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Home My WebLink About01-23-17 CC Mtg - A1. Resolution 4765, Budget Amendment for Street Impact Fee AppropriationsCommission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Commission Resolution No. 4765 – Amending the City’s Annual Budget for Street Impact Fee Appropriations for the Fiscal Year Ending June 30, 2017 (FY17). MEETING DATE: January 23, 2017 AGENDA ITEM: Action RECOMMENDATION: Approve Resolution No. 4765 - Amending the City’s Annual Budget for Street Impact Fee Appropriations. BACKGROUND: The attached Resolution amends the current year budget to bring forward a project that was scheduled in FY18 in the most-recently adopted Capital Improvements Plan for Street Impact Fees. Item SIF130 – Kagy Boulevard Interim Improvements was listed with a total cost of $500,000. The Engineering department would like to begin design and construction of these items in the current budget year, so a budget amendment is necessary. The expenditures will be funded with cash-on-hand. More information about the project itself can be found in the related agenda item materials for the Professional Services Agreement with Sanderson Stewart, following this item. ALTERNATIVES: Do not fund the project at this time. 125 FISCAL EFFECTS: The current budgeted spending in the Street Impact Fee Fund will increase by a total of $500,000. As payments are made to contractors, cash will decrease in the fund. The Street Impact Fee Fund has sufficient cash available to fund the additional spending in FY17. Attachment: Resolution No. 4765 EXCERPT: FY18-22 Approved Street Impact Fee CIP, Item SIF130 Report compiled on January 11, 2017 126 Page 1 of 3 COMMISSION RESOLUTION NO. 4765 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE CITY’S ANNUAL BUDGET FOR STREET IMPACT FEE APPROPRIATIONS FOR THE FISCAL YEAR ENDING JUNE 30, 2017 TO INCLUDE KAGY BOULEVARD INTERIM IMPROVEMENTS. WHEREAS, the City Commission did, on the 20th day of June, 2016, after due and proper legal notice, conduct a public hearing and adopt a municipal budget for Fiscal Year 2016-2017 (Fiscal Year 2017); and WHEREAS, City Commission did, on the 3rd day of October, 2016, after due and proper legal notice, conduct a public hearing and amend the municipal budget for Fiscal Year 2016-2017 (Fiscal Year 2017) Street Impact Fee Appropriations; and WHEREAS, the Kagy Boulevard Interim Improvements (SIF130) were presented to and discussed as a Capital Improvement Project by the City’s Impact Fee Advisory Committee on November 17, 2016; and WHEREAS, the Kagy Boulevard Interim Improvements (SIF130) were listed for funding in Fiscal Year 2018 in the Street Impact Fee Capital Improvement Plan adopted by the City Commission on December 5, 2016 ; and WHEREAS, the need to move the Kagy Boulevard Interim Improvements (SIF130) item from Fiscal Year 2018 to Fiscal Year 2017 exists; and WHEREAS, the City Commission did, on the 23rd day of January, 2017, after due and proper legal notice, conduct a public hearing on proposed amending the municipal budget. 127 Resolution 4765, Budget Amendment for Street Impact Fee Appropriations – Kagy Boulevard Interim Improvements Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Section 1 – Appropriation Changes The City Commission of the City of Bozeman, Montana, does hereby authorize the following changes to expenditures in the Street Impact Fee Fund: Additions: This project and amount is added to the FY17 budget. SIF 130 – Kagy Boulevard Interim Improvements $500,000 Total Appropriations Changes: $500,000 Section 2 – Use of Cash on Hand in the Street Impact Fee Fund The increased appropriation will be funded with cash on hand in the Street Impact Fee Fund. Section 3 Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force and effect on July 1, 2016. Section 4 That should it be found by any court of competent jurisdiction that any section, clause, portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and effect. 128 Resolution 4765, Budget Amendment for Street Impact Fee Appropriations – Kagy Boulevard Interim Improvements Page 3 of 3 PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 23rd day of January, 2017. ________________________________________ CARSON TAYLOR Mayor ATTEST: _____________________________________ ROBIN CROUGH City Clerk APPROVED AS TO FORM: ________________________________________ GREG SULLIVAN City Attorney 129 Street Impact Fee Capital Improvement Plan Financial Summary Current Year FY17 FY18 FY19 FY20 FY21 FY22 Unscheduled Projected Beginning Reserve Balance Dedicated to CIP $ 13,172,000 $ 8,548,426 $ (247,873) $ 691,644 $ (2,764,422) $ (1,473,291) Plus: Impact Fee Revenues Dedicated to CIP $ 2,388,901 $ 3,123,750 $ 3,279,938 $ 3,443,934 $ 3,616,131 $ 3,796,938 $ ‐ Plus: Urban Funds: Less: Carryover FY16 Capital Projects $ (2,067,000) Less: Scheduled CIP Project Costs $ (4,945,475) $ (11,920,049) $ (2,340,421) $ (6,900,000) $ (2,325,000) $ (1,000,000) $ (36,236,584) Projected Year‐End Cash Dedicated to CIP $ 8,548,426 $ (247,873) $ 691,644 $ (2,764,422) $ (1,473,291) $ 1,323,647 $ (36,236,584) Beginning Balance of Payback Improvements: $ ‐ $ (1,436,000) $ (1,436,000) $ (1,436,000) $ (1,436,000) $ (1,436,000) Graf Street Project $ (1,436,000) SIF102 ‐ Payback District SIF111 ‐ Payback District SIF118 ‐ Payback District SIF129 ‐ Payback District Ending Balance of Payback Improvements: $ (1,436,000) $ (1,436,000) $ (1,436,000) $ (1,436,000) $ (1,436,000) $ (1,436,000) Assumptions Made for Revenue Estimates: Current Year FY17 FY18 FY19 FY20 FY21 FY22 Estimated Annual Street Impact Fee Revenues $ 2,388,901 $ 2,975,000 $ 3,123,750 $ 3,279,938 $ 3,443,934 $ 3,616,131 Estimated Annual Increase 0.0% 5% 5% 5% 5% 5% Total Estimated Revenues $ 2,388,901 $ 3,123,750 $ 3,279,938 $ 3,443,934 $ 3,616,131 $ 3,796,938 Current Revenues Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to Street Capacity Expansion CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Total Estimated Revenues Dedicated to CIP $ 2,388,901 $ 3,123,750 $ 3,279,938 $ 3,443,934 $ 3,616,131 $ 3,796,938 *Note: This schedule no longer contains the portions of project costs that will be paid by other sources, with the exception of Federal Urban Funds. See the "Funding Sources" discussion at the bottom of each project item sheet. Projected Projected CURRENT 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Street Impact Fee Projects 130 CIP PROJECT FU PROJ. DEPARTMENT PROJECT NAME FY18 FY19 FY20 FY21 FY22 Unscheduled Impact Fees Streets SIF001 STREET IF ANNUAL RIGHT OF WAY ACQUISITION $250,000 $250,000 $250,000 $250,000 $250,000 SIF009 STREET IF KAGY (WILLSON TO 19TH) ‐ CONSTRUCTION $8,000,000 SIF036 STREET IF COTTONWOOD (BABCOCK TO DURSTON) ‐ CONSTRUCTION $1,278,000 SIF039 STREET IF FERGUSON & DURSTON (INTERSECTION) ‐ CONSTRUCTION $1,804,976 SIF046 STREET IF OAK (NEW HOLLAND TO FERGUSON) ‐ CONSTRUCTION $1,400,000 SIF057 STREET IF OAK (FLANDERS MILL TO RYUNSON WAY) ‐ CONSTRUCTION $1,000,000 SIF058 STREET IF OAK & N 27TH (INTERSECTION) ‐ CONSTRUCTION $488,584 SIF061 STREET IF OAK & FERGUSON (INTERSECTION) ‐ SIGNAL CONSTRUCTION $1,076,265 SIF062 STREET IF DURSTON (FOWLER TO FERGUSON) ‐ CONSTRUCTION $757,421 SIF063 STREET IF FOWLER & BABCOCK (INTERSECTION) ‐ CONSTRUCTION $1,600,000 SIF073 STREET IF FOWLER & DURSTON (INTERSECTION) ‐ SIGNAL CONSTRUCTION $1,616,000 SIF074 STREET IF OAK & DAVIS (INTERSECTION) ‐ ROUNDABOUT CONSTRUCTION $1,409,206 SIF076 STREET IF FOWLER CONNECTION (HUFFINE TO OAK) ‐ DESIGN (INCLUDES 3 INTERSECTIONS) $500,000 SIF080 STREET IF FERGUSON (BAXTER TO OAK) ‐ CONSTRUCTION $333,333 SIF086 STREET IF BAXTER & COTTONWOOD (INTERSECTION) ‐ CONSTRUCTION $2,000,000 SIF098 STREET IF OAK & COTTONWOOD (INTERSECTION) ‐ ROUNDABOUT CONSTRUCTION $2,192,000 SIF102 STREET IF S 11TH AVE (KAGY BLVD TO GRAF ST EXTENSION) ‐ CONSTRUCTION* $1,600,000 131 CIP PROJECT FU PROJ. DEPARTMENT PROJECT NAME FY18 FY19 FY20 FY21 FY22 Unscheduled SIF104 STREET IF COTTONWOOD & BABCOCK (INTERSECTION) ‐ SIGNAL CONSTRUCTION $1,148,269 SIF105 STREET IF COTTONWOOD (DURSTON TO OAK) ‐ CONSTRUCTION $1,240,000 SIF106 STREET IF TRANSPORTATION DEMAND MANAGEMENT CONTRACT $50,000 $50,000 SIF108 STREET IF S 3RD AND GRAF ‐ SIGNAL CONSTRUCTION $800,000 SIF109 STREET IF OAK (ROUSE THROUGH CANNERY DISTRICT) ‐ CONSTRUCTION $133,000 SIF110 STREET IF MANLEY & GRIFFIN (INTERSECTION) ‐ CONSTRUCTION $1,600,000 SIF111 STREET IF HIGHLAND (MAIN TO KAGY) ‐ CONSTRUCTION & DESIGN* $5,000,000 SIF112 STREET IF HIGHLAND & MAIN INTERSECTION IMPROVEMENTS $120,000 SIF113 STREET IF GRIFFIN (7TH TO ROUSE) ‐ CONSTRUCTION $3,000,000 SIF114 STREET IF FOWLER CONNECTION (HUFFINE TO OAK) ‐ CONSTRUCTION $3,750,000 SIF115 STREET IF COLLEGE (11TH TO 19TH) ‐ CONSTRUCTION $550,000 SIF116 STREET IF BRIDGER DR & STORY MILL RD (INTERSECTION) ‐ CONSTRUCTION $800,000 SIF117 STREET IF STORY MILL (GRIFFIN TO BRIDGER) ‐ CONSTRUCTION $225,000 SIF118 STREET IF BABCOCK (11TH AVE TO 19TH AVE) ‐ CONSTRUCTION* $750,000 SIF118 STREET IF BABCOCK (11TH AVE TO 19TH AVE) ‐ DESIGN* $250,000 SIF121 STREET IF BAXTER & DAVIS (INTERSECTION) ‐ CONSTRUCTION $2,000,000 SIF122 STREET IF BABCOCK & FERGUSON (INTERSECTION) ‐ CONSTRUCTION $800,000 SIF123 STREET IF BRIDGER DR & STORY MILL RD (INTERSECTION) ‐ DESIGN* $200,000 SIF125 STREET IF COLLEGE (11TH TO 19TH) ‐ DESIGN $100,000 SIF127 STREET IF FOWLER RIGHT OF WAY PURCHASE $1,000,000 132 CIP PROJECT FU PROJ. DEPARTMENT PROJECT NAME FY18 FY19 FY20 FY21 FY22 Unscheduled SIF128 STREET IF KAGY (WILLSON TO HIGHLAND) ‐ DESIGN $500,000 SIF129 STREET IF KAGY (WILLSON TO HIGHLAND) ‐ CONSTRUCTION* $6,000,000 SIF130 STREET IF KAGY (19TH TO WILLSON) INTERIM IMPROVEMENTS $500,000 SIF131 STREET IF S 3RD AND GRAF ‐ SIGNAL DESIGN $150,000 SIF132 STREET IF STORY MILL (GRIFFIN TO BRIDGER) ‐ DESIGN $50,000 SIF133 STREET IF GRIFFIN CORRIDOR DESIGN $250,000 SIF134 STREET IF OAK (COTTONWOOD TO FLANDERS MILL) ‐ CONSTRUCTION $1,300,000 SIF135 STREET IF OAK (FERGUSON TO RYUNSON WAY) ‐ CONSTRUCTION $100,000 Summary for Impact Fees Streets (45 items) Totals by year: $11,920,049 $2,325,000 $1,000,000 $36,236,584 FY18 FY21 FY22 FY20 Unscheduled $2,340,421 $6,900,000 FY19 133 CIP Project Fund Impact Fees Streets PROJECT NUMBER SIF130 DEPARTMENT STREET IF PROJECT NAME Kagy (19th to Willson) Interim Improvements FY18 $500,000 FY19 Unscheduled DESCRIPTION OF PROJECT Intersection improvements at Kagy and 7th, Kagy and 11th and Kagy and 19th, minor geometric improvements such as Two Way Left Turn Lane (TWLTL). Describe the criticality (i.e., importance) of this project to the operation: The LOS on Kagy has degraded far beyond what is acceptable. Peak hour backups are now stretching across the entire corridor between 19th and Willson, affecting adjacent roadways and the overall performance of the network. How is capacity affected by this project: Improvements will improve LOS at the key intersections which will increase capacity. How is connectivity affected by this project: Connectivity already exists in this area, it is capacity that is being increased. What regulations or standards are attained with this project: The Level of Service (LOS) Standard (BMC). How is this project leveraged with other stakeholders/projects/funds: At the present time there is no viable way to leverage these funds with other stakeholders. Are there other affected projects: Kagy corridor improvements. ALTERNATIVES CONSIDERED Do nothing, wait until the full project can be funded. ADVANTAGES OF APPROVAL Will provide some improvement to capacity and LOS on Kagy until the full project can be built. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Incremental increases in sweeping, plowing and general maintenance costs. FUNDING SOURCES 100% Street Impact Fees New Replacement Equipment Project FY20 FY21 FY22 134