HomeMy WebLinkAbout01-14-2016 Recreation & Parks Advisory Board Minutes Bozeman Recreation& Parks Advisorr�yy`,(Board
P.O. Box 1230 Bozeman, MT 59771
Recreation & Parks Advisory Board
Thursday,January 14, 2016
Lindley Center, 1102 E. Curtiss, 7:00 p.m.
Minutes
BOARD MEMBERS PRESENT:
Bob Wade, Chair Salal Huber-McGee
Brian Close Stephanie Gray
Jade Sobek Steve Schnee �I
Matt Hausauer Tony Thatcher
Matthew Parsons,Vice-Chair
[Excused: Beth Thorsen,Steve Roderick]
CITY STAFF PRESENT:
Mitch Overton Jamie Saitta Elizabeth Hill
Melanie Eubank Thom White Carolyn Poissant
Steve Roderick: Excused Beth Thorsen
1. Call Meeting to Order: Bob Wade, Chairman
2. Approval of Minutes: December 10, 20t5 Meeting Minutes---approved [Yes: /No: 0]
3. Changes to Agenda: Bob noted all the new board members and city staff present and asked everyone to Il
introduce themselves first.
4. Open Public Comments: None
5. Announcements: Bob stated that Chris Saunders will not be able to start his presentation at 6 pm next
month as it was first discussed. Instead the meeting will be at the normal 7:00pm time,and the agenda
will change whenever Chris arrives after his 6:00pm meeting.
i
6. Committee Report,Discussion and Action Items: {{i
11
a) Election of Board Officers: Bob Wade turned the meeting over to Brian Close
1. Chairperson:Approved Bob Wade [Yes: 9 No: 0]
2. Vice Chairperson: Approved Matthew Parsons [Yes: 9 No: 01
3. Secretary: Approved Melanie Eubank [Yes: 9 No: 0]
b} 2016 Recreation Dept Goals Reports:A 3-page goals report for the department and each division
was handed out. [See attached]
1. Mitch Overton,Director
--He gave an overall description of the hand-out, explaining that it does not included daily
maintenance and operations,routine activities,but a higher level document. These are not set in
stone and have to be flexible to make room for opportunities. He suggested reading these later and
contacting any of the staff later on with questions.
--Mitch continued to explain each of the goals under the hand-out's 2016 Departmental Goals,line
by line.
2. Thom White, Superintendent Park&Cemetery
--Thom continued to explain each of the goals under the hand-out's 2016 Park and Cemetery
Division Goals, line by line.
3. Jamie Saitta,Recreation Manager
--Jamie continued to explain each of the goals under the hand-out's 2016 Recreation Division
Goals,line by line.
4. Elizabeth Hill,Aquatics Manager
--Elizabeth continued to explain each of the goals under the hand-out's 2016 Aquatics Division
Goals,line by line.
5. Carolyn Poissant,TOP Manager
--Carolyn continued to explain each of the goals under the hand-out's 2016 TOP Goals, line by
line.
--Bob offered the staff,other than Mitch and Thom, an opportunity to leave at this time following
the goals reports.
c) 2016 RPAB Goals: Bob Wade
--Bob asked for a discussion on the department goals that the board may want to undertake and have
a subcommittee take on those items,work on them,and bring them back to the board next month.
--Stephanie Gray asked Mitch if there were some goals,his top 3,which he thinks the board could
engage in.He agreed to consider that. Thom offered a suggestion of getting support from the board
on an issue like raising user fees when taking it to the commission. A recommendation from this
board would be important.
-- Stephanie gave a couple ideas,the Boys&Girls Club and the Cash in Lieu expenditure process,
where she thought the board could participate with the department. Mitch was in agreement with the
importance of the board participating in the Cash in Lieu process. The department would give a
recommendation to the board for review. The Commission ultimately approves the Cash in Lieu
fiends,but a recommendation from the board on how and why they would use those funds should be
a step in the process.
--Bob asked for a subcommittee to work on these goals. Brian Close said he would lead it for
March's meeting. Tony Thatcher, Salal Huber-McGee, Steve Schnee, and Brian Close agreed to
work on this committee.
d) Subdivision Review Report: Brian Close(Attached Proposed Procedures)
1.Proposed Procedures:Approved to send to Commission for Consent [Yes: 9 No: 01
2. Election of Subdivision Review Committee members:None
3.Election of Subdivision Review Committee chair: Approved Brian Close [Yes: 9 No: 0]
e) Division& Gallatin Valley Land Trust Report: None
f) Trails, Open Space and Parks Committee Report: None
g) Parks&Cemetery Superintendent Report: Thom While
--He gave an update on the rinks, all are open, and they have a good base to hopefully withstand the
warmer temperatures we usually see in the 40's.
-- Spoke about the use of fields,how we allocate use of fields,and the groups asking for field space.
He explained how MSU won't be doing any sports camps this year,and that will affect the
recreation programs and the field usage.
h) Parks&Recreation Director Report:Mitch Overton
--He said he'd already covered quite a bit with the goals report. Added that the city has begun the
annual report for 2015 and will present to the Commission in March. At Monday night's meeting the
Commission passed the MOU(Memorandum of Understanding)with the GVLT for a joint effort to
develop and maintain an interactive web mapping of the local trail network.
i) City Commissioner Perspective:None
7. F.Y.I./Discussion
a) Ending comments
8. Adjournment: 8:50pm
Recreation and Park Board meetings are open to all members of the public. 7fyou have a disability that requires assistance,please
contact our ADA Coordinator, Chuck Winn,at 582-2307(TDD 582-2301).
''
BoKWade, Chairperson Date
'I*A/g,(A- 6"CG��'L 2 -
Melanie Eubank, Recording Secretary Date
jl
1
i
r
1