Loading...
HomeMy WebLinkAbout09-26-16 Minutes - Tourism Business Improvement District Tourism Business Improvement District Meeting Minutes of Meeting September 26, 2016 Chamber of Commerce Building, Bozeman, Montana Present: Daryl Schliem (Executive Director) TBID Board Members: Andrew Ash, Eric Sheckleton, Ashley Ogle, Larry Lambert (via speakerphone) Public: Lisa Sabena (Lewis and Clark), Dan Rust (Tournament Committee), Greg Alexander (Prime, Inc), Bill Mills (AZ and Company) • At 12:05 pm, the TBID Meeting was called to order • Introductions • Disclosures – None • Minutes from previous meeting – Motion to approve by Eric, second by Andrew. Motion approved • Public Comment – None • Bill Mills gave the TBID Audit Report. The audit is required annually by the City of Bozeman. Overall summary was that the BTBID was promoting tourism in a fiscally prudent manner. They did suggest that there be more detail in payments made to the Chamber, and that vendors should be billing the TBID directly, rather than passing through the Chamber. There were also a couple of control deficiencies that should be addressed, which should be simply remedied by having a TBID treasurer meet with Daryl once a month. Motion to approve Fiscal Year 2015 and Fiscal Year 2016 Audit reports by Andrew, second by Eric. Motion approved. • Visitor Information Center Grant was presented by Daryl. Total budget for the Airport Visitor Information Center for 2016 is $79,500. This is being split among multiple entities, and they are seeking $18,000 from the TBID for their portion. Motion to approve $18,000 for the Airport Visitor Information Center by Andrew, second by Ashley. Motion approved. • Bozeman Fall Ball Bash Grant request was heard. No one was in attendance to present, but the board had sponsored this before, and the grant request was very thorough. They anticipate 35 teams from outside a 50 mile radius generating an estimated $45,600 in lodging revenue. They are seeking $6,000 to pay for officials for the tournament. Motion to approve $6,000 for the Bozeman Fall Ball Bash by Eric, second by Larry. Motion approved with Andrew abstaining. • Gregg from Prime, Inc. gave the marketing report and website update. Blog is showing successes. Social Media seems to be underperforming, but is seems to be improving. Facebook page has 29,000 likes. Shared the marketing plan for the next 12 months. • Daryl gave an update on the photo project as Mike Banville was unable to attend. Several hotels have been completed, and several more will be done this week. Hotels that have been done have had positive things to say about the experience. • Dan gave a Tournament Committee update. State Volleyball coming up in November, they will be needing volunteers. • Daryl gave an update on vacant board seats. Three people have applied for the three open seats. This has not been put on the City Commission agenda yet, hoping to get on the agenda in late October. Larry motioned to approve the recommendation of the current slate of Ashley Ogle, Lisa Sabena and Andrew Ash for the TBID to the City Commission. Eric seconded. Motion was not approved as there was not a quorum with Ashley and Andrew abstaining, so the vote will be done via e-mail. • Daryl gave the Financial Report. Andrew motioned to approve the financial report as presented, second by Eric. Motion approved. • Daryl discussed grant request guidelines. They are moving forward with recommendations, but nothing has been finalized to present to the board at this time. • Motion to adjourn by Andrew, seconded by Ashley. Motion approved. Meeting adjourned at 1:40 pm.