HomeMy WebLinkAbout10-24-16 CC Mtg - C8. 1st Addendum to Nest PSA
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Craig Woolard, Director of Public Works
SUBJECT: First Addendum to Professional Services Agreement with The Nest
Collective, LLC for Public Works Department Public Relations Services. MEETING DATE: October 24, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the First Addendum to the
Professional Services Agreement with The Nest Collective, LLC for public relations services.
BACKGROUND: The Public Works Department (PWD) requires professional services to develop and implement communications strategies for public works projects and initiatives.
Timely and consistent public communications is critical to inform city residents about capital
construction projects (e.g., road and utility construction), public works seasonal initiatives (e.g.,
leaf clean up, snow removal), code enforcement issues (e.g., sidewalk snow removal, right of way encroachments), and community wide infrastructure initiatives (e.g., water conservation, sidewalk replacement, oil and grease awareness) and marketing for solid waste and recycling
services. Effective public communication increases citizen awareness of projects and initiatives
and provides citizens with the information they need to avoid construction conflicts and road
closures. The PWD has been working with The Nest Collective for over three years. In October of 2014,
the City entered into a 1-year agreement with this firm for public relations services. The
agreement allows for an extension of the contract if agreed upon in writing. Because of the
history The Nest Collective has with the PWD, staff is recommending to extend the contract for one last year as allowed in the original contract. The agreement would remain the same.
UNRESOLVED ISSUES: There are no known unresolved issues.
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: Approved FY17 Public Works Divisions’ budgets provide funding for
public relations services.
Attachments: First Addendum to Professional Services Agreement Professional Services Agreement dated October 6, 2014
Report compiled on: October 4, 2016
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First Addendum to Professional Services Agreement for Public Works Department Public Relations Services Page 1 of 2
FIRST ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT is made
and entered into this _____ day of ____________, 2016, by and between the CITY OF
BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” Sprout,
Inc. Land & Hardscaping, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Extension of Term. Section 30 of the Professional Services Agreement between the City
and Contractor dated November 23, 2015 (the Agreement) for an additional two (2) year
period. This Addendum extends the Agreement for an additional one (1) year period. The
Agreement shall terminate on November 23, 2017.
2. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA CONTRACTOR (The Nest Collective, LLC)
By________________________________ By_____________________________
Chris Kukulski, City Manager Print Name: Kendra Callantine
Title: Principal
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First Addendum to Professional Services Agreement for Public Works Department Public Relations Services Page 2 of 2
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
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