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HomeMy WebLinkAboutPlanning Board - 06-14-2016 Minutes Planning Board and Zoning Commission Special Training Session Tuesday, June 14, 2016 6:00 PM City Commission Chamber – 121 N. Rouse Ave. A. 06:14:46 PM (00:03:19) Call meeting to order Wendy Thomas – Present Dan Stevenson – ZC – Present Jerry Pape – PB - Present Henry Happel – PB – Present Paul Spitler – PB – Present Paul Neubauer – PB – Present Brianne Dugan – PB – Present Laura Waterton – PB – Present Chris Mehl – City Commission - Present Karen Stanbaugh – Assistant City Attorney – Present Greg Sullivan – City Attorney – Present B. 06:15:56 PM (00:04:29) FYI/Discussion 1. Planning Board and Zoning Commission Training: Procedures, Duties and Responsibilities. Wendy Thomas begins introduction to the training to take place this evening. Wendy Thomas begins training. 06:24:44 PM (00:13:17) Greg Sullivan begins second portion of training session. Discussing ethics, appearance of fairness, etc. 06:30:32 PM (00:19:05) Wendy Thomas begins discussion on scheduling – informing board members to always assume that they will be meeting and that they must be present to vote. In addition she discusses that e-mailing between all board members counts as a “meeting”. 06:35:07 PM (00:23:40) Greg Sullivan begins additional training giving case examples. Wendy Thomas discusses the board tabling discussions. 06:49:49 PM (00:38:22) Karen Stanbaugh begins additional training. 07:02:15 PM (00:50:48) Wendy Thomas begins education on zoning. And informs the board that the development code is always changing. 07:03:05 PM (00:51:38) Greg Sullivan begins training on appearance of fairness with regards to procedure and that the decisions are made based on information being provided, not relationships, preconceived notions, etc. 07:06:09 PM (00:54:42) Discussion about what to do with regards to e-mail communication. Noted that all e-mails are public record. 07:07:58 PM (00:56:31) Discussion about findings for projects and using findings to make a decision. 07:23:23 PM (01:11:56) Discussion about ex parte communication. Mr. Happel questions if he has questions about a project, if the legal department would prefer those communications take place by phone or e-mail. Greg Sullivan responds that it doesn’t matter how they communicate with staff, but if it is information that is not part of the staff report, that it should be shared with the rest of the board by the staff. The best thing to do would be to give the planner a heads up about the questions and ask them during the board meeting. Discussion continues regarding how to share information with the board that you receive from staff. 07:26:30 PM (01:15:03) Mr. Happel questions if he can contact the applicant about materials. It is advised to not contact the applicant. To contact staff and staff can reach out to the applicant for clarification. Discussion continues regarding appropriate times to present questions to various parties and appropriate time needed to review materials. C. 07:41:48 PM (01:30:21) Adjournment For more information please contact Alicia Kennedy at akennedy@bozeman.net This board generally meets the first and third Tuesday of the month at 7:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our Interim ADA coordinator, Chuck Winn at 582-2307 (TDD 582-2301).