HomeMy WebLinkAbout17- Payment Agreement - Montana Department of Transportation (MDT) - South 19th Avenue Page 1 of 2
September 13,2016
Craig Woolard, P.E.
City of Bozeman - Director of Public Works
P.O. Box 1230
Bozeman,MT 59715
Subject: Payment Agreement for Additional Costs to MDT Project South 19 th Ave-Kagy
to Stucky,UPN 8033000,Due to Widening of South 19'h Avenue Associated
with the Yellowstone Theological Institute Project
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Mr. Woolard,
Upon receipt and return of this signed document, the Montana Department of Transportation !
(MDT)agrees to include additional milling,paving, seal/cover,pavement marking, and
associated additional traffic control work into MDT's existing project South 19'h—Kagy to
Stucky,UPN 8033000,to address the widening on South 190'Avenue associated with the
Yellowstone Theological Institute development.
The work added to MDT's project will result in additional project costs,which the City of
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Bozeman has previously verbally agreed to pay to MDT. The information below describes the
responsibilities associated with this agreement.
Responsibilities:
1. The Yellowstone Theological Institute will widen South 19'h Avenue at the intersection
with Graf Street to mitigate traffic impacts to the transportation system. The pavement
widening(but not the seal and cover)has already been completed by YTI's contractor.
2. MDT's South 19'11 Ave—Kagy to Stucky(UPN 8033000)project is underway
presently. MDT's project limits include the South 191h/Graf intersection. MDT will
add chip seal, cover,paving(for the shoulder area between the MDT project and the
completed YTI widening)and pavement marking for the additional roadway width
constructed by the Yellowstone Theological Institute into the scope of the MDT
project.
3. To cover the cost of the additional work for MDT's change in project scope and
materials,the City of Bozeman shall provide MDT payment. An initial invoice will be
sent to the City upon a signed agreement based on the estimated costs prepared(see
attached). The estimated amount is $17,201.20 plus IDC. This is a cost estimate and a
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final invoice will be sent that is based on actual costs upon the completion of MDT's
project.
It is understood and agreed between the parties that: Section 17-1-106. MCA requires
any state agency,including MDT that receives non-general fiends to identify and
recover its indirect costs. These costs are in addition to direct project costs. MDT's
indirect cost rate is determined annually as a percentage of the project's direct costs to
cover the projects share of MDT's indirect costs as defined by 2 CFR Part 200,
Appendix VII. MDT's current indirect cost rate is 10.97%for fiscal year 2017 (July 1,
2016 to June 30,2017).
For this project,MDT billings to the City will include a charge for the indirect costs at
the current fiscal year indirect cost rate,which amount will be applied toward the total
project contribution of the City. If this project extends across more than one fiscal year,
more than one annual rate will be involved, as the rates may change during the life of
the project.
Signature: Date:
Printed Name:
Title: 0i � . 'rL,�Allc s
If you have any questions in regards to MDT's project or this agreement letter,please contact
me at(406)494-9625.
Sincerely,
Jeff Ebert,Butte District Administrator
Montana Department of Transportation
Copies: Jim Skinner,MDT Policy,Program and Performance Analysis Bureau Chief
Kim Doherty,MDT Accounting Systems Operations Section
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