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Home My WebLink About06-11-2015 Recreation & Parks Advisory Board Minutes I LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD June 11, 2015 7:00 PM LINDLEY CENTER - 1102 E. Curtiss St. BOARD MEMBERS PRESENT: Bob Wade, Chair Stephanie Gray Sandy Dodge David Cook Richard Shanahan Brian Close Carson Taylor, Commission Liaison Matt Hausauer Absent: Salal Huber-McGee Beth Thorsen Monica Rodriguez Marlo Kapsa Matthew Parsons,Vice Chair(excused) 3 Steve Roderick Mandy Patriarche CITY STAFF PRESENT: Mitch Overton, Parks& Recreation Director Thom White, Parks&Cemetery Superintendent Britney Mortenson, Recording Secretary GUEST PRESENTERS: COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST —Chairman Wade called the meeting to order at 7:05pm and adjourned at 8:57pm. i -Item#1—Approve May 14, 2015 meeting minutes: 1� i Motion: Boardmember Close motioned to table the minutes until the July meeting so edits could be made. # Boardmember Dodge seconded the motion. The motion passed unanimously. -- Item #2— Announcements: i i r Linked Minutes of the Recreation and Park Advisory Board Meeting,June 11,2015 • Chairman Wade hopes everyone took the City ethics training o it is a requirement for being a board member — Item#3— IBV Laws Report/Update: Brian Close • City has created a template, Boardmember Close made some changes that could be adopted, such as general procedure, dealing with the public, etc. • board needs to be careful with chain emails, and nearly having discussion and commentary via email • Changes to the initial draft from Boardmember Close o he discussed the specifics of the committees under the board o Boardmember Huber-McGee had wanted the by-laws to state that board members"must" be on a committee in addition to the board -Boardmember Dodge would like the word "encourage" used instead of"must",and the by- laws language should reflect that opinion -Boardmember Close suggests removing it entirely, the board members present agree • Boardmember Cook: he thinks Brian did a great job o Boardmember Cook motions to approve, Boardmember Dodge seconds the motion,all in favor, motion passes - Item #4 -Adopt a Park: Chairman Wade • Bozeman High School's Freshman Strategic Class and the Bozeman Youth Initiative are getting involved with Adopt a Park —Item #5—TOP Report:Sandy Dodgy • East Gallatin Recreation Area application passed through the matrices by a narrow margin o the developer bought the land before the TOP process could purchase, but it may still be an option to buy later • Front Street trail expansion o won approval by committee, will be recommended to present to the Commission o Boardmember Cook:why doesn't the City provide money for some of these trail connections? -Carson Taylor:should be seen as a transportation issue, not out of the general fund o Director Overton: idea of parks as infrastructure is growing,trails are transportation infrastructure • Story Mill Progress o took a tour with Maddie Pope o a lot of dirt has been moved, half a mile of wetlands have been restored along the Gallatin Rive —Item#6—Story Mill RFQ Report: Stephanie Gray • "Request for Qualifications": procedure to hire a firm for Story Mill Park o 8-9 firms have inquired,to see if they're capable to this type and size of a project 2 Linked Minutes of the Recreation and Park Advisory Board Meeting,June 11,2015 —Item #7—Director's Report: Mitch Overton • new City Works asset management program being developed/ built for parks and cemetery • Oak Springs Park is coming along o Boardmember Cook:this is a perfect opportunity to use Cash-in-Lieu funds • last Monday had the first step at Commission for the department budget • next Monday, presenting to the Commission on advisory board, some boards may be up for elimination discussion or merging, and the affordable housing discussion is happening o SWMBIA is asking to eliminate the parkland dedication requirement for affordable housing projects —Item#8—City Commissioner Perspective: Carson Taylor • Affordable Housing o incentives the City is offering for building include parkland dedication requirements potentially being lifted o developers benefit from this, builders do not o Carson would like to see the numbers on this, likely would not be a popular decision • Advisory Boards o Carson values the citizen involvement of all the boards —Item #9— FYI • Boardmember Cook: he would like the board to write a letter to GVLT/Gary Vodenhal,to thank him for his years of service to the community and his work with the Recreation & Parks board —Item#10—Adiournment • Adjourned at 8:57pm. k� Bob Wade, Ch irperson i ATTEST: I Britney Mortenson, Recording Secretary PREPARED BY: Britney Mortenson, Recording Secretary I Approved on 1 E � 3 �j 7