HomeMy WebLinkAboutApplicationforTBIDFunding-BozemanBigSkyClassicMarch4-52017
BOZEMAN TBID GRANT APPLICATION INFORMATION
The Bozeman TBID is seeking to partner with organizations interested in developing new or growing events,
conventions, rallies, festivals and tournaments ( to be called “the event” hereafter) that have a proven or qualified
ability to generate hotel-motel room nights in the city of Bozeman.
The mission of the Bozeman TBID is “to enhance the economic vitality of Bozeman by generating room nights for the
cities lodging facilities through effective sales and marketing strategies, building collaborative partnerships and
promoting Bozeman as a year round visitor, convention and event destination.”.
The Bozeman TBID is funded by a flat fee of $2 per room night on individuals staying at lodging facilities within the
Bozeman City limits.The Business Improvement District Law,Montana Code Annotated 2007,7-12-1101 through
7-12-1144 as amended,for funding of all uses and projects for tourism promotion within Bozeman asspecifiedbythe
Bozeman Tourism Business Improvement District budget.
Criteria
A.Requirements
The following criteria are required prior to any funding by the TBID.
(1)The event must have a proven or qualified ability to generate hotel-motel room nights in the City of Bozeman.
(2)The Bozeman TBID resources are available.
(3)The entire event must be deemed appropriate by the Bozeman TBID (no political candidate promotion, no
adult style entertainment, other exclusions may apply at the discretion of the Bozeman Area Chamber of
Commerce and Bozeman TBID).
(4)The Bozeman Tourism Business Improvement District and the Bozeman Area Chamber of Commerce must be
listed as additional insured on your event insurance policy.
B.Advertising
The Bozeman TBID will, in some cases, consider underwriting advertising efforts to help publicize an event that has
a direct correlation to increased hotel/motel occupancy in Bozeman’s lodging facilities. If approved, the following
advertising criteria must be followed.
(1)The words Bozeman, Montana shall appear on all printed materials.
(2)The website bozemanchamber.com shall appear on all printed materials
(3)Acknowledgment of grant on collateral: “Produced with the support of Bozeman TBID funds.”
(4)Target Audiences must be a minimum of 150 miles away from Bozeman, MT.
(5)Copies of all advertisements must be supplied to the Bozeman TBID.
C.Event Funding
The Bozeman TBID will, in some cases, consider subsidizing costs that would otherwise make an event infeasible to
have in Bozeman. In these cases the following criteria must be followed.
(1)No direct cash subsidy will be given to the organization. Cash subsidies may be used for rental assistance,
transportation assistance, facility rental or other expenditures deemed appropriate by the Bozeman TBID.
(2)The Bozeman TBID shall be included in the bidding and planning of the event in an effort to maximize the
number of overnight stays created and insure that all aspects are deemed appropriate.
D.Other
(1)Award money will not be retroactive. (The TBID will not pay for advertising/promotions/obligations/other
contracted services for the event prior to the grant being awarded)
(2)Other rules, regulations, policies, and procedures pertaining to this grant are at the sole discretion of the
Bozeman TBID.
(3)Grant/Award winner must provide a wrap-up report and samples of produced advertisements to the TBID
upon completion (within ten day of event closure). 20% of awarded funds will be withheld until this report is
received.
Recommendations
While the Bozeman TBID will look at all events that create overnight stays, the following characteristics will
improve grant consideration.
A.The event occurs during the ten months that currently have lower occupancy in the Bozeman lodging facilities.
July and August are the two highest occupancy months for Bozeman Hoteliers.
B.The event is large in size.
C.The event brings a large number of people from 100+ miles away.
D.The event is multiday.
E.The event is new to Bozeman and/or has significant potential for growth.
F.The event is not weather dependent.
G.The event organization requesting funds is non-profit.
Process
A.Submit one copy of the following: 1) grant application 2) projected budget that includes all income and
expenses and 3) supporting documents (business plan, marketing plan, ad materials, etc.).
B.Grant application will be reviewed by the Gallatin Valley Tournament Committee and Bozeman TBID. It
will take a minimum of 45 days for grant application results.
C.Failure to comply with any of the criteria listed may require full repayment of TBID monies from the
awarded organization to the Bozeman TBID.
D.Applicant must complete a follow up report within 45 days of the event being held.
Acknowledgment of Criteria: Please sign below acknowledging that you have read and understand the above criteria:
Name of Organization Requesting Grant Big Sky Classic
Signature Print Name Chris Tarabochia
Position Tournament Committee Member Date 12 /_22_/_16_
BOZEMAN TBID GRANT APPLICATION
1.GENERAL INFORMATION
Name of Organization: Bozeman American Legion Baseball Post 14
Address: PO Box 6054 Bozeman MT 59771
Phone: 406-763-6311
Email: play@bozemanfallballclassic.com
Name of Contact: Chris Tarabochia
Position of Contact: Tournament Committee Member
Phone: 406 763-6311
Email: chris@tarabochia.net
Title of Event: Big Sky Classic Basketball Tournament
Proposed Dates of Event: March 4-5, 2017 Location of Event: Bozeman High School
Amount of funding requested $ 5,400
Applicants Match (if applicable) $ _
Total Budget $ 11,590
(If using an email version of this document, please expand spacing when necessary to fit all information. If using a hard copy,
attach additional pages.)
2.SUMMARY OF EVENT
Please describe the event in detail and what it is that you wish to accomplish.
The Big Sky Classic is designed to be top-notch youth basketball tournament to finalize the end of
the basketball tournament season across Montana. The tournament will host boys and girls
tournament divisions for grades 4th-8th. Tournament’s in our area has typically seen over 70
participating teams in the past few years. Teams are expected from Missoula, Kalispell, Helena,
Great Falls and Billings. The size of the basketball teams average 8 players and 2 coaches. We are
estimating 500 players, family members, and fans to take part in this year’s tournament.
The Tournament Committee is committed to ensuring the Big Sky Classic is a high quality
tournament that leads to growth for this and other youth basketball tournaments in Bozeman. We
will accomplish the following:
●Expand marketing to web site, Facebook, cross-event marketing and email outreach to
attract teams across the state.
●Several team members are active in both this tournament and the Bozeman Hardwood
Classic. Knowledge transfer about how to run a high quality tournament, experience and
volunteers are supporting both tournaments.
●Using only MOA certified officials for all games.
As a top tournament for the area, the TBID has the opportunity to continue to support this type of
high quality event for the Bozeman community.
3.GRANT REQUEST PURPOSE
Please provide a one paragraph summary of the purpose of the funding request and what it will
subsidize. Please focus on the specific element for which you are requesting funding.
The funding will be used to pay MOA and high quality referees rather than relying on students,
volunteers or parents. We require two officials per game at $20-$25 each which would result in a
total fee for officials ranging from $4,000-%5,000 for this event. This will make the tournament even
more legitimate as it will attract even more teams around and outside the state. As a coach and
parent, the number one reason we hear over and over as a measure of a quality of tournament are
the officials. Within competitive tournament marketing the commitment to providing the best
officiating will continue to draw teams to Bozeman and to continue to grow the tournaments in the
years to come.
Hosting a high quality tournament is an expensive endeavor. With the TBID partnership this will
ensure that the event will be successful this year and in future years.
4.LODGING FACILITY IMPACT
Explain how this event will bring people from out of town to fill hotel rooms and list the towns, states
and/or regions you expect the participants to travel from. Explain your room night goals and how they
will be measured.
The tournament will begin on a Saturday morning and runs through Sunday afternoon. Teams
traveling 50-75 miles or more will likely utilize local lodging for Friday and Saturday night during this
non-peak season of July and August. With the establishment of the our Tournament Committee,
branding, marketing and joint tournament efforts we are anticipating 50 teams at a minimum with at
least half of those outside a 50 mile radius. Our projections assume 35 teams at 2 nights and an
estimated 8 players per team on average with an estimated ADR of $81.43 (from Smith Travel
Agency Projections). This results in a projected $45,600 in room revenue for the weekend. With our
aggressive marketing, established and experienced committee to improved tournament quality and
expanded outreach we expect these numbers to go higher.
5.ORGANIZATION OVERVIEW
Please give a brief history of your organization.
The Bozeman American Legion Baseball Post 14 and members from the other successful
tournament have together to improve the quality of this event and augment the growth of this
tournament as well as future Bozeman area tournaments. By establishing the Tournament
Committee (including Hardwood Classic committee members, local community leaders and AAU
coaches with tournament experience) we have taken the necessary steps to continue to improve on
the quality of this event. The proceeds from this tournament will go directly to supporting the
Bozeman American Legion Baseball Post 14 team to assist in purchasing equipment and
development opportunities.
6.AVAILABLE RESOURCES
What alternatives to TBID funding have been explored? Do you envision this grant as seed money? Will
this event become self-sustaining in the future?
We are working towards other sponsorships from local businesses. We are offering court, web and
t-shirt sponsorship opportunities. The fund received from the TBID will help seed the tournament by
offsetting some of the cost of officiating. It is our intention with the improvements and partnerships
to attract more teams and grow this event so it is self-sustaining and also feeds into additional
Bozeman tournaments.
7.PROJECT BUDGET TIMELINE
Please indicate when you will need the funds from the TBID. Be aware that once funding is
recommended, a contract will need to be executed by the Bozeman TBID. A detailed budget is required
to be submitted with the application. If this is the second year of funding please provide a Profit and
Loss from the previous year.
We have already secured the gym and custodial services. A majority of the expenses will occur
about March 4th.
If the TBID grant money is approved, we would like to receive the funds for the officials on March
1st. This will allow us to pay officials promptly after their service.
8.CHALLENGES
What are the primary challenges your organization faces with regards to this event?
With the number of tournaments across the state almost every weekend during the basketball
season we face competition from other cities by not providing the best tournaments possible. With
the launching of the Big Sky Classic and the revitalization of the other two tournaments in
Bozeman, we are looking to set the highest standards possible in tournament organization and
experience for the players, families, fans and community.
Marketing and branding historically were minimal, with our dedicated staff. With our commitment we
have begun to turn this around, but it takes ongoing branding of basketball in Bozeman. Having one
poor tournament experience in town can cause a ripple effect, impacting other tournaments. So, it
is vital to continue to set the highest standards for the Big Sky Classic and other tournaments.
9.ADDITIONAL COMMENTS
Please provide any other comments that should be considered.
The local community and tournament committee is often asked by we do not host more sporting
events in Bozeman. Bozeman is a sought after location, as we are centrally located from a variety
of population centers. The Tournament Committee wants to set the highest quality youth
tournament with the Big Sky Classic Basketball Tournament. This coupled with the draw of the
Bozeman community gives us the opportunity to host more tournaments and bring broader
economic benefit to the TBID members and local economy.
10. QUESTIONNAIRE
How many volunteers are required? 75
Has this event been in Bozeman before? No
Has this event been in Montana before? No
Could this event cancel on the same day due to inclement weather? Yes No If yes, explain: Yes
While the likelihood is low, severe weather conditions could impact travel conditions.
Could this event cancel a month or less before its intended date for any reason? Yes No If yes, explain:
Yes. However, this is highly unlikely and could only occur if a severe event caused problems with
facilities or logistics. The gym space for the Big Sky Classic has been secured the public schools in
Bozeman.
What, if any, entities will proceed from this event? Bozeman American Legion Baseball Post 14 and the
Bozeman Tourism Industry
Are you a Member in good standing with the Bozeman Area Chamber of Commerce?
Please sign below stating that the above information is accurate
Name of Organization Requesting Grant Big Sky Classic
Signature Print Name Chris Tarabochia
Position Tournament Committee Member Date 12/22/16