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Home My WebLink About16- Addendum 1 to PSA - Solstice Landscaping - City of Bozeman Lawn CareFIRST ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST ADDENDUM TO THE PROQ� IONAL SERVICES AGREEMENT is made and entered into this j I day of S 2016, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City," Solstice Landscaping LLC, hereinafter referred to as "Contractor." In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Extension of Term. Section 30 of the Professional Services Agreement between the City and Contractor dated May 24, 2015 (the Agreement) is extended for an additional one (1) year period. The Agreement shall terminate on June 30, 2017. 2. Scope of Work. Attachment "A" was modified to reflect a 5% cost increase across all services. 3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** First Addendum to Professional Services Agreement for Solstice Landscaping LLC FY 2014 — FY 2015 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA By (- Chris Kukulski, City Manager CONTRACTOR (Solstice Lawn Care LLC) 2�j��By Print Name:, Title: APPROVED AS TO FORM By. Sullivan, Bozeman City Attorney First Addendum to Professional Services Agreement for Solstice Landscaping LLC FY 2014 — FY 2015 Page 2 of 2 Attachment - A City of Bozeman 2015 Lawn Care Scope of Services and General Conditions July 1, 2016 — June 30, 2017 Solstice Landscaping The following services will be provided by the Contractor under the terms of the contract: Generally accepted horticultural practices will be followed by the Contractor. Areas will be mowed weekly at the beginning of the season. Service will be cut back to every other week as we get into the dryer times of the year and growth slows. Large clumps of clippings will be spread with a rake so that they do not kill off the grass. All edges will be trimmed with weed eaters. All sidewalk areas will be cleared of grass, the preferred method is with brooms rather than leaf blowers. Grass will be swept away from all entrances. Upon issuance of a signed contract the Contractor will provide the city with proof of insurance. Upon issuance of a signed contract the Contractor will have a current City of Bozeman Business License. Facilities Lamme Lot — 214 East Lamme Weekly mow and trim, front and side yards and around garden perimeter, till July 1 then every other week in line with weather; pull fall clean-up. Approval will be needed for fall and spring clean-up. Cost per time to mow - $31.50; Cost for fall clean-up - $89.25 Attachment —A City of Bozeman Lawn Care FY 2016 — 2017 City Hall —121 North Rouse Spring and Fall Fertilization and weed control; Weekly mow and trim till July 1 then every other week in line with weather; no core aeration; approval needed for fall clean-up. Includes parking lot areas. Approval will be needed for fall and spring clean-up. Cost per time to mow - $99.75; Cost for fall clean-up - $378.00. Library — 626 East Main Spring and Fall Fertilization and weed control; Weekly mow and trim to turf areas till July 1 then every other week in line with weather; seeded areas and add triangle northeast of the alley. Approval will be needed for fall and spring clean-up. Cost per time to mow main lot - $335.00, Cost per time to mow native area - $63.00; Cost for fall clean-up - $168.00 main lot, $89.25 native area. Senior Center — 807 North Tracy Spring and Fall Fertilization and weed control; Weekly mow and trim till July 1 then every other week in line with weather; no core aeration; approval needed for fall clean-up. Includes parking lot areas. Approval will be needed for fall and spring clean-up. Cost per time to mow - $126.00; Cost for fall clean-up - $462.00. Alfred M. Stiff Professional Building — 20 East Olive Spring and Fall Fertilization and weed control; Weekly mow and trim till July 1 then every other week in line with weather; no core aeration; approval needed for fall clean-up. Includes parking lot areas. Approval will be needed for fall and spring clean-up. Cost per time to mow - $99.75; Cost for fall clean-up - $462.00. Attachment —A City of Bozeman Lawn Care FY 2016 — 2017 Parking Babcock and Rouse Lot (Bill Separately to Parking) Spring Fertilization and weed control; mow and trim secondary areas as needed; no soft residual; no pre -emergent in beds. Approval will be needed for fall and spring clean-up. Cost per time to mow - $31.65; Cost for fall clean-up - $126.00. Black and Mendenhall Lot (Bill Separately to Parking) Spring and Fall Fertilization and weed control; mow weekly till July 1 then every other week in line with weather. Approval will be needed for fall and spring clean-up. Cost per time to mow - $31.65; Cost for fall clean-up - $126.00. 1. Inspection and Complaints: a. Any complaints received by the Contractor regarding the Contractor's performance under this Agreement shall be directed by the Contractor to the City's Representative shall be in writing, and shall state the nature of the complaint and, if possible, the complainant's contact information. b. Services found by the City to be incomplete, defective or not accomplished as scheduled will be reported in writing to the Contractor for appropriate corrective action. C. In addition, if the City's Representative determines the Contractor's performance constitutes a hazard or creates an unsafe condition, the City's Representative shall inform the Contractor and the Contractor shall take immediate corrective action at no additional expense to the City to correct the hazardous or unsafe condition. If authorized by the City's Representative, the Contractor may take corrective action during the next work period. For subsections a — c, above, the City's Representative shall forward a written report describing the corrective action to the Contractor for his/her record and response. Within ten (10) days of receiving the report the Contractor shall provide the City's Representative with a written and signed response. The City shall retain the right to determine whether an adequate level of service and workmanship is being maintained. Repetitive nonconformity in any one area or consistent overall nonconformance to workmanship and standards may result in termination of the contract and/or other action as deemed necessary by the City. Attachment —A City of Bozeman Lawn Care FY 2016 — 2017 2. Maintenance of Equipment. All Contractor supplies, equipment, and machines shall be kept out of traffic lanes, (except when moving material), or other areas where they might pose a hazard and shall be secured or removed from the premises at the end of each work period. 3. Maintaining of Contractor's Loi. The Contractor shall maintain a daily log for each facility, for each day of service showing the following information: a. Names of authorized Contractor's employees conducting the work; b. Time of entry and departure; and c. Note any safety or security problems that arise. The Contractor's daily log shall be provided to the City on a monthly basis. 4. Owner Inspections. The City may conduct inspections of services provided under this Agreement. The City may prepare a check -off sheet to record all work accomplished by the Contractor. 5. Equipment. The Contractor shall furnish all supplies and equipment necessary for accomplishment of all work as specified and all equipment shall be kept out of traffic lanes, (except when moving material), or other areas where they might pose a hazard and shall be secured or removed from the premises at the end of each work period. Attachment—A City of Bozeman Lawn Care FY 2016 — 2017