HomeMy WebLinkAbout12-12-16 CC Mtg - A4. Water Fund CIP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: Adopt the Water Fund Capital Improvement Plan (CIP) for Fiscal
Years 2018-2022.
AGENDA ITEM TYPE: Action
MEETING DATE: December 12, 2016
RECOMMENDATION: Adopt the Water Fund Capital Improvement Plan (CIP) for
Fiscal Years 2018-2022.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th.
The Public Works, City Manager, and other city staff met in October, November, and December
to develop the attached Capital Plan for the equipment and capital needs of the Water Fund. The
Water Fund CIP tracks the capital equipment replacements and construction projects for Water
Operations (distribution system) and the Water Treatment Plant. It also tracks (and receives
reimbursement for) the Public Works Administration cost-center capital needs.
Items of Note:
• W74 - Pear St Booster Station Upgrade – This is a rehabilitation project of the station
which would facilitate interim operations as a booster station for South Zone reservoirs
as well as back feed when Lyman Reservoir is taken out of service.
• W63 - Sourdough Watershed Fuel Reduction has been added in FY19 at $400,000.
532
• PW04 Property on corner of Rouse and Aspen – Potential property purchase
identified for expanding shops and offices. This project would be cost shared with
Wastewater and Street Maintenance Funds.
• Numerous other items have been adjusted or added based on current condition
assessments and projections including Water Pipe Replacements projects of
$1,200,000 annually.
• Four projects require borrowing in the 5-year horizon totaling over $15 million (W71,
W72, W79, and, WIF35.) Borrowing for these projects begins in FY18.
• We estimate water rates dedicated to capital will need to increase approx. 5% each year
in FY18 and FY19, bringing the portion of Water Utility revenues that support capital to
31% in order to fund this capital plan. A full rate-study and analysis is expected to be
underway within the coming months.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY18.
Report compiled on: December 2, 2016
Attached: Water Fund CIP
533
Water FundCapital Improvement PlanFinancial Summary Current YearFY17 FY18 FY19 FY20 FY21 FY22UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 553,791$ 155,404$ 600,823$ (1,271,069)$ (480,420)$ 1,769,678$ ‐$ Plus: Water Revenues Dedicated to CIP 1,702,014$ 2,212,619$ 2,770,028$ 2,853,129$ 3,886,698$ 4,003,299$ ‐$ Plus: Loan for Hyalite Dam Improvements W794,000,000$ Plus: Loan for Automation Upgrades W716,710,000$ Plus: Loan for Mechanical Upgrades W72 1,750,000$ Plus: Loan for Lyman Tank Construction WIF353,200,000$ Less: Scheduled CIP Project Costs (2,100,401)$ (3,517,200)$ (4,641,920)$ (2,062,480)$ (8,836,600)$ (10,363,400)$ (3,464,439)$ Projected Year‐End Cash Dedicated to CIP 155,404$ 600,823$ (1,271,069)$ (480,420)$ 1,769,678$ 2,119,578$ (3,464,439)$ Assumptions Made for Revenue Estimates: Current YearFY17 FY18 FY19 FY20 FY21 FY22Estimated Annual Water Revenues 8,104,830$ 8,104,830$ 8,510,072$ 8,935,575$ 9,203,642$ 9,479,752$ Estimated Annual Increase 0.0% 5.0% 5.0% 3.0% 3.0% 3.0%Total Estimated Revenues 8,104,830$ 8,510,072$ 8,935,575$ 9,203,642$ 9,479,752$ 9,764,144$ Current Revenues Dedicated to CIP % 21.0% 21.0% 26.0% 31.0% 31.0% 41.0% Plus: Increase Dedicated to CIP 0.0% 5.0% 5.0% 0.0% 10.0% 0.0% Total % Dedicated to CIP 21.0% 26.0% 31.0% 31.0% 41.0% 41.0%Total Estimated Revenues Dedicated to CIP 1,702,014$ 2,212,619$ 2,770,028$ 2,853,129$ 3,886,698$ 4,003,299$ ProjectedProjectedCURRENT12,000,00010,000,0008,000,0006,000,0004,000,0002,000,0000Water Fund Projects & Equipment 534
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22Water FundPW04ENGINEERINGPROPERTY ON CORNER OF ASPEN & ROUSE$0$100,000$0W03ENGINEERINGANNUAL WATER PIPE REPLACEMENT PROGRAM ‐ DESIGN$22,500$22,500$22,500$22,500$22,500W04‐18ENGINEERINGWATER PIPE REPLACEMENT 2018$1,200,000W04‐19ENGINEERINGWATER PIPE REPLACEMENT 2019$1,200,000W04‐20ENGINEERINGWATER PIPE REPLACEMENT 2020$1,200,000W04‐21ENGINEERINGWATER PIPE REPLACEMENT 2021$1,200,000W04‐22ENGINEERINGWATER PIPE REPLACEMENT 2022$1,200,000GF227FinanceERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"$333,333GIS03GISASSET MANAGEMENT SOFTWARE$50,000GIS04GISAERIAL PHOTOGRAPHY$85,000$85,000GIS05GISLIDAR$75,000GIS06GISGPS SYSTEM REPLACEMENT$17,500$17,500GIS08GISLARGE FORMAT PLOTTER ‐ REPLACEMENT$20,000GIS12GISFME SERVER$15,000GIS11PUBWORKS ADCOMPUTER REPLACEMENTS$16,100$15,200$14,800$22,100$17,900GIS13PUBWORKS ADLONG TERM SHOPS MASTER PLAN$100,000PW03PUBWORKS ADMINVEHICLE MAINTENANCE DESIGN & STORAGE CONSTRUCTION$50,000GIS14SCADASCADA UPGRADES & IMPROVEMENTS$2,100,000GIS15SCADASCADA MASTER PLAN$150,000W66SCADAMETERS, TRANSDUCERS & COMMUNICATIONS (REPLACEMENT SCADA RADIO & STRAP ON FLOW METER)$10,000$10,000$10,000$10,000$10,000WC01Water ConservationLANDSCAPE ARCHITECT MEDIANS AND BOULEVARDS$45,000WC02Water ConservMETER SOFTWARE SUBSCRIPTION$36,000$60,000$36,000$36,000$36,000535
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22WC04Water ConservationDROUGHT TOLERANT DEMONSTRATION GARDEN$45,000WIF35WATER IMPACT FEESLYMAN TANK AND TRANSMISSION MAIN CONSTRUCTION$3,200,000WIF39WATER IMPACT FEESSOURDOUGH TRANSMISSION MAIN – PHASE 1$310,000WIF40WATER IMPACT FEESSOURDOUGH TRANSMISSION MAIN – PHASE 2$480,000WIF45WATER IMPACT FEESDEBT SERVICE FOR BORROWING ‐ TRANSMISSION MAIN$30,000$420,000$30,000STR67WATER OPSCOVERED STORAGE AT SHOPS COMPLEX$50,000W47WATER OPSREPLACE #2647 ‐ 1998 1/2 TON CHEVY PICKUP$27,000W49WATER OPSREPLACE #3078 ‐ 2002 1/2 TON CHEVY PICKUP$27,000W51WATER OPSREPLACE #2529 ‐ 1997 1 TON CHEVY TRUCK/VALVE TRUCK$45,000W68WATER OPSWHEELED EXCAVATOR$151,000W69WATER OPSWATER SYSTEM CONDITION ASSESSMENT$100,000$100,000$100,000W70WATER OPSREDUNDANT NORTH 5038 ZONE FEED $66,880W71WATER OPSPRV PHASE 2 ‐ AUTOMATION AND INSTRUMENTATION UPGRADES$6,710,000W72WATER OPSPRV PHASE 1 ‐ MECHANICAL AND STRUCTURAL UPGRADES$1,750,000W73WATER OPSPRV ABANDONMENTS (APPROXIMATELY 6 SITES)$510,106W74WATER OPSPEAR ST. BOOSTER STATION UPGRADE$547,000W75WATER OPSLEAD SERVICE LINE REPLACEMENT$200,000$200,000W56WTPWTP FACILITY R&R$40,000$40,000$40,000$40,000$40,000W57WTPWTP FACILITY ENGINEERING & OPTIMIZATION$20,000$20,000$20,000$20,000$20,000W58WTPMODULE REPLACE FUND$50,000$50,000$50,000$50,000$50,000W59WTPREPLACE #1422 ‐ 1992 TOYOTA PICKUP$30,000536
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22W63WTPSOURDOUGH WATERSHED FUEL REDUCTION$400,000W77WTPCONTROL SERVER REPLACEMENT$25,000W78WTPHILLTOP TANK INSPECTION AND MIXING SYSTEM$261,120W79WTPHYALITE DAM AND RESERVOIR OPTIMIZATION IMPROVEMENTS $4,000,000W80WTPWATERSHED & RESERVOIR OPTIMIZATION STUDY$150,000W81WTPCOMMUNICATIONS TOWER AT THE SOURDOUGH RESERVOIR.$25,000W82WTPLYMAN TRANSMISSION MAIN CONDITION ASSESSMENT$150,000W83WTPSOURDOUGH INTAKE IMPROVEMENTS$2,000,000W84WTPSOURDOUGH TANK INSPECTION AND IMPROVEMENTS$500,000Summary for Water Fund (52 items)Totals by year:$8,836,600$10,363,400$3,517,200$3,464,439FY21FY22FY18UnscheduledFY20$2,062,480$4,641,920FY19537
CIP Project Fund
Water Fund
PROJECT NUMBER
GF227
DEPARTMENT
Finance
PROJECT NAME
ERP Replacement "SunGard Replacement/Upgrade"
FY18 FY19 Unscheduled
$333,333
DESCRIPTION OF PROJECT
ERP Replacement "SunGard Replacement/Upgrade"
ALTERNATIVES CONSIDERED
Continue running current SunGard package. Use SunGard.net (Naviline EDGE) as an improvement to the current system, but not a full
replacement.
ADVANTAGES OF APPROVAL
Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compilation of
Commission reports and packets for Community Development.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown. Dependent on the option chosen.
FUNDING SOURCES
General Fund 33%; Water Fund 33%; Wastewater Fund 33%
New
Replacement
Equipment
Project
FY20 FY21 FY22
538
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS03
DEPARTMENT
GIS
PROJECT NAME
Asset Management Software
FY18 FY19
$50,000
Unscheduled
DESCRIPTION OF PROJECT
Purchase Asset Management Software.
Describe the criticality (i.e., importance) of this project to the operation: Managing infrastructure efficiently continues to be one
of the top priorities and goals of the Bozeman City Commission.
Which infrastructure assets are maintained by this equipment: Assets maintained by this equipment include the water distribution
system, wastewater collection system, and the stormwater system.
How is efficiency improved with this equipment: Asset management software (Innovyze InfoMASTER) will build upon existing
datasets and systems to assist in delivering the desired level of service for the lowest life cycle cost. Advanced applications are
necessary to analyze condition information and criticality to identify and coordinate overlaps and gaps among various assets.
What is the impact (i.e., scope-of-use) for this equipment: Asset management software will be used to better understand
opportunities for system repair and improvement across all asset categories.
How is this project leveraged with other stakeholders/projects/funds: Asset management software will leverage the strengths of
coordinating and scheduling overlapping needs across all infrastructures.
Are there other affected projects: Current and future facility planning efforts will benefit from a comprehensive application of
asset management as it relates to coordinated infrastructure improvements throughout the city.
ALTERNATIVES CONSIDERED
Continue managing data and workflow using manual processes with limited potential for effective analysis.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Deferring the purchase of asset management software will not provide
the foundation necessary to proactively manage a wide range of infrastructure needs including deferred maintenance, routine operations, and
modeling for new development.
Using technology to support long term capital planning will aid in rehabilitation/repair/replacement decisions and ultimately result in a prolonged
asset lifespan. A fully developed asset management program will assist the organization in continuing to deliver a high level of service in the most
sustainable way possible.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $8,000
FUNDING SOURCES
None
New
Replacement
Equipment
Project
FY20 FY21 FY22
539
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS04
DEPARTMENT
GIS
PROJECT NAME
Aerial Photography
FY18
$85,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman planning area.
Describe the criticality (i.e., importance) of this project to the operation: This information is used on a daily basis in all levels of
our operations to support a wide variety of decisions.
Which infrastructure assets are maintained by this equipment: Aerial photography benefits both the organization and the
community by supplying a clear and accurate representation of current conditions in addition to serving as an important historical
record during times of high growth.
How is efficiency improved with this equipment: Current aerial photography supports timely decisions based on accurate
information.
What is the impact (i.e., scope-of-use) for this equipment: This information is used on a daily basis in all levels of our operations
to support a wide variety of decisions.
How is this project leveraged with other stakeholders/projects/funds: We continue to experience unprecedented demand for
digital imagery (i.e., staff reports, Commission presentations, water/sewer/stormwater utilities, public requests, etc.).
Are there other affected projects: This project is proposed in conjunction with LiDAR data collection for FY18 (GIS05) to take
advantage of cost savings related to mobilization of using the same flight.
ALTERNATIVES CONSIDERED
Use of lower resolution satellite imagery. Partnerships with other agencies.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Postponing the cycle for recurring aerial photography would negatively
impact our ability to visualize and manage growth, including awareness of important historical context during times of rapid development.
Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than five years
without an update. Measurements and land use determinations are made on a local or regional basis without requiring extensive field time.
Aerial photographs are used extensively in several on-line and in-house mapping applications. Background information for existing and future
GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
None
New
Replacement
Equipment
Project
FY20 FY21
$85,000
FY22
540
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS05
DEPARTMENT
GIS
PROJECT NAME
LIDAR
FY18
$75,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
LiDAR Data Collection
Describe the criticality (i.e., importance) of this project to the operation: This information is used on a daily basis in all levels of
our operations to support a wide variety of decisions.
Which infrastructure assets are maintained by this equipment: LiDAR benefits both the organization and the community by
supplying a clear and accurate representation of current conditions in addition to serving as an important historical record during
times of high growth.
How is efficiency improved with this equipment: LiDAR supports timely decisions based on accurate information.
What is the impact (i.e., scope-of-use) for this equipment: Accurate and current topographical representation of the landscape
(including building footprints) can provide an efficient means of better understanding the scale of proposed developments, in
addition to stormwater and water conservation needs.
How is this project leveraged with other stakeholders/projects/funds: This information will be leveraged in a number of programs
including (but not limited to) stormwater, water conservation, community development, etc.
Are there other affected projects: This project is proposed in conjunction with the acquisition of aerial photography for FY18
(GIS04) to take advantage of cost savings related to mobilization of using the same flight.
ALTERNATIVES CONSIDERED
Manual extraction of three dimensional information from national/coarse datasets resulting in marginalized outcomes.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Postponing LiDAR data collection would limit our ability to proactively
visualize and manage the scale of proposed developments, including impacts related to stormwater management and water conservation.
Meets increasing demand for three dimensional analysis within several departments. Community Development has a strong desire to work with
3-D data to effectively communicate future growth scenarios. Both the water conservation & storm water divisions would like to incorporate
accurate elevational information into their projects resulting in increased modeling & analysis capabilities. Additional datasets derived from this
project include updated building footprints, contours, and water features.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
None
New
Replacement
Equipment
Project
FY20 FY21 FY22
541
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS06
DEPARTMENT
GIS
PROJECT NAME
GPS System Replacement
FY18
$17,500
FY19
$17,500
Unscheduled
DESCRIPTION OF PROJECT
GPS System Replacement
Describe the criticality (i.e., importance) of this project to the operation: GPS data provides current and accurate information to
support critical decisions.
Which infrastructure assets are maintained by this equipment: GPS is used to collect a wide variety of location data, including all
water, sewer, stormwater, parks, and transportation related assets.
How is efficiency improved with this equipment: This is the first of two planned upgrades to replace equipment originally
purchased in 2012. Advancements in technology allow for greater efficiency along with improved accuracy.
What is the impact (i.e., scope-of-use) for this equipment: GPS is used to collect a wide variety of location data, including all
water, sewer, stormwater, parks, and transportation related assets.
How is this project leveraged with other stakeholders/projects/funds: Major departments that share in the use of this equipment
include water/sewer, stormwater, engineering, community development, streets, etc.
ALTERNATIVES CONSIDERED
Contracted data collection services. Rental equipment.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Postponing the replacement of existing GPS equipment will likely result
in unnecessary downtime due to performance and support issues related to outdated technology.
Meets the demands of recent expansions in the scope of data collection efforts within Public Works. Maintains our most critical equipment in
the GIS Department with current technology.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
None
New
Replacement
Equipment
Project
FY20 FY21 FY22
542
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS08
DEPARTMENT
GIS
PROJECT NAME
Large Format Plotter - Replacement
FY18 FY19
$20,000
Unscheduled
DESCRIPTION OF PROJECT
Replace Large Format Plotter (Include Scanning Capabilities)
Describe the criticality (i.e., importance) of this project to the operation: Printing large scale maps is critical for the delivery of
hard-copy exhibits for both the organization as well as the public.
How is efficiency improved with this equipment: Large format displays facilitate efficient and effective decision making by
providing visual context for surrounding infrastructure and development.
What is the impact (i.e., scope-of-use) for this equipment: Large format prints are produced on a daily basis in support of all city
departments, including public map sales.
How is this project leveraged with other stakeholders/projects/funds: Major departments that share in the use of this equipment
include water/sewer, stormwater, engineering, community development, streets, etc.
ALTERNATIVES CONSIDERED
Maintain current equipment beyond recommended lifespan (replacement parts become difficult to locate over time). Contracted printing
services.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Postponing the replacement of the existing large format plotter will likely
result in unnecessary downtime due to performance and support issues related to outdated technology. Maintains critical equipment in the GIS
Department with current technology. Supports on-going printing needs for several departments (including the public).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
On-going expenses include printing supplies and routine maintenance (approx. $2,500.00/yr.).
FUNDING SOURCES
None
New
Replacement
Equipment
Project
FY20 FY21 FY22
543
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS11
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
Computer Replacements
FY18
$15,200
FY19
$14,800
Unscheduled
DESCRIPTION OF PROJECT
Anticipated Public Works computer replacements.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20
$22,100
FY21
$16,100
FY22
$17,900
544
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS12
DEPARTMENT
GIS
PROJECT NAME
FME Server
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Purchase upgrade to an existing database technology which effectively automates the transfer of information between a variety of
systems.
Describe the criticality (i.e., importance) of this project to the operation: Database information is used on a daily basis in all levels
of our operations to support a wide variety of decisions.
How is efficiency improved with this equipment: Updated technology will result in a more efficient process for managing large
volumes of data.
What is the impact (i.e., scope-of-use) for this equipment: Database information is used by almost every department to support
many technology systems.
What are the implications of deferring the purchase of this equipment: Deferring the purchase of this upgrade will not allow for
the full realization of potential efficiencies of moving large amounts of data between systems.
How is this project leveraged with other stakeholders/projects/funds: Upgraded FME server technology will leverage the
strengths of a wide variety of database systems throughout the organization.
Are there other affected projects: Several current and future projects will benefit from automated data transformation including
solid waste, stormwater, and water conservation.
ALTERNATIVES CONSIDERED
Continue transferring database information using manual processes with limited potential for increased efficiency.
ADVANTAGES OF APPROVAL
Employees and citizens will have real-time access to a wide variety of information that is typically out of date and hard to attain.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $3,470
FUNDING SOURCES
None
New
Replacement
Equipment
Project
FY20
$15,000
FY21 FY22
545
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS13
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
Long Term Shops Master Plan
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Develop a long term master plan for the shops facility complex.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20 FY21
$100,000
FY22
546
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS14
DEPARTMENT
SCADA
PROJECT NAME
SCADA Upgrades & Improvements
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Install Wide Area Network infrastructure, connect PRV vaults, verify/ install Pressure relief per each Pressure Zone, central site
improvements, update historian, and implement pressure management regimes to improve system pressure protection
Describe the criticality (i.e., importance) of this project to the operation: Improved surveillance of system operation, increased
control and understanding of real-time system conditions, ability to implement tighter pressure management controls.
How is connectivity affected by this project: Improves connectivity of remote sites to one another, enhancing overall system
operation
What safety or risk measures are mitigated with this project: Improved understanding of cause/effect allows improved overall
system operation including more precise pressure control, real-time statusing during abnormal events
What regulations or standards are attained with this project: Compliance with applicable SCADA and security standards.
Are there other affected projects: PRV vault upgrades, Reservoir mixing upgrades, new storage reservoir, Pear St. Booster
Station upgrade, remote water quality surveillance system
ALTERNATIVES CONSIDERED
Status Quo
ADVANTAGES OF APPROVAL
Improved surveillance of system operation, increased control and understanding of real-time system conditions, ability to implement tighter
pressure management controls.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
SCADA WAN maintenance expenses, server and hardware maintenance, software maintenance and programming libraries
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
$2,100,000
547
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS15
DEPARTMENT
SCADA
PROJECT NAME
SCADA Master Plan
FY18
$150,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Evaluate options and develop recommendations for wide-area network implementation for planned remote water infrastructure.
Develop SCADA design, equipment and SCADA tagging and programming standards. Formulate data accessibility and SCADA
integration with other City applications (e.g., CMMS)
Describe the criticality (i.e., importance) of this project to the operation: Should be implemented in current fiscal year to adopt
for planning processes for FY 18.
How is efficiency improved with this equipment: Data-driven decision making.
What are the implications of deferring the purchase of this equipment: This project is precursor to construction projects at
critical facilities.
How is this project leveraged with other stakeholders/projects/funds: Older/projects precursor to construction projects with
critical facilities.
Are there other affected projects: SCADA Phase 1, SCADA Phase 2, PRV Vault upgrades, Well field development, reservoir
mixers, new booster stations, new reservoir sites.
ALTERNATIVES CONSIDERED
Status quo operation of limited SCADA within distribution system and plant
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: This project is precursor to construction projects at critical facilities.
Leverage technology to improve understanding and real time remote control of infrastructure. Improved pressure management of high-pressure
operation. Inform maintenance decisions with performance data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
548
CIP Project Fund
Water Fund
PROJECT NUMBER
PW03
DEPARTMENT
PUBWORKS ADMIN
PROJECT NAME
Vehicle Maintenance Design & Storage Construction
FY18 FY19
$50,000
Unscheduled
DESCRIPTION OF PROJECT
Design and construct vehicle storage
Describe the criticality (i.e., importance) of this project to the operation: Having equipment, especially winter equipment, inside
and ready to go extends the life, produces less emissions by not having to warm up and shortens response time.
Which infrastructure assets are maintained by this equipment: All of our rolling stock and equipment.
How is efficiency improved with this equipment: The difference in getting in a motor grader that is parked inside vs. one that is
parked outside in -20 degree weather is enormous. Equipment stays in better shape. Much less wear and tear on drivetrain and
hydraulics. Easily adds an hour of productivity to every shift.
How is this project leveraged with other stakeholders/projects/funds: By being located next to existing city property, we could
aggregate the lots giving even more useful space.
ALTERNATIVES CONSIDERED
Not build and only use for outdoor storage.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Equipment continues to degrade from the sun and exposure. Large inside
storage for several departments. Equipment would be located next to current Vehicle Maintenance Shop. Good access onto Rouse and
Griffin. Early morning shift equipment could be stored here so as not to disturb the neighbors in this mostly zoned Industrial area. With this
building, Streets could switch to producing our own brine solution for pre wet of the sand. We wouldn't have to use mag chloride which is
about 4-5 times more expensive than salt brine. Gallatin County has expressed interest in buying brine from us.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Normal building maintenance. Possibly heat with waste oil from the Shops. Possibly heat with wood chips from Forestry.
FUNDING SOURCES
This project totals $200,000. It will be split evenly 4 ways: Water Fund ($50,000), Wastewater Fund ($50,000), Street Maintenance ($50,000),
and Parks ($50,000).
New
Replacement
Equipment
Project
FY20 FY21 FY22
549
CIP Project Fund
Water Fund
PROJECT NUMBER
PW04
DEPARTMENT
ENGINEERING
PROJECT NAME
Property on Corner of Aspen & Rouse
FY18
$100,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Property Purchase to expand shops area and potentially offices. This is an opportunity to make more land available for project
PW01-SH - Shops Expansion.
ALTERNATIVES CONSIDERED
Do not purchase the property. Wait to purchase at a later date.
ADVANTAGES OF APPROVAL
Larger contiguous land area for City Shops. The Shops Expansion project has been a scheduled CIP for a number of years. This item could
bring an important piece of land into that project area, making a better-functioning property at Rouse and Tamarack.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Building Maintenance would be needed to keep the existing structure useful.
FUNDING SOURCES
Split 33/33/33 between Water, Wastewater and Street Maintenance Funds.
New
Replacement
Equipment
Project
FY20 FY21
$0
FY22
$0
550
CIP Project Fund
Water Fund
PROJECT NUMBER
STR67
DEPARTMENT
WATER OPS
PROJECT NAME
Covered Storage At Shops Complex
FY18 FY19 Unscheduled
$50,000
DESCRIPTION OF PROJECT
Covered Storage At Shops Complex
Describe the criticality (i.e., importance) of this project to the operation: Getting equipment parked inside greatly extends the life
of the equipment.
Which infrastructure assets are maintained by this equipment: All of our rolling stock and equipment.
How is efficiency improved with this equipment: The difference in getting in a motor grader that is parked inside vs. one that is
parked outside in -20 degree weather is enormous. Equipment stays in better shape. Much less wear and tear on drivetrain and
hydraulics. Easily adds an hour of productivity to every shift.
What is the impact (i.e., scope-of-use) for this equipment: Equipment and vehicle storage.
How is this project leveraged with other stakeholders/projects/funds: At the proper site we could build one big enough to house
other departments equipment. Project is split 50% Street Maintenance Fund, 25% Water Fund, & 25% Wastewater Fund.
Are there other affected projects: Depends where this building is located.
ALTERNATIVES CONSIDERED
Keep parking millions of dollars’ worth of equipment outside.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Equipment continues to degrade from the sun and exposure.
Better equipment management.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Normal building maintenance.
FUNDING SOURCES
50% Street Maintenance Fund, 25% Water Fund, 25% Wastewater Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
551
CIP Project Fund
Water Fund
PROJECT NUMBER
W03
DEPARTMENT
ENGINEERING
PROJECT NAME
Annual Water Pipe Replacement Program - Design
FY18
$22,500
FY19
$22,500
Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every year, in anticipation of the Annual Water System Upgrades.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the design of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY20
$22,500
FY21
$22,500
FY22
$22,500
552
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-18
DEPARTMENT
ENGINEERING
PROJECT NAME
Water Pipe Replacement 2018
FY18
$1,200,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water
pipe associated with the annual street construction (S Grand from Olive to Hayes). The remaining funds will be used to conduct
water pipe condition assessments and repair identified pipes.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20 FY21 FY22
553
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-19
DEPARTMENT
ENGINEERING
PROJECT NAME
Water Pipe Replacement 2019
FY18 FY19
$1,200,000
Unscheduled
DESCRIPTION OF PROJECT
The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water
pipe associated with the annual street construction (S Tracy from Babcock to College). The remaining funds will be used to
conduct water pipe condition assessments and repair identified pipes.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20 FY21 FY22
554
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-20
DEPARTMENT
ENGINEERING
PROJECT NAME
Water Pipe Replacement 2020
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water
pipe associated with the annual street construction (S Black from College to the Cul-De-Sac). The remaining funds will be used to
conduct water pipe condition assessments and repair identified pipes.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20
$1,200,000
FY21 FY22
555
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-21
DEPARTMENT
ENGINEERING
PROJECT NAME
Water Pipe Replacement 2021
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water
pipe associated with the annual street construction (N Tracy from Villard to Peach). The remaining funds will be used to conduct
water pipe condition assessments and repair identified pipes.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20 FY21
$1,200,000
FY22
556
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-22
DEPARTMENT
ENGINEERING
PROJECT NAME
Water Pipe Replacement 2022
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water
pipe associated with the annual street construction (N 17th from Durston to the End). The remaining funds will be used to
conduct water pipe condition assessments and repair identified pipes.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY20 FY21 FY22
$1,200,000
557
CIP Project Fund
Water Fund
PROJECT NUMBER
W47
DEPARTMENT
WATER OPS
PROJECT NAME
Replace #2647 - 1998 1/2 Ton Chevy Pickup
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
This project is to replace a 1998 Chevy with 70,779 miles.
Describe the criticality (i.e., importance) of this project to the operation: As our crew grows this type of vehicle is used daily in
support of the department's mission.
Which infrastructure assets are maintained by this equipment: This truck responds to all types of calls from locating to witnessing
bores to a support vehicle for excavation jobs.
How is efficiency improved with this equipment: Crews are able to quickly access a vehicle to use.
What are the implications of deferring the purchase of this equipment: Using an older vehicle which becomes more unreliable.
How is this project leveraged with other stakeholders/projects/funds: If we had to we could hold off a year.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As the truck ages there will be unforeseen costs to maintain this vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21
$27,000
FY22
558
CIP Project Fund
Water Fund
PROJECT NUMBER
W49
DEPARTMENT
WATER OPS
PROJECT NAME
Replace #3078 - 2002 1/2 Ton Chevy Pickup
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2002 Chevy pickup with 85,816 miles.
Describe the criticality (i.e., importance) of this project to the operation: Leak detection, locating and fire hydrant flush are 3
critical programs for our department.
Which infrastructure assets are maintained by this equipment: This truck is used for leak detection, locating and fire hydrant
snow removal and flushing.
How is efficiency improved with this equipment: Would have more fuel efficient vehicle.
What are the implications of deferring the purchase of this equipment: Using an older vehicle which becomes more unreliable.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As the truck ages there will be unforeseen costs to maintain this vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
$27,000
559
CIP Project Fund
Water Fund
PROJECT NUMBER
W51
DEPARTMENT
WATER OPS
PROJECT NAME
Replace #2529 - 1997 1 Ton Chevy Truck/Valve Truck
FY18
$45,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1997 Chevy with 73,716 miles.
Which infrastructure assets are maintained by this equipment: This truck is one of 2 trucks that "exercises" the 5,392 water
valves. This exercising is important to ensure the valves work.
How is efficiency improved with this equipment: This is a faster and safer way to exercise valves.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: We could defer this piece of equipment 1 year. Increased reliability and
safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As the truck ages there will be unforeseen costs to maintain this vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
560
CIP Project Fund
Water Fund
PROJECT NUMBER
W56
DEPARTMENT
WTP
PROJECT NAME
WTP Facility R&R
FY18
$40,000
FY19
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Repair and replacement fund for the WTP
Describe the criticality (i.e., importance) of this project to the operation: Having this item in the budget will allow for unexpected
and rapid repair of equipment, in the event of failure. This will result in shorter down time and not defer other planned projects.
Which infrastructure assets are maintained by this equipment: This fund will be used to repair unexpected failures in the
treatment processes.
How is efficiency improved with this equipment: The city will be able to rapidly repair equipment and have less down time for
maintenance.
What is the impact (i.e., scope-of-use) for this equipment: Without this fund, maintenance could be deferred for up to a year.
ALTERNATIVES CONSIDERED
Not having this fund would defer other needed maintenance.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Significate down time for the Water Treatment Plants and possible
backlog of deferred maintenance as projects are set back to deal with "spot fires". If systems fail, they need to be repaired immediately. If the
failure is unexpected, other items that have been budgeted for will need to be postponed. Not all repairs or equipment failures can be predicted
and budgeted as capital improvement projects
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY20
$40,000
FY21
$40,000
FY22
$40,000
561
CIP Project Fund
Water Fund
PROJECT NUMBER
W57
DEPARTMENT
WTP
PROJECT NAME
WTP Facility Engineering & Optimization
FY18
$20,000
FY19
$20,000
Unscheduled
DESCRIPTION OF PROJECT
WTP Facility Engineering & Optimization
Describe the criticality (i.e., importance) of this project to the operation: The longer the water treatment plant is in operation,
operators become familiar with the processes and come up with ideas to optimize the process. This line item will allow for
engineering studies on the operators ideas before the expense of changing the process.
Which infrastructure assets are maintained by this equipment: The plan for this budget items is to improve the process from the
raw water intakes to the treated water reservoirs.
How is efficiency improved with this equipment: This will allow engineering to be completed on needed projects and to study
optimization options before spending money on equipment that might not be needed or the proper type. It will allow studies to
be conducted to make sure that proposed optimizations will actually improve the process at a reasonable expense.
What is the impact (i.e., scope-of-use) for this equipment: Through the optimization of the plant with engineering studies the
process will be streamlined and will save money in the future.
ALTERNATIVES CONSIDERED
Proceed with optimization projects without knowing if the project will actually improve plant performance.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Time and material may be wasted in failed optimization experiments. The
advantage of having funds available to do engineering studies before any project is started will make sure that the right equipment is purchased
and that it will perform properly. Optimization studies will predict actual cost/benefit over time to make sure the city is spending its money
efficiently.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY20
$20,000
FY21
$20,000
FY22
$20,000
562
CIP Project Fund
Water Fund
PROJECT NUMBER
W58
DEPARTMENT
WTP
PROJECT NAME
Module Replace Fund
FY18
$50,000
FY19
$50,000
Unscheduled
DESCRIPTION OF PROJECT
Annual Repair Fund
Describe the criticality (i.e., importance) of this project to the operation: Without the timely replacement of the membranes at
the end of their useful lifespan, the whole treatment process will need to be shut down. Because this treatment process is
relatively new, we do not have a firm estimate on the lifespan of the membranes. I expect them to last at least ten years but they
could last twenty.
Which infrastructure assets are maintained by this equipment: The whole water treatment process and Sourdough water plant.
How is efficiency improved with this equipment: This "savings account" will provide for rapid acquisition and replacement of the
membrane modules when the time comes, instead of waiting for the next budget cycle.
What is the impact (i.e., scope-of-use) for this equipment: This would serve as a sort of "savings account" in the event that any of
the Plant's membrane modules needs to be replaced in the future. The costs for these replacements would be significant and
typically need to be planned for after 10 years. This will be an on-going item for the next 20 years.
ALTERNATIVES CONSIDERED
Determine funding source at the time these replacements are needed.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Having the treatment process shut down until the financing can be
arranged. If a membrane module at the plant needs to be replaced, the cost will be significant. This will allow the city to save money over time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY20
$50,000
FY21
$50,000
FY22
$50,000
563
CIP Project Fund
Water Fund
PROJECT NUMBER
W59
DEPARTMENT
WTP
PROJECT NAME
Replace #1422 - 1992 Toyota Pickup
FY18
$30,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Replace #1422 - 1992 Toyota Pickup with 86,000 miles
Describe the criticality (i.e., importance) of this project to the operation: This piece of equipment will be for transporting
operators to training.
Which infrastructure assets are maintained by this equipment: Water Treatment Superintendents managementHow is
efficiency improved with this equipment: A new vehicle will have less repair costs better fuel efficiency.
What is the impact (i.e., scope-of-use) for this equipment: The newer vehicle can have more seating for training trips
ALTERNATIVES CONSIDERED
Continue using pickup and paying increased repair and maintenance costs.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: As this vehicle gets older the cost of repair and maintenance will
continue to be more expensive. New vehicle would provide more reliability and have fewer repair and maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal maintenance costs.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
564
CIP Project Fund
Water Fund
PROJECT NUMBER
W63
DEPARTMENT
WTP
PROJECT NAME
Sourdough Watershed Fuel Reduction
FY18 FY19
$400,000
Unscheduled
DESCRIPTION OF PROJECT
Sourdough Fuel Reduction
Describe the criticality (i.e., importance) of this project to the operation: Protects investment in WTP pre-membrane
sedimentation process and membrane filters by reducing wildfire impacts on raw water quality in sourdough. Should lessen wear
and tear on processes and components in event of wildfire impacted source water
What safety or risk measures are mitigated with this project: Reduces wildfire risk in sourdough drainage and increases resiliency
against catastrophic wildfire. Provides a safer environment for fire suppression to occur in the event of.
How is this project leveraged with other stakeholders/projects/funds: Project works in dovetail with USFS BMW project. Does
not happen unless BMW project goes.
ALTERNATIVES CONSIDERED
Do nothing
ADVANTAGES OF APPROVAL
Provides landscape level fuel reduction that dovetails with the USFS BMW project. reduces susceptibility of catastrophic wildfire in Sourdough
municipal watershed. Reduces impacts to public and watershed closures during work activities
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown
FUNDING SOURCES
State RRGL grants
New
Replacement
Equipment
Project
FY20 FY21 FY22
565
CIP Project Fund
Water Fund
PROJECT NUMBER
W66
DEPARTMENT
SCADA
PROJECT NAME
Meters, Transducers & Communications (Replacement Scada Radio & Strap On Flow Meter)
FY18
$10,000
FY19
$10,000
Unscheduled
DESCRIPTION OF PROJECT
Meters, Transducers & Communications (Replacement Scada Radio & Strap On Flow Meter) for the SCADA Technician.
Describe the criticality (i.e., importance) of this project to the operation: The City's SCADA Technician needs funds to perform
their necessary job functions. Failure of electronic devices needed to perform the job cannot be foreseen or scheduled. This fund
would allow funds for that equipment.
Which infrastructure assets are maintained by this equipment: Water Distribution, WRF, WTP
How is efficiency improved with this equipment: It improves accuracy of measurement and improvement of efficiency
What is the impact (i.e., scope-of-use) for this equipment: Cost savings through conservation.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Diminished leak detection and higher costs through water loss. This fund
will allow the Technician to repair or replace important equipment in a more timely manner.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY20
$10,000
FY21
$10,000
FY22
$10,000
566
CIP Project Fund
Water Fund
PROJECT NUMBER
W68
DEPARTMENT
WATER OPS
PROJECT NAME
Wheeled Excavator
FY18 FY19 Unscheduled
$151,000
DESCRIPTION OF PROJECT
This would be a trac hoe excavator with wheels instead of tracks.
Describe the criticality (i.e., importance) of this project to the operation: It is a critical piece of machinery in our department.
How is this project leveraged with other stakeholders/projects/funds: Can be split with wastewater.
ALTERNATIVES CONSIDERED
Continue to use smaller equipment .
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Continue using smaller equipment that takes longer to do the work due
to it's size. Increased productivity with larger excavator.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
N/A
FUNDING SOURCES
50% Water Fund, 50% Wastewater Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
567
CIP Project Fund
Water Fund
PROJECT NUMBER
W69
DEPARTMENT
WATER OPS
PROJECT NAME
Water System Condition Assessment
FY18
$100,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Prepare and evaluate condition assessment plan and execute water main condition assessments in high risk portions of the city.
Describe the criticality (i.e., importance) of this project to the operation: Major assets whose failure could affect a large
population of end-users. Work-around may be possible with heavy burden on Utility resources.
What is the impact (i.e., scope-of-use) for this equipment: Has subsystem application or affects major asset(s) and produces
substantial & quantifiable benefits that improves product quality, processes, or adoption of best industry practices.
Are there other affected projects: Follow-on R&R.
ALTERNATIVES CONSIDERED
No inspection
ADVANTAGES OF APPROVAL
Doing planned condition assessment can provide a cost effective mechanism of identifying likely asset failures and thereby offering the
opportunity of repairing the deficiency or the whole asset if needed prior to failure. Additionally, CA often can identify assets in good working
condition, so only required repairs are completed thereby saving significant money in replacing assets in good working order.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20
$100,000
FY21 FY22
$100,000
568
CIP Project Fund
Water Fund
PROJECT NUMBER
W70
DEPARTMENT
WATER OPS
PROJECT NAME
Redundant North 5038 Zone Feed
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Evaluate, and upgrade as required, 2nd location of redundant feed of 5130 Zone water into North (5038) Zone. This will ensure
alternative source of water exists and is sufficient to feed North Zone in time when Lyman Creek source is unavailable.
Describe the criticality (i.e., importance) of this project to the operation: This provides a second path for water to move from
South Zone to North Zone in event that Lyman source is unavailable.
What safety or risk measures are mitigated with this project: Second source from outside the Pressure Zone. Adds amount of
redundancy to system needed in event Lyman source is unavailable.
What regulations or standards are attained with this project: Meets City Hydraulic criteria.
How is this project leveraged with other stakeholders/projects/funds: Could be performed in conjunction with Pear St. Booster
Upgrade to facilitate testing and commissioning.
Are there other affected projects: Pear St. Booster Station Upgrade.
ALTERNATIVES CONSIDERED
Continue with single connection between pressure zones
ADVANTAGES OF APPROVAL
Use existing facilities and connectivity to provide redundant back up source of water
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20
$66,880
FY21 FY22
569
CIP Project Fund
Water Fund
PROJECT NUMBER
W71
DEPARTMENT
WATER OPS
PROJECT NAME
PRV Phase 2 - Automation and Instrumentation Upgrades
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Upgrade pressure instrumentation, automate valve actuation, provide a LAN connection and SCADA programming for real-time
monitoring and remote control of PRV settings.
Describe the criticality (i.e., importance) of this project to the operation: Without project, system operators are without vital
data on system operating conditions. Limited real time data allows operators to anticipate, diagnose, or correct abnormal
operating conditions.
How is connectivity affected by this project: Maintains existing connectivity
What safety or risk measures are mitigated with this project: Standardized pressure controls offers improved protections from
surge conditions which are likely cause of pipe failure. Improves service levels to existing customers where pressure transients
cause leaks in sprinkler systems or within customer premises.
Are there other affected projects: Pressure Management, PRV Abandonments
ALTERNATIVES CONSIDERED
Status quo operation
ADVANTAGES OF APPROVAL
Improve water distribution operations through increased understanding of system operating characteristics. Improve responsiveness to dynamic
operating conditions. Facilitate improved access to existing sites now requiring confined space entry procedures. Standardize and improve surge
control features throughout system.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Debt service (if any) to construct, power costs, SCADA maintenance, vault maintenance, instrument maintenance, programming libraries
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
$6,710,000
570
CIP Project Fund
Water Fund
PROJECT NUMBER
W72
DEPARTMENT
WATER OPS
PROJECT NAME
PRV Phase 1 - Mechanical and Structural Upgrades
FY18 FY19
$1,750,000
Unscheduled
DESCRIPTION OF PROJECT
Upgrade hatch/entry, valving, piping, pressure settings, sump pumps and provide power
Describe the criticality (i.e., importance) of this project to the operation: Provides operators with a safe working environment
and sets PRVs at operating pressures at pressure zone interfaces consistent with the WFPU recommendations. Provides
necessary upgrades to equipment, piping and valving in PRV vaults to reduce likelihood of failure.
How is connectivity affected by this project: Maintains existing connectivity
What safety or risk measures are mitigated with this project: Standardized pressure controls offers improved protections from
surge conditions which are likely cause of pipe failure. Improves service levels to existing customers where pressure transients
cause leaks in sprinkler systems or within customer premises
Are there other affected projects: Pressure Management, PRV Abandonments.
ALTERNATIVES CONSIDERED
Status quo operation
ADVANTAGES OF APPROVAL
Improve water distribution operations through increased understanding of system operating characteristics. Improve responsiveness to dynamic
operating conditions. Facilitate improved access to existing sites now requiring confined space entry procedures. Standardize and improve surge
control features throughout system.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Debt service (if any) to construct, power costs, SCADA maintenance, vault maintenance, instrument maintenance, programming libraries
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
571
CIP Project Fund
Water Fund
PROJECT NUMBER
W73
DEPARTMENT
WATER OPS
PROJECT NAME
PRV Abandonments (approximately 6 sites)
FY18 FY19 Unscheduled
$510,106
DESCRIPTION OF PROJECT
Abandon (in place) existing PRV's serving Northwest 4940 Pressure Zone, at sites to be determined through detailed hydraulic
modeling. Install looped mains to maintain connectivity. Project done in conjunction with other transmission main improvements
serving Northwest zones
Describe the criticality (i.e., importance) of this project to the operation: Reduces system complexity, and simplifies control
strategy, which is critical with additional improvements planned within service area.
How is connectivity affected by this project: Reduces system complexity, yet maintains sufficient connectivity between zones per
Hydraulic criteria
What safety or risk measures are mitigated with this project: Reduces system complexity, and opportunity for PRV's feeding zone
to create undesired chattering of PRV's fighting each other via control strategy. Chattering of valves can lead to undesired
hydraulic transients in system.
What regulations or standards are attained with this project: Maintenance of City Hydraulic criteria
How is this project leveraged with other stakeholders/projects/funds: Connected to West Water Transmission Main, Phase 2 and
PRV upgrades projects
ALTERNATIVES CONSIDERED
Status quo
ADVANTAGES OF APPROVAL
Avoid costs of equipping sites with SCADA and related infrastructure. Reduce future operating expenses associated with PRV vault operation
and control. Simplify zone operation by reducing number of required PRV's to feed zone.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Avoid costs of equipping sites with SCADA and related infrastructure. Reduce future operating expenses associated with PRV vault operation
and control
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
572
CIP Project Fund
Water Fund
PROJECT NUMBER
W74
DEPARTMENT
WATER OPS
PROJECT NAME
Pear St. Booster Station Upgrade
FY18
$547,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Rehabilitate station by adding 2 - 1000 gpm high service pumps, 1 - 400 gpm normal service pump, electrical and control (either
VFD and discharge check valve or Soft Starts with discharge control valves); verify condition or install new 5038 Zone PRVs (1
low range, 1 high range) to backfeed Zone. Allows interim operation as booster station into South 5130 Zone for South Zone
reservoirs, as well as backfeed when Lyman Reservoir to be taken out of service. Provide SCADA control logic modifications as
required.
Describe the criticality (i.e., importance) of this project to the operation: In absence of pumping capacity, Lyman source can not
be fully exploited to fill reservoirs in South Zone. With limited storage, can affect capability to maintain storage for equalization,
fire protection and emergency storage.
How is capacity affected by this project: Enables Lyman supply at approximately 2-3MGD to be fully utilized.
ALTERNATIVES CONSIDERED
Abandonment of Site as booster station. Status quo for backfeed from 5130 South Zone to 5038 North Zone
ADVANTAGES OF APPROVAL
Maintain capability during high demand period to fill/maintain reservoir levels in Sourdough and Hilltop Reservoirs. Augment Sourdough supply
during peak demand period. Provide capability to backfeed North Zone in event Lyman Creek supply is insufficient or Lyman Reservoir is out of
service.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
No
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
573
CIP Project Fund
Water Fund
PROJECT NUMBER
W75
DEPARTMENT
WATER OPS
PROJECT NAME
Lead Service Line Replacement
FY18
$200,000
FY19
$200,000
Unscheduled
DESCRIPTION OF PROJECT
This two year project will be used to hire a contractor to assist water crews in replacing lead service lines.
Describe the criticality (i.e., importance) of this project to the operation: Removing lead service lines is critical to maintaining a
high level of health and safety for our customers.
What safety or risk measures are mitigated with this project: Removing all lead service lines is the safest standard that we can
meet.
What regulations or standards are attained with this project: This line removal meets recommendations of the National Drinking
Water Advisory Council for total removal of all lead service lines.
How is this project leveraged with other stakeholders/projects/funds: City of Bozeman water crews are assisting with the lead
service line replacements.
ALTERNATIVES CONSIDERED
Continue using just COB water crews to replace the lead service lines, extending the program by several years. We have a commitment to the
community that they will all be replaced by FY19.
ADVANTAGES OF APPROVAL
The City of Bozeman will no longer have any lead service lines
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
N/A
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
574
CIP Project Fund
Water Fund
PROJECT NUMBER
W77
DEPARTMENT
WTP
PROJECT NAME
Control Server Replacement
FY18
$25,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Servers are on five year replacement warranty administered by IT.
Describe the criticality (i.e., importance) of this project to the operation: Server failure will result in plant shutdown.
Which infrastructure assets are maintained by this equipment: The Water Treatment SCADA system and security system.
How is efficiency improved with this equipment: Improved communication speed and redundancy.
What is the impact (i.e., scope-of-use) for this equipment: Control of all aspects of the Water Treatment Plant.
Are there other affected projects: Water Distribution.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Server failure will result in plant shutdown. Reliability and robustness of
equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY20 FY21 FY22
575
CIP Project Fund
Water Fund
PROJECT NUMBER
W78
DEPARTMENT
WTP
PROJECT NAME
Hilltop Tank Inspection and Mixing System
FY18 FY19
$261,120
Unscheduled
DESCRIPTION OF PROJECT
Inspect reservoir. Furnish and Install Mixer(s), Power and Control and update Reservoir SCADA to include remote monitoring
capability of mixer(s).
Describe the criticality (i.e., importance) of this project to the operation: Without mixing of tank contents, Water Quality can be
impacted, cold weather operation can create damage to reservoir contents
What safety or risk measures are mitigated with this project: Freeze protection reduces risk of ice damage to cathodic protection
system, tank interior.
ALTERNATIVES CONSIDERED
Installation of separate inlet and outlet configurations per each Reservoir
ADVANTAGES OF APPROVAL
Least expensive way to effect reservoir mixing and added freeze protection
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Energy costs for mixing; SCADA maintenance, scheduled mixer maintenance,
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
576
CIP Project Fund
Water Fund
PROJECT NUMBER
W79
DEPARTMENT
WTP
PROJECT NAME
Hyalite Dam and Reservoir Optimization Improvements
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Armoring of the control tower (to enable some year-over-year storage capacity) and control upgrades to improve winter
operation
Describe the criticality (i.e., importance) of this project to the operation: Current vulnerability of Bozeman to drought is very
high, due to the lack of sources that are robust in drought (large raw water reservoirs with year-over-year storage capacity, large
rivers, or groundwater). Hyalite Reservoir is capable of providing year-over-year storage, but is not operated in that manner due
to concerns of ice damage to the control tower.
How is capacity affected by this project: Capacity could be improved in a major drought condition.
What safety or risk measures are mitigated with this project: The risk of an extremely dry year resulting in the inability to fill the
Hyalite reservoir with enough water for the City and irrigation uses.
What regulations or standards are attained with this project: Drought resiliency.
How is this project leveraged with other stakeholders/projects/funds: Project could potentially remove the 20% surcharge the
City pays for Hyalite releases.
Are there other affected projects: The ability to utilize some year-over-year storage in Hyalite to mitigate against a dry year
reduces the criticality of obtaining groundwater, or adding major storage to Lyman.
ALTERNATIVES CONSIDERED
Continue to deal with current Hyalite dam operation
ADVANTAGES OF APPROVAL
Drought mitigation, improved water use and cost efficiencies
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21
$4,000,000
FY22
577
CIP Project Fund
Water Fund
PROJECT NUMBER
W80
DEPARTMENT
WTP
PROJECT NAME
Watershed & Reservoir Optimization Study
FY18
$150,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Hydrologic and operations study of Sourdough, Hyalite and Lyman Creek municipal watersheds to determine water yields of each
respective watershed supply source, demonstrate the physical availability of needed water supplies for the City of Bozeman
pursuant to the Montana Water Use Act, Optimize operations of hyalite reservoir source and identify improvements needed for
year round withdrawals of stored water. Study will also provide for additional data collection needs.
Describe the criticality (i.e., importance) of this project to the operation: Understanding municipal watersheds' long-term supply
yields affects the sizing of the West Transmission Main and eventual WTP expansion, as well as the criticality of securing
Sourdough rights and groundwater supply. In addition, this project will assess the feasibility of armoring the control tower,
decreasing the City's drought vulnerability by enabling retention of water from wet years until the following year's water supply is
assured.
What is the impact (i.e., scope-of-use) for this equipment: Has system wide application or affects major asset(s) and produces
substantial & quantifiable benefits that improves product quality, processes, or adoption of best industry practices
How is this project leveraged with other stakeholders/projects/funds: Recommended by IWRP, DMP
Are there other affected projects: Long-term design of the West Transmission Main, Sourdough WTP expansion, quantification
of groundwater needs
ALTERNATIVES CONSIDERED
Continue to utilize outdated hydrologic evaluations completed in mid 1980's and earlier by HKM and others.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Uncertainty in planning and designing Sourdough WTP supply, West
Transmission Main and Groundwater systems. Continued high vulnerability to drought. Updates critical data supporting long-range water supply
management, future water supply planning , and drought contingency decision making.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
May lead to annual costs for additional data collection for stream gaging and/or SNOTEL snowpack data
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
578
CIP Project Fund
Water Fund
PROJECT NUMBER
W81
DEPARTMENT
WTP
PROJECT NAME
Communications tower at the Sourdough Reservoir.
FY18
$25,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Installing a communications tower at Sourdough reservoir to enhance network reliability for city network control system.
Describe the criticality (i.e., importance) of this project to the operation: Communication Signal failure would result in Loss of
Water production from the WTP.
Which infrastructure assets are maintained by this equipment: Sourdough Reservoir and Water Treatment Plant.
How is efficiency improved with this equipment: Better Communications with the Water Treatment Plant and the City. Enhanced
Sourdough Bypass redundancy in valve control.
What is the impact (i.e., scope-of-use) for this equipment: Security of water production.
How is this project leveraged with other stakeholders/projects/funds: The IT Departments Network would be enhanced.
Are there other affected projects: IT network
ALTERNATIVES CONSIDERED
Phone line through a third party carrier.
ADVANTAGES OF APPROVAL
What are the implications of deferring the purchase of this equipment: Communication Signal failure would result in Loss of Water production
from the WTP. Better Communications with the Water Treatment Plant and the City. Enhanced Sourdough Bypass redundancy in valve control.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Funds
New
Replacement
Equipment
Project
FY20 FY21 FY22
579
CIP Project Fund
Water Fund
PROJECT NUMBER
W82
DEPARTMENT
WTP
PROJECT NAME
Lyman Transmission Main Condition Assessment
FY18
$150,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Prepare and evaluate condition assessment plan and execute condition assessment for the high consequence transmission main
through the northeast Bozeman corridor to confirm likelihood of failure.
Describe the criticality (i.e., importance) of this project to the operation: Major asset whose failure would possibly affect a large
population of end-users. Work-around possible with heavy burden on Utility resources. Asset is at or exceeds service capacity
and does not allow for growth
What is the impact (i.e., scope-of-use) for this equipment: Has subsystem application or affects major asset(s) and produces
substantial & quantifiable benefits that improves product quality, processes, or adoption of best industry practices
ALTERNATIVES CONSIDERED
No inspection
ADVANTAGES OF APPROVAL
Doing planned condition assessment can provide a cost effective mechanism of identifying likely asset failures and thereby offering the
opportunity of repairing the deficiency or the whole asset if needed prior to failure. Additionally, CA often can identify assets in good working
condition, so only required repairs are completed thereby saving significant money in replacing assets in good working order.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Assuming project is capitalized, operating costs to be less than $35,000 for in-house labor
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
580
CIP Project Fund
Water Fund
PROJECT NUMBER
W83
DEPARTMENT
WTP
PROJECT NAME
Sourdough Intake Improvements
FY18 FY19 Unscheduled
$2,000,000
DESCRIPTION OF PROJECT
Sourdough intake improvements to increase efficiency of existing diversion infrastructure. Project calls for replacement of
existing surface diversion, installation of sub-surface collection system within stream bed gravels to capture water during surface
freeze-off events, new instrumentation and controls.
Describe the criticality (i.e., importance) of this project to the operation: increases resiliency of Sourdough water supply by
reducing, or potentially eliminating, periods and frequency of surface water freeze-off.
How is capacity affected by this project: Increases efficiency of diversion operations.
ALTERNATIVES CONSIDERED
Keep existing diversion configuration and continue to deal with intermittent freeze-off problems of the source
ADVANTAGES OF APPROVAL
Increases efficiency of diversion operations
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
581
CIP Project Fund
Water Fund
PROJECT NUMBER
W84
DEPARTMENT
WTP
PROJECT NAME
Sourdough Tank Inspection and Improvements
FY18 FY19
$500,000
Unscheduled
DESCRIPTION OF PROJECT
This project would entail taking the Sourdough Tank offline (once the West Transmission Main is online), inspecting it and
repairing it as necessary. This project may or may not include reconfiguration of the inlet/outlet configuration to provide flow-
through hydraulics.
Describe the criticality (i.e., importance) of this project to the operation: The condition of the Sourdough Tank is unknown. The
hydraulics to and from the tank are suspected to be suboptimal. This project is critical to ensure that the Sourdough tank is
reliable and operating well.
What is the impact (i.e., scope-of-use) for this equipment: Risk of critical failure of Sourdough Tank due to corrosion. Risk of long
water age and reduced water quality due to poor hydraulics.
ALTERNATIVES CONSIDERED
Wait for critical failure
ADVANTAGES OF APPROVAL
Rehabilitation of critical storage infrastructure for several decades to come.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
582
CIP Project Fund
Water Fund
PROJECT NUMBER
WC01
DEPARTMENT
Water Conservation
PROJECT NAME
Landscape Architect Medians and Boulevards
FY18
$45,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Quantify water consumption in City of Bozeman medians and boulevards to spur change in how we think about these landscapes
and to have an LSA take the inventory and create a few landscape and irrigation designs that developers and/or the City could
utilize to install low water use vegetation and drip systems, with the objective to move the City away from sod and overhead
sprays in those areas.
Describe the criticality (i.e., importance) of this project to the operation: This will allow the City to contract with a Landscape
Architect with knowledge and expertise as to low water use and native plants, irrigation, soil and sun requirements of such
plants, the development of designs and maintenance plans to ensure proper care throughout the irrigation season and the
contacts and sub-contractors to make sure the work is of high quality and competence.
How is connectivity affected by this project: This connects Streets Department and Water Conservation Division.
What safety or risk measures are mitigated with this project: It also provides a means in which to demonstrate water wise
plantings to developers, builders, and residents.
ALTERNATIVES CONSIDERED
(1) No action. Most of the City’s medians and boulevards remain un-landscaped and unsightly. (2) Traditional turf grass is used and unlike
native or low water use shrubs and perennials, requires weekly mowing, fertilizer, chemical weed mitigation and requires, on average, three to
four times the amount of water when compared to low water use shrubs and perennials.
ADVANTAGES OF APPROVAL
The landscape architect provides expertise with regard to the water, soil and sun requirements for native and low water use plants, can draft
designs, oversee projects and sub-contractors, draft and manage maintenance plans to ensure the success of attractive, low water use and native
landscapes on City medians and boulevards.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
NA
FUNDING SOURCES
Enterprise Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
583
CIP Project Fund
Water Fund
PROJECT NUMBER
WC02
DEPARTMENT
Water Conservation
PROJECT NAME
Meter Software Subscription
FY18
$60,000
FY19
$36,000
Unscheduled
DESCRIPTION OF PROJECT
Software upgrades to provide for flow management alerts to customers and individualized water use assessments.
Describe the criticality (i.e., importance) of this project to the operation: This project is vital to both water conservation and
water and sewer operations. A mechanism must be established to alert customers of leaks and inefficient water usage in real
time. Delays in relaying this information are costly for customers and harm relations between utility and customers.
How is connectivity affected by this project: There is a potential to shift bill pay to FATHOM, and the additional cost in FY18
represents this one-time implementation fee for doing so (in addition to other services).
What regulations or standards are attained with this project: Best practice standards for empowering customers with real time
information about their water usage.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Catches leaks very early and educates customers about individual water usage to reduce water consumption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
NA
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY20
$36,000
FY21
$36,000
FY22
$36,000
584
CIP Project Fund
Water Fund
PROJECT NUMBER
WC04
DEPARTMENT
Water Conservation
PROJECT NAME
Drought Tolerant Demonstration Garden
FY18
$45,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
Demonstration garden to show best practices for drought tolerant and water smart native landscapes and irrigation systems to
encourage turf replacement with these types of plantings and associated hydrozones and drip systems to reduce outdoor water
use.
Describe the criticality (i.e., importance) of this project to the operation: The drought tolerant demonstration garden will provide
a living exhibit to the community and beyond as to how to reduce outdoor water consumption. As 50% of total water supplies go
to outdoor watering, it is essential to Bozeman's water resiliency to reduce outdoor water usage. Additionally, due to the
drought prone nature of our climate, these plants are best suited to withstand drought events and not result in significant socio-
economic impacts resulting from the loss of outdoor landscapes.
How is connectivity affected by this project: This project has the potential to bring together the City, MSU and MOR in
partnership for Bozeman and Gallatin County residents and beyond.
What regulations or standards are attained with this project: Best management practice standards for landscape and irrigation
design, installation and maintenance.
How is this project leveraged with other stakeholders/projects/funds: Partnerships with MSU and MOR
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Outdoor irrigation accounts for 50% of total water use in Bozeman. If customers can see and learn about beautiful water wise gardens as an
alternative to sod, they will be more likely to participate in turf replacement programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
$5,000.00 annually for maintenance
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY20 FY21 FY22
585
CIP Project Fund
Water Fund
PROJECT NUMBER
WIF35
DEPARTMENT
WATER IMPACT FEES
PROJECT NAME
Lyman Tank and Transmission Main Construction
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
Construct a new 5MG storage tank at Lyman, decommission existing Lyman storage tank, Condition Assessment-based repairs of
the existing Lyman transmission main, new supply main tie in to new storage tank, new transmission main tie in from new storage
tank to existing transmission main, new chlorination/fluoridation feed facility. Decommission Pear Street Booster Station if
Hydraulic Grade Line of tank raised to meet Sourdough Tank.
Describe the criticality (i.e., importance) of this project to the operation: The Lyman water supply is a critical element of the
city's overall water supply portfolio accounting for roughly 20% of annual supply volume to the city currently. The source
provides supply redundancy and resiliency as it is geographically removed from the Sourdough/Hyalite source and provides an
independent connection to the distribution system.
How is capacity affected by this project: The effective available water supply is increased since the new storage system will not
leak and will expand the number of customers able to be supplied by Lyman water.
How is connectivity affected by this project: Maintains existing connectivity.
What safety or risk measures are mitigated with this project: Likelihood of failure of Lyman supply system dramatically reduced
by replaced storage, new transmission and Condition Assessment -based rehab to existing transmission.
How is this project leveraged with other stakeholders/projects/funds: Constructs project design.
ALTERNATIVES CONSIDERED
Status quo operation of existing Lyman system
ADVANTAGES OF APPROVAL
Replaces Lyman storage tank which is at the end of its useful life. Increases effective available supply as existing tank leaks at a rate exceeding
100 gpm. If new storage sited at an elevation to match HGL of Sourdough Tank then Pear Street Booster Station can be decommissioned
which reduces annual operating costs for power. CA-based rehab reduces likelihood of failure of critical transmission infrastructure.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Anticipated operating cost reduction related to pear street booster decommissioning. Operating costs for new tank and transmission
comparable to
FUNDING SOURCES
60% Water Impact Fees ($4,800,000); 40% Water Utility ($3,200,000)
New
Replacement
Equipment
Project
FY20 FY21
$3,200,000
FY22
586
CIP Project Fund
Water Fund
PROJECT NUMBER
WIF39
DEPARTMENT
WATER IMPACT FEES
PROJECT NAME
Sourdough Transmission Main – Phase 1
FY18
$310,000
FY19 Unscheduled
DESCRIPTION OF PROJECT
The project consists of constructing approximately 3,000 feet of 48-inch DIP transmission main, starting at the WTP, cutting the
corner at Nash and Sourdough, to tie into the existing transmission main.
Describe the criticality (i.e., importance) of this project to the operation: This project is critical to overcome vulnerabilities
presented by the aging and unknown condition of the existing transmission main between the City's WTP and Sourdough Tank.
How is capacity affected by this project: This transmission main will provide additional capacity from the WTP to the Sourdough
reservoir.
How is connectivity affected by this project: This project improves connectivity between the WTP and the City.
What safety or risk measures are mitigated with this project: The risk of not having adequate potable water and fire flow supplies
to the City in the event of a failure to the existing bar-wrapped 30" main. Provides redundant transmission from WTP to tie in
point with existing 30" bar-wrapped concrete transmission main.
What regulations or standards are attained with this project: Water supply security.
How is this project leveraged with other stakeholders/projects/funds: This project's provides full hydraulic capacity of new
Sourdough WTP storage tank.
Are there other affected projects: Sourdough WTP Storage Tank and Phase 2 of Sourdough Transmission Main.
ALTERNATIVES CONSIDERED
Conduct a condition assessment of the existing 30-inch concrete pipe and repair/rehabilitate as necessary. Lose hydraulic capacity of new
sourdough WTP storage tank due to HGL of existing sourdough transmission main.
ADVANTAGES OF APPROVAL
The condition of the existing transmission main from the WTP to the Sourdough reservoir is currently unknown. Approval of this project will
provide redundancy for this main, and mitigate the risk and consequence of its failure. 48" DIP provides hydraulics necessary to overcome
friction losses and realize full capacity of new Sourdough WTP storage tank.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water Utility will see
incremental increases in general maintenance costs.
FUNDING SOURCES
90% Impact Fees ($2,790,000); 10% ($310,000) Water Utility
New
Replacement
Equipment
Project
FY20 FY21 FY22
587
CIP Project Fund
Water Fund
PROJECT NUMBER
WIF40
DEPARTMENT
WATER IMPACT FEES
PROJECT NAME
Sourdough Transmission Main – Phase 2
FY18 FY19 Unscheduled
DESCRIPTION OF PROJECT
The project consists of constructing approximately 8,000 feet of 30-inch DIP transmission main, which will start at the end of the
Phase 1 connection point and go to the Sourdough Plant.
Describe the criticality (i.e., importance) of this project to the operation: This project is critical to overcome vulnerabilities
presented by the aging and unknown condition of the existing transmission main between the City's WTP and Sourdough Tank.
How is capacity affected by this project: This transmission main will provide additional capacity from the WTP to the Sourdough
reservoir.
How is connectivity affected by this project: This project improves connectivity between the WTP and the City.
What safety or risk measures are mitigated with this project: The risk of not having adequate potable water and fire flow supplies
to the City in the event of a failure to the existing bar-wrapped 30" main.
What regulations or standards are attained with this project: Water supply security.
How is this project leveraged with other stakeholders/projects/funds: This project's cost and administration could be improved if
combined with the new 3,000 feet of 48" bypass pipe.
ALTERNATIVES CONSIDERED
Conduct a condition assessment of the existing 30-inch concrete pipe and repair/rehabilitate as necessary.
ADVANTAGES OF APPROVAL
The condition of the existing transmission main from the WTP to the Sourdough reservoir is currently unknown. Approval of this project will
provide redundancy for this main, and mitigate the risk and consequence of its failure.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water Utility will see
incremental increases in general maintenance costs.
FUNDING SOURCES
90% Impact Fees ($4,320,000); 10% ($480,000)
New
Replacement
Equipment
Project
FY20
$480,000
FY21 FY22
588
CIP Project Fund
Water Fund
PROJECT NUMBER
WIF45
DEPARTMENT
WATER IMPACT FEES
PROJECT NAME
DEBT SERVICE FOR BORROWING - TRANSMISSION MAIN
FY18 FY19 Unscheduled
$420,000
DESCRIPTION OF PROJECT
These are the estimated annual amounts owned for borrowing for WIF40 - Sourdough Transmission Main project. Payments will
begin in the fiscal year following borrowing.
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
The project can be constructed before cash is on hand.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water Utility will see
incremental increases in general maintenance costs.
FUNDING SOURCES
Water Utility Revenue Bonds will be issued, with repayments made by the Utilty (10%) and Impact Fee Fund (90%).
New
Replacement
Equipment
Project
FY20 FY21
$30,000
FY22
$30,000
589