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Home My WebLink About11-28-16 CC Mtg - A1. Resolution 4756, FEMA Appeal Budget Amendment Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Resolution No. 4756 - AMENDING THE CITY’S ANNUAL BUDGET AND DOWNTOWN TAX INCREMENT DISTRICT WORKPLAN TO ADD APPROPRIATIONS FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FLOODPLAIN MAP APPEAL PROJECT IN FISCAL YEAR ENDING JUNE 30, 2017. AGENDA ITEM TYPE: Action MEETING DATE: November 28, 2016 RECOMMENDATION: Approve Resolution No. 4756 - AMENDING THE CITY’S ANNUAL BUDGET AND DOWNTOWN TAX INCREMENT DISTRICT WORKPLAN TO ADD APPROPRIATIONS FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FLOODPLAIN MAP APPEAL PROJECT IN FISCAL YEAR ENDING JUNE 30, 2017. BACKGROUND: The City wants to appeal FEMA’s new floodplain maps, to facilitate continued development and ensure an accurate record of existing conditions. The Downtown Tax Increment District will pay approximately 48% of the total estimated project costs. Source Amount Downtown Tax Increment District $42,000 City Engineering – FY17 budget $25,000 Downtown Business Improvement District $20,000 Total $87,000 The Downtown Tax Increment District’s work-plan and budget must be amended to include their share of the project. The Engineering budget and the Downtown Business Improvement District have sufficient appropriations to pay their share in the current fiscal year. 106 Note: At the time this budget amendment was advertised, it was thought that approximately $65,000 would come from the Downtown Tax Increment District. However, since that time, the Downtown Business Improvement District has offered to cover $20,000 of the project costs with their cash on hand. UNRESOLVED ISSUES: This resolution makes the necessary budget amendment. A following agenda item will approve the contract for services. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: The Downtown Tax Increment District appropriations will increase by $42,000 for Fiscal Year 2017. Cash-on-hand will be used to support the spending increase. Report compiled on: November 17, 2016 Attached: Resolution No. 4756 Funding Commitment Letters from Downtown BID and Downtown TIF 107 Page 1 of 2 COMMISSION RESOLUTION NO. 4756 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE CITY’S ANNUAL BUDGET AND DOWNTOWN TAX INCREMENT DISTRICT WORKPLAN TO ADD APPROPRIATIONS FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FLOODPLAIN MAP APPEAL PROJECT IN FISCAL YEAR ENDING JUNE 30, 2017. WHEREAS, the City Commission did, on the 20th day of June, 2016, after due and proper legal notice, conduct a public hearing and adopt a municipal budget for Fiscal Year 2016-2017 (Fiscal Year 2017); and WHEREAS, the need to add the project “Federal Emergency Management Agency (FEMA) Floodplain Map Appeal” to the approved Fiscal Year 2017 work-plan for the Downtown Tax Increment District funding now exists; and WHEREAS, the need to add the project “Federal Emergency Management Agency (FEMA) Floodplain Map Appeal” to the approved Fiscal Year 2017 budget in the amount of $42,000 for the Downtown Tax Increment District fund now exists; and WHEREAS, the City Commission did, on the 28th day of November, 2016, after due and proper legal notice, conduct a public hearing on proposed amending the Downtown Tax Increment District work- plan and municipal budget. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Section 1 – Appropriation Changes The City Commission of the City of Bozeman, Montana, does hereby authorize the following changes to expenditures in the Downtown Tax Increment Finance Fund: 108 Page 2 of 2 Additions: The project and amount is added to the FY17 work-plan and budget. Floodplain Map Appeal – Study and Mapping $42,000 Total Appropriations Changes: $42,000 Section 2 – Use of Cash on Hand in the Downtown Tax Increment District Fund The increased appropriation will be funded with cash on hand in the Downtown Tax Increment District Fund. Section 3 Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force and effect on July 1, 2016. Section 4 That should it be found by any court of competent jurisdiction that any section, clause, portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and effect. PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 28th day of November, 2016. ________________________________________ CARSON TAYLOR Mayor ATTEST: _____________________________________ ROBIN CROUGH City Clerk APPROVED AS TO FORM: ________________________________________ GREG SULLIVAN City Attorney 109 November 17, 2016 City of Bozeman Engineering Department PO Box 1230 Bozeman MT 59771 **Delivered to Brian Heaston, City of Bozeman Engineering Department** RE: BID Funding for Formal Appeal of FEMA’s Proposed Bozeman Creek Floodplain Map City of Bozeman: I am writing on behalf of the Downtown Business Improvement District (BID) Board to inform you they have allocated Twenty Thousand dollars ($20,000.00) for the formal appeal of the proposed Bozeman Creek FEMA floodplain map. The BID Board agreed to make a $10,000 payment upon the execution of the consultant’s contract and the second $10,000 payment upon the completion of the consultant’s contract. The BID Board recognizes that the regulations stipulated by the proposed FEMA floodplain map would significantly impact a portion of downtown including the eastern section of the Main Street Historic District. Not only does the expanded floodplain impact current downtown property owners, but also has serious implications for future development and therefore the very vitality of the downtown district. I will coordinate with the Public Works and Finance Departments to make the pledged contributions. Respectfully submitted, Chris Naumann, Executive Director 110 November 17, 2016 City of Bozeman Engineering Department PO Box 1230 Bozeman MT 59771 **Delivered to Brian Heaston, City of Bozeman Engineering Department** RE: TIF Funding for Formal Appeal of FEMA’s Proposed Bozeman Creek Floodplain Map City of Bozeman: I am writing on behalf of the Downtown Tax Increment Finance (TIF) Board to inform you they have allocated Forty-One Thousand Six-Hundred and Seventy-Four dollars ($41,674.00) for the formal appeal of the proposed Bozeman Creek FEMA floodplain map. The TIF Board recognizes that the regulations stipulated by the proposed FEMA floodplain map would significantly impact a portion of downtown including the eastern section of the Main Street Historic District. Not only does the expanded floodplain impact current downtown property owners, but also has serious implications for future development and therefore the very vitality of the downtown district. I will coordinate with the Public Works and Finance Departments to make the necessary budget amendment and fiscal transfer at a time mutually agreed upon by all parties. Respectfully submitted, Chris Naumann, Executive Director 111