HomeMy WebLinkAbout01-30-17 CC Mtg - A3. FY18-22 General Fund CIPCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Assistant City Manager
SUBJECT: Adopt the General Fund Capital Improvement Plan (CIP) for
Fiscal Years 2018-2022.
AGENDA ITEM TYPE: Action
MEETING DATE: January 30, 2017
RECOMMENDATION: Adopt the General Fund Capital Improvement Plan (CIP) for
Fiscal Years 2018-2022.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th
. To date, the
Commission has received and adopted the following parts of the FY2018-2022 CIP:
Arterial & Collector District Fund Building Inspection Fund Community Development Fund
Fire Impact Fee Fund Parking Fund Solid Waste Fund
Stormwater Fund Tree Maintenance Fund Library Depreciation Reserve Fund
Street Impact Fee Fund Fire Equipment & Capital
Replacement Fund
Street & Curb Reconstruction Fund
Wastewater Fund Wastewater Impact Fee Fund Water Impact Fee Fund
Water Fund Street Maintenance Fund
The only other remaining section of the CIP to be adopted is the General Fund. The Commission
received the General Fund CIP on December 12, 2016, fulfilling the December 15th
requirement,
and placed it as an action item on the January 9, 2017 meeting agenda to consider changes to the
recommendation and adoption of the General Fund CIP. The Commission discussed the General
266
Fund CIP during a public hearing on January 9, 2017, but deferred the final recommendation and
adoption until all Commissioners were present on January 30, 2017. The video/audio of the
discussion, as well as the draft minutes, are available online for review.
The City’s General Fund portion of the CIP contains, by far, the greatest number of capital items
and funds a broad range of departmental needs. During the months of October, November, and
December numerous staff meetings have taken place to develop this recommended plan.
Items of particular note this year are:
• As a result of the voters rejecting our ballot measure this November, the issue of facility
replacement and expansion for City Police, Courts, and Attorney’s has not been resolved.
However, this CIP does not contain any funding for the next step of a Law & Justice
Center project.
• GF166 Portable Radio Replacements - is a planned move of Police Department aging
portable radios from the current system to an 800 MHz digital trunked radio system
including software, programming and peripheral accessories. Recent developments have
resulted in a Phase 1 plan to build infrastructure and replace radios in January – June of
2017, with financing terms from Motorola for repayment over two fiscal years FY19 &
FY20. The radio project would be undertaken by Gallatin County’s 911 Services with
payments from the City for our individual radio units. Over the next weeks, we would be
looking to enter into an Interlocal Agreement with the County regarding infrastructure
repairs, financing terms, and possible reimbursement from the County if they initiate a
county-wide radio funding program in the future. (FE06 – Radio Replacement
Program in the Fire Equipment & Capital Replacement Fund is a part of this same
project. The same Interlocal agreement and financing terms would apply.)
• Item GF056 – Design & Construct an Indoor/Outdoor Family Aquatics Center is
moved to FY21 CIP plan for design ($100,000) and FY22 for construction ($16,500,000).
• In order to continue to make the necessary improvements and equipment purchases, we
need to make increased funding available for capital projects in the General Fund. This
plan makes a 3-pronged recommendation that will make more money available for
projects.
267
o Increased borrowing: In addition to the planned voter-approved bonds for the
Aquatics and Pool facilities, we are recommending additional planned borrowing.
We will be relying on our general borrowing authority to enter into the following
financing arrangements, paid back with interest
Motorola 3-year lease for GF166 Portable Radios, totaling $500,000
Intercap Loan (10-year term) for a total of $995,246 for:
• GF266 - Story Mill Park Community Center Improvements
• GF206 - Bronken Park Pathway
• GF254 – 25th
Avenue (Oak to Tschache) along Rose Park
• GF260 & 261 – Water and Wastewater lines at the Sports
Complex.
o Added dollars from cash-carryover each year: We are proposing that 50% of the
General Fund cash-carryover be dedicated to funding Capital Improvements in the
following year. Based on current estimates, this would add $2.5 million to capital
projects over the 5-year period.
o Added dollars from currently un-levied property tax mills: We are proposing that
an additional 2 mills from our existing tax authority be levied to provide cash for
General Fund capital. Based on current estimates, this would add $950,000 to
capital projects over the 5-year period.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY18.
Report compiled on: January 23, 2017
268
Attached: Draft - General Fund CIP
General Fund Scoring Criteria
269
General Fund
Capital Improvement Plan
Financial Summary Current Year
FY17 FY18 FY19 FY20 FY21 FY22 Unscheduled
Projected Beginning Balance Dedicated to CIP $ 750,760 $ ‐ $ 433,118 $ (134,666) $ (246,729) $ 96,031
Plus: General Fund Revenues Dedicated to CIP $ 758,268 $ 765,850 $ 773,509 $ 781,244 $ 789,056 $ ‐
Plus: Added Mills Dedicated to GF Capital: 2 Mills $ 179,200 $ 184,576 $ 190,113 $ 195,817 $ 201,691
Plus: 50% of General Fund Cash Carryover (estimated) $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000
Plus: Bond Issue: Indoor/Outdoor Aquatics Facility $ 16,500,000
Plus: Swim Center/Bogert Bond Issue (with Aquatics Facility question) $ 1,402,000
Plus: Intercap Loan ‐ GF266 Story Mill Park Center Imps. $ 188,500
Plus: Intercap Loan ‐ GF206, GF254 Bronken & Rose Park Imps. $ 375,246
Plus: Intercap Loan ‐ GF260, GF261 Sports Complex Imps. $ 431,500
Plus: GF257 ‐ Donation from Baracuda Swim Team $ 50,000
Less: Scheduled CIP Project Costs $ (800,760) $ (1,568,096) $ (2,449,710) $ (1,575,685) $ (1,134,300) $ (18,525,600) $ (9,900,533)
Projected Year‐End Cash Dedicated to CIP $ ‐ $ 433,118 $ (134,666) $ (246,729) $ 96,031 $ 963,179
Assumptions Made for Revenue Estimates:
FY18 FY19 FY20 FY21 FY22
Estimated Annual General Fund Revenues $ 28,354,746 $ 28,354,746 $ 28,638,293 $ 28,924,676 $ 29,213,923 $ 29,506,062
Estimated Growth in General Fund Revenues 1% 1% 1% 1% 1%
Total Estimated General Fund Revenues $ 28,354,746 $ 28,638,293 $ 28,924,676 $ 29,213,923 $ 29,506,062 $ 29,801,123
Current Revenues Dedicated to CIP % 2.6% 2.6% 2.6% 2.6% 2.6% 2.6%
Plus: Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0%
Total % Dedicated to CIP 2.6% 2.6% 2.6% 2.6% 2.6%
Total Estimated Revenues Dedicated to CIP $ 758,268 $ 765,850 $ 773,509 $ 781,244 $ 789,056
Projected
Projected
CURRENT
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
General Fund Projects & Equipment
270
PROJ. DEPARTMENT PROJECT NAME RATING FY18 FY19 FY20 FY21 FY22 Unscheduled
CIP PROJECT FUND: General Fund Sorted by Department and Rating
GF231 CEMETERY CEMETERY IRRIGATION PROJECT 44 $200,000 $200,000
GF083 CEMETERY BACKHOE 42 $110,000
GF116 CEMETERY CEMETERY VEHICLE REPLACEMENTS 34 $45,000
GF268 CEMETERY SOUTHWEST MONTANA VETERAN'S CEMETERY 34 $88,000 $40,000 $45,000 $360,000
GF252 CEMETERY CEMETERY COLUMBARIUM 32 $50,000 $55,000
GF010 CEMETERY CEMETERY MOWER REPLACEMENTS 25 $16,000 $16,000 $16,000
GF275 ECONOMIC DEVE FIBER OPTIC CONDUIT AND VAULTS 29 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000
GF245 FACILITY ‐ CH ENERGY PROJECTS – CITY HALL 43 $75,000
GF103 FACILITY ‐ CH AMERICAN'S WITH DISABILITIES ACT (ADA)
COMPLIANCE IMPROVEMENTS
42 $25,000 $25,000 $25,000 $25,000 $25,000
GF130 FACILITY ‐ CH CITY HALL SITE IMPROVEMENTS ‐ PHASE 2 38 $40,000
GF272 FACILITY ‐ CH SITE SECURITY UPGRADE ‐ BUILDING LOCKS 37 $15,000 $15,000 $15,000 $15,000
GF241 FACILITY ‐ CH REPLACEMENT OF CITY HALL AC CONDENSING UNIT –
ROOF TOP
36 $50,000
GF274 FACILITY ‐ CH CITY HALL ‐ BOZEMAN CREEK BRIDGE IMPROVEMENTS 35 $25,000
GF219 FACILITY ‐ CH ADDITION TO CITY HALL, CONSOLIDATION OF SERVICES 28 $5,500,000
GF271 FACILITY ‐ CH CITY HALL NEW PARKING LOT 23 $250,000
GF273 FACILITY ‐ PROF PROFESSIONAL BUILDING ‐ ELECTRICAL UPGRADE 50 $75,000
GF001 FACILITY ‐ PROF PROFESSIONAL BUILDING ELEVATOR REPLACEMENT 33 $66,600
GF199 FACILITY ‐ PROF PROFESSIONAL BUILDING RECONFIGURATION ‐ PHASE 2 27 $35,779
GF157 FACILITY ‐ SC SENIOR CENTER ELEVATOR 37 $68,000
GF203 FACILITY ‐ SC BOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE
IMPROVEMENTS.
32 $64,750
PW01 ‐ S FACILITY ‐ SH SHOPS FACILITY EXPANSION PLAN 38 $10,000
271
PROJ. DEPARTMENT PROJECT NAME RATING FY18 FY19 FY20 FY21 FY22 Unscheduled
GF227 FINANCE ERP REPLACEMENT / UPGRADE "SUNGARD
REPLACEMENT / UPGRADE"
50 $333,333
GF224 FINANCE SUNGARD ANALYTICS NOW COGNOS BI (BUSINESS
INTELLIGENCE) WEB‐BASED REPORTING SUITE
37 $34,340
GF276 FINANCE LEASE VEHICLE FOR CITY HALL 36 $3,600 $3,600 $3,600 $3,600 $3,600 $3,600
GF080 I.T. REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP
REPLACEMENT
50 $40,000 $40,000 $40,000 $40,000 $40,000
GF265 I.T. GENERAL FUND SERVER REPLACEMENT 50 $60,000 $36,000
GF196 I.T. BACKUP ROOFTOP COOLING UNIT FOR THE
PROFESSIONAL BUILDING DATA CENTER
47 $20,000
GF229 I.T. ISCSI STORAGE REPLACEMENT 47 $40,000
GF264 I.T. REDUNDANT INTERNET CONNECTIVITY 47 $18,000
GF062 I.T. PERSONAL COMPUTER (PC) REPLACEMENT 45 $43,000 $48,000 $55,000 $57,000 $50,000
GF233 I.T. VEHICLE REPLACEMENT 38 $99,000
GF263 I.T. POLICE VIDEO EVIDENCE STORAGE AND BACKUP 32 $50,000 $40,000
GF199 I.T. PROFESSIONAL BUILDING RECONFIGURATION ‐ PHASE 2 27 $131,581
GF115 PARKS PARK VEHICLE REPLACEMENTS 63 $45,000 $30,000 $105,000
GF260 PARKS SPORTS COMPLEX ‐ CONSTRUCTION OF 'PROJECT
RELATED' COTTONWOOD ROAD AREA WATER &
WASTEWATER IMPROVEMENTS
45 $364,000
GF261 PARKS SPORTS COMPLEX ‐ CONSTRUCTION OF 'PROJECT
RELATED' OAK STREET AREA WATER IMPROVEMENTS
45 $67,500
GF034 PARKS LARGE DECK MOWER 43 $90,000 $58,000 $58,000
GF278 PARKS GRIFFIN AT STORY MILL PARK ROAD IMPROVEMENT ‐
.26 MILE
42 $260,000
GF279 PARKS STORY MILL ROAD IMPROVEMENT ‐ .17 MILE 42 $170,000
GF280 PARKS STORY MANSION SEWER REPAIR 42 $18,000
GF281 PARKS BOZEMAN POND PARK & AASHEIM BALLFIELDS ROAD
EXPANSION ‐ .17 MILE & .09 MILE
42 $260,000
GF254 PARKS 25TH STREET FROM OAK TO TSCHACHE 40 $287,000
272
PROJ. DEPARTMENT PROJECT NAME RATING FY18 FY19 FY20 FY21 FY22 Unscheduled
PW03 PARKS VEHICLE MAINTENANCE BUILDING DESIGN & STORAGE
CONSTRUCTION
38 $50,000
GF031 PARKS PARK IMPROVEMENT GRANTS 37 $150,000 $150,000
GF084 PARKS PARKS RESTROOM UPGRADES 37 $32,000 $130,000 $80,000 $340,000
GF092 PARKS PLAYGROUND EQUIPMENT 37 $70,000 $80,000
GF190 PARKS 4‐WHEELER ATV REPLACEMENT 37 $14,000
GF194 PARKS PARK ENTRANCE SIGNS 37 $10,000 $10,000 $10,000 $10,000 $10,000
GF205 PARKS PROST PLAN UPDATE 35 $100,000
GF250 PARKS SPLASH PADS 35 $180,250 $195,700
GF253 PARKS TURF SWEEPER 35 $38,000
GF267 PARKS PICKLEBALL/BASKETBALL COURTS 29 $75,000
GF270 PARKS SNOW PLOWING VEHICLE 28 $70,000 $75,000
GF108 PARKS PARK SIDEWALK REPLACEMENTS 27 $120,000 $88,000
GF206 PARKS BRONKEN PARK PATHWAY 27 $88,246
GF148 PARKS BMX PARKING LOT 25 $85,000
GF191 PARKS UPGRADE SOFTBALL COMPLEX LIGHTING 22 $825,000
GF195 PARKS AERATOR 19 $32,000
GF165 POLICE PATROL MOTORCYCLE REPLACEMENTS 66 $30,000 $30,000
GF053 POLICE PATROL VEHICLE REPLACEMENT 63 $122,000 $124,000 $189,000 $192,000 $195,000 $661,000
GF166 POLICE PORTABLE RADIO REPLACEMENTS 57 $250,000 $250,000
GF262 POLICE POLICE K9 47 $16,000 $17,000
GF235 POLICE EVIDENCE BAR CODING SYSTEM 45 $11,000
GF052 POLICE POLICE ‐ NON‐PATROL VEHICLES 38 $18,000 $20,000 $465,000
GF140 RECREATION LINDLEY CENTER PARKING LOT RENOVATION 47 $52,000
GF137 RECREATION SWIM CENTER ‐ FACILITY REPAIRS AND REPLACEMENTS 45 $947,000
GF056 RECREATION DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY
AQUATICS CENTER
44 $100,000 $16,500,000
273
PROJ. DEPARTMENT PROJECT NAME RATING FY18 FY19 FY20 FY21 FY22 Unscheduled
GF238 RECREATION BOGERT POOL RENOVATION 40 $455,000
GF209 RECREATION LINDLEY CENTER FULL UPGRADE: RESTROOMS,
WINDOWS, SIDING, KITCHEN, ROOF, FLOORING
38 $217,745
GF266 RECREATION STORY MILL COMMUNITY CENTER UPGRADE: HVAC,
ELECTRICAL, FIRE PROTECTION
37 $188,500
Summary for General Fund (70 items)
Totals by year: $1,568,096 $2,449,710 $1,575,685 $1,134,300 $9,900,533
FY18 FY19 FY20 FY21 FY22 Unscheduled
$18,525,600
274
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FACILITY - PROF
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY18 FY19 Unscheduled
$66,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building we have remodeled several areas on both the main floor and second floor –
the elevator remains original and is approaching 44 years of continued use. The elevator is to the point where many technological
improvements have been made in elevator technology and a change out would yield both improved service and some reductions
in energy costs. The elevator is inspected annually and is still safe although there are some inherent problems with the operation
of the elevator. Of the four elevators owned by the City, this system experiences the most downtime. One big problem is the
leveling systems and the way the rails and tracks are mounted in the building. The elevator will malfunction and require resetting
if it loaded heavy to one side. A new car and track system would solve the nuisance trips associated with this aging elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year.
ADVANTAGES OF APPROVAL
Increase reliability and reduced maintenance costs. Some electrical savings associated with improved electric motors.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 33
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
275
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY18
$16,000
FY19
$16,000
Unscheduled
DESCRIPTION OF PROJECT
Ongoing cemetery mower replacement program. Scheduled on a five year replacement program, with the oldest cemetery
mower now being 5 years old. These mowers are used to complete the mowing 53+ acres of turf inside and outside the
cemetery which include mowing of the open space, trails, and the weekly mowing through the headstones.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time, which has been done as we moved to a 5 year replacement program instead of a 3 year
program.
ADVANTAGES OF APPROVAL
Less down time; Decreased repair /maintenance costs; High trade –in value; Increased productivity; Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 25
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 3
FY20
$16,000
FY21 FY22
276
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
The General Fund contributes funds every other year towards improving park infrastructure through implementation of park
master plans. This grant program is a matching funds program in which the City receives a minimum 1 to 1 match from the
recipient. The Commission has established a formal grant policy by resolution. By switching to every other year, and also
increasing the allocation, bigger projects can be accomplished, though these projects will take more time to complete.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward. Allocate more
or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members through
matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higher costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 7
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20
$150,000
FY21
$150,000
FY22
277
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY18 FY19
$90,000
Unscheduled
$58,000
DESCRIPTION OF PROJECT
The mower request in FY18 would be an addition of a large-deck sports turf mower, anticipated to be needed for additional
parkland used for athletics, such as: Enterprise Park (formerly Lerner Park), Oak Springs Park, Adam Bronken Sports Complex,
and the eventual 80 acre Bozeman Sports Complex, slated to open in 2018. All of which are on the City’s west side. The City
currently maintains over 150 acres of Formal Turf in the parks system.
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields and formal parks are imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is perceived by
visitors and citizens. New mowers will be more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop
personnel. Well maintained sports fields have proven to be a vital component to the economic growth of our community, by attracting regional
and state tournaments to Bozeman.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 43
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 3
FY20 FY21
$58,000
FY22
278
CIP Project Fund
General Fund
PROJECT NUMBER
GF052
DEPARTMENT
POLICE
PROJECT NAME
POLICE - NON-PATROL VEHICLES
FY18
$18,000
FY19 Unscheduled
$465,000
DESCRIPTION OF PROJECT
The police department has unmarked (non-patrol) vehicles used by command staff, detectives and some support positions. Some
of these vehicles are used for support operations, such as animal control, community resource officer, code compliance, etc.
Command and detective vehicles are assigned and used to respond to emergency calls for command/control or investigations.
Generally vehicle replacement of these vehicles involves buying used, lower mileage vehicles with some trade-in with higher
mileage vehicles nearing the end of their useful life. Decisions on when to rotate these vehicles is usually high miles and track
history of maintenance concerns. The FY18 vehicle is for a new detective position that will currently be using a car with 121,000
miles on it that is beginning to have some maintenance concerns. This car will have an estimated 130,000 miles at the time of
replacement. The FY22 vehicle is to replace a Blazer that is not ideal for police operation, has already shown maintenance
concerns, and currently has 65,000 miles with an estimated 100,000 at time of replacement. The $465,000 unscheduled amount
represents non-patrol (unmarked) vehicles that will need replacing after FY23.
ALTERNATIVES CONSIDERED
Adopt the Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2018-2022.
ADVANTAGES OF APPROVAL
This plan involves two replacements over 5 year period and will provide a means to respond and control major events and investigation of
violent and complex crimes.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 38
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$20,000
FY22
279
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
PATROL VEHICLE REPLACEMENT
FY18
$122,000
FY19
$124,000
Unscheduled
$661,000
DESCRIPTION OF PROJECT
This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights,
sirens, radio, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Costs are based on actual costs
in FY17 of $61,000 per vehicle and anticipated increases in FY18 and beyond. Patrol vehicles are an essential item in the
operation of the Bozeman Police Department, being the primary tool used for over 50,000 Response to Calls each year. Police
vehicles must be available for police patrol and emergency call response 24 hours a day, 365 days a year. These vehicles are used
to respond to both emergency and non-emergency calls for service, investigate vehicle crashes, conduct traffic enforcement and
for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. Vehicles earmarked for replacement
will have a minimum estimated 110,000 miles per vehicle, which with police emergency response tends to be the rough time
when police vehicles are no longer safe for emergency response. An additional 11 patrol vehicles will need replacement after
FY23.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance costs. This
program would allow for the replacement of older, higher mileage patrol cars that become less reliable and more costly to repair. Equipment
components mounted inside the car can sometimes be transferred from the old car to the new car, depending on the condition. These
replacements continue to bring the department closer to 100% matching Ford SUV patrol vehicles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
These are replacement vehicles. Recurring costs frequently decline as newer cars replace older ones. Maintenance costs have
stabilized due to regularly scheduled service, even though calls for service have increased and additional officers have been hired.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 63
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20
$189,000
FY21
$192,000 $195,000
FY22
280
Police Vehicle Details
Project
Number
Current
Mileage
Asset # Make FY18 FY19 Unschedule
d
FY20 FY21 FY22 Notes
GF052 3138 02 Chevy Impala 122,000 $18,000 Mileage Oct16
1617 89 Ford Truck 125,000 $0 Mileage Oct16
2979 01 Chevy Impala 119,000 $0 Mileage Oct16
3280 05 Chevy Impala 157,000 $0 Mileage Oct16
2696 99 Dodge Dakota 105,000 $0 Mileage Oct16
3274 01 Dodge Durang 112,000 $0 Mileage Oct16
3724 04 Chevy Suburba 35,000 $0 Mileage Oct16
3480 08 Chevy Uplande 106,000 $0 Mileage Oct16
3760 07 Toyota Sienna 37,000 $0 Mileage Oct16
3679 10 Chevy Impala 35,000 $20,000 Mileage Oct16
3739 13 Chevy Impala 37,000 $20,000 Mileage Oct16
3680 11 Chevy Impala 39,000 $20,000 Mileage Oct16
3381 08 Chevy Impala 41,000 $20,000 Mileage Oct16
3678 10 Chevy Malibu 49,000 $20,000 Mileage Oct16
3383 08 Chevy Impala 55,000 $20,000 Mileage Oct16
3384 08 Chevy Impala 52,000 $20,000 Mileage Oct16
3677 10 Chevy Malibu 44,000 $20,000 Mileage Oct16
3230 04 Dodge Dakota 130,000 $20,000 Mileage Oct16
3151 03 Chevy Impala 66,000 $20,000 Mileage Oct16
3438 08 Chevy Impala 63,000 $20,000 Mileage Oct16
3443 08 Chevy Impala 60,000 $20,000 Mileage Oct16
3445 08 Chevy Impala 55,000 $20,000 Mileage Oct16
3374 06 Ford Explorer 84,000 $20,000 Mileage Oct16
3681 10 Ford Escape 43,000 $20,000 Mileage Oct16
3382 08 Chevy Impala 83,000 $20,000 Mileage Oct16
3140 09 Chevy Impala 75,000 $20,000 Mileage Oct16
281
Project
Number
Current
Mileage
Asset # Make FY18 FY19 Unschedule
d
FY20 FY21 FY22 Notes
GF052 3790 15 GMC Sierra 6,000 $30,000 Mileage Oct16
17 Ford Intercept 0 $55,000 Mileage Oct16
3368 07 Chevy Trailblaz 64,000 $20,000.00 Mileage Oct16
GF053 3590 11 Chevy Impala 88,000 $61,000 Mileage Oct 16
3589 11 Chevy Impala 90,000 $61,000 Mileage Oct 16
3499 09 Chevy Impala 69,000 $62,000 Mileage Oct 16
3627 12 Chevy Impala 68,000 $62,000 Mileage Oct 16
3628 12 Chevy Impala 54,000 $63,000 Mileage Oct 16
3595 11 Chevy Impala 57,000 $63,000 Mileage Oct 16
3630 12 Chevy Impala 59,000 $63,000 Mileage Oct 16
3370 07 Chevy Impala 88,806 Mileage Oct 16
3742 15 Ford Intercept 27,000 $66,000 Mileage Oct 16
3661 13 Chevy Impala 32,000 $66,000 Mileage Oct 16
3740 15 Ford Intercept 22,000 $66,000 Mileage Oct 16
3741 15 Ford Intercept 22,000 $66,000 Mileage Oct 16
4037 16 For Interceptor 10,000 $66,000 Mileage Oct 16
4038 16 Ford Intercept 8,000 $66,000 Mileage Oct16
4039 16 Ford Intercept 4,000 $66,000 Mileage Oct16
3660 13 Chevy Tahoe 27,000 $66,000 Mileage Oct 16 – K9
3697 14 Ford Intercept 45,000 $65,000.00 Mileage Oct 16
3659 13 Chevy Impala 40,000 $65,000.00 Mileage Oct 16
3699 14 Ford Intercept 37,000 $65,000.00 Mileage Oct 16
3698 14 Ford Intercept 44,000 $64,000 Mileage Oct 16
3631 12 Chevy Tahoe 45,000 $64,000 Mileage Oct 16 – K9
3696 14 Ford Intercept 40,000 $64,000 Mileage Oct 16
Totals $140,000 $124,000 $189,000 $192,000 $215,000 $953,000
282
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Indoor/Outdoor Aquatics Center. This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan,
adopted October 2007. The design phase in FY18 includes the preliminary design of the Family Aquatics Center. This project will
need to be approved by the voters. It is estimated that an election would be offered in the fall of 2021.
ALTERNATIVES CONSIDERED
Do not build a community aquatics center.
ADVANTAGES OF APPROVAL
Community Benefits of an Aquatics Center: safe and healthy place for families to play, connected families, strong vital involved community, and
increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional aquatic staff: Cost undetermined at this time.
FUNDING SOURCES
Bond and General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 44
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 0
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 8
COMMISSION WORKPLAN (Up to 10): 8
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$100,000 $16,500,000
FY22
283
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
PERSONAL COMPUTER (PC) REPLACEMENT
FY18
$43,000
FY19
$48,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of FY17, Personal Computers moved to a 5 year
rotation before rotation. PC Replacements are one of the primary drivers of Help Desk Calls (PM01 & WL01) - aging computers
can have more software and technical conflicts, and replaced PC's often require user support for newer versions of software, etc.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 45
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 7
SERVICE AREA (Up to 10): 8
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$55,000
FY21
$57,000 $50,000
FY22
284
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT
FY18
$40,000
FY19
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 15 -
Prof-Building, Vehicle Maint. This equipment is critical to the City's technology network, supporting all of the department's
performance measures related to system "uptime" (PM02-PM06) and workload measures related to number of hours the
network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 50
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$40,000
FY21
$40,000 $40,000
FY22
285
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment would replace the current cemetery backhoe (2001- 2969 hours) that is used for burials an average of 2
times per week. This is the main piece of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to utilize the older backhoe and repair and maintain as necessary. Potentially, borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services. The old cemetery backhoe could potentially be transitioned
to the Parks Division.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 42
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$110,000
FY21 FY22
286
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY18
$32,000
FY19
$130,000
Unscheduled
$340,000
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. Other restrooms that need to
be replaced- and/or built are: BMX- Westlake Park ($130,000) in FY19; Rose Park ($80,000) in FY 21; Beall Park ($40,000)and a
new addition, the Softball Complex ($300,000 - Large Facility plus Concession Stand) are unscheduled.
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where currently none
exist. The BMX project potentially could be part of the Midtown Urban Renewal District.
ADVANTAGES OF APPROVAL
Ease and efficiency of maintaining new restrooms; increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$80,000
FY22
287
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY18 FY19
$70,000
Unscheduled
DESCRIPTION OF PROJECT
The following playground equipment will eventually need to be replaced due to its age and condition: Replacement will bring
equipment up to today’s standards and reduce safety and liability concerns. Jarrett Park (FY19) and Christie Park (FY20) are
identified as the playgrounds that need replacement, in that priority. In general, safety recommendations for playgrounds address:
playground site elements, sight lines, equipment features and materials, surfacing materials, hardware, paints and finishes, and any
other hazards that might be present. Playground repairs require same-day response given their critical safety implication.
Currently, the Parks Division inspects and maintains 21 playgrounds city-wide and assists with another 18 HOA- maintained
playgrounds with monthly inspections and recommendations. Since last year, new playgrounds have been constructed at The
Lakes at Valley West, Meadow Creek Park (formerly known as Ainsworth Park), Legends, and the Bozeman Pond expansion.
ALTERNATIVES CONSIDERED
Keep existing equipment in place, maintain as we go
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20
$80,000
FY21 FY22
288
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FACILITY - CH
PROJECT NAME
AMERICAN'S WITH DISABILITIES ACT (ADA) COMPLIANCE IMPROVEMENTS
FY18
$25,000
FY19
$25,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, building access, etc. The Facilities Superintendent has been working with the ADA advisory committee to
provide recommendations to the City on priority order for any upgrades or improvements that may be identified to make our
facilities and programs more accessible. This money has been used, and will continue to be used to improve accessibility as
demonstrates a commitment from the City to address ADA issues. Based on the initial review of the work to be done the dollar
amount should be increased in order to complete the improvements within the needed timeframe.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are changes to the ADA
that took effect in March 2011. We will continue to make upgrades as changes are made to buildings but this budget item would accelerate the
compliance for city buildings.
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to bring all our
buildings up to current standards we can provide a positive example to the community in meeting the needs of people with restricted or limited
mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No significant costs are anticipated with these improvements.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 42
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$25,000
FY21
$25,000 $25,000
FY22
289
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Sidewalks Identified for replacement due to deteriorating cement, missing sections and heaving from weather and tree roots.
New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a safer sidewalk year round and enable
the sidewalk plows to better meet the snow removal municipal code. Costs of approximately $11.75 square foot for rip and
replace. Project 1: $120,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street
with new 6' (six foot) wide concrete sidewalk, and the related retaining wall. Project 2: $88,000 - Cooper Park - replace the
sidewalk around the entire block approximately 1875' total. This sidewalk serves as a main route to and from the University.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members and efficiency of operation (plowing)
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 27
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 0
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$120,000
FY21
$88,000
FY22
290
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY18 FY19
$45,000
Unscheduled
$105,000
DESCRIPTION OF PROJECT
Parks Department utilizes vehicles for mowing, fertilization, irrigation, inspections, snow plowing and repairs of the city parks,
comprising over 150 acres of formal turf and 220 acres of natural parkland. All vehicles are utilized until service related down-
time for equipment and staff become problematic or safety is compromised. FY19 represents a one ton replacement. Dodge has
ceased making parts for 2001 1-ton that is currently in the Parks fleet. The two current 1-tons in the Park fleet are used for
plowing parking lots, ice rinks, hauling garbage, stone, and trail fines among other duties. The addition in FY20 of $30,000 is for a
½ ton fleet vehicle to replace the 1991 Dodge with 5 year repair costs of #3,018. The unscheduled is for continued replacement
of aging fleet vehicles which include an additional 1-ton, a hybrid car and an additional ½ ton. A detailed listing of the replacement
plan, with vehicle mileage, has been sent to Finance. Mileage updated October 2016.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones. 5 year average on repairs to the Parks fleet - $3,276 per vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 63
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20
$30,000
FY21 FY22
291
Parks Vehicle Replacements - Details
Project
Number
Asset # Make Model
Yr
Current
Mileage
FY18 FY19 FY20 FY21 FY22 Unscheduled Notes
GF115 3251 DODGE 2001 199,382 $30,000 10/2016MILEAGE
2691 FORD 1990 199,165 10/2016MILEAGE
2503 Yellow Jeep Plow CJ-5 1976 197,065 $0
Water Truck with light 194,370 $0
1608 FORD 1986 187,861 $30,000 10/2016MILEAGE
5561 FORD 1997 187,386 10/2016MILEAGE
3252 CHEVY 1/2 TON 1999 167,727 10/2016MILEAGE
1691 DODGE 1985 165,912 $30,000 10/2016MILEAGE
249 JEEP 1978 161,825 10/2016MILEAGE
497 LOADSTER DUMP 1976 145,418 10/2016MILEAGE
2665 FORD EXPLORER 1996 142,913 10/2016MILEAGE
1373 DODGE 1991 141,419 $30,000 10/2016MILEAGE
3116 FORD RANGER 1998 129,216 10/2016MILEAGE
3161 FORD 1 TON W/ PUP 2000 122,173 10/2016MILEAGE
3160 FORD 3 TON 2000 119,985 10/2016MILEAGE
1999 CHEVROLET 1996 116,408 10/2016MILEAGE
3117 Blue Dodge 1500 Ram 1998 111,741 $0
2530 Emily's Truck Chevy 3 1997 105,038 $0
3503 GMC (WHITE) 2010 79,414 10/2016MILEAGE
5392 Blue Jeep Plow 76,945 $0
3022 DODGE 3/4 TON 2001 66,492 $15,000 10/2016MILEAGE
292
Project
Number
Asset # Make Model
Yr
Current
Mileage
FY18 FY19 FY20 FY21 FY22 Unscheduled Notes
GF115 3502 GMC (WHITE) 2010 62,072 10/2016MILEAGE
3624 GMC PICKUP 2012 37,927 10/2016MILEAGE
3023 DODGE 1 TON W/ D 2001 37,697 $45,000 10/2016MILEAGE
3327 GMC 3/4 TON (MOW 2006 28,867 10/2016MILEAGE
3449 GMC 1 TON DUMP 2008 25,535 10/2016MILEAGE
3767 GMC PICKUP 2015 11,203 10/2016MILEAGE
Totals $45,000 $30,000 $0 $105,000
293
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY18 FY19
$45,000
Unscheduled
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan - the Cemetery Department utilizes 1-Ton trucks for operations and maintenance of the
Sunset Hills Cemetery. Asset# 1213 - 1989 1Ton 4x4, *41,155 miles - is critical to providing prompt burial services roughly twice
a week and sanding/plowing cemetery roads. While it has relatively low miles, it has extremely low fuel economy (460 engine)
which drives our recommendation to replace this 28 year old vehicle. *Mileage as of 11/2016.
ALTERNATIVES CONSIDERED
Keep maintaining #1213 until a new replacement is funded or replacement parts are no longer available.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 34
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 5
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
294
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FACILITY - CH
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
In FY17 GF130, a general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for
a dated system and modifications to provide water coverage for the revised site and better use of treated city water. At that time
planned improvements included: irrigation upgrades to improve water application to reduce consumption, reclamation of the
abandoned alley to the south of the Commission meeting room, the installation of trees to provide screening and shading on the
south facing elevation, a storm water detention area on the north east end of the alley to protect the creek from site run-off,
planting beds and screening from the parking lot to the south of City Hall, benches and picnic tables for staff and citizen use,
better bike racks and a dog waste station. Since the initial planning, we have been able to plant grass in the alley and install the
stormwater treatment facility on site. The other elements of the plan have not yet been completed. The irrigation system is of
particular concern as it is not zoned properly, is difficult to maintain the proper amount of water application leaving some areas
swampy while grass dies in adjacent areas. If approved, the landscaping plan will be presented to the Commission for final review
and approval.
ALTERNATIVES CONSIDERED
Continue as is.
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were made in the LEED
application for future site development that will address lower maintenance needs, less water use, and other green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings and
other vegetation requiring less water.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 38
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 3
FY20
$40,000
FY21 FY22
295
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER - FACILITY REPAIRS AND REPLACEMENTS
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
The Swim Center requires numerous repair and equipment replacements which would be added to the Bond initiative for the
Indoor/Outdoor Aquatics Center. These items include - gutter replacement/$150,000; deck tile replacement/$142,000; removal
of ceiling tiles and grid and basic cosmetic improvements $120,000; HVAC unit replacement/$360,000; resurface pool/$140,000;
and replacement of front furnace $35,000.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
These projects will help to ensure that we are able to maintain a safe and functional facility. The pool is extremely well utilized and repairs and
replacements are necessary over time in order to continue to serve the community. Our energy consumption is currently being analyzed to
determine the cost savings associated with an HVAC system designed for any aquatic environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional annual operating and maintenance costs
FUNDING SOURCES
Bond
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 45
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 7
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 7
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$947,000
FY22
296
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Curb and overlay the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a
dumpster pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007)
that recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. Includes permit fees.
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot safer and reduced
liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which will make the lot accessible, the
dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 47
LEVEL OF SERVICE (Up to 20): 13
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 9
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$52,000
FY22
297
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park, for which a design plan was completed in 2008.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Children’s Memorial Park and Christmas tree drop off area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 25
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$85,000
FY21 FY22
298
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FACILITY - SC
PROJECT NAME
SENIOR CENTER ELEVATOR
FY18
$68,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980 and is at
the point where many technological improvements have been made in elevator technology. A change out would yield both
improved service and some reductions in energy costs. While the elevator is inspected annually and is safe, it is used heavily by
the members of the Senior Center. Planning ahead for the replacement of the elevator will be more cost effective and avoid
unnecessary down time during the replacement process. The elevator maintenance contractor has recommended this be the first
elevator replaced by the City.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems as needed. Wait to replace the elevator until it physically breaks down or
continue to monitor the operation and hold off on the replacement until the routine repair and maintenance costs exceed acceptable limits
ADVANTAGES OF APPROVAL
Improved operations and reduced maintenance for the elevator most needed by a special population. Small reduction in annual energy costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 7
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
299
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY18 FY19 Unscheduled
$30,000
DESCRIPTION OF PROJECT
Originally in FY15, we identified the need to trade in 3 higher mileage motorcycles for 2 new motorcycles for our traffic division,
at a total end-price of $60,000. Authorization was given to purchase one of the two motorcycles, which resulted in trading in two
2003 Harley Motorcycles for one new Harley motorcycle. We are moving this replacement to FY21, as we currently are only
fielding one trained motorcycle officer. If fully trained and operationally ready to deploy 2nd patrol motorcycle, we will trade in a
2002 Harley Davidson Motorcycle for a new motorcycle. With trade in value and re-use of the police radio, the total cost will be
$30,000. The end result of this purchase will leave the department with 2 new primary patrol motorcycles fully outfitted. Patrol
motorcycles are an essential item in the traffic enforcement division, used for a portion of the over 13,000 traffic stops, crashes,
and citations each year. These motorcycles are used from March to October each year and are responsible for a portion of the
response to both emergency and non-emergency calls for service, investigate accidents, conduct traffic enforcement and general
patrol duties.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the traffic division to
be effective, this equipment must be kept in top operating condition. Police motorcycles are available for police patrol use during the day and
when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service. Officers assigned to the motorcycle division are also assigned to
their own motorcycle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 66
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 10
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 3
FY20 FY21
$30,000
FY22
300
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY18 FY19
$250,000
Unscheduled
DESCRIPTION OF PROJECT
The department has been in conversations and planning with Gallatin County 9-1-1 to improve radio communication that has
become an operational and safety concern. Regardless of the final improvements to infrastructure, one of the identified needs for
replacement is subscriber units (portable radios used by officers and mobile radios used in emergency response vehicles).The
replacement of these subscriber units (radios) are a major stop to improving communications and responses capabilities. These
radios are an essential item in the operation of the Bozeman Police Department, being a critical communication tool used for
over to 50,000 Response to Calls each year. Police radios must be available for police use 24 hours a day, 365 days a year. These
radios are individually assigned, allowing for greater longevity, and department-wide communication in the event of a need for
major response. These costs are based on 78 portable radios at $6,000 per radio and 39 mobile radios at $5,500 per radio.
ALTERNATIVES CONSIDERED
Regardless of the infrastructure improvements, the existing radios are 10 years old and beginning to reach the end of their effectiveness.
Additionally, the existing radios are not dual-band and will not operate with a planned move to VHF/encrypted operations as part of
infrastructure improvement plans. Some phasing of purchases could be done with a focus on patrol officers / patrol cars / remaining emergency
responders over a maximum 3 year period.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency communication and response. Program allows for a planned and predictable need for equipment
replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 57
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$250,000
FY21 FY22
301
CIP Project Fund
General Fund
PROJECT NUMBER
GF190
DEPARTMENT
PARKS
PROJECT NAME
4-WHEELER ATV REPLACEMENT
FY18 FY19 Unscheduled
$14,000
DESCRIPTION OF PROJECT
Replace the ATV (2000 Yamaha Grizzly) used for sidewalk snow removal and is the main piece of equipment that is used to spray
approx 300 acres with herbicides and biostimulants for the Parks Division.
ALTERNATIVES CONSIDERED
Continue to use the 2000 Yamaha Grizzly and repair as needed.
ADVANTAGES OF APPROVAL
Maximize efficiency, minimize down time, proactive replacement of aging equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
302
CIP Project Fund
General Fund
PROJECT NUMBER
GF191
DEPARTMENT
PARKS
PROJECT NAME
UPGRADE SOFTBALL COMPLEX LIGHTING
FY18 FY19 Unscheduled
$825,000
DESCRIPTION OF PROJECT
Replace the current lights at the Softball Complex with appropriate stadium lights. Estimate provided by MUSCO, would be bid at
the time of construction. Existing lights have light spillage and this is the only way to make the lights Dark Skies Compliant.
ALTERNATIVES CONSIDERED
Keep existing lights
ADVANTAGES OF APPROVAL
The new lights can offer 50% less light spillage and glare and reduce energy costs by up to 50%. Additionally, upgraded lights could help to
reduce or eliminate complaints regarding light pollution.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Reduction in electrical use.
FUNDING SOURCES
100% General Fund, or fundraising by user groups - Cost estimates range from $750,000 to $825,000 in August 2012.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 22
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 6
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 0
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 1
FY20 FY21 FY22
303
CIP Project Fund
General Fund
PROJECT NUMBER
GF194
DEPARTMENT
PARKS
PROJECT NAME
PARK ENTRANCE SIGNS
FY18
$10,000
FY19
$10,000
Unscheduled
DESCRIPTION OF PROJECT
The new signs will replace existing park signs and add park entrance signs where none currently exist with an updated,
identifiable, uniform, maintenance-friendly park sign. This project would provide for approximately 5 double-sided signs per year.
ALTERNATIVES CONSIDERED
Continue to make our own wooden routered park signs.
ADVANTAGES OF APPROVAL
A uniform signing system creating easily identifiable park properties, continuity, and reduction in labor costs due to constant upkeep of our
wooden signs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$10,000
FY21
$10,000 $10,000
FY22
304
CIP Project Fund
General Fund
PROJECT NUMBER
GF195
DEPARTMENT
PARKS
PROJECT NAME
AERATOR
FY18
$32,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
An additional aerator into Parks and Recreation inventory of turf equipment. This would be used to maintain the 150+ acres of
turf in the park inventory. This piece of equipment would be used extensively at the new Sports Complex and other venues on
the west side of town. (Adam Bronken Sports Complex and Oak Springs Park) The Toro Pro-Core aerator is efficient,
productive and coincides with water conservation efforts and safe playing athletic fields.
ALTERNATIVES CONSIDERED
Continue to operate with one aerator.
ADVANTAGES OF APPROVAL
Proactively and aggressively aerate parks and sports fields within the City to create safer and healthier turf that uses less water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 19
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 1
FY20 FY21 FY22
305
CIP Project Fund
General Fund
PROJECT NUMBER
GF196
DEPARTMENT
I.T.
PROJECT NAME
BACKUP ROOFTOP COOLING UNIT FOR THE PROFESSIONAL BUILDING DATA CENTER
FY18 FY19
$20,000
Unscheduled
DESCRIPTION OF PROJECT
Add a redundant cooling unit to the current APC cooling system in the professional building - dedicated to the Data Center.
ALTERNATIVES CONSIDERED
Keep using the current 10 year old system and spend $6,000 to replace bearings.
ADVANTAGES OF APPROVAL
We would have a system that is properly sized for the room and heat load. The new system would be more energy efficient. We will use the
old system as a backup system in the event the new system is down for repairs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
1 Year warranty out of the gate with roughly $100 per year for Freon replacement and maintenance. Repairs and issues beyond
basic maintenance after the first year would have to be paid at that time.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 47
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 7
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
306
CIP Project Fund
General Fund
PROJECT NUMBER
GF199
DEPARTMENT
FACILITY - PROF
PROJECT NAME
PROFESSIONAL BUILDING RECONFIGURATION - Phase 2
FY18 FY19
$35,779
Unscheduled
DESCRIPTION OF PROJECT
The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also
reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better
serve our community. In order to accommodate this growth, we need to remodel the Stiff Building. In FY16 the City Commission
approved Phase 1 of the remodel which will provide better use of existing space by relocating certain functions to the basement
and repurposing unused square footage. Approval of Phase II would allow the consolidation of Community Development
(Planning and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater)
together on another floor. This will allow better coordination of staff and better service to our public.
ALTERNATIVES CONSIDERED
Continue to operate as we are today
ADVANTAGES OF APPROVAL
Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery
model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned
and efficient approach to building utilization and service optimization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional operating costs anticipated for building reconfiguration.
FUNDING SOURCES
Building Inspection, Community Development, General Fund, Parking, Water
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 27
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 0
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
307
CIP Project Fund
General Fund
PROJECT NUMBER
GF199
DEPARTMENT
I.T.
PROJECT NAME
PROFESSIONAL BUILDING RECONFIGURATION - Phase 2
FY18 FY19
$131,581
Unscheduled
DESCRIPTION OF PROJECT
The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also
reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better
serve our community. In order to accommodate this grow, we need to remodel the Stiff Building. In FY16 the City Commission
approved a Phase 1 of the remodel that will provide a better use of existing space by relocating certain functions to the basement
and reclaiming unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning
and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together
on another floor. This will allow better coordination of staff and better service to our public. Phase 1 is anticipated to be
completed late spring of 2016.
ALTERNATIVES CONSIDERED
Continue to operate as we are today
ADVANTAGES OF APPROVAL
Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery
model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned
and efficient approach to building utilization and service optimization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional operating costs anticipated for building reconfiguration.
FUNDING SOURCES
Building Inspection, Community Development, General Fund, Parking, Water
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 27
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 0
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
308
CIP Project Fund
General Fund
PROJECT NUMBER
GF203
DEPARTMENT
FACILITY - SC
PROJECT NAME
BOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE IMPROVEMENTS.
FY18
$64,750
FY19 Unscheduled
DESCRIPTION OF PROJECT
This project will replace portions of the building envelope of the Bozeman Senior Center that are in need of replacement due to
the age and heavy use of the facility. Work will include the replacement of the rough board siding with cement-based clapboard
siding. Additionally, new soffit and fascia will be installed where needed to keep birds from entering the attic. Gutter sections that
are leaking and torn away will be replaced and rotting entrance columns on the northeast side will be replaced. There are also
unprotected areas of the foundation where missing insulating foam is not providing moisture protection.
ALTERNATIVES CONSIDERED
It is most efficient and economical to do this work at the same time, but it could be phased.
ADVANTAGES OF APPROVAL
This is a highly utilized and important public resource. The building is over 30 years old and is showing its age. The roof and west side of the
building envelope was replaced after the 2010 hail damage and this project will complete the restoration of the building envelope minus the
windows. In addition to improving the overall appearance of the building, the new materials will have a longer life expectancy and protect the
condition of the building. There has been some water leaking in through the windows in the basement and the new gutters will be set up so that
the water from the roof does not drain into the window wells keeping the water from getting into the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The completion of this project will reduce current maintenance costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 32
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
309
CIP Project Fund
General Fund
PROJECT NUMBER
GF205
DEPARTMENT
PARKS
PROJECT NAME
PROST PLAN UPDATE
FY18 FY19
$100,000
Unscheduled
DESCRIPTION OF PROJECT
Update the 2007 Parks Recreation Open Space Trail (PROST) Plan. The current plan is nearing 10 years old. Since adoption, the
city has grown in size, new park properties have come into the system, and local demographics may have changed. This project
anticipates hiring an outside party to update the Plan that will take into consideration the updated Community Plan.
ALTERNATIVES CONSIDERED
Do not update the plan.
ADVANTAGES OF APPROVAL
The update would record and reference new and accurate information that has been developing over the last 10 years.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 35
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 0
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
310
CIP Project Fund
General Fund
PROJECT NUMBER
GF206
DEPARTMENT
PARKS
PROJECT NAME
BRONKEN PARK PATHWAY
FY18
$88,246
FY19 Unscheduled
DESCRIPTION OF PROJECT
Installation on new sidewalk for pedestrian traffic between Durston and Classical Way along Cottonwood Road. This project will
align with the new sidewalk that is currently being constructed along Durston, spanning the entire length of Bronken Park.
ALTERNATIVES CONSIDERED
Do not construct the sidewalk.
ADVANTAGES OF APPROVAL
Safe pedestrian travel that for park and school users.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Plowing.
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 27
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
311
CIP Project Fund
General Fund
PROJECT NUMBER
GF209
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, KITCHEN, ROOF, FLOO
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
This project is the combination of requests for upgrade of the Restrooms ($55,000), Window Replacement ($24,200), Siding
Replacement ($26,400), Kitchen Upgrade ($55,000), East Roof Insulation ($26,400), Floor support ($13,970), Roof support
($16,775) . This is a heavily used community center that could benefit from substantial improvements.
ALTERNATIVES CONSIDERED
As suggested by the Commission
ADVANTAGES OF APPROVAL
1. Brings restroom up to current ADA requirements; 2. Brings restroom up to current City of Bozeman building codes; 3. Improves sanitation
in the restrooms and kitchen facilities; 4. Rehabs and secures the building envelope for years to come; 5. Reduced energy consumption from
improved windows and insulation. 6. Addresses deficiencies that were identified in the 2014 structural analysis and 2012 facility condition
inventory.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 38
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20
$217,745
FY21 FY22
312
CIP Project Fund
General Fund
PROJECT NUMBER
GF219
DEPARTMENT
FACILITY - CH
PROJECT NAME
ADDITION TO CITY HALL, CONSOLIDATION OF SERVICES
FY18 FY19 Unscheduled
$5,500,000
DESCRIPTION OF PROJECT
This project would relocate the functions currently housed in the Stiff Building (Community Development/Engineering/IT/Building
Inspection) into an expansion of City Hall on Lamme Street.
ALTERNATIVES CONSIDERED
Keep operations at the Stiff Building.
ADVANTAGES OF APPROVAL
Centralizing more services in one location at City Hall will improve efficiency of staff and make it easier for citizens to conduct business with
the City.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The new facility should have lower operating costs than the Stiff Building.
FUNDING SOURCES
Potential Funding Sources include: General Fund, Enterprise Fund (for public works), Building Inspection Fund (Building Inspection
Division), sale of the Stiff Building. This is a very rough estimate, based on building square footage and current construction costs.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 28
LEVEL OF SERVICE (Up to 20): 12
OPERATING BUDGET IMPACT (Up to10): 3
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
313
CIP Project Fund
General Fund
PROJECT NUMBER
GF224
DEPARTMENT
FINANCE
PROJECT NAME
SUNGARD ANALYTICS NOW COGNOS BI (BUSINESS INTELLIGENCE) WEB-BASED REPORTIN
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Web-based report authoring tool used to build sophisticated, multi-page, multi-query reports using data from SunGard.
Seamlessly integrates Microsoft Excel, enabling users to explore and analyze data in a familiar environment using skills they
already have. Includes enhanced e-mailing and report publishing capabilities, in addition to access by mobile devices including iPads
& iPhones.
ALTERNATIVES CONSIDERED
Continue to use SunGard QREP product, which requires a higher level of training and expertise for end-users. QREP is no longer being
developed/enhanced and IBM software support is scheduled to end on April 30, 2018
ADVANTAGES OF APPROVAL
An increased ability to push more big data out to a bigger audience and to empower novice users to collect and analyze the tremendous amount
of data in SunGard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Ongoing annual maintenance cost = $3,280
FUNDING SOURCES
General Fund, although enterprise funds would continue to be big users, especially GIS
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$34,340
FY21 FY22
314
CIP Project Fund
General Fund
PROJECT NUMBER
GF227
DEPARTMENT
FINANCE
PROJECT NAME
ERP REPLACEMENT / UPGRADE "SUNGARD REPLACEMENT / UPGRADE"
FY18 FY19 Unscheduled
$333,333
DESCRIPTION OF PROJECT
Replacing/upgrading the current system installed in 1999. This is the system that runs all the financial, community development,
land records, utility and business license applications.
ALTERNATIVES CONSIDERED
Continue running current SunGard package. Use SunGard.net (NaviLine EDGE) as an improvement to the current system, but not a full
replacement.
ADVANTAGES OF APPROVAL
Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compilation of
Commission reports and packets for Community Development.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown. Dependent on the option chosen.
FUNDING SOURCES
General Fund 33%; Water Fund 33%; Wastewater Fund 33%
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 50
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
315
CIP Project Fund
General Fund
PROJECT NUMBER
GF229
DEPARTMENT
I.T.
PROJECT NAME
ISCSI STORAGE REPLACEMENT
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
All of the virtual servers that reside at these two buildings use these devices as their storage device. These are critical pieces of
infrastructure.
ALTERNATIVES CONSIDERED
Don't replace and not have warranty.
ADVANTAGES OF APPROVAL
Allows us to keep our critical pieces of infrastructure running well and under warranty.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 47
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 7
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$40,000
FY21 FY22
316
CIP Project Fund
General Fund
PROJECT NUMBER
GF231
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY IRRIGATION PROJECT
FY18
$200,000
FY19
$200,000
Unscheduled
DESCRIPTION OF PROJECT
Phased Project to move irrigation of cemetery and park lands off treated municipal supply onto raw surface supply previously
decreed to irrigate cemetery lands from the Story Mill Ditch .The planned improvements dramatically reduces the amount of man
hours required to monitor watering during season. Improved irrigation system reduces/eliminates water loss and water is applied
in the most efficient manner maximizing the use of the resource. FY 16: Phase I Monitoring and Pre-Design Feasibility Analysis: •
Historic Flows of Sourdough Creek to measure reliability • Ditch survey to understand overflow and flooding issues • Headgate
assessment and repair/replace • Cost assessment for City to operate and maintain diversion works, pump and screen • Haggerty
Fields Extension. FY 17: Phase II Design for Irrigation of Cemetery Lands • Inlet structure and piping • Pump house • Main and
laterals • Electrical • Irrigation System Components. FY 18:* Phase III Installation of Diversion Works Project to Cemetery Lands.
FY 19:* Phase IV Extension to Haggerty Fields •Design •Installation.
ALTERNATIVES CONSIDERED
Continue to use treated water for cemetery land irrigation.
ADVANTAGES OF APPROVAL
The Parks & Rec Department would no longer pay for large quantities of treated water for irrigation. It protects and preserves the City’s most
valuable decreed surface water right and makes available for sale treated water that would otherwise have irrigated the cemetery. The treated
water that is no longer applied to the cemetery and parks irrigation would be available for sale to new water customers enabling future growth
and/or improving the reliability of the City’s water supplies for use in times of drought. Makes available approximately 258 AF of treated water,
valued at $1,548,000.00 available for retail sale for approximately 1,121 SF homes or 2,080 MF homes. Reduces numbers of seasonal workers
required to be hired by Parks Department and increases the reliability of domestic water supplies in times of drought.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Pump replacement. It is yet to be determined what additional operations and maintenance costs would be associated with the
project during FY 19-21 at this time. This is due to the fact that the feasibility study that will be completed in FY 17 and will
identify various alternatives and costs of each alternative will inform future operations and maintenance costs during FY 19-21.
Upon completion of the feasibility study, an alternative will be selected and projected operations and maintenance costs can be
FUNDING SOURCES
General Fund. *If awarded, grant funding through the Bureau of Reclamation’s WaterSMART Program would offset total project
costs.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 44
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 3
FY20 FY21 FY22
317
CIP Project Fund
General Fund
PROJECT NUMBER
GF233
DEPARTMENT
I.T.
PROJECT NAME
VEHICLE REPLACEMENT
FY18 FY19 Unscheduled
$99,000
DESCRIPTION OF PROJECT
Replacement of IT Vehicles. If our current vehicle is still running well and maintenance costs are not high, we would keep them
beyond what is shown here. 2005
Chevy Colorado with 38K
1999 Dodge Truck with 105K
1999 Jeep Cherokee with 73K
1995 Dodge Truck with 67K
ALTERNATIVES CONSIDERED
Buy new or Do nothing.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 38
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
318
IT Vehicle Details
Project
Number
Asset # Make Current
Mileage
FY18 FY19 FY20 FY21 FY22 Unscheduled Notes
GF233 1784 '95 Dodge Dakota 67,000 $23,000 If our current vehicle is still
running well and maintenance
costs are not high we would
keep it beyond 2020
GF233 2697 '99 Jeep Cherokee 73,000 $23,000
GF233 2707 '99 Dodge Dakota 105,000 $30,000
GF233 3273 '05 Chevy Colorado 38,000 $23,000
Totals $99,000
Wednesday, December 07, 2016 319 Page 1 of 1
CIP Project Fund
General Fund
PROJECT NUMBER
GF235
DEPARTMENT
POLICE
PROJECT NAME
EVIDENCE BAR CODING SYSTEM
FY18 FY19
$11,000
Unscheduled
DESCRIPTION OF PROJECT
This evidence barcode system is a mix of software and hardware that provides a secure and efficient method of entering, tracking
and managing evidence. This system includes the bar code reader, label printer, labels, software and software licenses, initial
training and 1st year of maintenance to handle the existing 10,000+ items of evidence and input and control of evidence gathered
from this point forward. This barcode system is an essential addition to a new facility that integrates technology with design
improvements and improve overall efficiency of the evidence process.
ALTERNATIVES CONSIDERED
Can continue with existing process which is not efficient and is difficult to use for conducting inventories and audit processes and involves
increased staff time. This plan includes coordination with Gallatin County to pay for 50% of this need and only if this is not resolved by formal
bond issue passing by City and Gallatin County citizens in November 2016.
ADVANTAGES OF APPROVAL
Improved integrity of evidence control for prosecution, to minimize existing staff time and to improve overall management of all property held
as evidence. Extremely important with potential move to a new facility in FY18/FY19, if approved.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
$2,500 ANNUAL MAINTENANCE FEE
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 45
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
320
CIP Project Fund
General Fund
PROJECT NUMBER
GF238
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL RENOVATION
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Bogert Pool is beginning to show its wear faster every year. This project would replace the coping around the pool that is
cracked in several areas and the pool gutters that are cracking, crumbling, and/or lifting from the pool edge. All of the leaks that
could be patched without digging up the bottom of the pool have been patched. There is minimal leaking in the return pipes to
the pool but we recommend repairing the leaks in the returning piping that were identified in May of 2015, before the pool is
blasted with sand or high pressure water, prepped, and resurfaced. The retaining wall is going to be replaced with a wrought iron
fence to allow more visibility to the facility at night and provide more structure, as the current wall is weakening. The sections of
the decking in front of the locker rooms have sunken over the years and will also be replaced. The Bogert Pool renovation or
replacement with an alternate water feature would be added to the Bond Initiative for the Indoor/Outdoor Aquatic Center.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
A new gutter system would mitigate entrapment issues caused by the current gutter system. The current gutters are disintegrating between the
gutter and the ledge of the pool where there gutter sits. Several gutter tiles need to be re-adhered to the pool ledge every spring and often
during the pool season. If a tile is still attached but loose, it can easily be pulled from the wall. Several of the gutter tiles have been replaced
through the years. In many places, a space was not left between the tiles. This doesn’t allow the water to flow into the gutter system for optimal
water circulation. The surface of the pool is currently being patched with hydraulic cement in areas where the plaster is coming up. A new
surface would work to protect the structure of the pool. Making these repairs to Bogert would extend the life of the pool for many years.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No additional costs would be associated with these repairs.
FUNDING SOURCES
Bond
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 40
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20 FY21
$455,000
FY22
321
CIP Project Fund
General Fund
PROJECT NUMBER
GF241
DEPARTMENT
FACILITY - CH
PROJECT NAME
Replacement of City Hall AC Condensing Unit – Roof Top
FY18 FY19
$50,000
Unscheduled
DESCRIPTION OF PROJECT
The roof-top air conditioning condensing unit at City Hall is original to the building (1980) and is reaching the end of its useful
service life. This unit is critical to the temperature control for all office and public areas at City Hall.
ALTERNATIVES CONSIDERED
Continue to maintain the current unit until parts and refrigerant are no longer available.
ADVANTAGES OF APPROVAL
Reduced maintenance, increased efficiency and improved operation.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 36
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 3
FY20 FY21 FY22
322
CIP Project Fund
General Fund
PROJECT NUMBER
GF245
DEPARTMENT
FACILITY - CH
PROJECT NAME
Energy Projects – City Hall
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
City Hall is a LEED-Silver certified building and is currently underperforming. A recent Energy Star Portfolio Manager review
found that City Hall scored a 30 on a scale of 1 to 100, indicating that the energy performance of the building has declined as
equipment has aged or been replaced, and spaces modified. Retro-commissioning improves efficiency of a building’s equipment
and systems; often resolving problems that occurred during design or construction, or those that develop over time. It is a
system-wide evaluation of opportunities to improve energy performance and occupant comfort. City Hall was first
commissioned in 2008 following the remodel. Many issues were addressed at that time, but certain problems related to the
heating hot water system balance were not due to budget constraints. The commissioning report recommended replacement of
24 fin tube balancing valves and control valves on unit heaters. These components are negatively impacting the operation and
efficiency of heating and cooling systems. Building Commissioning was again identified as a need in the 2014 McKinstry Investment
Grade Audit. This project addresses the mechanical upgrades first identified in the commissioning report from 2008 allowing for a
retro-commission for the building following the mechanical upgrades and AC Condensing Unit replacement.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Improved HVAC system operations and reduced utility costs, based on the known conditions, McKinstry estimates that commissioning would
save at least $2,400 per year. The occupants of the building should experience more even temperatures and improved building airflow and
ventilation. Additional savings may be possible, but not fully understood until all the recommended improvements are identified.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 43
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 3
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$75,000
FY22
323
CIP Project Fund
General Fund
PROJECT NUMBER
GF250
DEPARTMENT
PARKS
PROJECT NAME
Splash Pads
FY18 FY19
$180,250
Unscheduled
DESCRIPTION OF PROJECT
FY19 item is for the installation of an Interactive Water Feature at Story Mill Community Park. FY21 is for the installation of a
Splash Pad at the Sports Park (Baxter Road.) This plan will give the community two larger Splash Pads / Water Features located in
large Community Parks at different ends of the City. Story Mill Community Park in the East and Sports Park in the West.
ALTERNATIVES CONSIDERED
Do not install splash pads.
ADVANTAGES OF APPROVAL
Can help reduce children’s fear of water. Adds community water features that have no admittance fee allowing people of all socio economic
status to enjoy a public aquatics amenity. Geographically separates two installations to best serve the entire community.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Some additional water costs and maintenance will be required. Additional maintenance is estimated at 0.2 FTE
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 35
LEVEL OF SERVICE (Up to 20): 8
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 7
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20 FY21
$195,700
FY22
324
CIP Project Fund
General Fund
PROJECT NUMBER
GF252
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY COLUMBARIUM
FY18
$50,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Adding two (eighty niche each) columbariums to the Sunset Hills Cemetery with the first one scheduled FY18. These additional
columbariums would be installed within the same area as the existing columbariums. Currently, the second columbarium is
approximately 80% sold.
ALTERNATIVES CONSIDERED
Do not add any columbariums to the cemetery and cease or put on hold the program once the second columbarium is full.
ADVANTAGES OF APPROVAL
Continuation on a long standing cemetery service, along with ease and minimal maintenance.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal if any.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 32
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 7
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$55,000
FY22
325
CIP Project Fund
General Fund
PROJECT NUMBER
GF253
DEPARTMENT
PARKS
PROJECT NAME
Turf Sweeper
FY18
$38,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Sweeper for turf that pulverizes aeration cores, sweeps excess grass and leaves, verticuts and flail mows as well. Also has
hydraulic dumping capacity.
ALTERNATIVES CONSIDERED
Continue to use the Toro sweeper until it is done
ADVANTAGES OF APPROVAL
True 4-in 1 machine that keeps parks and fields free of debris and excess material that could smother the grass.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Fuel for the tractor
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 35
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20 FY21 FY22
326
CIP Project Fund
General Fund
PROJECT NUMBER
GF254
DEPARTMENT
PARKS
PROJECT NAME
25th street from Oak to Tschache
FY18
$287,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Extend 25th street from Oak street to Tschache street along the western border of Rose Park.
ALTERNATIVES CONSIDERED
Do not build the street or instead build a 10 foot shared use asphalt path in its place.
ADVANTAGES OF APPROVAL
Coincides with the Transportation plan; increased vehicular flow;
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Increased costs for snow plowing and street sweeping
FUNDING SOURCES
General Fund, with any necessary paybacks from adjacent property developers.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 40
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
327
CIP Project Fund
General Fund
PROJECT NUMBER
GF260
DEPARTMENT
PARKS
PROJECT NAME
SPORTS COMPLEX - CONSTRUCTION OF 'PROJECT RELATED' COTTONWOOD ROAD AREA
FY18 FY19
$364,000
Unscheduled
DESCRIPTION OF PROJECT
As owner of the Sports Park property, the City is required to construct a number of street, water, and sewer improvements. In
approval of the Sports Park purchase, $1,778,000 was approved in TOP Bond funding for these infrastructure improvements:
Baxter Lane, Cottonwood Road, Durston/Cottonwood Intersection, Flanders Mill Road (including ditch), and Oak Street. We
estimate that the Bond Funding will not be sufficient to cover the Cottonwood Road (or Oak Street) improvements. We
anticipate needing to build the project-related portions of the Cottonwood Road street-related improvements with Arterial
& Collector District dollars. The related water and sewer-line improvements will need to come from the General Fund. Our
original cost estimates from the Spring of 2014 have been increased by 15% to estimate construction inflation costs.
ALTERNATIVES CONSIDERED
Delay the improvements.
ADVANTAGES OF APPROVAL
Proper construction of the adjacent street, water, and sewer improvements, in concert with our development regulations. Better access and
amenities for the Sports Park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The City's Street Maintenance Funds will maintain the street surface, once constructed. The utilities will maintain the pipes once
installed.
FUNDING SOURCES
GENERAL FUND.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 45
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 10
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
328
CIP Project Fund
General Fund
PROJECT NUMBER
GF261
DEPARTMENT
PARKS
PROJECT NAME
SPORTS COMPLEX - CONSTRUCTION OF 'PROJECT RELATED' OAK STREET AREA WATER IM
FY18 FY19
$67,500
Unscheduled
DESCRIPTION OF PROJECT
As owner of the Sports Park property, the City is required to construct a number of street, water, and sewer improvements.
Approval of the Sports Park purchase, $1,778,000 was approved in TOP Bond funding for these infrastructure improvements:
Baxter Lane, Cottonwood Road, Durston/Cottonwood Intersection, Flanders Mill Road (including ditch), Oak Street. We
estimate that the Bond Funding will not be sufficient to cover the Oak Street (or Cottonwood road) improvements. The project-
related portions of the Oak Street area street improvements will be built with Arterial Collector District dollars. Associated
water-line improvements will need to be paid for by the General Fund. Our original cost estimates from the Spring of 2014 have
been increased by 15% to estimate construction inflation costs.
ALTERNATIVES CONSIDERED
Delay the improvements.
ADVANTAGES OF APPROVAL
Proper construction of the adjacent street, water, and sewer improvements, in concert with our development regulations. Better access and
amenities for the Sports Park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The City's Street Maintenance Funds will maintain the street surface, once constructed. The utilities will maintain the pipes once
installed.
FUNDING SOURCES
GENERAL FUND.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 45
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 10
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
329
CIP Project Fund
General Fund
PROJECT NUMBER
GF262
DEPARTMENT
POLICE
PROJECT NAME
POLICE K9
FY18
$16,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Police K9 (canine dogs) are an instrumental tool for police operations. The department has two trained K9 teams (handler and
dog) for operations that provide assistance with drug interdiction, search ability for suspect s committing crimes in buildings or
helping locate and identify suspects that have left or fled a crime scene. A trained K9 generally has a maximum of 7-8 years where
the dog is healthy and capable of serving. In FY17, one of two dogs deployed has reached that useful operational timeline, while
the remaining K9 has another 5 years of operational capability. This cost includes full purchase, training of the new K9 handler
(officer) and shipping/transport of the K9 to Bozeman.
ALTERNATIVES CONSIDERED
Alternative funding is being pursued to limit or even eliminate this cost. Two K9 teams are the minimum needed to sustain public safety
operations.
ADVANTAGES OF APPROVAL
Continued ability to have K9 on-duty or available to investigate and secure prosecution of criminal activity in Bozeman.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The operational costs of K9 each year are part of existing budget considerations. This item has not historically been place in CP,
but as the costs of full purchase has risen, this in now being added.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 47
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 7
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$17,000
FY22
330
CIP Project Fund
General Fund
PROJECT NUMBER
GF263
DEPARTMENT
I.T.
PROJECT NAME
Police Video Evidence Storage and Backup
FY18
$50,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
We are currently generating around 1 Terabyte of data per month with the in car video systems and will be out of space for
storage in the next 12-18 months. It is critical information that grows rapidly. We are trying to get ahead of the growth by
purchasing a 5 year solution out of the gate that can be expanded as needed into the future for growth and the possibility of body
cameras.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Will allow us to continue to safely store, access and backup crucial evidentiary data without concern of running out of storage space.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund or Grant Money
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 32
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$40,000
FY22
331
CIP Project Fund
General Fund
PROJECT NUMBER
GF264
DEPARTMENT
I.T.
PROJECT NAME
Redundant Internet Connectivity
FY18
$18,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
As the City continues to use more and more cloud solutions our ability to get to the Internet is becoming more important. This
equipment is needed for us to create a truly redundant/failover redundant Internet connection to avoid any downtime if our main
connection goes down.
ALTERNATIVES CONSIDERED
Stay with a single connection and be down on certain services if the Internet is lost.
ADVANTAGES OF APPROVAL
We would have redundant connectivity to the Internet for Mail, All Cloud based services, Website and Extranet.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Smartnet for the Cisco Equipment would be required at an estimated $2,000.00 per year.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 47
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
332
CIP Project Fund
General Fund
PROJECT NUMBER
GF265
DEPARTMENT
I.T.
PROJECT NAME
GENERAL FUND SERVER REPLACEMENT
FY18 FY19
$60,000
Unscheduled
DESCRIPTION OF PROJECT
Replacement of physical servers.
ALTERNATIVES CONSIDERED
Virtualize if possible instead of buying physical servers
ADVANTAGES OF APPROVAL
Keep our server infrastructure under warranty and in good working condition for required performance.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 50
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21
$36,000
FY22
333
CIP Project Fund
General Fund
PROJECT NUMBER
GF266
DEPARTMENT
RECREATION
PROJECT NAME
STORY MILL COMMUNITY CENTER UPGRADE: HVAC, ELECTRICAL, FIRE PROTECTION
FY18
$188,500
FY19 Unscheduled
DESCRIPTION OF PROJECT
This project will make the necessary improvements to the following systems: HVAC, Electrical, and Fire Protection due to the
renovation and change in use of the existing Story Mill Community Center interior space to accommodate five full time Parks and
Recreation Department staff offices and a Recreation Leader work space to accommodate up to 11 part item Recreation Division
staff members. Architectural fees included.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Bringing the new office space up to code, occupant safety, and occupant comfort.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
334
CIP Project Fund
General Fund
PROJECT NUMBER
GF267
DEPARTMENT
PARKS
PROJECT NAME
Pickleball/Basketball courts
FY18 FY19
$75,000
Unscheduled
DESCRIPTION OF PROJECT
Construct two asphalt pickleball courts and one basketball court in a park on the west side of Bozeman.
ALTERNATIVES CONSIDERED
Keep using the Southside tennis courts for pickleball.
ADVANTAGES OF APPROVAL
Dedicated space for a fast growing sport. Additionally, conflict with tennis players at Southside would be minimal.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Resurfacing every 8-10 years.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 29
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 3
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20 FY21 FY22
335
CIP Project Fund
General Fund
PROJECT NUMBER
GF268
DEPARTMENT
CEMETERY
PROJECT NAME
Southwest Montana Veteran's Cemetery
FY18 FY19
$88,000
Unscheduled
$360,000
DESCRIPTION OF PROJECT
First phase of the Southwest Montana Veteran's Cemetery which includes design, earth work, sidewalks and retaining walls to
form the 'backbone' for the Veteran group to start fundraising. Phase two potentially could be the 5500 square foot stamped
concrete plaza and phase three could be the installation of the first columbarium. Phases 2 and 3 potentially be funded with a 50%
match from the veteran's groups for the concrete and the first columbarium.
ALTERNATIVES CONSIDERED
Reduce the City's capital input and rely on the various Veteran groups for the funding.
ADVANTAGES OF APPROVAL
A true veteran's cemetery will help the veteran's realize their benefits upon their death. Currently, there are over 70,000 veterans in southwest
Montana, who upon their death, would have to be interred in Helena or Laurel to realize the benefit.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Future phasing might be required, depending on the fundraising capabilities of the various veteran group in southwest Montana.
FUNDING SOURCES
50% General Fund and funds from various veteran's groups.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 34
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 2
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 10
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$40,000
FY21
$45,000
FY22
336
CIP Project Fund
General Fund
PROJECT NUMBER
GF270
DEPARTMENT
PARKS
PROJECT NAME
Snow Plowing Vehicle
FY18 FY19
$70,000
Unscheduled
$75,000
DESCRIPTION OF PROJECT
The eventual replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks
Division, encompassing over 17 miles of sidewalks and three routes to plow. The newest cost saving measure is to share the cost
of a vehicle with Streets. The advantage of the co-op is that Parks needs the vehicle in the winter for plowing and Streets in the
summer for right of way mowing. The Parks and Cemetery divisions are responsible for snow removal on the majority of
sidewalks, paths, accesses and trails that the City is responsible for. The addition of Oak Spring Park, Adam Bronken sidewalk and
the Bozeman Pond expansion has necessitated moving up the request for an additional snow removal vehicle into FY19 instead of
FY20.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs. A new MT tractor will be able to support more implements, less emissions and better fuel
economy, faster more efficient use of time which will be a factor with the expanding sidewalk and trail snow removal routes as more parks
come on board such as Bozeman Pond expansion, sports Complex and Story Mill Community Park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs: better fuel economy and less emissions = less maintenance and operating costs.
FUNDING SOURCES
100% General Fund for Parks but cost share with Street Maintenance District
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 28
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 1
FY20 FY21 FY22
337
CIP Project Fund
General Fund
PROJECT NUMBER
GF271
DEPARTMENT
FACILITY - CH
PROJECT NAME
City Hall New Parking Lot
FY18 FY19 Unscheduled
$250,000
DESCRIPTION OF PROJECT
Convert existing lot west of City Hall into a new parking lot.
ALTERNATIVES CONSIDERED
Continue to use the underutilized lot West of City Hall as a community garden.
ADVANTAGES OF APPROVAL
Parking at City Hall is very limited due to space constraints, this has an impact on City staff, the general public, and visiting guests. Additional
parking spaces in the West lot should take pressure off of street parking around City Hall as well as allow staff to parking in the same lot. This
will free up the East side parking lot for general public during normal business hours. A new lot will also provide a safer parking environment to
the public during large meetings that take place at City Hall after hours.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
General annual cost for items such as: lamp replacement, line stripping, asphalt reseal, snow removal, and landscaping.
FUNDING SOURCES
General Fund or Downtown TIF District Funding
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 23
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
338
CIP Project Fund
General Fund
PROJECT NUMBER
GF272
DEPARTMENT
FACILITY - CH
PROJECT NAME
Site Security upgrade - Building Locks
FY18
$15,000
FY19
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Currently the City has approximately 64 Trilogy keyless access locks. Of the 64 units, 18 are wireless units. The remaining 46
hardwired units require physical access with a cable & laptop to make updates for staffing access changes. This project will
upgrade the hardwire units to wireless over a period of time.
ALTERNATIVES CONSIDERED
Continue as we currently operate.
ADVANTAGES OF APPROVAL
Moving to a wireless system means all updates can be performed using the City wide network. The advantages to this system is the better
utilization of staff hours by reducing the required man hours per access update. Depending on the access level required for a staff member, it
could mean accessing 50 individual locks for a single access change.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
General maintenance cost, battery change-outs.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 37
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20
$15,000
FY21
$15,000
FY22
339
CIP Project Fund
General Fund
PROJECT NUMBER
GF273
DEPARTMENT
FACILITY - PROF
PROJECT NAME
Professional Building - Electrical Upgrade
FY18
$75,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
The current main electrical distribution gear is original to the building, due to the age of he electrical equipment it has very
limited upgradability as our electrical load increase with this building. An electrical system evaluation is currently underway that
will provide the support details required to make any necessary upgrades to the electrical distribution system.
ALTERNATIVES CONSIDERED
Do nothing and run the risk in the event of a major failure. The electrical gear is at the age that replacement parts might not be available.
ADVANTAGES OF APPROVAL
The age of the electrical distribution gear means that it is difficult or impossible to get any required replacement parts in the event of a major
failure. The IT servers in this building support public safety operations and need to be upgradable and dependable as City's operations continue
to grow. One of the main distribution panels is a single phase panel that has been wired to be functioning as a 3 phase panel. By today's National
Electrical Codes, this in not a recommended practice.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
N/A
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 50
LEVEL OF SERVICE (Up to 20): 20
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 10
DEPARTMENT PRIORITY (Up to 10): 10
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
340
CIP Project Fund
General Fund
PROJECT NUMBER
GF274
DEPARTMENT
FACILITY - CH
PROJECT NAME
City Hall - Bozeman Creek Bridge Improvements
FY18
$25,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Creek bank erosion around the City Hall pedestrian bridge needs to be fortified to reduce the risk of a catastrophic failure that
could impact the operation of the bridge along with access to City Hall. In recent years the bank has eroded back a couple of feet
which has impacted the irrigation system, bridge abutments, and sidewalk dirt compaction.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
If the erosion from Bozeman Creek is not stopped, it will impact the main East sidewalk to City Hall and could cause major structural bridge
safety concerns.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
N/A
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 35
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 3
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
341
CIP Project Fund
General Fund
PROJECT NUMBER
GF275
DEPARTMENT
ECONOMIC DEVELOPMENT
PROJECT NAME
Fiber Optic Conduit and Vaults
FY18
$25,000
FY19
$25,000
Unscheduled
$25,000
DESCRIPTION OF PROJECT
Future City conduit policy will drive the future investment in city owned conduit.
ALTERNATIVES CONSIDERED
Do nothing, reduce or increase CIP investment.
ADVANTAGES OF APPROVAL
Provides funding for the purchase of fiber conduit and vaults in furtherance of a future conduit policy
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Cost of design and installation
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 29
LEVEL OF SERVICE (Up to 20): 5
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 2
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 7
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 3
FY20
$25,000
FY21
$25,000 $25,000
FY22
342
CIP Project Fund
General Fund
PROJECT NUMBER
GF276
DEPARTMENT
FINANCE
PROJECT NAME
LEASE VEHICLE FOR CITY HALL
FY18
$3,600
FY19
$3,600
Unscheduled
$3,600
DESCRIPTION OF PROJECT
This request is to acquire a leased vehicle for all of City Hall needs including Finance, Treasury (bank deposits and other tasks
requiring vehicle), City Manager's office, Sustainability, Neighborhoods, Economic Development, Attorneys Office, etc.
ALTERNATIVES CONSIDERED
Do nothing.
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 36
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 3
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20
$3,600
FY21
$3,600 $3,600
FY22
343
CIP Project Fund
General Fund
PROJECT NUMBER
GF278
DEPARTMENT
PARKS
PROJECT NAME
Griffin at Story Mill Park road improvement - .26 mile
FY18 FY19 Unscheduled
$260,000
DESCRIPTION OF PROJECT
This represents funding the City's 1/2 portion of the East Griffin Road construction as it abuts to Story Mill Community Park.
ALTERNATIVES CONSIDERED
Construction of a woonerf type road section (or alternative park type road). More accomodating to pedestrian traffic depending on future
development by the property owners adjacent south side E Griffin.
ADVANTAGES OF APPROVAL
Safe vehiclular an dpedestrian access to municpal facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 42
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
344
CIP Project Fund
General Fund
PROJECT NUMBER
GF279
DEPARTMENT
PARKS
PROJECT NAME
Story Mill Road Improvement - .17 mile
FY18 FY19 Unscheduled
$170,000
DESCRIPTION OF PROJECT
This represents funding the City's 1/2 portion of the Story Mill Road construction as it abuts to Story Mill Community Park.
ALTERNATIVES CONSIDERED
No alternatives considered.
ADVANTAGES OF APPROVAL
Safe vehicular and pedestrian access to municipal facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 42
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
345
CIP Project Fund
General Fund
PROJECT NUMBER
GF280
DEPARTMENT
PARKS
PROJECT NAME
Story Mansion sewer repair
FY18
$18,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
The service line from the sewer main to the mansion is in need of repairs. The sewer is frequently backing up into the facility.
ALTERNATIVES CONSIDERED
Do not repair. Continue to clean-up and maintain.
ADVANTAGES OF APPROVAL
Will fix a significant operational problem for this rented facility
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This repair will yield lower operational costs for maintenance.
FUNDING SOURCES
General Fund or Story Mansion Special Revenue Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 42
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
346
CIP Project Fund
General Fund
PROJECT NUMBER
GF281
DEPARTMENT
PARKS
PROJECT NAME
Bozeman Pond Park & Aasheim ballfields road expansion - .17 mile & .09 mile
FY18 FY19 Unscheduled
$260,000
DESCRIPTION OF PROJECT
This represents funding the City's required portion of 1/2 necessary to build Fowler Road adjacent to Bozeman Pond Park
Expansion and Aasheim ballfields.
ALTERNATIVES CONSIDERED
Waiting to acquire the ROW at the intersection of Fowler and Babcock before constructing these road sections.
ADVANTAGES OF APPROVAL
Safe vehicular and pedestrian access to municipal parks.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 42
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 5
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 5
ADOPTED CLIMATE PLAN (Up to 5): 0
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
347
CIP Project Fund
General Fund
PROJECT NUMBER
PW01 - SH
DEPARTMENT
FACILITY - SH
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY18 FY19
$10,000
Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facility services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan.
ALTERNATIVES CONSIDERED
Most of the reconfiguration for the existing buildings is now complete. Also the improvements for the Laurel Glen building are complete and
that building is being used for Water/Sewer operations. This work would assess future needs for the departments at the current Shop location
at 814 N. Bozeman. We could also determine whether there is space for additions at both the 814 N. Bozeman location and the new Vehicle
Maintenance building site at 1812 N. Rouse.
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 38
LEVEL OF SERVICE (Up to 20): 15
OPERATING BUDGET IMPACT (Up to10): 3
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 7
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
348
CIP Project Fund
General Fund
PROJECT NUMBER
PW03
DEPARTMENT
PARKS
PROJECT NAME
Vehicle Maintenance Building Design & Storage Construction
FY18 FY19
$50,000
Unscheduled
DESCRIPTION OF PROJECT
Design and construct vehicle storage
Describe the criticality (i.e., importance) of this project to the operation: Having equipment, especially winter equipment, inside
and ready to go extends the life, produces less emissions by not having to warm up and shortens response time.
Which infrastructure assets are maintained by this equipment: All of our rolling stock and equipment.
How is efficiency improved with this equipment: The difference in getting in a motor grader that is parked inside vs. one that is
parked outside in -20 degree weather is enormous. Equipment stays in better shape. Much less wear and tear on drivetrain and
hydraulics. Easily adds an hour of productivity to every shift.
What are the implications of deferring the purchase of this equipment: Equipment continues to degrade from the sun and
exposure.
How is this project leveraged with other stakeholders/projects/funds: By being located next to existing city property, we could
t th lt ii fl
ALTERNATIVES CONSIDERED
Not build and only use for outdoor storage.
ADVANTAGES OF APPROVAL
Large inside storage for several departments. Equipment would be located next to current Vehicle Maintenance Shop. Good access onto
Rouse and Griffin. Early morning shift equipment could be stored here so as not to disturb the neighbors in this mostly zoned Industrial area.
With this building, Streets could switch to producing our own brine solution for pre wet of the sand. We wouldn't have to use mag chloride
which is about 4-5 times more expensive than salt brine. Gallatin County has expressed interest in buying brine from us.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Normal building maintenance. Possibly heat with waste oil from the Shops. Possibly heat with wood chips from Forestry.
FUNDING SOURCES
This project totals $200,000. It will be split evenly 4 ways: Water Fund ($50,000), Wastewater Fund ($50,000), Street
Maintenance ($50,000), and Parks ($50,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING: 38
LEVEL OF SERVICE (Up to 20): 10
OPERATING BUDGET IMPACT (Up to10): 10
SERVICE AREA (Up to 10): 5
DEPARTMENT PRIORITY (Up to 10): 5
COMMISSION WORKPLAN (Up to 10): 0
ADOPTED CLIMATE PLAN (Up to 5): 3
FREQUENCY OF USE (Up to 5): 5
FY20 FY21 FY22
349
General Fund Criteria
Criteria Rating Notes Project
Score
1. Level of Service Up to 20
pts
20 - Corrects a health or safety hazard or prevents a
critical breakdown of an existing city facility or
equipment.
15 - Repairs, rehabilitates, or replaces physically
deteriorated or functionally obsolete existing city facility
or equipment.
10 - Brings an area up to the basic level of service as
identified in an adopted city wide plan.
5 – Expands an approved City service.
0 – Other.
2. Operating Budget
Impact
Up to 10
pts
10 - Provides a significant decrease in city operating
and/or maintenance expenses.
5 – Has a neutral or small impact on operating and/or
maintenance expenses.
0 – Provides a significant increase in city operating
requirements.
3. Service Area Up to 10
pts
10 – Direct Benefit to entire city.
5 – Direct benefit to roughly half city or indirect benefit
to entire city.
2 – Direct benefit to small area of the city or indirect
benefit to several areas.
4. Departmental
Priority
Up to 10
pts
10 – Critical to Department’s Mission
7 – High
3 – Moderate
0 – Questionable/Very Difficult to Complete
5. Commission
Work Plan
Up to 10
pts
10 – Identified project in Adopted Commission Work Plan
5 – Contributes to an indentified project in the Adopted
Commission Work Plan.
0 – Not identified in Adopted Commission Work Plan.
6. Municipal
Climate Protection
(Municipal Climate
Action Plan – MCAP)
Up to 5
pts
5 – Is recommended by MCAP and will accomplish a
stated MCAP goal.
3 – Will assist in meeting MCAP goal.
0 – No relation to MCAP.
7. Seasonal Use Up to 5
pts
5 – Year Round.
3 – Six to Eleven months per year.
1 – Five or fewer months per year.
TOTAL Up to 70
pts.
350