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Home My WebLink About12-10-2015 Recreation & Parks Advisory Board Minutes Bozeman Recreation & Parks Advisory Board Minutes r j r J r J r P.O. Box 1230 • Bozeman,MT • 59771 Recreation & Parks Advisory Board Thursday, December loth, 2015 Lindley Center, 1102 E. Curtiss 6:00 p.m. *Note: The starting time was changed for this meeting only. A potluck social was planned as a thank you to 2 board members who will be leaving their positions after many years of service. We welcomed the public to attend this social to extend their thanks to both Sandy Dodge and David Cook. The meeting followed at 7:00pm. i BOARD MEMBERS PRESENT: I Bob Wade,Chair Monica Rodriguez Beth Thorsen Salal Huber-McGee Brian Close Sandy Dodge David Cook Stephanie Gray ' Matt Hausauer Steve Roderick Matthew Parsons,Vice-Chair CITY STAFF PRESENT: Carson Taylor Mitch Overton Melanie Eubank Thom White 1. Call Meeting to Order: Bob Wade,Chair,called the meeting to order at 7:13pm. 2. Approval of Minutes: November 12,2015 Meeting Minutes Motioned and Approved[Yes: 11/No: 01 �i 3. Changes to Agenda: Bob Wade asked to move the Subdivision Review Committee report,and Sandy Dodge said there wouldn't be an exit report. n 4. Open Public Comments: 5. Announcements: -- Bob Wade stated that the citywill be taking over most of the InfoBozeman website,and Sand Dodge is g Y g helping with the transition. Sandy then stated that the Planning Department will be taking over the Subdivision Review page. 3 --A short discussion followed about student board members and how to get applicants.Monica Rodriguez suggested from her experience as a student that the board get in touch with the departments at MSU to ask for their help in getting the information out to students about applying for these positions. x 6. Committee Report,Discussion and Action Items: � it a) Subdivision Review Committee: Briars Close E 1. Proposed Procedures—Motion and Vote:No motion and vote took place. --Brian Close explained a little history of the committee and what it does currently which includes more than only subdivision reviews. He suggested the name of the committee should change to reflect the changes in its purpose and a change would require a change in the RPAB by-laws. He explained that the UDC should set the provisions for this committee to give the committee"legal authority to do all that we are doing,"which could take some time. In the interim,he offered some procedures(that were emailed)that he'd like the board :P ;3 to approve and explained how he sees this committee should function.One of his concerns about their process is that their recommendations be completed in a timely manner for the applicants. Sandy Dodge spoke about how his reports have been an explanation of the committee's recommendations and was concerned how a vote wouldn't give the full explanation of what the recommendations would be.Carson Taylor explained his perception of a vote from this committee.At first he'd took at the number of votes,for and against,then he would read the report to understand how and why the vote went the way it did. --Monica Rodriguez interrupted the meeting to say she had to leave and was leaving the board and wanted to say thank you and good-bye. --A lengthy discussion took place regarding GVLT's role on this committee. 2. Election of Subdivision Review Committee members:None at this time.Delayed until January's meeting. 3. Election of Subdivision Review Committee chair:None at this time.Delayed until January's meeting. b) Division &Gallatin Valley Land Trust Report:Kelly Pohl(Absent) —Report by Kelly Pohl was attached. --Mitch Overton explained there had been a great bridge dedication at Burke Park with a good turnout. c) Trails,Open Space and Parks Committee Report:Sandy Dodge --Mountain Bike Park: Sandy explained the GVLT's proposal to use an area of the city's landfill adjacent to Snowfill for a multi-ability bike park. --Elect replacement for Sandy Dodge: Stephanie Gray was nominated and agreed to stand for this position. Motioned and Approved [Yes: 10*/No: 0] *Note: Monica Rodriguez left prior to this item's discussion. d) Parks&Cemetery Superintendent Report: Thom White --Thom explained what conditions are needed and some of the process to make the ice rinks.Water conservation is a major consideration in their work including creation of the rinks.Thom said his crew does go out at night to lay the water on the rinks when it's below freezing,and they use overtime within reason to get the rinks ready.Mitch Overton suggested that if we don't see a change in the weather pattern,the city may need to consider the new norm of Bogert being our rink and the other two would be bonuses when the weather permits. e) Parks&Recreation Director Report:Mitch Overton --Monday night at the commission and Bozeman Ponds funds were passed. Construction will start early spring and done early summer.Capital Improvement Program was before the commission which will allow for the feasibility study for our park maintenance district and an update to our park,recreation,open space, and trails plan. --Cash in Lieu of Parkland Dedication: Carolyn and Thom are starting to work on a process for the requests for cash in lieu funds.A request has come to the department,and we are working on a program to define the process in which we analyze the application.He suggested that these applications would come back to the RPAB and,possibly be reviewed by a subcommittee,before going to the commission for approval. --A discussion continued about creating a list of goals for the department and for the RPAB and of using the cash in lieu funds by the city. f) City Commissioner Perspective: Carson Taylor --Bozeman Ponds:He commented on the street development with this project and explained how he'd like to see the development of streets improve overall throughout the city. --Board/Committee Liaison Process: He explained how the process of choosing boards/committees works for the commission.That will take place the beginning of January and there's no guarantee he will be on the RPAB again for 2016. g) Subdivision Review Report:None by Sandy Dodge h) Nominating Committee Selection --Bob Wade said that he and Matt Parsons would stand for the chair and vice chair positions again. However it is open to anyone. He asked Steve Roderick if he would hold the elections next month,and he agreed. 7. F.Y.T./Discussion a) Ending comments: Bob Wade added that he would be adding goals for the board as an agenda ite►n for January. 8. Adjout'nmeat: 8:5Gpnn Recreation and Park Board meetings are open to all members of the public. Ifyou have a disability that requires assistance,please contact our ADA Coordinator,Chuck Winn,at 582-2307(TDD 582-2301). Bob W,de, Chairperson Date i �j Melanie Eubank, Recording Secretary Date I i� IE f II L It