The URL can be used to link to this page

Home My WebLink About12-05-16 CC Mtg - C5. Building Inspection CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adopt the Building Inspection Capital Improvement Plan (CIP) for Fiscal Years 2018-2022. AGENDA ITEM TYPE: Consent MEETING DATE: December 5, 2016 RECOMMENDATION: Adopt the Building Inspection Capital Improvement Plan (CIP) for Fiscal Years 2018-2022. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Building Inspection, City Manager, and other city staff met in October & November to develop the attached Capital Plan for the equipment and capital needs of the Building Inspection Division. Items of Note: • GF199 – Professional Building Reconfiguration – PH 2 has been moved out another year to FY19. • Estimates of Growth in Revenues – Our estimates of growth in revenues in this fund are based on a 5 year average with FY17 estimated on a linear trend rate. For the purposes of the plan, we are showing 5% annual estimated growth. Revenues have been trending upward but at an irregular pace. 32 115 - Building Inspection Revenue History Revenues Change 2012 $978,403.00 -4.1% 2013 $1,333,047.00 36.2% 2014 $1,483,742.00 11.3% 2015 $1,539,622.00 3.8% 2016 $1,843,206.44 19.7% Linear Trend - 2017 $2,000,000.00 Average FY12- FY16 $1,435,604 13.4% UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY18. $- $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 $3,000,000.00 2012 2013 2014 2015 2016 Linear Trend - 2017 Building Inspection Revenues 33 Report compiled on: November 16, 2016 Attached: Draft - Building Inspection CIP 34 Building Inspection FundCapital Improvement PlanFinancial SummaryCurrent YearFY17 FY18 FY19 FY20 FY21 FY22 UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 200,000$ 179,500$ 192,100$ (4,024)$ 9,868$ 24,454$ Plus: Building Inspection Revenues Dedicated to CIP12,000$ 12,600$ 13,230$ 13,892$ 14,586$ 15,315$ ‐$ Less: Scheduled CIP Project Costs (32,500)$ (209,354)$ (325,000)$ Projected Year‐End Cash Dedicated to CIP 179,500$ 192,100$ (4,024)$ 9,868$ 24,454$ 39,769$ Assumptions Made for Revenue Estimates: Current YearFY17 FY18 FY19 FY20 FY21 FY22Estimated Annual Building Inspection Revenues 2,000,000$ 2,000,000$ 2,100,000$ 2,205,000$ 2,315,250$ 2,431,013$ Estimated Growth in Revenues‐ 5% 5% 5% 5% 5%Total Estimated Revenues 2,000,000$ 2,100,000$ 2,205,000$ 2,315,250$ 2,431,013$ 2,552,563$ Current Revenues Dedicated to CIP % 0.6% 0.6% 0.6% 0.6% 0.6% 0.6% Plus: Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 0.6% 0.6% 0.6% 0.6% 0.6% 0.6%Total Estimated Revenues Dedicated to CIP 12,000$ 12,600$ 13,230$ 13,892$ 14,586$ 15,315$ ProjectedProjectedCURRENT350,000300,000250,000200,000150,000100,00050,0000Building Inspection Projects & EquipmentB ildiItiR35 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEUnscheduledFY21FY18FY19FY20FY22Building InspectionBI01BUILDING INSPSTAFF VEHICLE ‐ REPLACEMENTS$325,000GF199BUILDING INSPECTIONPROFESSIONAL BUILDING RECONFIGURATION ‐ PHASE 2$209,354$209,354$325,000Summary for Building Inspection (2 items)Totals by year:$325,000FY21FY22FY18UnscheduledFY20$209,354FY1936 CIP Project Fund Building Inspection PROJECT NUMBER BI01 DEPARTMENT BUILDING INSPECTION PROJECT NAME STAFF VEHICLE - REPLACEMENTS FY18 FY19 Unscheduled $325,000 DESCRIPTION OF PROJECT This item is for the scheduled replacement of Building Inspection vehicles based on age and use of the vehicle. Vehicles will be replaced according to the City's Vehicle Replacement policy; generally, 150,000 miles/20 years before replacement of non- emergency vehicles. This program will address the long term vehicle needs of the Building Division by allowing careful replacement of vehicles as vehicle conditions and department needs warrant. Right now, all vehicles are in use by Department staff, averaging approximately 5,000 miles per year. Vehicle Mileage updated October 2015. There are no maintenance issues or significant problems to report. We do regular maintenance and service all of our vehicles and always fix small stuff before it becomes a big problem. ALTERNATIVES CONSIDERED Utilize vehicles beyond the recommendations of the vehicle use policy; consider replacements of different model of vehicle. ADVANTAGES OF APPROVAL Based on the age and use of the vehicle a new vehicle will be purchased as replacement. In the past, vehicles were replaced after 5 years. We are stretching the useful life within the division to match the newly-revised vehicle purchase/replacement policy. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Generally, annual operating and maintenance costs are expected to decrease when older vehicles are replaced with newer ones. More fuel efficiency and lower repair costs are financial benefits. FUNDING SOURCES 100% Building Inspection Fund New Replacement Equipment Project FY20 FY21 FY22 37 CIP Project Fund Building Inspection PROJECT NUMBER GF199 DEPARTMENT BUILDING INSPECTION PROJECT NAME PROFESSIONAL BUILDING RECONFIGURATION - Phase 2 FY18 FY19 $209,354 Unscheduled DESCRIPTION OF PROJECT The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better serve our community. In order to accommodate this grow, we need to remodel the Stiff Building. In FY16 the City Commission approved a Phase 1 of the remodel that will provide a better use of existing space by relocating certain functions to the basement and reclaiming unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together on another floor. This will allow better coordination of staff and better service to our public. Phase 1 is anticipated to be completed late spring of 2016. ALTERNATIVES CONSIDERED Continue to operate as we are today ADVANTAGES OF APPROVAL Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned and efficient approach to building utilization and service optimization. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs anticipated for building reconfiguration. FUNDING SOURCES Building Inspection, Community Development, General Fund, Parking, Water New Replacement Equipment Project FY20 FY21 FY22 38