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Home My WebLink About12-12-16 CC Mtg - C6. Street Maintenance Fund CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2018-2022 AGENDA ITEM TYPE: Consent MEETING DATE: December 12, 2016 RECOMMENDATION: Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2018-2022. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. Similar to recent years past, we are bringing various parts of the plan forward as items on the Consent agenda. We will be prepared to address questions, if they arise, at the public meeting. The Public Works, City Manager, and other city staff met in October and November to develop the attached Capital Plan for the equipment and capital needs of the Street Maintenance Fund. The Street Maintenance CIP encompasses the projects and equipment purchases that are not Street and Curb Reconstructions in the Street Maintenance Fund. Item of Note: • Significant increases in Pavement Maintenance projects over the next 5 years are scheduled including mill and overlay as well as chip seal projects of over $1,000,000 annually. 129 • PW04 Property on corner of Aspen & Rouse – Property for potential purchase in close proximity to shops complex has been identified for expansion of the shops and offices. This cost would be shared with Wastewater and Water utility funds. • Routine replacement of equipment such as graders, sweepers, trucks, plows, etc in the normal course of street maintenance are included. • Revenue increases are a continuation of the policy we began in FY16; increasing the assessment by $1 Million over 3 years, dedicated to pavement maintenance projects. We will be in the third year of increases. FY18 will require an additional 9% increase to the assessment to fund the mill and overlay & chip seal projects. After the FY18 increase, we are estimating a small annual increase related to land (square-footage) annexations and development. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. $3,673,147 $4,077,193 $4,158,737 $4,241,912 $4,326,750 $4,413,285 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 FY17 FY18 FY19 FY20 FY21 FY22 Total Estimated Revenues 130 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY18. Report compiled on: December 2, 2016 Attached: Street Maintenance CIP 131 Street Maintenance District Capital Improvement PlanFinancial SummaryCurrent YearFY17 FY18 FY19 FY20 FY21 FY22UnscheduledProjected Beginning Reserve Balance Dedicated to CIP (481,014)$ (282,634)$ (377,529)$ 189,779$ 560,924$ 539,757$ Plus: Street Mtc Revenues Dedicated to CIP 1,101,944$ 1,590,105$ 1,621,907$ 1,654,346$ 1,687,433$ 1,721,181$ ‐$ Plus: Gas Tax693,936$ 693,900$ 693,900$ 693,900$ 693,900$ 693,900$ Less: Scheduled CIP Project Costs (1,597,500)$ (2,378,900)$ (1,748,500)$ (1,977,100)$ (2,402,500)$ (2,146,789)$ (3,401,210)$ Projected Year‐End Cash Dedicated to CIP (282,634)$ (377,529)$ 189,779$ 560,924$ 539,757$ 808,049$ Assumptions Made for Revenue Estimates: Current YearFY17 FY18 FY19 FY20 FY21 FY22Estimated Undesignated Annual Street Mtc Revenues 3,673,147$ 3,673,147$ 4,077,193$ 4,158,737$ 4,241,912$ 4,326,750$ Estimated Annual Increase ‐ Attributed to Annexations‐ 2% 2% 2% 2% 2% Annual Increase in Pavement Maintenance‐ 9% 0% 0% 0% 0%Total Estimated Revenues 3,673,147$ 4,077,193$ 4,158,737$ 4,241,912$ 4,326,750$ 4,413,285$ Current Revenues Dedicated to CIP % 20.0% 30.0% 39.0% 39.0% 39.0% 39.0% Plus: Increase Dedicated to CIP 10.0% 9.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 30.0% 39.0% 39.0% 39.0% 39.0% 39.0%Total Estimated Revenues Dedicated to CIP 1,101,944$ 1,590,105$ 1,621,907$ 1,654,346$ 1,687,433$ 1,721,181$ ProjectedProjectedCURRENT4,000,0003,500,0003,000,0002,500,0002,000,0001,500,0001,000,000500,0000Street Maintenance Projects & Equipment 132 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22Street Maintenance DistrictPW04ENGINEERINGPROPERTY ON CORNER OF ASPEN & ROUSE$100,000STR71‐18ENGINEERINGSTREET MAINTENANCE MILL & OVERLAY FY18$967,600STR71‐19ENGINEERINGSTREET MAINTENANCE MILL & OVERLAY FY19$554,500STR71‐20ENGINEERINGSTREET MAINTENANCE MILL & OVERLAY FY20$808,100STR71‐21ENGINEERINGSTREET MAINTENANCE MILL & OVERLAY FY21$964,000STR71‐22ENGINEERINGSTREET MAINTENANCE MILL & OVERLAY FY22$913,329STR72‐18ENGINEERINGSTREET MAINTENANCE CHIP SEAL FY18$185,300STR72‐19ENGINEERINGSTREET MAINTENANCE CHIP SEAL FY19$827,000STR72‐20ENGINEERINGSTREET MAINTENANCE CHIP SEAL FY20$913,000STR72‐21ENGINEERINGSTREET MAINTENANCE CHIP SEAL FY21$902,500STR72‐22ENGINEERINGSTREET MAINTENANCE CHIP SEAL FY22$727,460PW03PUBWORKS ADMINVEHICLE MAINTENANCE DESIGN & STORAGE CONSTRUCTION$50,000STR53PUBWORKS ADMENDENHALL & BABCOCK STREETSCAPE$2,076,210STR01STREETS OPREPLACE #1539 ‐ 2WD 1990 FORD RANGER$16,000STR01STREETS OPREPLACE #2749 ‐ 1997 FORD 1 TON MANUAL TRANSMISSION F350$45,000STR20STREETS OPANNUAL BIKE PATH IMPROVEMENTS$25,000$25,000$25,000$25,000$25,000STR22STREETS OPGRADER LEASE$40,000$40,000$40,000$40,000$40,000STR30STREETS OPANNUAL MEDIAN & BOULEVARD MAINTENANCE$55,000$55,000$55,000$55,000$55,000STR34STREETS OPSWEEPERS$100,000$100,000$100,000$100,000$100,000STR35STREETS OPREGENERATIVE AIR SWEEPER$250,000STR38STREETS OPMINI LOADER$90,000133 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22STR40STREETS OPDUMP TRUCK WITH PLOW & SANDER ‐ 2$200,000STR40STREETS OPDUMP TRUCK WITH PLOW & SANDER ‐ 1$180,000STR49STREETS OPSANDERS$16,000$16,000$16,000$16,000$16,000STR50STREETS OPPLOWS$10,000$10,000$10,000$10,000$10,000STR56STREETS OPTACK OIL DISTRIBUTION UNIT$90,000STR58STREETS OPTANDEM AXLE DUMP TRUCK WITH PLOW & SANDER$230,000$250,000STR62STREETS OPREPLACE #2751 ‐ WATER TRUCK$160,000STR63STREETS OPREPLACE SIGNAL AT BABCOCK & WILSON$750,000STR64STREETS OPSTEEL DRUM ROLLER & TRAILER$120,000STR67STREETS OPCOVERED STORAGE AT SHOPS COMPLEX$100,000STR73STREETS OPREPLACE SKID STEER$80,000STR74STREETS OPPAINT TRUCK$225,000STR68STREETS SIGNRECTANGULAR RAPID FLASHING BEACON$10,000$10,000$10,000$10,000$10,000Summary for Street Maintenance District (34 items)Totals by year:$2,402,500 $2,146,789$2,378,900$3,401,210FY21FY22FY18UnscheduledFY20$1,977,100$1,748,500FY19134 CIP Project Fund Street Maintenance District PROJECT NUMBER PW03 DEPARTMENT PUBWORKS ADMIN PROJECT NAME Vehicle Maintenance Design & Storage Construction FY18 FY19 $50,000 Unscheduled DESCRIPTION OF PROJECT Design and construct vehicle storage Describe the criticality (i.e., importance) of this project to the operation: Having equipment, especially winter equipment, inside and ready to go extends the life, produces less emissions by not having to warm up and shortens response time. Which infrastructure assets are maintained by this equipment: All of our rolling stock and equipment. How is efficiency improved with this equipment: The difference in getting in a motor grader that is parked inside vs. one that is parked outside in -20 degree weather is enormous. Equipment stays in better shape. Much less wear and tear on drivetrain and hydraulics. Easily adds an hour of productivity to every shift. How is this project leveraged with other stakeholders/projects/funds: By being located next to existing city property, we could aggregate the lots giving even more useful space. ALTERNATIVES CONSIDERED Not build and only use for outdoor storage. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Equipment continues to degrade from the sun and exposure. Large inside storage for several departments. Equipment would be located next to current Vehicle Maintenance Shop. Good access onto Rouse and Griffin. Early morning shift equipment could be stored here so as not to disturb the neighbors in this mostly zoned Industrial area. With this building, Streets could switch to producing our own brine solution for pre wet of the sand. We wouldn't have to use mag chloride which is about 4-5 times more expensive than salt brine. Gallatin County has expressed interest in buying brine from us. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal building maintenance. Possibly heat with waste oil from the Shops. Possibly heat with wood chips from Forestry. FUNDING SOURCES This project totals $200,000. It will be split evenly 4 ways: Water Fund ($50,000), Wastewater Fund ($50,000), Street Maintenance ($50,000), and Parks ($50,000). New Replacement Equipment Project FY20 FY21 FY22 135 CIP Project Fund Street Maintenance District PROJECT NUMBER PW04 DEPARTMENT ENGINEERING PROJECT NAME Property on Corner of Aspen & Rouse FY18 $100,000 FY19 Unscheduled DESCRIPTION OF PROJECT Property Purchase to expand shops area and potentially offices. This is an opportunity to make more land available for project PW01-SH - Shops Expansion. ALTERNATIVES CONSIDERED Do not purchase the property. Wait to purchase at a later date. ADVANTAGES OF APPROVAL Larger contiguous land area for City Shops. The Shops Expansion project has been a scheduled CIP for a number of years. This item could bring an important piece of land into that project area, making a better-functioning property at Rouse and Tamarack. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Building Maintenance would be needed to keep the existing structure useful. FUNDING SOURCES Split 33/33/33 between Water, Wastewater and Street Maintenance Funds. New Replacement Equipment Project FY20 FY21 FY22 136 CIP Project Fund Street Maintenance District PROJECT NUMBER STR01 DEPARTMENT STREETS OP PROJECT NAME Replace #1539 - 2WD 1990 Ford Ranger FY18 FY19 $16,000 Unscheduled DESCRIPTION OF PROJECT Replace #1539 -2WD 1990 Ford Ranger With Hybrid Sedan. We would buy one of the Public Works lease hybrids. Their lease ends August Describe the criticality (i.e., importance) of this project to the operation: Currently when we need to do inspections, inventories, GIS, training trips or take several people on route training, we use several vehicles or make several trips. A hybrid sedan to replace the truck would be much more useful. Which infrastructure assets are maintained by this equipment: Streets, luminaires, sidewalks, curbs, signs. How is efficiency improved with this equipment: Able to carry up to 4 people at a time in a hybrid sedan. What is the impact (i.e., scope-of-use) for this equipment: For inventories, GIS, training trips and route training. Would be available to other departments as needed. ALTERNATIVES CONSIDERED Drive it until it dies. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Poor use of time. Excessive emissions. Continued use of two vehicles when a 4 passenger car would work. A much more useable year round vehicle. Better fuel mileage and lower emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 137 CIP Project Fund Street Maintenance District PROJECT NUMBER STR01 DEPARTMENT STREETS OP PROJECT NAME Replace #2749 - 1997 Ford 1 Ton Manual Transmission F350 FY18 FY19 $45,000 Unscheduled DESCRIPTION OF PROJECT Replace #2749 - 1997 Ford 1 Ton Manual Transmission F350 Describe the criticality (i.e., importance) of this project to the operation: Setting up and mobilizing to the job site is done with this truck and a trailer. Being able to leave the truck hooked up to the trailer during the project helps with transporting and also utilizing the smallest work area in neighborhoods. Single pieces of equipment scattered over blocks in the core not only inconveniences the residents where we are working but affects the surrounding blocks as well. Which infrastructure assets are maintained by this equipment: Streets and alleys. How is efficiency improved with this equipment: Mainly used to haul large equipment to the job site. Without this truck operating reliably, we have to drive equipment to the site which can take a paver or skid steer more than an hour to travel through town. What is the impact (i.e., scope-of-use) for this equipment: Pulling large trailers and normal one ton uses. Are there other affected projects: This truck is used to haul equipment to paving projects. ALTERNATIVES CONSIDERED Drive it until it dies. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: More people and more equipment used to complete projects. A much more useable year round truck. Better fuel mileage and lower emissions. We are spending about $.90 per mile on maintenance and repairs. A new vehicle spends about $.05 per mile on M&R. Anytime M&R exceed $.50 per mile, it is time to consider removing the truck from the fleet. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 138 CIP Project Fund Street Maintenance District PROJECT NUMBER STR20 DEPARTMENT STREETS OP PROJECT NAME Annual Bike Path Improvements FY18 $25,000 FY19 $25,000 Unscheduled DESCRIPTION OF PROJECT This item would provide for bike-related infrastructure including (but, not limited to) racks, signs, striping, curb-cuts, and separated pathways. Describe the criticality (i.e., importance) of this project to the operation: Medium. How is capacity affected by this project: The Greater Bozeman Area Transportation Plan (2007 Update) Section 5.4 Recommended Bicycle Facility Improvements outlines many facilities. The Bozeman Area Bicycle Advisory Board (BABAB) gave the City their top 2 priorities: They are listed with City Engineering cost estimates: North 11th Ave - Mendenhall to Durston, $14,500: Willson Ave - Main Street to Kagy Blvd, $54,300. How is connectivity affected by this project: Enhanced. What safety or risk measures are mitigated with this project: Allows for safer bike usage. What regulations or standards are attained with this project: Conformance with Transportation Plan recommendations. How is this project leveraged with other stakeholders/projects/funds: Can be combined with street re-surfacing projects. Are there other affected projects: Can be coordinated with street re-surfacing projects. ALTERNATIVES CONSIDERED Continue with existing infrastructure. ADVANTAGES OF APPROVAL Safety will likely be improved. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 100% Street Maintenance Fund New Replacement Equipment Project FY20 $25,000 FY21 $25,000 FY22 $25,000 139 CIP Project Fund Street Maintenance District PROJECT NUMBER STR22 DEPARTMENT STREETS OP PROJECT NAME Grader Lease FY18 $40,000 FY19 $40,000 Unscheduled DESCRIPTION OF PROJECT This is a request to establish at a minimum a 20 year replacement schedule for our graders. Currently our fleet is comprised of a 1994, 1998, 2003, 2007, and 2014. Describe the criticality (i.e., importance) of this project to the operation: Grading the residential streets is critical to safe travel of our citizens. Pulling the snow out from the curb so it can be blown into trucks and hauled away is important to parking in the downtown and other business areas. Which infrastructure assets are maintained by this equipment: Streets. How is efficiency improved with this equipment: With all wheel drive our productivity increases. Newer equipment has less breakdowns and better fuel economy which means less time in the shop and fueling during a shift. What is the impact (i.e., scope-of-use) for this equipment: Grading local streets. How is this project leveraged with other stakeholders/projects/funds: The old grader would be traded in or auctioned. ALTERNATIVES CONSIDERED Budget 250k every 5 years to purchase. Cut back on our use of graders in the residential areas. Continue to use what we have and replace when we have complete failure. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Although the industry standard schedules a 15 year replacement, we believe our extensive preventative maintenance schedule will allow us to get 20 years out of a grader. Much more reliable and fuel efficient equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in costs due to newer equipment. FUNDING SOURCES 100% Street Maintenance Revenue New Replacement Equipment Project FY20 $40,000 FY21 $40,000 FY22 $40,000 140 CIP Project Fund Street Maintenance District PROJECT NUMBER STR30 DEPARTMENT STREETS OP PROJECT NAME Annual Median & Boulevard Maintenance FY18 $55,000 FY19 $55,000 Unscheduled DESCRIPTION OF PROJECT This is a request for money to be used for maintaining and upgrading our medians. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL Making our currently unmaintained medians into weed free low maintenance show pieces. We are partnering internally with the Water Conservation Manager and externally with MSU to design and install low water easily maintained medians. Also contract out the maintenance on our established medians. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. Lower water use means lower utility costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 $55,000 FY21 $55,000 FY22 $55,000 141 CIP Project Fund Street Maintenance District PROJECT NUMBER STR34 DEPARTMENT STREETS OP PROJECT NAME Sweepers FY18 $100,000 FY19 $100,000 Unscheduled DESCRIPTION OF PROJECT This is for leasing or purchasing through the MACI (Montana Air and Congestion Initiative) equipment purchase program. These are mechanical sweepers that if necessary can be operated without using water. The next sweeper we would replace is our 2005 model with 59,000 miles and 9372 hours. It is scheduled for an elevator replacement next year and we would like to replace rather than repair at a cost of $15,000. Industry standards show it is best to replace municipal sweepers at 5 years. We are able to get about 10 years due to our excellent maintenance program. Describe the criticality of this project to the operation: The City's MS4 Stormwater Permitting requires sweeping up sand and dirt before it can enter waterways. Clean streets/ bike lanes are a quality of life issue. We are required to meet the goal of sweeping all local streets twice per year, monthly sweeping of all arterial and collector roadways and weekly sweeping of Main Street, most bike lanes weekly during the summer. Heavy development activity requires additional sweeping in construction areas. Which infrastructure assets are maintained by this equipment: Streets, parking lots, Stormwater intakes and Bozeman's air quality. How is efficiency improved with this equipment: Sweepers are very high maintenance as they age. Leases terms for sweepers are a maximum of 5 years due to life expectancy. We are currently in the 3rd year of one lease. This additional sweeper lease would replace our oldest sweeper a 2006. How is this project leveraged with other stakeholders/projects/funds: We submit every year to the Montana Department of Transportation's (MDT) Montana Air and Congestion Initiative (MACI) equipment purchase program for sweepers. With this program, MACI pays for 87% and we pay 13% for a sweeper. If we are chosen, we would use our lease payment to fund our share of the cost which would be ~$34,000. Other affected projects: Stormwater contractor compliance, spring and fall street cleaning, pre sweep for pavement painting. ALTERNATIVES CONSIDERED Budget 250k every year until all sweepers are replaced. Cut back on our sweeping There are no local contractors at this time. Continue to use what we have. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Major repairs. Downtime and not being able to complete sweeping routes. Increased discharge to waterways and increase in particulate mater, reducing air quality. Much improved operations. Better air quality. Improved storm water discharge. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 $100,000 FY21 $100,000 FY22 $100,000 142 CIP Project Fund Street Maintenance District PROJECT NUMBER STR35 DEPARTMENT STREETS OP PROJECT NAME Regenerative Air Sweeper FY18 FY19 Unscheduled $250,000 DESCRIPTION OF PROJECT Regenerative Air Sweeper Describe the criticality (i.e., importance) of this project to the operation: We have had demonstrations of these sweepers and their ability to get the fine particles off of the pavement is noticeable. As air quality and Stormwater discharge regulations tighten, we may be forced to use regenerative type sweepers or at the very least have one in our fleet to do the final sweeping pass to get the <1 micron particles that can become airborne. Which infrastructure assets are maintained by this equipment: Streets. How is efficiency improved with this equipment: Rather than make several passes with our mechanical sweepers, an RA sweeper could get it done in one pass. The one drawback is that RA sweepers can not be used below freezing. They need water at all times. How is this project leveraged with other stakeholders/projects/funds: Possible MDT MACI funds. Are there other affected projects: Compliance with Stormwater permitting. ALTERNATIVES CONSIDERED Only use mechanical sweepers which discharge dust when sweeping. ADVANTAGES OF APPROVAL What is the impact (i.e., scope-of-use) for this equipment: All sweeping operations. What are the implications of deferring the purchase of this equipment: Continue to make several passes and never getting the fine particles. We could improve our discharge into the storm water system. Spring sweeping of the winter sand would generate less dust therefore eliminating complaints from citizens and DEQ. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal sweeper maintenance costs. FUNDING SOURCES 100% Street Maintenance District New Replacement Equipment Project FY20 FY21 FY22 143 CIP Project Fund Street Maintenance District PROJECT NUMBER STR38 DEPARTMENT STREETS OP PROJECT NAME Mini Loader FY18 $90,000 FY19 Unscheduled DESCRIPTION OF PROJECT This request is for a mini loader that would be used for sidewalk maintenance, removal, and repair. Will also be used in curb repairs and alley maintenance. Using a smaller loader allows us to only close the parking lane and keep traffic flowing. Loader will accept attachments such as bucket, bucket with thumb, brooms and plows that we already have. Describe the criticality (i.e., importance) of this project to the operation: It would be useful in tight situations where a full size loader wouldn't fit, such as when the mini excavator is being used and material needs to be moved off site. Which infrastructure assets are maintained by this equipment: This loader will accept many attachments that we already have, such as brooms, sweepers, and plows. How is efficiency improved with this equipment: Currently we are using full size loaders for repairs. It will be safer and more efficient to use equipment sized for the smaller jobs. What is the impact (i.e., scope-of-use) for this equipment: Anywhere a loader is needed this can be used. It is safer in the tight situations to use smaller equipment. How is this project leveraged with other stakeholders/projects/funds: This loader would be available for use in other departments. ALTERNATIVES CONSIDERED No comparable equipment is available for rent. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Wear and tear on our large loaders. Tying up the large loaders on smaller jobs when the loader can be used on asphalt and gravel road projects. This loader will give us another piece of equipment that will utilize our attachments. The compact size will allow us to get in spaces that we wouldn’t normally be able to access. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 144 CIP Project Fund Street Maintenance District PROJECT NUMBER STR40 DEPARTMENT STREETS OP PROJECT NAME Dump Truck With Plow & Sander - 1 FY18 $180,000 FY19 Unscheduled DESCRIPTION OF PROJECT The 1990 Dump truck will be 28 years old with 82,000 in town miles and over 10,000 hours. Parts have been discontinued. We have had to patch the leaking gas tank because a replacement is not available. When the other rusted spots start leaking we will be forced to park the truck. The motor is so tired that we are removing the plow this winter because it doesn’t have the power to plow and sand uphill. We average about $1,200 per year in repairs and maintenance. The running and floor boards are rusted through but we are able to cover them with old mud flaps to make it drivable. Parts availability will be what stops this truck. Describe the criticality (i.e., importance) of this project to the operation: Single axle dump trucks are used on smaller projects in the summer including alley maintenance, asphalt patching and debris pickup. In the winter these trucks are the only equipment we can safely and efficiently plow the narrow streets. We are able to haul snow in tight quarters also. Which infrastructure assets are maintained by this equipment: This will replace a 1990 underpowered gasoline engine dump truck that averages about 3 MPG when used for plowing operations. The FY21 request will replace a 1993 underpowered gasoline engine dump truck. How is efficiency improved with this equipment: The new truck could be fueled with alternative fuels such as Biodiesel. Estimates show that the 1990 spews over 30 tons of CO2 into the air per year and by removing this from our fleet will help us reach our goal of reducing municipal greenhouse emissions 15% below 2000 levels by 2020. What is the impact (i.e., scope-of-use) for this equipment: Much more reliable, safer and environmentally friendly than our current model. This truck will be used in all aspects of our operations. How is this project leveraged with other stakeholders/projects/funds: Could be used by other departments. ALTERNATIVES CONSIDERED Continue with 1990 model. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Chance of catastrophic failure of the underpowered gasoline trucks. Efficiency, less emissions, safety, fuel savings and more reliable equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 145 CIP Project Fund Street Maintenance District PROJECT NUMBER STR40 DEPARTMENT STREETS OP PROJECT NAME Dump Truck With Plow & Sander - 2 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT The 1993 Dump truck will be 25 years old with 51,025 in town miles and over 5400 hours. Parts have been discontinued. We had to replace the fuel tank with a used diesel tank (new tanks no longer available) and since have spent over $4,000 on fuel related repairs. Over the past 5 years we have spent almost $16,000 in repairs. Fuel issues and parts availability will be what stops this truck. Describe the criticality (i.e., importance) of this project to the operation: The new truck could be fueled with alternative fuels such as Biodiesel. Estimates show that the 1993 spews over 30 tons of CO2 into the air per year and by removing this from our fleet will help us in our goal of reducing municipal greenhouse emissions 15% below 2000 levels by 2020. Which infrastructure assets are maintained by this equipment: This will replace a 1993 underpowered gasoline engine dump truck that averages about 3 MPG when used for plowing operations. How is efficiency improved with this equipment: The new truck could be fueled with alternative fuels such as Biodiesel which is more fuel efficient with less emissions. What is the impact (i.e., scope-of-use) for this equipment: Much more reliable, safer and environmentally friendly than our current model. This truck will be used in all aspects of our operations. ALTERNATIVES CONSIDERED Continue with 1993 model. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Chance of catastrophic failure of the underpowered gasoline trucks. Efficiency, less emissions, safety, fuel savings and more reliable equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 $200,000 FY22 146 CIP Project Fund Street Maintenance District PROJECT NUMBER STR49 DEPARTMENT STREETS OP PROJECT NAME Sanders FY18 $16,000 FY19 $16,000 Unscheduled DESCRIPTION OF PROJECT Sanders are used in a very corrosive and abrasive environments. We rebuild the conveyor and hydraulic system in the first 4 years. If we don’t have a have a catastrophic failure in the next 2-3 years, the V box and structural components start to fail in the 7th year. By replacing the sander every 8 years (we now have 8 sanders), we can avoid having a season ending failure. Sanders are about 6 months out when ordering so we would never get a new one in the same season that we needed a replacement. We have two different sizes so we could run them until they fail during a major storm and then have one of each size sitting here. The problem with that is the new sanders would be aging without being used. Using this method we could have two failures in one year and be short one sander. Describe the criticality (i.e., importance) of this project to the operation: If we can't put down sand or deicer during the winter, we fail to service our citizens. Not being able to control the quantity, means we are either putting down too much or too little product. Too much sand and we increase our spring sweeping and too little sand and the crashes increase. How is efficiency improved with this equipment: Less down time during a storm for repairs. Less preseason maintenance needed with newer more reliable equipment. Able to more accurately control quantities. What is the impact (i.e., scope-of-use) for this equipment: Sanding in the winter. Are there other affected projects: Everyone that has to stop or get up a hill in the winter are affected by whether our sanders are operating. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Sanders wear out every 5 years, depending on the winter. We have seven sanders, so we will make them last 7 years. Major breakdowns in the middle of winter can put a sander out of service for weeks if not months. More reliable sanders. Less failures in the middle of a storm. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in maintenance costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 $16,000 FY21 $16,000 FY22 $16,000 147 CIP Project Fund Street Maintenance District PROJECT NUMBER STR50 DEPARTMENT STREETS OP PROJECT NAME Plows FY18 $10,000 FY19 $10,000 Unscheduled DESCRIPTION OF PROJECT This is to replace the worn plow blades. Describe the criticality (i.e., importance) of this project to the operation: Critical to have fully operational plows. With as much as a 90 day delivery time to replace a plow, it is important to replace them before they fail. Which infrastructure assets are maintained by this equipment: We have 7 large plows so they will be on a 7 year replacement schedule. How is efficiency improved with this equipment: When the moldboard of the plow gets bent after several years of use, it is very difficult to bolt on a replacement cutting edge. If they are not tight to the cutting edge surface they face early failure and require replacement at inopportune times. What is the impact (i.e., scope-of-use) for this equipment: Plowing snow. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Failure during a snowstorm and possibility of not getting a replacement during the winter season. A much more efficient plow operation. Less time spent replacing cutting edges that prematurely break. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 $10,000 FY21 $10,000 FY22 $10,000 148 CIP Project Fund Street Maintenance District PROJECT NUMBER STR53 DEPARTMENT PUBWORKS ADMIN PROJECT NAME Mendenhall & Babcock Streetscape FY18 FY19 Unscheduled $2,076,210 DESCRIPTION OF PROJECT Conduct Streetscape Improvements Along Mendenhall & Babcock (On Hold For SID Development) ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project FY20 FY21 FY22 149 CIP Project Fund Street Maintenance District PROJECT NUMBER STR56 DEPARTMENT STREETS OP PROJECT NAME Tack Oil Distribution Unit FY18 $90,000 FY19 Unscheduled DESCRIPTION OF PROJECT The 1971 Distributor will be 47 years old, mileage and hours are unknown as the meters quit working accurately long ago, and parts for the truck and oil distributor unit have been discontinued. Due to lack of available parts, we recently had to convert the rear axle to a wet system. Parts are no longer available for the pre heat system. Therefore, someone has to come in early to heat the oil so we can spray tack oil after 8. The distributor is a two man system. One drives and the other rides on the back to engage the clutch for the tack oil. Not a safe way to spray oil. Application rates on the unit are controlled by the speed of the truck. The guy riding on back has to yell to the driver to speed up or slow down as needed. We have only spent ~$2,500 on this truck in the last 5 years because parts are not available. We have been jury-rigging burners and drive trains to get it to work one more time. We think there is some interest in donating this to a museum if we do get a replacement. Describe the criticality (i.e., importance) of this project to the operation: Critical to our paving operation. If our 1971 unit failed in the middle of a job, we couldn't continue to pave. Which infrastructure assets are maintained by this equipment: This is used to spray tack oil on asphalt patches and paving. Currently we are using the 1971 unit or doing it by hand with our patch truck. How is efficiency improved with this equipment: Less chance for an oil spill. Able to calibrate to dispense the exact amount needed for the job. Not having to have workers ride on the back of the unit to engage the spray bar. Currently in order to control the amount of tack oil being put down, the operator on the back of the truck hand signals to the driver to go faster or slower as needed. This means the driver is constantly watching his mirrors instead of the road. What is the impact (i.e., scope-of-use) for this equipment: Used for tack oil for paving, mill and overlays and large patches. How is this project leveraged with other stakeholders/projects/funds: Patching and paving for other departments. ALTERNATIVES CONSIDERED Continue to use what we have when it runs. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Chance of equipment failure during operations. More reliable and safer unit. Less chance of major spill. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Costs will be less with the newer unit. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 150 CIP Project Fund Street Maintenance District PROJECT NUMBER STR58 DEPARTMENT STREETS OP PROJECT NAME Tandem Axle Dump Truck With Plow & Sander FY18 $230,000 FY19 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a 1994 tandem axle truck with 128,000 miles and over 11,000 hours. Describe the criticality (i.e., importance) of this project to the operation: It is very important that we get the arterials and collectors done before 8 AM. When a tandem axle 10 yard truck is down for any period of time, the backup is a 1990 gas engine single axle 4 yard truck which takes twice as long to finish a route if it stays in operation for the entire shift. Not acceptable to our customers. Which infrastructure assets are maintained by this equipment: All streets and alleys. With the widening of multiple collectors and arterials, the continued need for a larger capacity truck to finish plow and sanding routines is critical to maintaining our service to the traveling public. How is efficiency improved with this equipment: During paving operations, being able to haul twice as much asphalt cuts down on the number of trips to the asphalt plant. This make she paving crew more efficient and uses less fuel. What is the impact (i.e., scope-of-use) for this equipment: Plowing, sanding, hauling and paving. How is this project leveraged with other stakeholders/projects/funds: The 1994 truck would be used as a backup in the winter and still be used for paving instead of a single-axle truck. Are there other affected projects: Snow plowing, snow hauling and paving. ALTERNATIVES CONSIDERED Continue with no tandem back up in the winter. Run single axle 4 yard dump trucks with asphalt operations ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Hope that none of our tandem axle trucks break down during a storm or paving operations. Reliability, efficiency, less emissions and safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than the current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 $250,000 151 CIP Project Fund Street Maintenance District PROJECT NUMBER STR62 DEPARTMENT STREETS OP PROJECT NAME Replace #2751 - Water Truck FY18 $160,000 FY19 Unscheduled DESCRIPTION OF PROJECT This request is to replace a 1995 water truck (#2751) with 500,000 miles. This truck is used in the summer to water and also apply dust control to gravel streets. Also used to wash concrete medians. In the winter it can be used for de-icer or to apply anti-icing before a storm. Describe the criticality (i.e., importance) of this project to the operation: Very important in the maintenance of our gravel roads. Without a water truck, the roads would become washboard and all the gravel fines would end up in the ditch. If we couldn't apply dust control, air quality would suffer in the neighborhoods. Which infrastructure assets are maintained by this equipment: All streets, gravel and paved. How is efficiency improved with this equipment: The new water truck will be an automatic transmission so that all CDL license holders can drive. Title 49 of the Code of Federal Regulations (CFR) 383.95c now requires that if you test for your CDL in an automatic truck then you can not drive a manual transmission truck. Because we need our new recruits to pull a trailer while testing, we can not test with our current water truck because it can't tow a trailer. What is the impact (i.e., scope-of-use) for this equipment: Watering gravel roads, washing streets and concrete medians, and applying de-icer. How is this project leveraged with other stakeholders/projects/funds: Occasionally, water trucks become available in the MACI program. We will pursue if they become available in the MACI equipment program. ALTERNATIVES CONSIDERED Let employees hired before 2015 drive it until it dies. Lease or rent. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: It has a manual transmission and with CDL laws making you test in the type of transmission that you will drive, new employees can't test in it and therefore, can't operate it. Everyone can drive it, less down time due to failures, more fuel efficient and less emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 152 CIP Project Fund Street Maintenance District PROJECT NUMBER STR63 DEPARTMENT STREETS OP PROJECT NAME Replace Signal At Babcock & Wilson FY18 FY19 Unscheduled $750,000 DESCRIPTION OF PROJECT Upgrade Signal At Babcock & Wilson How is capacity affected by this project: Underground conduit is full and failing. Pedestrian functions should be upgraded to new type such as count down and vibratory tactile. What safety or risk measures are mitigated with this project: This signal can't have Opticom for fire trucks What regulations or standards are attained with this project: Also should conform with ADA. ALTERNATIVES CONSIDERED Leave as is until failure. ADVANTAGES OF APPROVAL Fire department can use Opticom to pass through the light. ADA requirements would be met. Room for future expansion in the conduit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES Arterial and Collector Fund New Replacement Equipment Project FY20 FY21 FY22 153 CIP Project Fund Street Maintenance District PROJECT NUMBER STR64 DEPARTMENT STREETS OP PROJECT NAME Steel Drum Roller & Trailer FY18 $120,000 FY19 Unscheduled DESCRIPTION OF PROJECT This is a request for a larger roller for our paving operations. Describe the criticality (i.e., importance) of this project to the operation: This roller will allow us to get better compaction therefore, giving a better finished product. Milling and paving salvageable portions of our local roadways is a key strategy for extending the life of existing local streets until they can be reconstructed. Which infrastructure assets are maintained by this equipment: Paved streets. How is efficiency improved with this equipment: The roller we currently have is for smaller projects and tighter areas. What is the impact (i.e., scope-of-use) for this equipment: Compacting asphalt paving projects. Are there other affected projects: In house paving projects. ALTERNATIVES CONSIDERED Rent if/when available. Lease. Rental rates are $1000.00 per week without a trailer. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: If a rental roller is not available, we can't pave local streets. Best paving possible for longer pavement life. Improve PCI. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 154 CIP Project Fund Street Maintenance District PROJECT NUMBER STR67 DEPARTMENT STREETS OP PROJECT NAME Covered Storage At Shops Complex FY18 FY19 Unscheduled $100,000 DESCRIPTION OF PROJECT Covered Storage At Shops Complex Describe the criticality (i.e., importance) of this project to the operation: Getting equipment parked inside greatly extends the life of the equipment. Which infrastructure assets are maintained by this equipment: All of our rolling stock and equipment. How is efficiency improved with this equipment: The difference in getting in a motor grader that is parked inside vs. one that is parked outside in -20 degree weather is enormous. Equipment stays in better shape. Much less wear and tear on drivetrain and hydraulics. Easily adds an hour of productivity to every shift. What is the impact (i.e., scope-of-use) for this equipment: Equipment and vehicle storage. What are the implications of deferring the purchase of this equipment: Equipment continues to degrade from the sun and exposure. How is this project leveraged with other stakeholders/projects/funds: At the proper site we could build one big enough to house other departments equipment. Project is split 50% Street Maintenance Fund, 20% Water Fund, & 25% Wastewater Fund. Are there other affected projects: Depends where this building is located. ALTERNATIVES CONSIDERED Keep parking millions of dollars’ worth of equipment outside. ADVANTAGES OF APPROVAL Better equipment management. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal building maintenance. FUNDING SOURCES 50% Street Maintenance Fund, 25% Water Fund, 25% Wastewater Fund New Replacement Equipment Project FY20 FY21 FY22 155 CIP Project Fund Street Maintenance District PROJECT NUMBER STR68 DEPARTMENT STREETS SIGN PROJECT NAME Rectangular Rapid Flashing Beacon FY18 $10,000 FY19 $10,000 Unscheduled DESCRIPTION OF PROJECT This request is for a rectangular rapid flashing beacon. Describe the criticality (i.e., importance) of this project to the operation: We get several requests a year for these and would like to have one ready to install. These would be similar to the unit installed on Kagy at 7th avenue. Which infrastructure assets are maintained by this equipment: Crosswalks. How is efficiency improved with this equipment: RRFB's have shown to increase visibility of pedestrians in crosswalks which in turn increases safety of the pedestrian. What is the impact (i.e., scope-of-use) for this equipment: High pedestrian use intersections. How is this project leveraged with other stakeholders/projects/funds: In the past we have had the Bozeman School District and the Bozeman Police Foundation contribute to the cost of these. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Not having a unit in stock may increase the time to respond to requests. By having one on hand, we are able to install it in the same construction season it is requested without waiting for a budget cycle. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 $10,000 FY21 $10,000 FY22 $10,000 156 CIP Project Fund Street Maintenance District PROJECT NUMBER STR71-18 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Mill & Overlay FY18 FY18 $967,600 FY19 Unscheduled DESCRIPTION OF PROJECT Mill & Overlay Story Mill Rd (Bridger Dr to Caddie Ct), Lincoln St (19th to S 11th), Grant (S 6th to Willson), Willson (Kagy to Babcock), Church (Story to Olive), Church (Babcock to Davis), College (8th to 11th), and Lamme (Church to Broadway). Describe the criticality (i.e., importance) of this project to the operation: High How is capacity affected by this project: We plan to mill and overlay 3.8 miles in FY18, 2.4 miles in FY19, 2.4 miles in FY20, 2.7 miles in FY21, and 2.8 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation, mitigation of failed pavement sections. How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects Are there other affected projects: Coordination needed with any utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 FY22 157 CIP Project Fund Street Maintenance District PROJECT NUMBER STR71-19 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Mill & Overlay FY19 FY18 FY19 $554,500 Unscheduled DESCRIPTION OF PROJECT Mill & Overlay S 23rd Ave (College to Main), Babcock (Main to 11th), Koch (23rd to 11th), and S 20th Ave (Koch to Babcock) Describe the criticality (i.e., importance) of this project to the operation: High. How is capacity affected by this project: We plan to mill and overlay 3.8 miles in FY18, 2.4 miles in FY19, 2.4 miles in FY20, 2.7 miles in FY21, and 2.8 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation, mitigation of failed pavement sections. How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects. Are there other affected projects: Coordination needed with any utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 FY22 158 CIP Project Fund Street Maintenance District PROJECT NUMBER STR71-20 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Mill & Overlay FY20 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT Mill & Overlay Tamarack (7th to Rouse), Aspen (7th to 5th), Peach (7th to Rouse), N 5th Ave (Peach to Tamarack), N 3rd (Peach to Tamarack), and Willson (Main to Cottonwood). Describe the criticality (i.e., importance) of this project to the operation: High. How is capacity affected by this project: We plan to mill and overlay 3.8 miles in FY18, 2.4 miles in FY19, 2.4 miles in FY20, 2.7 miles in FY21, and 2.8 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation, mitigation of failed pavement sections. How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects Are there other affected projects: Coordination needed with any utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 $808,100 FY21 FY22 159 CIP Project Fund Street Maintenance District PROJECT NUMBER STR71-21 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Mill & Overlay FY21 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT Mill & Overlay Durston (Hanson St to 7th) and Simmental Way. Describe the criticality (i.e., importance) of this project to the operation: High. How is capacity affected by this project: We plan to mill and overlay 3.8 miles in FY18, 2.4 miles in FY19, 2.4 miles in FY20, 2.7 miles in FY21, and 2.8 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation, mitigation of failed pavement sections How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects Are there other affected projects: Coordination needed with any utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 $964,000 FY22 160 CIP Project Fund Street Maintenance District PROJECT NUMBER STR71-22 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Mill & Overlay FY22 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT Mill & Overlay S 3rd from Goldenstein to Kagy) and Griffin (7th to Rouse) Describe the criticality (i.e., importance) of this project to the operation: High. How is capacity affected by this project: We plan to mill and overlay 3.8 miles in FY18, 2.4 miles in FY19, 2.4 miles in FY20, 2.7 miles in FY21, and 2.8 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation, mitigation of failed pavement sections How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects Are there other affected projects: Coordination needed with any utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 FY22 $913,329 161 CIP Project Fund Street Maintenance District PROJECT NUMBER STR72-18 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Chip Seal FY18 FY18 $185,300 FY19 Unscheduled DESCRIPTION OF PROJECT Chip Seal Highland Blvd, Ellis St, Old Highland Blvd, Kenyon Dr (Josephine to the end), O’Connell Dr, Berthot Dr, Chambers Dr, Baxter Dr, Knaab Dr, Lomas Dr. Describe the criticality (i.e., importance) of this project to the operation: Medium-high. How is capacity affected by this project: We plan to chip seal 4.4 miles in FY18, 18.7 miles in FY19, 15.6 miles in FY20, 19.3 miles in FY21, and 13.7 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation. How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 FY22 162 CIP Project Fund Street Maintenance District PROJECT NUMBER STR72-19 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Chip Seal FY19 FY18 FY19 $827,000 Unscheduled DESCRIPTION OF PROJECT Chip Seal W Oak (Ferguson to 19th), Ferguson (Fallon to Oak), Babcock (Meagher to Main), Fowler (Garfield to Babcock), Resort Dr (Huffine to Babcock), Fallon (Ferguson to Fowler), Laramie Dr, Granite Ave, Laredo Dr, Prairie Ave, Laredo Dr, Golden Valley Dr, Pondera Ave, E Granite Ave, Powder River Ave, Treasure Ave, Stillwater Ave, Ginella Way, Sheridan Pl, S Sweetgrass Ave, Broadwater St, Choteau Ave, Teton Ave, Sheridan Ave (Broadwater to Durston), N Sweetgrass Ave, Meagher (Babcock to Oak), Flathead Ave, N Sanders Ave, Mineral Ave, Toole St (Ferguson to the end), Cascade St (Ferguson to the end), Carbon St, Diamond St, Sunstone St (Ferguson to Sanders), Moonstone Dr (Ferguson to Sanders), Annie St (Ferguson to Hanson St), Renova Ln (Ferguson to the end), Tanzanite Dr, Opal St, Agate Ave, Bur Ave, Laduke St, Pin Ave, Yellowstone Ave (Durston to Oak), Palm St, Potosi St, Jardine Ave, Pipestone St, Corwin St, Beaverhead St. Describe the criticality (i.e., importance) of this project to the operation: Medium-high. How is capacity affected by this project: We plan to chip seal 4.4 miles in FY18, 18.7 miles in FY19, 15.6 miles in FY20, 19.3 miles in FY21, and 13.7 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 FY22 163 CIP Project Fund Street Maintenance District PROJECT NUMBER STR72-20 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Chip Seal FY20 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT Chip Seal W Beall St (25th to 15th), N 23rd Ave, N 22nd Ave (Beall to Durston), N 21st Ave (Beall to Durston), N 20th Ave (Main to Durston), N 18th Ave, N 17th Ave (Beall to Durston), N 16th Ave, N 15th Ave (Main to Patrick), Kagy (19th west), Stockman Way, S 22nd Ave, Remington Way, S 11th (Kagy to Opportunity Way), Opportunity Way, Graf (19th to 27th), Golden Sun Dr, S 27th Ave (Blackwood to Graf), Parkway Ave, Kurk Dr, S 31st Ave, S 30th Ave, S 29th Ave, S 28th Ave, S 26th Ave, Meah Ln, Parkway Ave, S Tracy Ave, Hill St, Highland Ct, Spring Creek Dr (3rd to Tracy), Circle Dr, S 15th Ave, Summer View Ln, Spring Ridge Dr, Madrona Ln, S 11th Ave, Hidden Springs Ln, Summerset Dr, Hillcrest Dr, Gardenbrook Ln, Alder Creek Dr, Cambridge Dr, Fieldstone Dr, Fieldstone Dr W, Concord Dr, Lexington Dr, Park Pl, Oxford Dr, Cornell Dr, Stanford Dr, Princeton Pl, Dartmoth Dr, Silverwood Dr, Heritage Dr. Describe the criticality (i.e., importance) of this project to the operation: Medium-high. How is capacity affected by this project: We plan to chip seal 4.4 miles in FY18, 18.7 miles in FY19, 15.6 miles in FY20, 19.3 miles in FY21, and 13.7 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 $913,000 FY21 FY22 164 CIP Project Fund Street Maintenance District PROJECT NUMBER STR72-21 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Chip Seal FY21 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT Chip Seal Laurel Glen Streets, Trout Meadows Rd, Fen Way, Catamount St (Davis Ln to N 27th), Sora Way, Sundew Ln, Blackbird Dr (Lori Ln to Catamount), Warbler Way, Catalyst St, Floxtail St, Downy Ln, Savannah St, Catkin Ln, Hamilton Ct, Marlyn Ct, N 27th Ave (Cattail to Catamount), Cattail St (Davis Ln to Ferguson), Kimberwicke St, Thoroughbred Ln, Farrier Ln, Andalusian Ave, Arabian Ave, McCafferty St, Equestrian Ln (Harper Puckett to Arabian), Danube St, Draft Horse Dr, Lasso Ave, N Ferguson Ave (Baxter to Cattail), Equestrian Ln (Lasso to Vaquero Pkwy), Galloway St, Bosal St, Milkhouse Ave (Equestrian to Kimberwicke), Gallatin Green Blvd, Vaquero Pkwy (Equestrian to Kimberwicke), Lolo Way (Caspian to Marias), Lemhi Trail Dr (Caspian to Marias), Marias Ln, Caspian Ave (Lemhi Trail Dr to Monida), Monida, Tschache Ln (Caspian to N 27th), Spring View Ct, Autumn Grove St, Westwind Way, Winter Park St, Windward Ave, Breeze Ln, Hunters Way (Oak to Tschache), Santana Ct, Buckrake Ave (Oak to Sartain St), Sartain St, Gale Ct, Tempest Ct, Brisk Ct, Leeward Ct, Breeze Ln, Turbulence Ln, Hedgerow Ct, Trade Wind Ln (Santana Ct), N 27th (Oak to Baxter), Thomas Dr. Describe the criticality (i.e., importance) of this project to the operation: Medium-high. How is capacity affected by this project: We plan to chip seal 4.4 miles in FY18, 18.7 miles in FY19, 15.6 miles in FY20, 19.3 miles in FY21, and 13.7 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 $902,500 FY22 165 CIP Project Fund Street Maintenance District PROJECT NUMBER STR72-22 DEPARTMENT ENGINEERING PROJECT NAME Street Maintenance Chip Seal FY22 FY18 FY19 Unscheduled DESCRIPTION OF PROJECT Chip Seal the streets in the Legends at Bridger Creek subdivision, Valley West subdivision, Flanders Creek subdivision, and the Traditions subdivision – phase 1. Describe the criticality (i.e., importance) of this project to the operation: Medium-high. How is capacity affected by this project: We plan to chip seal 4.4 miles in FY18, 18.7 miles in FY19, 15.6 miles in FY20, 19.3 miles in FY21, and 13.7 miles in FY22. What safety or risk measures are mitigated with this project: Pavement preservation How is this project leveraged with other stakeholders/projects/funds: Potential for bike lane striping enhancements with some projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY20 FY21 FY22 $727,460 166 CIP Project Fund Street Maintenance District PROJECT NUMBER STR73 DEPARTMENT STREETS OP PROJECT NAME Replace Skid Steer FY18 FY19 Unscheduled DESCRIPTION OF PROJECT This to replace our 2003 Skid Steer with 1750 hours. Used mainly in paving operations with the cold planer attached. This is very important in our operation but is also very hard on the equipment. In the last 5 years we have spent over $26,000 in repairs. Down time during these repairs has been weeks and that interferes with our ability to finish asphalt repairs in a timely manner. Describe the criticality (i.e., importance) of this project to the operation: This is used on every paving project. Which infrastructure assets are maintained by this equipment: Streets and Alleys. How is efficiency improved with this equipment: Streets uses the skid steer in all aspects of milling, paving and gravel work. When we don't have the skid steer up and running we are using larger equipment using more fuel. Working in tight spaces is more difficult with a full size loader. What is the impact (i.e., scope-of-use) for this equipment: All aspects of the Streets operation. Are there other affected projects: Mill and overlays. ALTERNATIVES CONSIDERED Keep running the one we have. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: More down time and less use when it is needed. Less downtime ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 $80,000 FY22 167 CIP Project Fund Street Maintenance District PROJECT NUMBER STR74 DEPARTMENT STREETS OP PROJECT NAME Paint Truck FY18 FY19 Unscheduled $225,000 DESCRIPTION OF PROJECT Pavement marking renewal is a yearly operation because we use environmentally friendly water borne paint. The disadvantage to latex paint is that it has to be renewed at least annually. Currently we have MDT paint for us and due to their busy schedule it is not always done as early in the season as we would like. We are now waiting until mid to late summer to get the double yellow center lines, bike lane lines, skip lines and fog lines painted. MDT's crew is not as dialed in to the needs and wants of our citizens so we are not getting the quality that we and our city is used to. Describe the criticality (i.e., importance) of this project to the operation: Very important to not have to depend on another agency to get our painting done. Fresh pavement markings are critical to the traveling public. Which infrastructure assets are maintained by this equipment: Streets. How is efficiency improved with this equipment: Our crews would get it done in a more timely manner with less mistakes. What is the impact (i.e., scope-of-use) for this equipment: Painting pavement markings. ALTERNATIVES CONSIDERED Continue to have MDT paint for us when it is convenient for their schedule and weather permitting. Contract out the painting. ADVANTAGES OF APPROVAL What are the implications of deferring the purchase of this equipment: Continue to rely on others to get our painting done. Public outcry when markings are not visible at night or in inclement weather. Producing a quality product that we don't always get with our current MOU with MDT. Being able to paint when we want and as often as we want. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This will need to be stored inside and we will have to make room for that in our current buildings. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY20 FY21 FY22 168