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HomeMy WebLinkAbout1978-01-11 371 Bozeman, Montana II January 1978 The Commission of the City of Bozeman met in regular session in the Commission Room, Mun- icipal Building, January 11, 1978, at 1978, at 1:15 o'clock p.m. Present were Mayor Sedivy, Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer, City Manager Gesko, City Attorney Berg and the Clerk. Commissioner MacNab opened the meeting with a prayer whereupon the minutes of the regular I meeting held on January 4, 1978, were approved as submitted. Open Bids - 1978 Van Wagon for Fire Department This was the time and place set for opening bids for the purchase of a 1978 Van Wagon - 3/4 ton chassis for the Fire Department. The affidavit of publication of "Notice to Bidders" was presented. It was moved by Commissioner MacNab, seconded by Commissioner Vollmer, that the bids be opened and read, and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer, and Mayor Sedivy; voting No, none. The following bids were then opened and read: Bozeman Ford, 1800 West Main $5,816.04 Robert F. Dye, Inc. 1919 West Main 5,578.63 Rolfe & Wood, 24 North Willson 5,747.00 Rolfe & Wood, 24 North Willson Alt.- 4,593.00 The Commission concurred with the recommendation of the City Manager, and it was moved by Commissioner MacNab, seconded by Commissioner Vollmer, that the bids be referred to the Fire Chief and City staff for tabulation, evaluation and a recommendation to be made to the Commis- sion on Wednesday January 18, 1978. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, Commis- sioner Vandeventer and Mayor Sedivy; voting No, none. I Safety Improvements - Kagy Boulevard and 19th Avenue The City Manager stated that Mr. Gordon Larson of the Montana State Highway and Mr. William Dunbar of the Bureau of Public roads appeared before the Commission on Wednesday, January 4, 1978 to explain the suggested changes for the safety factors of the proposed construction of Kagy Boulevard and Nineteenth Avenue. He called on Mr. Van't Hul to explain the suggested changes. Mr. Van't Hul explained that it was agreed by the State Highway Engineers and the City staff that it would be necessary for the driving lane to be wide enough to allow a car to pass if another car were stalled. It was also decided that the bike people prefer to ride along the driving lane on a good surface. The pedestrians would be removed out of the middle and on to the sidewalk to protect them. Therefore, as a compromise it was suggested that the driving lane be widened to 17'. An 8' wide bike path would be located adjacent to the driving lane. In the case of North 19th Avenue they suggested the parking be put adjacent to the curb, as the High- way Engineers felt it was necessary to protect the roadway and promote drainage. Mr. Andriolo voiced his concern for theintegrity of the Commission and the City engineer and everyone involved with the proposal. He presented a proposed street plan designed by himself. The City engineer pointed out that there were many hazards involved with the plan designed by Attorney Andriolo. Several persons were present, both for the suggested changes proposed by the Highway Depart- ment and in opposition thereof. Mr. Sedivy said the compromise was a safety problemmd that he was vitally concerned with I the safety on Kagy Boulevard and North 19th Avenue. After much discussion, the Commission asked for a five minute recess. The meeting was re- convened, and there being no further comments it was moved by Commissioner Swanson, seconded by Commissioner Vandeventer, that the Commission postpone any action on the safety improvements. The Commission instructed the City engineer to research for anothe concept to be reviewed with Mr. Andriolo and the local Highway officials. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Vandeventer p Commissioner MacNab, Commissioner Vollmer abstained and Mayor Sedivy voted no. .312 Discussion by City Engineer - Far West Annexation Mr. Van't Hul of the Engineering Department gave a preliminary report on the engineering cost estimates on the Far West Annexation. He advised the Commission that to provide municipal water, sewer, storm drains and paving in the Far West Annexation would not result in any severe design problems. He also presented cost estimates for the proposed project. Mr. Sedivy thanked Mr. Van't Hul for his presentation and it was moved by Commissioner I Vandeventer, seconded by Commissioner MacNab, that the Mr. Van't Hul and his engineering staff continue with the study on the Far West Annexation. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Vandeventer, Commissioner MacNab, Com- missioner Vollmer, Commissioner Swanson and Mayor Sedivy; voting no, none. Discussion by City Engineer - South Black Paving SID The engineering staff reviewed a special improvement district to be created for the paving of South Black Avenue from College to Garfield, Harrison and College from Tracy to Black, as requested by the City Commission. The City Engineer explained the proposed paving of that area and recommended that the Com- mission consider the paving from College to Garfield as one package. This also includes three cul de sacs and a portion of College and Harrison Streets between Tracy and South Black. Following a discussion, it was moved by Commissioner MacNab, seconded by Commissioner Vollmer, that Commission instruct the City Attorney to draw up the resolutuion of intention to create the special improvement district as soon as the City staff furnishes the necessary in- formation. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner Vandeventer and Mayor Sedivy; voting No, Commissioner Swanson. Vacation of Orange Street and adjacent Alleys - Commission Resolution 1929 Ordinance No. 999 Vacating Orange Street and Adjacent Alleys Having continued action on the vacation of Orange Street and adjacent alleys for further I consideration, Commission Resolution No. 1929 was again presented. Following discussion, the hearing was closed and it was moved by Commissioner Vollmer, seconded by Commissioner Swanson, that Ordinance No. 999 as prepared by the City Attorney be passed and adopted, and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab and Mayor Sedivy; voting No, none. ORDINANCE NO. 999 AN ORDINANCE OF THE CITY OF BOZEMAN VACATING A PORTION OF THE ALLEYS IN BLOCK 53 OF THE NORTHERN PACIFIC ADDITION OF BOZEMAN, MONTANA, AND A PORTION OF ORANGE STREET OF BOZEMAN, MONTANA. Commission Resolution No. 1939 - SID 580 - fixing date, maturity date, & Principal amount of Bonds - W. Koch, 15th to 19th The City Manager presented Commission Resolution No. 1939 setting date, maturity date, and principal amount of bonds issued in Special Improvement District No. 580, entitled: COMMISSION RESOLUTION NO. 1939 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN FIXING THE DATE, MATURITY DATE AND THE PRINCIPAL AMOUNT OF BONDS TO BE ISSUED IN SPECIAL IMPROVEMENT DISTRICT NO. 580 It was moved by Commissioner Swanson , seconded by Commissioner Vandeventer , that Commis- I sion Resolution No. 1939 be passed and adopted. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab, Commissioner Vollmer and Mayor Sedivy; voting No, none. Commission Resolution No. 1941 - SID 582 - fixing date, maturity date, & principal amount of Bonds - W. Koch, 15th to 19th The City Manager presented Commission Resolution No. 1941 setting date, maturity date, and proncipal amount of bonds issued in Special Improvement District No, 582, entitled: ....... '373 COMMISSION RESOLUTION 1941 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN FIXING THE DATE, MATURITY DATE AND THE PRINCIPAL, AMOUNT OF BONDS TO BE ISSUED IN SPECIAL IMPORVEMENT DISTRICT NO. 582 It was moved by Commissioner Vandeventer, seconded by Commissioner MacNab, that Commis- I sion Resolution No. 1941 be passed and adopted. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Vandeventer, Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson and Mayor Sedivy; voting No, none. Commission Resolution No. 1942 - SID 583 - fixing date, maturity date, & principal amount of Bonds - S. 15th Ave. Kellerton Subdivision The City Manager presented Commission Resolution No. 1942 setting date, maturity date, and principal amount of bonds issued in Special Improvement District No. 583, entitled: COMMISSION RESOLUTION 1942 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN FIXING THE DATE, MATURITY DATE AND THE PRINCIPAL AMOUNT OF BONDS TO BE ISSUED IN SPECIAL IMPROVEMENT DISTRICT ,NO. 583 It was moved by Commissioner MacNab, seconded by Commissioner Vandeventer, that Commission Resolution No. 1942 be passed and adopted. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer and Mayor Sedivy; voting No, none. Petition - Intent to create sanitary sewer to serve the Schaefer, Jursnick, McChesney and Wheat Properties along Griffin Dr. A letter was received from Morrison-Maierle, Inc., petitioning the City to create a sanitary sewer SID to serve the Schaefer, Jursnick, McChesney and Wheat properties along Griffin Drive was I presented. The Commission concurred with the recommendation of the City Manager, and it was moved by Commissioner Vollmer, seconded by Commissioner Swanson, that the Commission acknowledge receipt of the request for a Special Improvement District and instruct the City staff to furnish the nec- essary information for creating the district. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab, and Mayor Sedivy; voting No, none. An Encroachment Application and Permit - Meadow Way Right-of-Way - Sewer Line Installation An Encroachment Application and Permit for sewer line installation on Meadow Way right-of-way by and between the Gallatin County and the City of Bozeman was presented. Upon concurrence of the City Manager, it was moved by Commissioner Swanson, seconded by Com- missioner Vandeventer, that the Encroachment Application and permit, having been executed by the Gallatin County, be approved and the Mayor and Clerk of the Commission be authorized and directed to sign for the City. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab, Commissioner Vollmer and Mayor Sedivy, voting No, none. "Call for Bids" - Truck Cemetery & Park Department The Cemetery and Park department has need for a two-ton flat bed truck with hoist. The City Manager requested authorization to Call for Bids for the truck. I The Commission concurred in the recommendation of the City Manager, and it was moved by Com- missioner Vandeventer, seconded by Commissioner MacNab, that the purchase as requested be author- ized and the Clerk of the Commission be directed to issue a "Call forBids" for the purchase of the truck to be opened on February 8, 1978. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Vandeventer, Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, and Mayor Sedivy, voting No, none. Engineer's certificate and recommendation of final acceptance - SID 570 street paving and storm drainage improvements - Long Construction Also SID 561, 562 and 566 The Certificate of Completion of the street paving and storm drainage improvements by Long Construction Company as prepared by Thomas, Dean & Hoskins, Inc., was presented. This final -- 374 acceptance does not relieve the contractor of his responsibility for negligence or faulty materials or workmanship within the standard period provided for by law. The City Manager concurred in the recommendation of the project engineers and recommended that the projects be accepted and approved by the City Commission. It was moved by Commissioner MacNab, seconded by Commissioner Vollmer, that as recommended SID 561, 562, 566 and 570 be accepted as completed and the motion was carried by the following I Aye and No vote; those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer and Mayor Sedivy; voting No, none. Contract Documents for Execution - Sewer Rehabilitation Project The Contract Documents for the Sewer Rehabilitation Project, prepared by Thomas, Dean & Hoskins, Inc., were presented. The City Manager recommended that the Contract Documents in the amount of $204,735.25 as submitted by Gelco Grouting Service, Salem, Oregon, be approved. It was moved by Commissioner Vollmer, seconded by Commissioner Swanson, that the Contract Documents be approved and the City Manager and the Clerk of the Commission be authorized and directed to sign the contracts for the City of Bozeman, and that Gelco Grouting Service be auth- orized and directed to proceed with the sewer rehabilitation and repairs. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab and Mayor Sedivy; voting No, none. Consider Amendment to project cost for Garfield Culvert The City Manager stated that due to the fact that the culvert under Garfield, between Tracy and Black cannot be installed on the railroad right-of-way the construction has been delayed. Since the project was not completed by January 1, 1978, the contractor is faced with addi- tional cost for a manhole and since there is frost in the ground that will also add to the cost. Therefore, the contractor wished to be reimbursed for these additional costs. Upon concurrence of the recommendation of the City Engineer, also concurred in by the City Manager, it was moved by Commissioner Swanson, seconded by Commissioner Vandeventer, that the I amendment to the project cost for the Garfield Culvert between Tracy and Black Avenue be approved. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab, Commissioner Vollmer and Mayor Sedivy; voting No, none. Application for Raffle License - Delta Gamma Sorority - February 28 Bozeman Sr. Social Center - May 13 The City Manager presented an application from the Delta Gamma Sorority, along with the required fee, for the purpose of holding a raffle on February 28, 1978. It was moved by Commissioner Vandeventer, seconded by Commissioner MacNab, that the Commis- sion approve the application for the raffle license for the Delta Gamma Sorority. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Vandeventer, Com- missioner MacNab, Commissioner Vollmer, Commissioner Swanson and Mayor Sedivy; voting No, none. The City Manager presented an application from the Bozeman Senior Social Center, along with the required fee, for the purpose of holding a raffle on May l3, 1978. It was moved by Commissioner MacNab, seconded by Commissioner Vollmer, that the Commission approve the application for the raffle license. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer and Mayor Sedivy; voting No, none. Reports - I The following reports were presented: Building Department - Month of December Fire Department - Quarterly Report Police Department - Month of December The City Manager commented on the reports and recommended they be accepted and ordered filed. It was moved by Commissioner Vollmer, seconded by Commissioner Swanson, that the reports be ac- cepted and ordered filed. The motion was carried by the following Aye and No vote; those voting Aye being Commissioner Vollmer, Commissioner Swanson, Commissioner Vandeventer, Commissioner MacNab, and Mayor Sedivy; voting No, none. - 37~ ....:.) Claims - December 1977 The Payroll claims and the general claims for the month of December were presented. The City Manager had checked the claims and found them to be true and lawful claims against the City of Bozeman and recommended they be approved and the Director of Finance be instructed to issue war- rants in payment. I It was moved by Commissioner Swanson, seconded by Commissioner MacNab, that the claims be approved. The motion was carried by the following Aye and No vote; those voting Aye being Com- missioner Swanson, Commissioner Vandeventer, Commissioner MacNab, Commissioner Vollmer and Mayor Sedivy; voting No, none. Adjournment There being no further business to come before the Commission at this time it was moved by Commissioner MacNab, seconded by Commissioner Swanson, that the meeting be adjourned, and the motion was carried by the following Aye and No vote: those voting Aye being Commissioner MacNab, Commissioner Vollmer, Commissioner, Swanson, Commissioner Vandeventer and Mayor Sedivy; voting No, none. ATTEST: I 0:;..> RNA V. City Commission I