trench as
Miller Pavilion service. Install cap/plug at end of service and buried marker post.
This service is to be used for future extension to the Farrier School Building.
f
END
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PPA#15-0028 a
PROJECT
LOCATION
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LOCATION L� POLY SERVA MILLER PAVILION SERVICES SfA 0+39 TO THE
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SERV.3 FARRIER SCHOOL SERVICES STA 5+00 TO THE END
SERVO HORTICULTURE FARM WATER SERVICE
-, D.1 HORTICULTURE FARM DETAILS
D-2 UTILITY LINE DETAILS AND TYPICAL TRENCH
D3 WATER SERVICE CONNECTION DETAILS
D-0 FARRIER SCHOOL DETAILS
D-5 MILLER PAVILION DETAILS
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OSCAR THOMAS seEu
NUTRITION CENTER COVER
-- DATE
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1. ALL CONSTRUCTION TYONN ON THIS PROJECT SHALL BE COMPLETED N ACCORDANCE Li
ABBREVIATIONS Tian ME YONTANA PUIRIC MOTIFS STANDARD SPECIFICATIONS.(wisl)EOMkl,
DATUM-0rc or THI MAN AND Ott OF B0%EYAN mmincATIMS TO 4MTANA PUBLIC WORKS SCAN MD yam+
SPEGPICA 5 WITH ADDENDUM.DUD THE M12 UNIFORM PLNIBNG CODE. Ml
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ADM Atl... F FLAHOC PC` PLAIT CONTROL PANG OF FOWER AVENUE ANTI GRFElO 91XCCi 3. ME CLINIRACTM SHALL RESiME ALL RDApWAY$UBACCS NO EQUAL OR
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A. AOAACGT.ADJUST FG FI.AIACE CpNU11G ADAPTER PH PPC NAN4R DEAN LIAR. THE CONTRACION SHALL FIELD KWFY THE EXISTENCE.LOCATION,
AOPW ADAPTER N FOM GRAIN PI FIT K NUGTOR,POUR if NIOK.ECTIOH OEOTH,43L LINE AND GRADE OF EXISTNL UTILITIES CONNECTIONS PRIOR TO
AFF ABOVE FNS1E0 ROAR FDN I.N.ON PJP 1.OLOW JOWT Ful --- ToMSiE Enoll. ME CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ANY DAAAAOC
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EXISIIMC FACILITIES DUE TO FAKDRE TO LOCATE OR PROMDE PROPER
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ALUM ALUMINUM IET MN[D END TENMINAL - PLANT. AAr vAxxp[ I5.S A UST B RENEESENTATIKS 10 CONTACT FOR INFORMATION REGARDING FAgV1E5
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APVO AF`PROKD iNYO FIRE N-ANT PRO'. PRBAOINJl.IE9 DICE?xCMµT sAWNHi TO FINAL CRAOE UPOM COYPOCH Of ALL CONSTRUCTION. ANY BOATS OR MANHOLES
ARCH ARq RTEC-1 ARCHITEOTURK FL ILltw UNC NUUNA PREUWnARY NPNM m axe DAMAGED OIL OTHERWISE DISTURBED BY ME CONTRACTOR ON ANY SVBCONIRAMOR
ASNI ASPHALT F. RCbBLC PREY PREPARE.PHEPMATTON SHALL BE REPAIRED AT THE EXPENSE OF ME CONTRACTOR.TINS WORK SMALL BE
A. AVENAQ GO TUN¢ PRO _RTY RIB PAIx W'QWF IWCI 9ld0pITAL ro F PROJECT,SEPARATE PAYSHALL
B DUEL NOT BE MADE
AT RL rtow uR PRv PISsSURE PFQUNNG vALK rAltR Ix T All BACKML FOR URLf1Y TRENCHES SHALL BE TYPE'A'.UTUZ no TYPE I
tlEDONO UNLESS OPECTEO OMEPWSE BY ENGINEER.SPECIFIED BEDDING SHALL BE L
BD le'. FIN. FINISH, PS PR65LIRC_?CH.PM.SIPP`Al IIHKx AN, FROM A"BENEATH TIE PIPE TO B'ABOVE THE TOP OF PPE �T
:M1 BUTTDI VKK M FLOGR AT PANT.POINT OFMCY IA.Q (SEE NAIVES See 03331-1). ME COST OF INS ADID00-RCDONC SHALL BE I
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B BOTOM FACE ILO• PBCP I REINFpRCEQ RASTC tT PAKNENI B. ME CONTRACTOR IS ALSPOIJSeII FOR CONTROLLING DUST AND EROSION
RLDG DUAOYIG ISR FABRICATED STEEL RM RACNs -r uBTwe MAPR c PIa CONSTRUCTION AT MS EXPENSE. SIR"SNALL BE WATERED TO CONTROL DUST LVL(
9IK QGgE FT FOOT,FOCI NC ROIYMFEO CONCKI[ -� wW WHEN MOERED BY THE MINEER.
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5[RNQ O ALL E%ISR P IR THE S. A SAID F/y. z
BRKI BMCNEi CALv OALVANIlED RFT A—ME �I• .Nc xuP4D IIWn mnC MrCO 5 NCTORSO.TITL CONTRACTOR SHALL 144COA1.T REPAIR HNC DAMAGE AT
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On K MOCK ON GROUND PEL. AFLOGT[.RB.00ATION -_ _- CR•nxc NuaO nARLLxxor 2 THE CONTRACTOR SNAIL NOTIFY M[WAIOR OCYMTMENT A WWMUY O.3A FV/,V .,•H
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CON N CONNECT.CONNECTION MVAC NFATM,K0"1 AND MR."Olen- Sp W SQUARE INCH 5. CONTRACTOR WALL VERIFY E%ISTNC CONNDONS PRIM TO CONSTRUCTION.ANY 0
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CWi CONTINUE CMTINKQ CONIMVOUS MYD HYORMT STA STATION CKNIENCENCNT OR CONTINUATION OF CONSTRUCTION ACTIVITIES
AIL 9. REFERENCE ALL SURVEY YONVMENIS,SECTION GONERS.T/A CMNER9,AND O
CONTR fDN1AACIM ID INSIDE QALLCT1Jt SAWTwwY RwCR _ TM ApO11EMAlIMY NOT LISTED.SR'ABBNEMATIONs FOR PHMERTY CORNERS PRON TO BONG DISTURBED"CONSTRUCTION.ANY YOMILENTS F
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CGNR CONRUGTFD T NSOE FACE sTIF YnFRNEA PROFESSIONAL LAND SJNKYOR(PL.S)REGISTERED IN THE STAR OF MMTANA L•
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C TO C CENTER TO CENTER INSIL INSTALL INSTALLATION SYY SPACTPICAL .. INNS IS A STANDARD ABGRVA CW UST M[ACFOe4 NOT SIMI OF CONSRUCTCN. Q
B. THE CONTRACTOR SHALL PERFORM ALL CONSTRUCTION ACTMTES IN A UANNER TO Z -L Yya
OUT CLMAA INSW IHYTRUYEXT TOP AN INB O BO1IW AB ALL BRMAnOS ARE Ilyp M ME RATE MINIMIS WCONKFAENCE 10 THE ADJACENT BUSNTSSS MD/onRESIDENCES
CislR COMIERSMI INSUL INSULAR W MN!$T BLOIX 3 AG-&ABOPEMATIONS FOR SSOAISD W011[QM90N5 9. ME CONTRACTOR STALL BE RESPMSBLL FOR PNORCTING ALL PUBLIC AND
OJ CIWK INN WiEWM 1BC TOP BACK O CUnB (INSIWAENTAROx A.Coal ELECWRAL ETC)ARC PRI PROPERTY NSOM AS 0 MAY BE AFFECTED BY THESE OPERATIONS ALL
GDR CUBIC"C", JIB ,ANCTIM RO% IT, i0P FACE SON ON OTHER LEMON sn'll AY APMLCASE, COSTS FOR PRORCING,REMOMNG AND RESTORING EXISTING NPRDVELENIS SHALL BE O (II G
CU IH CU C NCH JS JOST TOW RUPORART.ITMPCRATNE •SYMBOL USED ONLY WERE REQUIRED PM OMIT. BORNE SOLELY BY THE CONTRACTOR S
CUL. CULVERT Jr JOINT IN iWCK A' IQ. ME CONTRACTOR SHALL AT ALL TIMES TAKE WNAICKR YEASDRES ARE
CU YO CUBIC YARD L ANRE THRU n"Quen 5 M GENERAL EA STING STRUCTURES AND FACILITIES ARE NECESSARY TO ASSURE ME PROPER CONTAINMENT AM DISPOSAL OF POLLUfAN15 M L L
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33 9I Ei 33 IBl I I SHEET
9/14/2016
James R. Nickelson
From: Brad <brad@dlmcontractinginc,com>
Sent: Monday, October 17, 2016 3:48 PM
To: James R. Nickelson
Subject: RE:Ag Services
James,
Your most recent plan makes a lot more sense and saves significant amount of cost.
However, I don't see the "common trench" working in any case for the sewer and water. The material is too difficult to
shore/excavate to make safe with any significant elevation differences. We will use separate ditches for the entire
stretch.
Estimate for the proposed Miller work=$129,300
Additional 1" Waterline to Sta. 2+83 (Main Line Ditch only) =$5,250
This is based on DLM being able to utilize existing road base and gravel materials for subbase course, Road top course
will be imported.
Hopefully, this manages to be within the MSU budget. With the dewatering pumps currently running near this location,
it would be ideal to install this soon.
EI LC
CONTRACTING INC
Brad Lewis, Vice-President
(406) 586-2881
Cell: (406) 539-0718
Fax: (406) 586-2868
From: James R. Nickelson [mailto.jnickelson@m-m,net]
Sent: Monday, October 17, 2016 2:11 PM
To: Brad Lewis (brad@dlmcontractinginc.com)
Subject: Ag Services
Brad,
Based on your latest estimate we need to re-think things. Attached is a revised profile. Scope of work
includes the following:
- Miller water service per original plan (if there is now merit to the common trench idea —from station
2+20 to 2+83 a separate trench will be needed to meet separation requirements)
i
- Miller sewer service — use city detail 02730-3 at point of connection to go up at 45 degrees and then lay
at 1% to building
- Provide separate price to add 1" water in miller water trench to station 2+83
James
James R. Nickelson, PE
o® Morrison
iiiIii Maierle
Direct 1406.922.6824
From: mhodges@m-m.net [mailto:mhodges@m-m.net]
Sent: Monday, October 17, 2016 7:57 AM
To:James R. Nickelson <jnickelson@m-m.net>
Subject: MUN_Scanner
.,"Mmunrcallon rs lilt!properly of lylornson-Marerle inc and may conlarn confrdeunal or privileged urformalron Unnulhunzed use of this connnunrcalrnn is
:.Uicr!y ornh,b,Psd and nary be unlawful If you have recerved this communication m error.please immedrately notify file sender by reply e-mad and duslroy all
f ill, communication aml auy attachments
2