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Home My WebLink About12-12-16 CC Mtg - C8. Wastewater Impact Fee Fund CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adoption of the Wastewater Impact Fee Fund Capital Improvement Plan (CIP) for FY18-22. AGENDA ITEM TYPE: Consent MEETING DATE: December 12, 2016 RECOMMENDATION: Adopt the Wastewater Impact Fee Fund Capital Improvement Plan (CIP) for FY18-22. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The City’s Impact Fee Advisory Committee (IFAC) met on December 1st to review and make recommendations for the planned expenditures of Street Impact Fees. The Committee had a quorum on December 1st to make a vote; they recommended adoption of this plan. Items of Note: 1. WWIF27 SOUTH UNIVERSITY DISTRICT / CATTAIL CREEK BASIN – S 15TH AVE TO WILLOW WAY TO W LINCOLN ST – This project entails extending the sewer main to service the South University District area with a 10” sewer pipe. Since this area is especially suited to housing for University students and since the University continues to grow in population, the community needs are best accommodated if collection capacity is increased. 207 2. WWIF31 DAVIS LN LIFT STATION, INTERECEPTOR, & FORCE MAIN – This project will provide the City’s portion of the initial funding for oversizing the Davis Ln Lift Station not included in the funding package for the Billings Clinic. This will include oversizing the wet well capacity and sanitary sewer freeway crossing to accommodate peak hour flows up to 6.2 MGD. 3. WWIF33 DAVIS LANE LIFT STATION DEBT SERVICE – This item schedules five annual payments to the Billing Clinic from the City; Billings Clinic has offered to finance the project with re-payments from our Impact Fee Fund in FY19-FY23. The funding agreement and its complete terms are currently being worked on and will come before the Commission for approval at a later date this spring. This is advantageous to the City in that the Clinic has not required ‘rate coverage’ or commitments from the Wastewater Utility fund. 4. A note that under this plan, the Wastewater Impact Fee Fund would be providing the Local Share in advance of development for items WWIF11, WWIF20, and WWIF27, indicated with a “*” in the Project Name. a. We anticipate that some of these payback amounts will come back to the Wastewater Impact Fee Fund as projects develop; but, for purposes of this plan we have not relied on receiving any of that money to fund projects. This is a conservative approach to a difficult-to-estimate cash flow. b. We anticipate a payback for “local share” of these projects would be made at the time a development project is approved. 5. Revenues have been updated to reflect the 5-year average for Wastewater Impact Fee collections. As you can see from the attached chart, annual amounts collected peaked in FY2013. We estimate revenue growth at 5% annually, given the 5-year average changes. 208 Revenue History – Wastewater Impact Fees Amount Change 2012 $ 989,000.00 48% 2013 $ 1,405,000.00 42% 2014 $ 1,140,000.00 -19% 2015 $ 1,052,000.00 -8% 2016 $ 1,232,889.00 17% Average $ 1,163,777.80 16% UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY18. Report compiled on: November 22, 2016 Attached: Draft Wastewater Impact Fee Fund CIP $- $200,000.00 $400,000.00 $600,000.00 $800,000.00 $1,000,000.00 $1,200,000.00 $1,400,000.00 $1,600,000.00 2012 2013 2014 2015 2016 Average Fy12-16 Wastewater Impact Fee Revenues 209 Wastewater Impact Fee Capital Improvement PlanFinancial SummaryCurrent YearFY17FY18FY19 FY20 FY21FY22UnscheduledProjected Beginning Reserve Balance Dedicated to CIP1,479,000$ (135,912)$ (354,762)$ 127,446$ 673,763$ 1,287,397$ ‐$ Plus: Impact Fee Revenues Dedicated to CIP1,103,500$ 1,221,150$ 1,282,208$ 1,346,318$ 1,413,634$ 1,484,315$ ‐$ Plus: Loans for WWIF11, WWIF202,185,000$ 5,290,000$ Plus: Developer Contribution From WWIF26631,837$ Less: Scheduled CIP Project Costs(3,350,249)$ (1,440,000)$ (2,985,000)$ (6,090,000)$ (800,000)$ (800,000)$ (6,018,035)$ Projected Year‐End Cash Dedicated to CIP(135,912)$ (354,762)$ 127,446$ 673,763$ 1,287,397$ 1,971,713$ Beginning Balance of Payback Improvements:‐$ ‐$ 397,500$ 1,053,156$ 2,640,156$ 2,640,156$ Payback District ‐ WWIF11655,656$ Payback District ‐ WWIF201,587,000$ Payback District ‐ WWIF27397,500$ Ending Balance of Payback Improvements:‐$ 397,500$ 1,053,156$ 2,640,156$ 2,640,156$ 2,640,156$ Assumptions Made for Revenue Estimates:Current YearFY17FY18FY19FY20FY21FY22Estimated Annual Wastewater Impact Fee Revenues1,103,500$ 1,163,000$ 1,221,150$ 1,282,208$ 1,346,318$ 1,413,634$ Estimated Annual Increase0.0%5%5%5%5%5%Total Estimated Revenues1,103,500$ 1,221,150$ 1,282,208$ 1,346,318$ 1,413,634$ 1,484,315$ Current Revenues Dedicated to CIP %100.0%100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to Wastewater Capacity Expansion CIP0.0%0.0%0.0%0.0%0.0%0.0% Total % Dedicated to CIP100.0%100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP1,103,500$ 1,221,150$ 1,282,208$ 1,346,318$ 1,413,634$ 1,484,315$ ProjectedProjectedCURRENT7,000,0006,000,0005,000,0004,000,0003,000,0002,000,0001,000,0000Wastewater Impact Fee Projects 210 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22Impact Fees WastewaterWWIF11WW IMPACT FEFRONT STREET INTERCEPTOR$2,185,000WWIF20WW IMPACT FEN FRONTAGE RD INTERCEPTOR$5,290,000WWIF22WW IMPACT FEESDAVIS‐FOWLER INTERCEPTOR (DURSTON RD TO W OAK ST)$778,035WWIF24WW IMPACT FEDAVIS LANE (LIFT STATION)$1,200,000WWIF27WW IMPACT FEESSOUTH UNIVERSITY DISTRICT/CATTAIL CREEK BASIN ‐ S 15TH AVE TO WILLOW WAY TO W LINCOLN ST$795,000WWIF31WW IMPACT FEESDAVIS LN LIFT STATION, INTERCEPTOR, AND FORCE MAIN$645,000WWIF32WW IMPACT FEHIDDEN VALLEY (LIFT STATION)$3,240,000WWIF33 WW IMPACT FE DAVIS LN LIFT STATION DEBT SERVICE$800,000$800,000$800,000$800,000$800,000Summary for Impact Fees Wastewater (8 items)Totals by year:$800,000 $800,000$1,440,000$6,018,035FY21FY22FY18UnscheduledFY20$6,090,000$2,985,000FY19***211 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF11 DEPARTMENT WW IMPACT FEES PROJECT NAME Front Street Interceptor FY18 FY19 $2,185,000 Unscheduled DESCRIPTION OF PROJECT This project consists of construction of ~8,500 LF 18", 21", 24" sewer pipe from manhole E0304 to C0524. Describe the criticality (i.e., importance) of this project to the operation: Without this wastewater interceptor development in the vicinity of Bozeman Deaconess Health Services as well as the remainder of The Village Downtown property will not be able to occur. How is capacity affected by this project: The downstream portion of the existing sewer is already at capacity. Additional capacity is needed to serve future development in the vicinity of Bozeman Deaconess Hospital and lands to the south. How is connectivity affected by this project: This interceptor provides sewer for Upper Bozeman Creek Basin. What safety or risk measures are mitigated with this project: There are no risk or safety issues mitigated by this project. What regulations or standards are attained with this project: Conformance with the City's Wastewater Master Plan. How is this project leveraged with other stakeholders/projects/funds: It is estimated that 70% of this project costs will be due to capacity expansion and will be eligible for Wastewater Impact Fees. The remaining 30% of the project costs will need to be provided by a "local share" contribution or other source. Are there other affected projects: This project will provide sewer capacity in the area of Bozeman Deaconess Health Services. ALTERNATIVES CONSIDERED Limit development to only that capacity of the existing sewer. ADVANTAGES OF APPROVAL This project will significantly increase the service area and capacity of the trunk sewer. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES 70% Wastewater Impact Fees = $1,529,864 30% Wastewater Impact Fees for Local Share = $655,656, recovered via payback district(s). New Replacement Equipment Project FY20 FY21 FY22 * 212 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF20 DEPARTMENT WW IMPACT FEES PROJECT NAME N Frontage Rd Interceptor FY18 FY19 Unscheduled DESCRIPTION OF PROJECT This project will replace or parallel 11,500' of the North Frontage Road interceptor between Springhill Rd and Bridger Dr. Describe the criticality (i.e., importance) of this project to the operation: Portions of the interceptor are at or very near capacity and unless improvements are made it will be at or over capacity when the tributary obligated areas are developed. How is capacity affected by this project: Directly increases collection capacity in the southeast and east parts of the city. Development in the southeast part of town within the Community Plan Boundary as well as the east part of town will be tributary to this North Frontage Road Interceptor. How is connectivity affected by this project: This project will provide capacity to new development within the existing city limits. What regulations or standards are attained with this project: Conformance with the City's Wastewater Master Plan. How is this project leveraged with other stakeholders/projects/funds: It is estimated that 70% of this project costs will be due to capacity expansion and will be eligible for Wastewater Impact Fees. The remaining 30% of the project costs will need to be provided by a "local share" contribution or other source. Are there other affected projects: There are potentially a great number of private development projects which will not be able to proceed due to the lack of wastewater collection capacity. ALTERNATIVES CONSIDERED Limit future development in the area. ADVANTAGES OF APPROVAL If constructed to the line sizes master planned in the City’s Wastewater Facilities plan, capacity will be provided for future growth tributary to this main. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES Wastewater Impact Fees, with local share recovered via payback district(s) New Replacement Equipment Project FY20 $5,290,000 FY21 FY22 * 213 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF22 DEPARTMENT WW IMPACT FEES PROJECT NAME Davis-Fowler Interceptor (Durston Rd to W Oak St) FY18 FY19 Unscheduled $778,035 DESCRIPTION OF PROJECT This project will replace or parallel 2700' of the Davis-Fowler Interceptor between Durston and Oak. Describe the criticality (i.e., importance) of this project to the operation: The interceptor between Durston Rd and W Oak will eventually exceed capacity as the Baxter Creek drainage basin develops. How is capacity affected by this project: In order to convey the ultimate build-out flow, the interceptor will need to be increased from an 18-inch diameter to a 24-inch diameter pipe. How is connectivity affected by this project: This interceptor provides sewer for Baxter Creek and Cattail Creek Basins. ALTERNATIVES CONSIDERED Limit future development in the area. ADVANTAGES OF APPROVAL If constructed to the line sizes master planned in the City’s Wastewater Facilities plan, capacity will be provided for anticipating the long-term future growth in this area ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES Wastewater Impact Fees, with local share recovered via payback district New Replacement Equipment Project FY20 FY21 FY22 214 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF24 DEPARTMENT WW IMPACT FEES PROJECT NAME Davis Lane (Lift Station) FY18 FY19 Unscheduled $1,200,000 DESCRIPTION OF PROJECT Complete the buildout of Davis Ln Lift Station ALTERNATIVES CONSIDERED Limit future development in the area. ADVANTAGES OF APPROVAL If constructed to the line sizes master planned in the City’s Wastewater Facilities plan, capacity will be provided for anticipating the long-term future growth in this area ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES Wastewater Impact Fees, with local share recovered via payback district New Replacement Equipment Project FY20 FY21 FY22 215 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF27 DEPARTMENT WW IMPACT FEES PROJECT NAME South University District/Cattail Creek Basin - S 15th Ave to Willow Way to W Lincoln St FY18 $795,000 FY19 Unscheduled DESCRIPTION OF PROJECT This project consists of extending the sewer main to service the South University District area with a 10-inch sewer pipe. Describe the criticality (i.e., importance) of this project to the operation: As described in the 2015 Wastewater Facility Plan, there is little potential to accommodate additional flow from this area through existing pipe network, therefore, if capacity is not added no further development in this area can be supported. Since this area is especially suited to housing for University students and since the University continues to grow in population the community needs are best accommodated if collection capacity is increased. How is capacity affected by this project: This interceptor will support an average day flow value of 1,456 gallons per acre. How is connectivity affected by this project: This sewer pipe will serve the area generally between Lincoln and University Way, and South 19th and the vacant land to the west of Spectators. What regulations or standards are attained with this project: Conformance with the City's Wastewater Master Plan. How is this project leveraged with other stakeholders/projects/funds: It is estimated that 50% of this project costs will be due to capacity expansion and will be eligible for Wastewater Impact Fees. The remaining 50% of the project costs will need to be provided by a "local share" contribution or other source. Are there other affected projects: There are potentially a great number of private development projects which will not be able to proceed due to the lack of wastewater collection capacity. ALTERNATIVES CONSIDERED Limit future development in the area. ADVANTAGES OF APPROVAL If constructed to the line sizes master planned in the City’s Wastewater Facilities plan, capacity will be provided for anticipating the long-term future growth in this area ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES Wastewater Impact Fees, with local share recovered via payback district New Replacement Equipment Project FY20 FY21 FY22 * 216 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF31 DEPARTMENT WW IMPACT FEES PROJECT NAME Davis Ln Lift Station, Interceptor, and Force Main FY18 $645,000 FY19 Unscheduled DESCRIPTION OF PROJECT This project will provide initial funding for oversizing the Davis Ln Lift Station not included in the funding package for the Billings Clinic. This will include oversizing the wet well capacity and sanitary sewer freeway crossing to accommodate peak hour flows up to 6.2 MGD. Describe the criticality (i.e., importance) of this project to the operation: This will be the City's portion of the initial Davis Ln Lift Station upsizing construction that is not included in the Billings Clinic funding. How is capacity affected by this project: Sanitary sewer capacity will be increased for development in the western portion of the community. How is connectivity affected by this project: This lift station serves development north of the Cattail Lake Lift Station. What regulations or standards are attained with this project: Conformance with the City's Wastewater Master Plan. How is this project leveraged with other stakeholders/projects/funds: The Billings Clinic will finance the lift station, and the City will reimburse the Billings Clinic for the City's portion over 5 years. The Billings Clinic will not be reimbursed for their portion of the lift station capacity, which is estimates as 8% of the capacity of the initial lift station construction. Are there other affected projects: Yes, we may want to consider building the Norton East Ranch Outfall Diversion with this project. Construction of the Diversion will take pressure off the existing Baxter Meadows Lift Station and limit the need to upgrade that lift station farther into the future. Additionally, the Norton East Ranch Diversion would reduce early operational challenges in the Davis Lane Lift Station due to odors associated with minimal flows. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL This will pay off the City's portion of the Davis Ln Lift Station ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES Billings Clinic is constructing the Lift Station and will provide a payback district for the City's portion of the financing. New Replacement Equipment Project FY20 FY21 FY22 217 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF32 DEPARTMENT WW IMPACT FEES PROJECT NAME Hidden Valley (Lift Station) FY18 FY19 Unscheduled $3,240,000 DESCRIPTION OF PROJECT Design and Construct Hidden Valley Lift Station and Force Main Describe the criticality (i.e., importance) of this project to the operation: Service area expansion of the City's sanitary sewer collection system. What regulations or standards are attained with this project: Conformance with the City's Wastewater Collection Facilities Plan Are there other affected projects: The Davis Lane Lift Station must be upgraded to accommodate flows from the Hidden Valley Lift Station when the Hidden Valley Lift Station is constructed. ALTERNATIVES CONSIDERED Limit development on the northwestern edge of of the City due to no sanitary sewer availability. ADVANTAGES OF APPROVAL Increased service area of the City's sanitary sewer system. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating costs will be paid from the City's sewer enterprise fund. FUNDING SOURCES Payback district or other local share contribution from development at the time of construction. New Replacement Equipment Project FY20 FY21 FY22 218 CIP Project Fund Impact Fees Wastewater PROJECT NUMBER WWIF33 DEPARTMENT WW IMPACT FEES PROJECT NAME Davis Ln Lift Station Debt Service FY18 FY19 $800,000 Unscheduled $800,000 DESCRIPTION OF PROJECT This project will provide a debt service payment for the City's portion of the Davis Ln Lift Station. Describe the criticality (i.e., importance) of this project to the operation: If we do not fund this debit service, the City will be in default of our loan. How is capacity affected by this project: Sanitary sewer capacity will be increased for development in the western portion of the community. How is connectivity affected by this project: This lift station serves development north of the Cattail Lake Lift Station. What regulations or standards are attained with this project: Conformance with the City's Wastewater Master Plan. How is this project leveraged with other stakeholders/projects/funds: The Billings Clinic will finance the lift station, and the City will reimburse the Billings Clinic for the City's portion over 5 years. The Billings Clinic will not be reimbursed for their portion of the lift station capacity, which is estimates as 8% of the capacity of the initial lift station construction. Are there other affected projects: Yes, we may want to consider building the Norton East Ranch Outfall Diversion with this project. Construction of the Diversion will take pressure off the existing Baxter Meadows Lift Station and limit the need to upgrade that lift station farther into the future. Additionally, the Norton East Ranch Diversion would reduce early operational challenges in the Davis Lane Lift Station due to odors associated with minimal flows. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL This will pay off the City's portion of the Davis Ln Lift Station ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Impact fees can not fund operating and maintenance costs. The city’s wastewater utility will pay for these costs, which are estimated to be a small increment of the city’s system as a whole. FUNDING SOURCES Billings Clinic is constructing the Lift Station and will provide a payback agreement for the City's portion of the financing, to be paid back with interest over a 5-year period. Repayments are expected to being in the year following construction. New Replacement Equipment Project FY20 $800,000 FY21 $800,000 FY22 $800,000 219