HomeMy WebLinkAbout16- RFQ Package - Stormwater Division Construction Site Management Training Program
RFQ for Stormwater Division Construction Site Management Training Program Page | 1
REQUEST FOR QUALIFICATIONS
STORMWATER DIVISION CONSTRUCTION SITE MANAGEMENT TRAINING
PROGRAM
INTRODUCTION
The City of Bozeman (COB) proactively manages stormwater discharges through education and
solution-based initiatives. To support these efforts, the COB is seeking proposals from consultants
qualified to provide in-person trainings for industry professionals on behalf of the COB focused on the
planning, implementation, and maintenance of Construction Site Management Stormwater Pollution
Prevention Plans (SWPPP) and erosion, sediment, and pollution control Best Management Practices
(BMPs).
The COB intends to pre-qualify a select consultant, or consultants, to perform services on an “on-call”
basis as training needs arise and funding is available.
SCOPE OF SERVICES
The COB has provided general Scope of Service items below. The COB does not intend for the items
to be exhaustive, but rather generally representative of the type of work that the selected consultant, or
consultants, may complete.
1. Hold in-person trainings for industry professionals by leading the class in discussion and
providing materials, agendas, curriculums, and activities consistent with the following themes:
Individual class containing content related to introductory stormwater erosion, sediment, and
pollutant control principles, including regulatory drivers, pollutant identification, source control,
and BMP implementation and maintenance
Individual class containing content related to the proper preparation of a Montana DEQ
SWPPP, including phasing, pollutant identification, source reduction, BMP implementation,
design specifications, and maintenance strategies.
Individual class fulfilling the training component of the Montana DEQ General Permit for
Construction Discharges and containing content related to proper management of a prepared
SWPPP, including regulatory requirements, inspection documentation, plan updates, and
BMP maintenance.
Individual class containing content related to introductory stormwater erosion, sediment, and
pollutant control principles for single-family home construction, including regulatory
requirements, pollutant identification, source control, and BMP implementation and
maintenance.
Individual class containing a hands on approach where students learn how to and physically
complete the installation of selected BMPs.
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PROPOSAL REQUIREMENTS
Consultants must submit Five (5) copies of their proposal and one (1) electronic searchable PDF file to
the COB City Clerk no later than 5:00 pm on November 15, 2016, clearly marked “RFQ for Stormwater
Division Construction Site Management Training Program”. Consultants must compile proposals in a
neat and orderly fashion and not exceed five (5) double-sided or ten (10) single-sided pages.
Consultants must ship or drop off proposals to the address below. Please note that the USPS will not
deliver mail to this location. The COB will not consider late proposals.
City Clerk, City of Bozeman
121 N. Rouse Ave., Suite 202
Bozeman, MT 59715
Proposals shall include, at a minimum, the following items:
1. Name, title, email, and phone number of project manager.
2. A narrative describing the consultants’ specific qualifications, approach to teaching,
understanding of the services requested, and knowledge of Montana Department of
Environmental Quality’s Stormwater regulations.
3. Information for the key members of the consultant team, including their names, unique
capabilities, professional background, technical experience, and resumes.
4. An example class agenda and applicable teaching materials for two class themes specified
under the Scope of Services (pages do not count towards proposal requirement).
5. A completed and signed Non-Discrimination Affirmation Form (See Attachment A).
CONSULTANT SELECTION
A consultant selection committee consisting of COB staff will choose, in its opinion, the most qualified
consultant, or consultants, to negotiate a professional services contract. The COB will evaluate
proposals based on the following criteria and points scales:
1. The consultant’s specific project approach and understanding (25 Points);
2. Qualifications of professional personnel to be assigned to the project (20 Points);
3. Capability to meet project time and budget requirements (15 Points);
4. Location (5 Points);
5. Present and projected workloads (10 Points);
6. Related experience on similar projects (20 Points); and
7. Recent and current work for the City of Bozeman.
The COB will determine the most qualified consultant, or consultants, based on accumulated point
totals. Interviews may occur to aid in the determination of the most qualified consultant at the discretion
of the COB.
The COB intends to formalize a task order based services contract with the selected consultant, or
consultants, for a two-year term. The COB will negotiate individual scope and fees for task orders that
arise.
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The COB will attempt to negotiate a satisfactory contract with the selected consultant or consultants. If
unsuccessful, the COB will terminate negotiations and select another consultant by MCA 18-8-204. The
COB may terminate the process entirely if negotiations with selected consultants are not successful.
ADDITIONAL INFORMATION AND CONDITIONS
COB CONTACT: Direct questions or requests to:
Kyle Mehrens – Stormwater Program Coordinator
406-582-2270
kmehrens@bozeman.net
PO Box 1230
Bozeman, MT 59771 -1230
NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded
under this request for proposal based on race, color, religion, creed, sex, age, marital status, national
origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This
prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all
subcontracts. Every entity submitting under this request for proposal must sign and return the attached
affirmation statement with their bound response to this request for proposal.
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ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM
[name of entity proposing] hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity, or disability in the performance of
work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual
contract, if awarded, will contain a provision prohibiting discrimination as described above and that this
prohibition shall apply to the hiring and treatment of the [name
of entity proposing] employees and to all subcontracts it enters into in the performance of the
agreement with the City of Bozeman.
Signature of Proposer:
Person authorized to sign on behalf of the proposer