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Home My WebLink About1968-08-07 I I I Bozeman, Montana 7 August 1968 The Commission of the City of Bozeman met in regular session in the Commission Room, City Hall Building, Wednesday, 7 August 1968, at 1:00 o'clock p.m. Present were Mayor Morrow, Commissioner Sedivy, Commissioner Langohr, City Manager Cutting, Ass't City Manager Fryslie, City Attorney Berg and the Clerk. Commissioner Langohr opened the meeting with a l1rayer and the following proceedings were had: Minutes of the regular session held 31 July 1968 tolere read and it was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that the minutes be approved as read and th motion was carried by the following Aye and No vote: those voting Aye being Con~issioner Sedivy, Comm- issioner Langohr and Mayor Morrow; those voting No, none. Consideration of ~ids for SID No~ 488 Paving - Babcock & Wallace: The City Engineer and the engineers representing Consultants Thomas, Dean & Hoskins, Inc., having completed their study of the bids submitted for construction of paving on South Hallace Avenue and East Babcock Street, Special Improvement District No. 488 and with the approval of the City Attorney, recommended that the contract for improvements in Special Improvement District No. 488 be awarded to Long Construction Company of Billings, Montana, on the basis of its low bid in the amount of $28,742.40 contingent upon the acceptance of Change order No.1 making a net reduction of $2,498.50 in the contract amount, and also contingent upon the successful sale of the bonds. It was moved by Commissioner Langohr, seconded by Commissioner Sedi.vy, that the contract for the construction of SID No. {188 be awarded to Long Construction Company on the basi[; of its bid as noted and recommended above and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Langohr, Commissioner Sedivy and Hayor Morrow; those voting No, none. Change Order No. 1 - SID No. 488: Net Cost Reduction $?,493.50: The Change Order on SID No. 488 prepared by Thomas, Dean & Hoskins, Inc., to become a part of the original contract for construction of improvements in the project described was presented as follows: Change Order No. I Description Quantities to be Deleted Item No. T - Storm Drain, in Place 10" Concrete Pipe Delete 58 LF @ $3.50/ft 12" R.C.Pipe Delete 33 LF 01 4.50/ft Item No. 2 - Storm Drain Inlets in Place Delete 2 ea '7l $350.00 " Item No.lO - Storm Drain Inlet Removal Delete 1 ea @ 75.00 Item No .15 - Concrete Inlet Apron in place Delete 8 @ 9.00 Item No.17 - Excava tion Delete 1800 Cy @ 2.00 Item No.25 - C.1. Monument Box & Base in Place Delete 4 ea @ 100.00 $203.00 148.50 700.00 75.00 72.00 3,600.00 400.00 TOTAL DEDUCTIONS $5,198.50 Excavation Quantities to be Added Add 1800 CY @ $1.50CY 2,700.00 purpose: To decrease the contract amount in order to stay within the Bond Issue for SID 488. Cost: Decrease the contract amount of $2,498.50 The City Manager concurred with the engineers and recommended the Change Order No.1 be accepted and approved as presented. It was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that Change Order No.1 be approved and that the Hayor and the Clerk of the Commission 237 238 be authorized to sign for the City and the motion was carried by the following Aye and No vote: Those voting Aye being Commissioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. S a l~~~2-f_J!? nd_~_J 0 r S In NO_:....~f~~L_::...__~_. Seve n.t h._l'~,!e . _~~~ISE..&Y_B vd :_~3_9--L9 00 :..Q.Q. : ~TP Nq_::-~f88 _.::-_.13ab<:;:ock Wa llace Paying $31,000.00; This was the time and place set for the sale of the bonds of Special Improvement District No. 487 and 488. Affidavit of publication of Notice of sale of the bonds was presented. Mayor Morrow outlined the proceedure for conducting this bond sale. All bidders concurred in the recommendation of the First National Bank, that the bonds be changed from denominations of $100.00 to denominations of $1,000.00 and that they be dated July 1, 1968, and stated that the amount of bonds to be sold would be in accordance wi.th the advertisement as follows: Advertised Amount Amount to be Sold SID No. 487 SID No. 488 $80,000.00 31,000.00 $80,000.00 31,000.00 Mayor Morrow announced the City was ready to conduct oral bidding on the bonds of Special Improvement Distri.ct No. 487 in the amount of $80,000.00. The following Bidders qualified by depositing with the Clerk of the City Commission the nec- essary bid security. Bidder Mr. R. M. Lockwood Mr. E. J. Hines Mr. Bruce B. Ellis Representing First National Bank Security Bank & Trust Co., Gallatin Trust & Savings Bank The lowest effective interest rate accruing to the City of Bozeman offered as oral bids were as follows: Bidder Gallatin Trust & savings Bank Security Bank & Trust Company First National Bank Interest Rate 5.8 5.6 5.5 Following the recommendation of the Director of Finance, concurred in by the City Manager, it was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that the bid of the First National Bank, Bozeman, Montana, being the lowest and best bid submitted, the sale of the bonds be awarded to the First National Bank of Bozeman, Montana, and the bid security of the unsuccess- ful bidders be returned and the motion was carried by the following Aye and No vote: those voting Ay being Commissioner Langohr, Commissioner Sedivy and Mayor Morrow; those voting No, none. Mayor Morrow announced the City was ready to conduct oral bidding on the bonds of Special Improvement District No. 488 in the amount of $31,000.00. The following bidders qualified by depositing with the Clerk of the Conlmissioner the necessary bid security: Bidder Representing Security Bank & Trust Company First National Bank Mr. E. J. Hines Mr. R. M. Lockwood The lowest effective interest rate accruing to the City of Bozeman offered as oral bids were as follows: Bidder Interest Rate First National Bank Security Bank & Trust Company 5.5 5.3 Following the recommendation of the Director of Finance, concurred in by the City Manager, it was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that the bid of the Security Bank & Trust Company, Bozeman, Montana, being the lowest and best bid submitted, the sale of the I I I I I I bonds be awarded to the Security Bank & Trust Company, Bozeman, Montana, and the bid security of the unsuccessful bidder be returned and the motion was carried by the following Aye and No vote; those voting Aye being Commissioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. He_a..E..!~Ordinance No. 874~ropriations 1968-1969: This was the time and place for public hearing on the appropriations Ordinance No. 874 for the fiscal year ending 30 June, 1969. Affidavit of publication of Notice of hearing was presented. No one appeared to verbally protest and the Clerk of the Commission stated no formal protests had been filed in opposition to the adoption and passage of the proposed ordinance and accompanying annual appropriation budget. In concurrence with the recommendation of the City Manager, it was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that no protests having been received, the Clerk of the Commission be authorized and directed to publish the ordinance as required by law and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Langohr, Commissioner Sedivy and Mayor Morrow; those voting No, none. Res_?-1~~t:.!:.~~l'io_..___!276__:.., TI.':K L(2)': [or 1968-1969 Fi~cal Year:.: Resolution No. 1376 setting the tax levy at 52.5 mills for the year 1968-1969 was presented, entitled: COMMISSION RESOLUTION NO. 1376 A RESOLUTION OF THE COMMISSION OF THE CITY OF BOZEMAN DETERMINING THE AMOUNT OF CITY TAXES FOR ALL PURPOSES, GENERAL AND SPECIAL. TO BE LEVIED AND ASSESSED ON TAXABLE PROPERTY IN THE CITY OF BOZEMAN, STATE OF MONTANA, FOR THE FISCAL YEAR ENDING 30 JUNE, 1969. It was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that the resolution be passed and adopted and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. Hs.~l:.""ing Reso~ution ~jo. 1375. - -0uthorizing 1968 Garbage Asse_~~~~_foVina l Pa..:~~age: This was the time and place set for hearing on Levying assessments for the collection and disposal of garbage for the year 1968 in the amount of $75,403.32. Affidavit of publication of Notice was presented. No one was present to protest and no written protests having been filed, Resolution No. 1375 was presented for final passage. It was moved by Commissioner Langohr, sec- onded by Commissioner Sedivy, that the resolution be finally passed and adopted and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Langohr, Commissioner Sedivy and Mayor MOrrow; those voting No, none. Hea_~:i::1Lltes_()111t:~1]_t:I~__!}2Z~_=--EJ2.ecial Levy SID No. 483 - Sanitary_.~_~~r._- Fin~:.~X~ssage: This was the time and place set for public hearing on levying asseSSment for construction of Special Improvement District No. 483 in the amount of $14,562.19. Affidavit of publication of Notice was presented. No one protested in person and there being no written protests on file, Resolution No. 1377 was presented for final passage. It tolas moved by Commissioner Sedivy, sec- onded by Commissioner Langohr, that the resolution be finally passed and adopted and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Sedivy, Comm- issioner Langohr and Mayor Morrow; those voting No, none. .Qpen.Ai-ds : P~_aygr~_l~1JSl~uipment for SID No. 470 - Kirk Parle This tolas the tlme and place set for receiving bids for the purchase of Play Equi.pment for Kirk Park. (Special Improvement District No. 470). Affidavit of publication of "Notice to Bidders" 239 2~O was presented. The sealed bids were on file and it was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that the bids be opened and read and the motion \vas carried by the follow- ing Aye and No vote: those voting ,'lye being Commissioner Langohr, Commissioner Sedivy and Mayor MorroW; those voting No, none. The following bids were then opened: Game Time. Inc.. Litchfield, Michigan $1,809.00 Less 5% if awarded all items bid on. ~iraclc Equipment Co., Northern School Supply Patterson-Hilliams Manu. Grinnell. Iowa Great Fall s, Montana Santa Clars, Calif. 2,723.48 Less 2%. 2,805.20 2,737.00 The bids were then referred to the Ass't City Manager - project coordinator and the Recreation Director to check the bids in detail and prepare a tabulation and make recommendations in regard to the lmvest and best bid for the contemplated purchase of Play equipment i.n Kirk Park. L i c_,;>_~e_J~_~~~c!c~:_ E~e_~.c:_t:..~_~E-~~-.E.-~..L}}o 'E-e~~E_~_~~m_b i n..&.--.2)_(':~_XLt:!_<; r : In compliance with Chapter 16 of the Bozeman Municipal Code. the gas fitter and plumbing bonds of Everett Egbert, Bozeman, Montana, were presented for approval. The City Manager reported that the Building Inspector had recommended approval of the bonds and the City Attorney had approved the bonds as to form. It was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that the above hands he approved and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. Reques_~_:Eo~_!~<:-=.?:;or! ir~lL_9_E_J2..E?pe~:.~~est;;... 0 f..:~J?lo Su~)d i viii ion - \~e~ t Co llege S tree t : A letter received from Mr. Donald F. Nell, Agent for Evangelical United Brethern Church, requesting that a certain tract of land on West College Street containing 4.6 acres be considered for Motor business zoning with the exception of 150 feet on the easterly side, thus providing a buffer zone for the housing that is now es tablished was presented. Folloving a discussion and in concurrence with the recommendation of the City Manager, it was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that the letter requesting consideration of rezoning a tract on West College Street be referred to the City County Planning Board for further consideration \vith other zoning matters. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Langohr, Commissioner Sedivy and Mayor Morrow; those voting No, none. Autho:t::LS..:..!:..C?~ tend ~lidwes t J;2~titu_t:..e:..._.E~_C_ollective Bargainil~..!:-2.Eal Government - Denyc:r 233 23-~~~~st...JJ2_~.~ssist~~ CitZ Hanagcx:~ The City Manager reported the Midwest Institute on Collective Bargaining in Local Government is scheduled to be held in Denver, Colorado, August 23-24, 1968 and recommended that Harold A. Fryslie, Ass't City Manager, be authorized toattend the institute. It was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that Ass't City Manager Fryslie be authorized to attend the institute and, it being in the public interest, his expenses be charged to the General fund and the motion vas carried by the following Aye and No vote: those voting Aye being Commissioner Sedivy, Con~issioner Langohr and Hayor Morrow; those voting No, none. Autl~gE~.~_L.!~Jl~i.nV('_~ t._~S Xun(.~_.:~ $2~~:'J?..44 :-.!:l.S '- Tr~.~~~ills: It was reported by the Director of Finance, that SDS funds in the amount of $25,3LJ.8.44 will be available for reinvestment in U.S. Treasury Bills and in Concurrence with the recommendation of the City Manager, it was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that I I I the reinvestment of these funds in U.S. Treasury Bills be approved and the motion ,vas carried by the following Aye and No vote: those voting Aye being Conrrnissioner Langohr, Commissioner Sedivy and Mayor Morrow; those voting No, none. Surety Bond1.-_ Ass' t. l'Jater Collector - Hrs. Helen Hansink ($lO~Q~O---"OC~)_: The surety bond in the amount of $10,000.00 written by Hartford Accident and Indemnity I Company for Helen Wansink, ^ss't Water Collector and Cashier for a period of one year from 1 August 1968 to 1 August 1969, and approved by the City Attorney as to form was presented. It was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that the bond be approved as presented and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. Autl:!52Fi ty to Purchase \.Jacker-Rammer: Approximately $900.00 - Ceme tery Park: The Park and Cemetery department has need for a Wacker-Rammer and the City Manager requested authority to purchase a Model GVR 100 Wacker-Rammer at an appro~~imate cost of $900.00. It was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that the purchase of the Wacker- Rammer be authorized and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Langohr, Commissioner Sedivy and Mayor Morrow; those voting No, none. 3.~_I~"~S_ [or Ju:!-"y: The following reports were presented for July: Cashier Police Chief Police Judge Fire Chief Fluoridation The City Manager commented on the reports and recommended their approval. It was moved I by Commissioner Sedivy, seconded by Commissioner Langohr, that the reports be approved and ordered filed and the motion was carried by the following Aye and No vote: those voting Aye being Comm- issioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. Cl~ims_ ro~_ July_:_ Claim No's. 906 thru 1217 Inclusive were presented on the various funds as follows: General $31,062.63 Band $ 1,855.70 Street 10,912.17 Garbage 6,378.71 Hater 14,630.52 Parking Meter 1,395.71 SDS 4,892.23 Police Reserve 1,532.70 Library 3,427.63 Cemetery Suspense 600.00 Planning Board 143.50 PERS 1,475.38 Park 10, 714.92 SID's 7,186.07 Cemetery 5,456.79 TOTAL $101,664.66 The City Manager commented on the claims and found them to be true and lawful claims against the City of Bozeman and recommended they be approved and the Director of Finance be directed to issue warrants in payment. After examination of the claims and checking against the claim re- gister, it was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that the claims be approved and the motion was carried by the following Aye and No vote: those voting Aye being Conrrnissioner Langohr, Commissioner Sedivy and Mayor Morrow; those voting No, none. I KinalAcceptance & Cla..:~I}1S for SID No. 470 - Kirk Park: The certificate of the Engineer of Thomas, Dean & Hoskins and Associates on Special Improve- ment District No. l~70 stating the contract of Haggerty Messmer Company for the construction has been completed in accordance with the plans and specifications was presented. The City Manager concurred in the recommendation of the Engineers and recommended that the project be accepted ad that final payment to the contractor be made. It was moved by Commissioner Sedivy, seconded by Commissioner Langohr, that as recommended, the project be accepted as completed and the Director 241. 42 of Finance be directed to issue warrants for final payment of same and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Sedivy, Commissioner Langohr and Mayor Morrow; those voting No, none. Re q ~e s_~J (J r .!:!.f::: cat i ().n_J;:'.(':.~,,_~.~~J:: 1 e ~:..1~."...?~~_0: e C jJ::~omm i s s ion 1 3 ::1_<i_~ u g u s t_..12_t?-E_ The Clerk of the City Commis~;ion requested that she be granted vacation leave of absence from 13-16 August 1968 inclusive and that Harold A. Fryslie Ass't City Manager be designated as Acting Clerk of the City Commission During that period. It was moved by Commissioner Langohr, seconded by Commissioner Sedivy, that the request be granted as requested during the period stated and the motion .,las carried by the folloHing Aye and No. vote: Those voting Aye being Commissioner Langohr, Commissioner Sedivy and Mayor Morrow; thbse voting No, none. AcU~.!E~:~ n t : There being no further business to come before the meeting at this time, it "as moved by Com!!1issioner Sedivy, seconded by Commissioner Langohr, that the meeting be adjourned and the motion '."las carried by the follmling Aye and No vote: those voting Aye being Commissioner Sedivy, Commissioner l.a1gohr and Mayor Morrow; those voting No, none. ATTEST:" I I I