HomeMy WebLinkAbout16- RFP Submission - Kimley-Horn - Downtown Bozeman Parking Inventory and Occupancy Study BOZ E MAN MT
DOWN70WN
PARKING INVENTORY AND OCCUPANCY STUDY
PROPOSAL
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October 7, 2016 / Kimley-Horn
Attn: Robin Crough, City Clerk 7740 N. 16th Street
City of Bozeman Suite 300
121 North Rouse Avenue, Suite 202 Phoenix,AZ 85020
Bozeman, MT 59771 602 944 5500
RE: PROPOSAL FOR DOWNTOWN BOZEMAN PARKING INVENTORY AND
OCCUPANCY STUDY
Dear Ms. Crough and Members of the Selection Committee:
Kimley-Horn is pleased to provide our response to the City of Bozeman (City)for the Downtown Bozeman Parking Inventory
and Occupancy Study. Every successful comprehensive parking study begins with the collection of quality data. Kimley-
Horn has assembled a uniquely qualified and enthusiastic team to consult with you and the other downtown stakeholders to
efficiently and effectively collect accurate parking data, which will be used to assess the future direction of the public parking
system in Bozeman. Our proposal identifies the Kimley-Horn team and summarizes how our broad base of experience and
industry-leading professionals will benefit Bozeman on this important contract.
i -We have developed a number of innovative methods
for conducting and analyzing parking inventories, including the use of ArcGIS and spatial planning tools to conduct
more dynamic parking analyses. We have conducted and completed these types of inventories in nearly 40 cities and
universities throughout the U.S. in the past five years.
- Over the past several years, we have refined our
data collection methodology to reduce staff requirements in the field even as we improved the accuracy and efficiency
of post-processing back in the office. We use Global Positioning System (GPS)-enabled units to inventory assets and
mobile-mounted license plate recognition (LPR) cameras to collect utilization and duration data.
In addition to effective data collection, our team brings unique and innovative solutions
that help answer critical questions and move the parking system forward. As your Project Manager, I, Dennis Burns,
served on the Board of Directors of the International Downtown Association and offer significant expertise in
downtown management, retail revitalization, and urban design/placemaking. Our team understands the critical
role parking can play in achieving success in these interrelated areas. We have developed several specific strategies and
approaches geared toward smaller communities that ensure success by engaging community stakeholders and providing
enhanced results.
We appreciate the opportunity to submit our proposal and look forward to serving the City. Please do not hesitate to contact
me directly at 602-906-1125 (office), 480-290-5274 (mobile), or dennis.burns@kimley-horn.com if you have any questions
concerning the information presented.
Sincerely,
KIMLEY--HORN
Dennis Burns, CAPP Michael J. Hermann, P.E.
Project Manager Senior Vice President
DOWNTOWN BOZEMAN October7, 2016
PARKING INVENTORY AND OCCUPANCY STUDY Prepared by Kimley»)Horn
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TABLE OF CONTENTS
Project Summary.......................................................3
Company Description/Capability .............................4
ProjectTeam..............................................................6
jReferences.................................................................9
} Outline of Services .................................................11
Cost and Expenses .................................................13
Affirmation of Nondiscrimination - Attachment 2
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DOWNTOWN BOZEMAN October 7, 2016
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j PROJECT SUMMARY TASK 6 — Draft and Final Reports
The following is a summary that outlines our approach to I Compile Tasks 1 —5 into a Draft Report
performing the parking inventory and occupancy study in A Submit Draft Report for City review and comment
downtown Bozeman. In the Outline of Services section we
provide further details of our approach and also respond I Incorporate City comments into a Final Draft Report
to the request in the Request for Proposal (RFP)to provide A Provide City with geodatabase files of parking inventory
potential additional services to be negotiated following the
parking inventory and occupancy study. Task 7 — Presentation
TASK 1 — Project Management and A Present to downtown stakeholders and City Council and
Coordination answer any questions
A Make any final adjustments and submit a Final Report
Review background information
Develop draft work plan DETAILED SCHEDULE
Schedule coordination calls and project meetings Kimley-Horn proposes the following project schedule, which
will be further refined with the City's input.
TASK 2 — Project Kick-Off Trip/Community
Engagement rAl
TASK 1 —Project Management/Coordination Oct—Mar
* Conduct project kick-off meeting to refine the work TASK 2—Project Kick-Off/Engagement Oct—Nov
plan and confirm the study area(s) and data collection
dates/times TASK 3—Parking Asset Inventory Nov
4 Meet with key project stakeholders to better understand TASK 4— Data Collection Dec—Jan
current conditions and projected growth TASK 5— Data Evaluation Jan—Feb
TASK 6— Draft and Final Reports Feb—Mar
TASK 3 — Parking Asset Inventory TASK 7— Presentation Trip Mar
Determine the number of parking spaces within the
study area
4 Use GPS-enabled license plate recognition (LPR)
technology to geo-locate asset information
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TASK 4 — Data Collection
Collect utilization and duration data using mobile-
mounted LPR technology
TASK 5 — Data Evaluation
Evaluate the data and provide system information on:
Parking inventory A Average turnover rate
Parking accumulation A Violation hours
A Average occupancy A Unique vehicles
rate A Movement of vehicles
Average duration
./I Communicate outcomes of data evaluation using tables,
graphics, and maps in a Summary Report
DOWNTOWN BOZEMAN October 7, 2016
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COMPANY DESCRIPTION/CAPABILITY
Firm Experience
Since 1967, Kimley-Horn has provided comprehensive consulting services to clients nationwide.As one of the country's
premier planning and design consulting firms, Kimley-Horn has many disciplines but only one expertise: making our
clients successful. Our stellar staff delivers outcomes you can depend on and utilizes the industry's strongest techniques
and technologies. You get a convenient one-stop source for engineering and planning services, streamlining consultant
coordination and communication. We are focused on providing not only exceptional service and solutions, but also a better
overall experience than you would get with any other firm. With more than 80 offices and experts from coast to coast, Kimley-
Horn is your one-stop consultant for:
® Parking strategic management and operations i Electrical engineering
Parking design and assessment 4 Environmental/landscape architecture
Data collection/inventory 4 Hydrology/hydraulics
i A Parking planning and parking strategic plans d Intelligent transportation systems (ITS)/
Traffic engineering and transportation planning freeway management systems(FMS)
Bridge/structural design d Right-of-way
Roadway design 4 Sanitary/wastewater
Construction administration/management A Utilities/railroad coordination
Drainage/hydrology/hydraulics 4 Aviation and pavement engineering
Parking Expertise
Our parking expertise and experience is renowned throughout the U.S., ranging from planning to design and everything in
between. We believe that parking is not about warehousing cars, it is about people. We view parking facilities as the interface
between the vehicular and the pedestrian experience. When done well, parking and transportation elements can be a
significant factor in creating a healthy, sustainable, and successful downtown.
Kimley-Horn is at the forefront of the engineering industry for developing and implementing comprehensive parking plans
and programs as a key tool to support community and economic development. We have experts in the fields of strategic
planning, supply/demand analyses, demand management, revenue control, parking pricing, program management,
structural design, context-sensitive design, and traffic circulation, to name a few. Our engineers, planners, and parking
professionals will develop insightful solutions to your toughest problems with a solid commitment to deliver value that
exceeds your expectations.
Example of Similar RFP and Current Customers
As a testament to our experience working with our municipal partners on similar projects, we have included several of our
relevant parking planning projects that involved significant parking data collection and analysis on the following pages.
CITY OF FORT COLLINS PARKING STRATEGIC PLAN
Project Manager Dennis Burns was part of a team selected to create a comprehensive Parking Master Plan as part of a larger
Downtown Strategic Plan in 2004. The Master Plan provided a long-term vision for the City, creating parking management
strategies that will provide a stable parking environment focused on customer service and convenience. In 2011, Kimley-Horn
was engaged to update the Downtown Parking Plan. The plan addressed current and projected parking adequacies, strategies
to deal with potential parking deficits, and parking resources to enhance the attractiveness of downtown Fort Collins for
visitors as well as new businesses.
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Once the Downtown Strategic Plan was completed, the City of Fort Collins began selectively implementing parking system
improvement recommendations. Action items were prioritized and approved recommendations were enacted when financial
resources were available.
This comprehensive parking plan addressed the following key areas:
A comprehensive "access and parking management" framework
New tools to address proposed development projects and potential neighborhood impacts
A parking-related economic development strategy
Extensive tools and strategies related to alternative transportation modes
Customer service strategies including marketing, community education, and program branding/identity
On-street and off-street parking management and technology strategies
Strategies to enhance local business community education, involvement, and collaboration
A Funding strategies related to future parking infrastructure investment and potential public/private partnerships
Additional examples of relevant/prior experience and our current customers is presented in the References section on pages 9
and 10.
Experience and Capacity to Manage Projects of this Size and Scope
Kimley-Horn has built its outstanding reputation by providing innovative, high-quality consulting services. Today, we are one of
the largest engineering consulting firms with over 2,800 employees in over 80 offices nationwide. Our clients benefit from the
resources of a nationally recognized organization while receiving personalized client service and local expertise.
Kimley-Horn's long record of technical achievements is enhanced by our reputation for effective management and personal
service. Our professionals have earned a reputation for delivering successful projects through effective management and
technical expertise. The firm's past president Ed Vick once stated, "We have no reason to exist except to serve our clients."
That philosophy has been instilled in our employees ever since and is the foundation of our commitment to quality for every
task, deliverable, and service provided by the firm. Our commitment to delivering quality services and attention to detail has
provided Kimley-Horn with continued repeat business from our clients.
Our management structure for this project begins with a single point
of contact. Dennis Burns will serve in this role and ensure each task 90-
is completed efficiently. As discussed in more detail on the following 80- STAFF AVAILABLE
page, Project Manager Dennis Burns has over 30 years of parking 70— FOR THIS PROJECT
consulting and management experience, and is very familiar with 60-
projects of this size and scope. Dennis also brings familiarity and
knowledge of the particular concerns and parking regulations 50— WITH THIS
of Montana and local municipalities through his work leading
.n 40— PROJECT
parking planning projects in Missoula and Billings. z 30-
Kimley-Horn is in excellent position to handle the workload of your 20- COMMITMENT�7�1_
Parking Inventory and Occupancy Study. We assure you that each 10-
staff member selected for this team is immediately available and 0-
more than capable of handling the required workload. The graphic 0 N D J F M A M
to the right shows our ample availability to complete this study on Months
time and within budget.
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y PROJECT TEAM Dennis specializes in parking master planning and operations
i consulting including urban planning studies; feasibility
Based on our experience working with many cities and studies; supply/demand analyses; shared parking analyses;
towns, we know that our municipal clients are most
parking revenue control and operational audits; and parking
interested in the quality and performance of the people ,
with whom they will work, not simply the experience record program organization. Dennis will serve as Kimley-Horn s
or reputation of the firm. Each individual on our team was primary contact throughout this project.
specifically chosen because of his or her exceptional quality Relevant Experience
and performance on similar projects. A Downtown Billings Parking Strategic Plan, Billings, MT
Our Organization Chart below lists the specific individuals A Missoula Parking Strategic Plan, Missoula, MT
who will have major responsibilities for the study followed by , City of Fort Collins Parking Plan, Fort Collins, CO
brief biographies of our team members.
MT A Capital City Development Corporation (CCDC) Boise
B O Z E M A N Strategic Parking Plan, Boise, ID
A Provo Strategic Parking Management Plan, Provo, UT
PROJECT MANAGER H STRATEGIC ADVISOR A Town of Parker Downtown Parking Study and Plan,
Dennis Burns, CAPP Vanessa Solesbee Parker, CO
A Longmont Downtown Transportation Study, Longmont, CO
DATA COLLECTION LEAD DATA ANALYSTS
Bryce Christensen, P.E. Mitchell Hess, EIT CLIENT TESTIMONIALS
Jason Getz, GISP City of Fort Collins
Team Organization Christina Jones „
1 have had the pleasure of knowing and working with
Dennis Burns for more than ten years. During the time of
Dennis Burns, CAPP I Project Manager our acquaintance, Dennis has provided many professional
services for my agency, but more importantly, he has become
BA, Humanities, University of North Carolina a mentor to me as a parking manager. Our relationship
* Certified Administrator of Public Parking (CAPP) started in 2002 when the City of Fort Collins contracted with
Dennis to complete a Downtown Parking Plan. It quickly
Dennis is a nationally recognized parking expert with over became apparent to me that Dennis does much more than
m years of parking consulting and just fulfill the terms of a contract. Dennis is a trustworthy,
management experience. He has hands- dedicated, skilled parking professional who adds a personal
on parking management experience in touch of excellence and integrity to everything he does. 1
municipal, university, healthcare, and highly value his opinion and advice.
airport environments. His direct parking
management experience allows him One of the things that impresses me most about Dennis is his
to understand functional and operations issues from the ability to maneuver the political landscape and successfully
customer's perspective. In the past 15 years, Dennis has engage interested parties at all levels of a project. As Dennis
focused on municipal parking programs and downtown and 1 worked together during 2011 and 2012 to update the
development as an area of special expertise. He has led City's parking plan, he again provided insight and value that
national research and analysis efforts in the areas of parking went far beyond the scope of work we had given him. Our
system organizational development, parking as an economic current project is more sensitive and potentially controversial
development strategy, parking system strategic planning, than anything else we have worked on, but Dennis accepted
parking and transportation program integration, and parking that challenge by continuing to provide a quality product
system branding/marketing. delivered on-time and within budget. Dennis is intelligent,
capable, and quick on his feet, with sensible reactions in every
Dennis has extensive expertise in the development and circumstance. It is my pleasure to call Dennis both a colleague
operation of transportation systems to complement parking and a friend. )continue to learn from him to this very day."
operations, as well as transportation demand management
strategies designed to reduce overall parking demand. — Randy Hensley, Director of Parking Services,
City of Fort Collins (Recently Retired)
DOWNTOWN BOZEMAN October 7, 2016
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San Antonio Parking a community's shared values. She facilitates collaborative
"There is really only one person I would call with a parking approaches to urban vitality that empower people and
problem in any community, and my practice spans the organizations in communities to create great, sustainable
globe. That person is Dennis Burns. Because I deal all the places.Vanessa has over 10 years of experience in downtown
time with issues of downtown and community development, district management, operations, and parking strategic
I need someone who not only knows the parking industry planning. Prior to joining Kimley-Horn,Vanessa founded a
thoroughly but also understands in depth the connection firm that provided consulting services focused on strategic
1 between parking and transportation on one hand and master plan development and implementation, advocacy
community development on the other. Dennis combines and public policy, as well as stakeholder consensus building.
this rare understanding with another extraordinary gift— Vanessa founded her firm after serving as the Vice President
the gift of being an exceptional listener. Dennis and I have and Operations Director for the Cedar Rapids Downtown
worked together on more projects than I can count, and his District during which she was actively involved with projects,
intelligence, integrity, sensitivity, and his ability to quickly committees, and programs to rebuild Downtown Cedar
gain the trust of clients and stakeholders is unparalleled." Rapids, Iowa.
— Dave Feehan, President and CEO, Civitas Consultants, LLC Relevant Experience
Missoula Parking Commission A Provo Strategic Parking Management Plan, Provo, UT
'I first met Dennis Burns, Senior Practice Builder/Regional A City of Boulder Access Management and Parking
Vice President at Kimley-Horn, at an International Parking Strategies (AMPS), Boulder, CO
Institute conference in Tampa, FL in 2007 At that time, the A Town of Castle Rock Downtown Parking Study, Castle
Missoula Parking Commission was in a political storm over Rock, CO
proposed increase in fines and rates. I spoke to Dennis about A Town of Parker Downtown Parking Study and Plan,
our challenges and knew right away he was the one that could Parker, CO
assist the Parking Commission in handling the politics and , City of Longmont Downtown Transportation Study,
helping us focus on the right strategic direction. Longmont, CO
During his first visit to Missoula, he established credibility, A Cheyenne Metropolitan Planning Organization (MPO)
gained tremendous support from both sides of the issue Downtown Strategic Parking Plan, Cheyenne, WY
and set forth a plan. The timing was perfect. Missoula then , CCDC Boise Strategic Parking Plan, Boise, ID
committed to a doing a Downtown Master Plan and fortunately
Dennis was chosen to be on the consultants'team.As a result Bryce Christensen, P.E. I Data Collection Lead
of his impressive wealth of knowledge, ability to focus on key
issues, remarkable people skills and good nature, the Parking A BS, Civil Engineering, University of Utah
Study along with the Downtown Master Plan was passed A Registered Professional Engineer in CO
unanimously by the Missoula City Council in August, 2010. Bryce is a project engineer and manager
I highly recommend Dennis and Kimley-Horn for any parking, with 10 years of experience working with a
transportation planning services. lam confident your diverse range of clients and project types
community will benefit greatly from engaging Dennis and his in Colorado and across the country. His
support team." experience includes roadway design, site
—Anne Guest, Retired Director, Missoula Parking Commission planning/layout, grading and drainage
design, erosion control, stormwater management system
Vanessa Solesbee I Strategic Advisor design, utility design, permitting, construction observation,
MA& BA, Interpersonal Communication Skills, University and site/stormwater inspections. Bryce has utilized numerous
of Texas at Austin methods to collect and analyze parking data, including LPR
software and equipment and route and map preparation to
Vanessa provides expertise in parking identify the most efficient collection processes.
management and strategic planning
with a special emphasis on integrating Relevant Experience
planning and development efforts into A City of Longmont Downtown Transportation Study,
Longmont, CO
DOWNTOWN BOZEMAN October7, 2016
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A Town of Parker Downtown Parking Study and Plan, Relevant Experience
Parker, CO A Town of Castle Rock Downtown Parking Study, Castle
Cheyenne MPO Downtown Strategic Parking Plan, Rock, CO
Cheyenne, WY A Town of Parker Downtown Parking Study and Plan,
A Castle Rock Downtown Parking Study, Castle Rock, CO Parker, CO
City of Longmont Downtown Transportation Study,
Mitchell Hess, EIT I Data Collection Analyst Longmont, CO
B, Civil and Environmental Engineering, Brigham Young A Cheyenne MPO Downtown Strategic Parking Plan,
University Cheyenne, WY
4 Registered Engineer-in-Training (EIT) Christina Jones I Data Analyst
Mitchell has over three years of
experience working on a variety of MBA, University of Dubuque
civil engineering projects. He has been d BS, Business, Mount Mercy College
involved with land development and Christina has more than 10 years of
transportation projects in both the experience providing financial reporting
private and public sectors including S� services including report preparation
extensive experience supporting parking planning projects. and production, accounting, and capital
Relevant Experience investment planning. She has provided
' A City of Longmont Downtown Transportation Study, project support to a wide variety of
Longmont, CO engineering and planning disciplines including municipal,
A Town of Parker Downtown Parking Study and Plan, university, and downtown district parking and transportation
Parker, CO planning projects involving significant data collection and
A Cheyenne MPO Downtown Strategic Parking Plan, analysis efforts.
Cheyenne, WY Relevant Experience
Castle Rock Downtown Parking Study, Castle Rock, CO A Provo Strategic Parking Management Plan, Provo, UT
A Baker/Broadway Parking, Denver, CO A City of Boulder AMPS, Boulder, CO
A Town of Castle Rock Downtown Parking Study, Castle
Jason Getz, GISP I Data Analyst Rock, CO
AAS, CADD, ITT Technical Institute A Town of Parker Downtown Parking Study and Plan,
Certified GIS Professional (GISP) Parker, CO
Jason offers more than 14 years of GIS
City of Longmont Downtown Transportation Study,
� Longmont, CO
experience providing database design,
' data collection, geographic analysis, Cheyenne MPO Downtown Strategic Parking Plan,
information conversion, application/ Cheyenne, WY
web development, and cartographic
display. He is proficient in the use of ESRI
GIS applications and extensions along with CAD design
software. Jason has contributed his expertise to a wide
variety of GIS projects in both government and private
sectors including several parking planning projects. Given
his varied experience, interests, education, and ability to
problem solve, Jason has developed skills to implement a
variety of mapping applications.
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REFERENCES
DOWNTOWN BILLINGS PARKING STRATEGIC I�
PLAN, BILLINGS, MT ®P
7 The City of Billings hired Kimley-Horn to prepare a Strategic Parking Plan to guide
decision makers on topics such as governance, technology improvements, facilities,
rates, and enforcement. Kimley-Horn reviewed previously prepared parking documents a �.
and developed a public outreach and participation program. Kimley-Horn also —
analyzed the City's parking management operations and facilities and developed
recommendations for improvements to system operations.
• City of Billings, Montana Population 108,869 (2014)
Bruce McCandless, Assistant City Number of Employees12 (in parking)
Administrator, 406.657.8222 . , , , 3/2014—3/2015
McCandlessB@ci.billings.mt.us
CITY OF LONGMONT DOWNTOWN 1 r`
TRANSPORTATION STUDY, LONGMONT, CO
As part of the study, Kimley-Horn is conducting a best practic
e and peer city review, _
parking supply/demand assessment, developing parking program benchmarks and --
metrics, as well as assessing market-based parking requirements. We are also =
providing a full evaluation of possible parking management strategies the City could
implement within the downtown district to help support the community's larger
economic development and growth goals. The study includes a robust community engagement process with town hall meetings,
presentations to downtown stakeholders, coordination with City and County staff leading other community development projects
as well as an online survey. The goal of the study is to develop a parking management philosophy that promotes the use of all
modes—car, bicycle, public transit—while also supporting a walkable, pedestrian-focused downtown core.
City of Longmont, Colorado Population 89,919 (2013)
> Kimberlee McKee, Executive Director 818
303.651.8484
kimberlee.mckee@ 1/2016—Ongoing
longmontcolorado.gov
TOWN OF PARKER DOWNTOWN PARKING STUDY
AND PLAN, PARKER, CO '
part of the Parker Downtown Parking I1jStudy and(Plan, Kimley-Horn conducted
significant data collection and analysis. Establishing a strong parking inventory base
is critical to performing accurate analyses, which in turn will allow for the appropriate
identification of parking management strategies. Kimley-Horn performed an on-street
and off-street parking inventory and conducted parking occupancy and turnover counts in
downtown Parker using LPR technology.
• Town of Parker, Colorado Population 49,857 (2014)
Patrick Mulready, Senior Planner Number of Employees < 70 (estimated)
� 303.841.2332
pmulready@parkeronline.org ' ' ' ' 5/2016—Ongoing
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CHEYENNE MPO DOWNTOWN STRATEGIC
' PARKING PLAN, CHEYENNE, WY
Kimley-Horn is working with the Cheyenne , g 11collaborative
- MPO throu h a planning -
process to understand current parking conditions in downtown Cheyenne and future -
needs; examine innovative strategies for parking management and pricing fromthe perspective of a variety of users; develop an overall vision to guide parking
management in downtown Cheyenne for use by policy-makers, city staff, and all
interested stakeholders while also providing direction for day-to-day parking decisions;
and develop strategies and specific action items that address how to achieve that vision.
1
Cheyenne MPO, Wyoming Population 62,845 (2014)
Sreyoshi Chakraborty, Senior Number of Employees5 (estimated)
Transportation Planner
307.638.4384 6/2016—Ongoing
chakraborty@cheyennempo.org
BOISE DOWNTOWN PARKING SYSTEM REVIEW
AND ON-CALL SERVICES CONTRACT, BOISE, ID , f r
\ The overall goalof this project was
to re-define the mission and purpose of the public '
parking system in Downtown Boise. The outcome of this very successful study was a
community-endorsed parking management plan with numerous dimensions and new
policy direction designed to align the public parking program with the community's larger
strategic and economic development goals. Following this project, we were engaged
as the CCDC's On-Call Parking Consultant to provide ongoing staff support and assistance in the implementation of staff
recommendations.Additional assignments included: alternative parking system financing methodologies, parking management
contract and RFP development, parking rate studies and revenue projections, parking structure concept design and the
development of parking structure design guidelines, and parking management plan task orders.
• Capital City Development Population 214,237 (2013)
Corporation (CCDC), Idaho
Max Clark, Parking and Facilities Number of Employees 16 (in parking)
Director, 208.319.1209 Multiple Projects from October 2003
mclark@ccdcboise.comStart/Completion —Ongoing
PROVO STRATEGIC PARKING MANAGEMENT _
> PLAN, PROVO, UT
I y n developed a strategic parking planProvo City, which included a rigorous
c mle Ho outreach process. Key elements include performing> community for
y p y p forming comparative data ;�• —
analysis and best practices, a parking supply/demand analysis, and peer city reviews;
developing program benchmarking and metrics; assessing market-based parking
requirements; developing parking standards and design guidelines; recommending
cutting-edge innovations and technology; and developing parking policies.
® City of Provo, Utah Population 114,801 (2014)
1
Josh Yost, Planner Number of Employees265 (estimated)
801.852.6408 Start/Completion Dates 9/2014—Ongoing
jyost@provo.org
DOWNTOWN BOZEMAN October7, 2016
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' OUTLINE OF SERVICES its associated information would then be "geolocated" in an
} ArcGIS database.
Base Project Approach At the completion of this process, Kimley-Horn will provide
The Kimley-Horn team will provide the scope of services the City with a geodatabase of parking asset information
outlined in the RFP, which is largely structured as a parking that includes space and associated parking management
supply/demand study. On the following pages we have information. The data also will be evaluated as discussed in
included work schedules for Option A, which is reflective the following tasks.
of the scope from the RFP, and Option B, which addresses
the optional scope elements requested in the RFP. The Cost Task 4 — Data Collection
and Expenses section located on page 13 includes a "not to
exceed" fixed fee and hourly breakdown for Options A and B. Following the completion of the asset inventory collection,
Kimley-Horn will collect utilization and duration data.
Outline of Services - Option A Kimley-Horn uses mobile-mounted LPR technology to
conduct our utilization and duration data collection efforts.
Task 1 — Project Management and The result is a more robust data set as well as a more
Coordination time efficient process that ultimately reduces the cost
of the effort.
Kimley-Horn will review previously adopted planning The LPR unit collects license plate information, which we use
documents and studies for background information. We will to determine hourly occupancy based on the number of plate
develop a draft work plan for refinement during the project reads that are recognized for a specific space or block face.
kick-off and schedule coordination calls and project meetings The license plate data also identifies vehicles that are present
to maintain momentum and efficiently complete the project. in subsequent rounds of data collection, allowing us to define
Task 2 — Project Kick-Off Trip/Community duration and turnover variables for spaces or block faces,
as well as documenting unique vehicles entering the study
Engagement area with each collection round and tracking the movement
Kimley-Horn will conduct a project kick-off meeting to refine of recurring plates throughout the study area during a
the work plan, confirm the study area(s) and meet with given period. The data is coded with latitude and longitude
key project stakeholders to better understand the current data, so it can be related to the GPS-based on-street data
conditions and projected growth and development. collected in Task 1. As a result,we can easily join the
occupancy data with the inventory data and provide a
Task 3 — Parking Asset Inventory comprehensive dataset within the ArcGIS database.
Kimley-Horn will work with the City to document the number of The occupancy data will be collected for two weekdays(a
parking spaces within the study area.This inventory will also Tuesday and Thursday are recommended) and one Saturday,
document the type of space (public vs. private, on-street vs. with collection efforts occurring in either late October or early
off-street, time-limited, Americans with Disabilities Act(ADA), November. Typical days will be identified through conversations
loading zone, permit parking, etc.), parking space regulations, with City staff to ensure that data is not affected by unusual
and location. The data will be provided in standard graphs and activities related to events. Data is typically collected from
tables as well as an ArcGIS database that the City can use to 7am to 9pm. Specific data collection days and times will be
maintain inventories of assets within its GIS system if desired. determined based on the City's preference.
Kimley-Horn will use a GPS-enabled LPR unit that allows data Task 5 — Data Evaluation
collection staff to geo-locate asset information in real time
while also cataloging asset information using a customized Following the completion of the inventory and data collection,
digital form. For example, the data collector would walk up Kimley-Horn will evaluate the data and provide system
to the curb face of the accessible parking space at Tracy information based on the key metrics the City requested in
Avenue and West Main Street, code the location using the the RFP, including:
unit, and then enter data into predefined fields that would 'A 1;M to determine the total number
catalog space type, regulations, rates, or any other pertinent of vehicles parked in a given area at a given time.
information. In this example, the location of the space and
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PARKING INVENTORY AND OCCUPANCY STUDY Prepared by Kimley»)Horn -0
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to determine the average Task 7 — Documentation and Presentation
percentage of occupied spaces within the area during a
specific time interval, determined by dividing the space- Following the review of the draft report by City staff, Kimley-
� hours used by the available space-hours (supply). The Horn will make a presentation to the downtown stakeholders
maximum practical utilization of parking is typically 85% and City Council and answer any questions. If needed,
) of total supply. Kimley-Horn will make final adjustments to the draft report
and submit a final report.
,A JMM . to determine the average length
of time an average vehicle remains in each space (total Option B - Alternative Scope
number of space-hours used divided by the number of Options
cars parked in the area). Per the RFP, the City may elect to also include the following
:fix>>r!wCsalg00 0 0,]to determine the average work in the scope of services in the professional services
number of cars using one on-street space over a defined agreement and requests an additional price quote to perform
time period (number of spaces in the area divided by the the following work:
1 number of different cars parked in the area). a. Increasing the study area to include one additional city
g . to determine the number of hours block to the north and south of the primary study area.
i and percentage of vehicles that exceed posted time b. A second occupancy study in the original or secondary
restrictions. study boundary in the summer of 2017. Pricing for these
• to determine the number of vehicles scope alternative options are provided in the "Cost and
that enter the study area based on the collection of Expense" section.
license plates.
to determine the number and
paths of vehicles that move throughout the study area to
avoid citation of posted parking restrictions or areas of
paid parking.
The outcomes of the data evaluation will be communicated
using tables, graphics, and maps. We acknowledge the
request to follow the data collection format prescribed in the
Rick Williams' study per the RFP. This information will be
provided in the Summary Report described in Task 6.
Task 6 — Draft and Final Reports
Following the completion of Tasks 2 through 5, Kimley-Horn
will submit a Draft Summary Report for the City's review.
The summary report will document the results of the data
collection and pertinent facts and conclusions. The report
will provide conclusions about the parking system that
should help define the future parking needs of downtown
Bozeman. After the City's review, Kimley-Horn will address
comments and provide ten (10) hard copies of the summary
report and inventory information. Additionally, we will provide
the City with geodatabase files that include the parking
inventory and behavior characteristics collected throughout
the study as outline above. Kimley-Horn also will conduct
an in-person presentation that covers the findings and
conclusions from the data collection activities.
DOWNTOWN BOZEMAN October 7, 2016
PARKING INVENTORY AND OCCUPANCY STUDY Prepared by Kimley>)>Horn
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, ) COST AND EXPENSES Scope Option B — Optional Services
The following cost proposal entitled "Scope Option A" This proposed scope of services is based on the following
reflects the parking inventory/occupancy analysis scope optional scope elements:
defined in the RFP. The cost proposal entitled "Scope Option
B" reflects the costs for the two additional scope tasks a. Increasing the study area to include one additional city
requested to be priced separately. block to the north and south of the primary study area
e Incorporating the "secondary study area" into the
Scope Option A — RFP Scope data collection and analysis can be provided at an
This proposed scope of services closely follows the scope additional cost of$5,500 in labor and no additional
expenses
of services section from the RFP. It includes seven primary
b
tasks as noted below: . A second occupancy study in the original or secondary
study boundary in the summer of 2017
A A similar data collection effort in the summer of 2017
TASK 1 —Project Management/Coordination 22 could be provided as follows:
TASK 2— Project Kick-Off/Engagement 36 A Study area A: $18,000.00 plus expenses
TASK 3—Parking Asset Inventory 26 estimated at$3,800.00
TASK 4—Data Collection 48 A Study area B: $20,000.00 plus expenses
TASK 5— Data Evaluation 66 estimated at$3,800.00
TASK 6— Draft and Final Reports 28
TASK 7— Presentation Trip 16
Total Hours 242
The total labor fee for this scope of services is:
$39,500.00
1 d Expenses are estimated at: $7,354.00 and include three
project trips
Kimley-Horn typically invoices monthly based on percent
completed.
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DOWNTOWN BOZEMAN October7, 2016
PARKING INVENTORY AND OCCUPANCY STUDY Prepared by Kimley»)Horn
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Statement of Non-discrimination —Attachment 2
Kimle Horn
y- (name of entity submitting) hereby affirms it will not discriminate on
the basis of race,color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived
sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will
contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall
apply to the hiri and atments or proposer's employees and to all subcontracts.
) Michael J. Hermann,P.E., Senior Vice President
Name an itle of person authorized to sign on behalf of submitter
)
)
)