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HomeMy WebLinkAbout10-13-16 BPC Agenda BOZEMAN PARKING COMMISSION October 13, 2016, 7:30 – 9:00 a.m. Madison Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Disclosures of Ex Parte Communication III. Changes to the Agenda IV. Approval of September 2016 minutes -See Attachment Exhibit 1 V. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. VI. Responsibilities of the parking Commission. Chuck Winn/Greg Sullivan VII. Parking Plan Implementation and Rate adjustment schedule. –See Attachment Exhibit 2. VIII. Parking Manager Report -See Attachment Exhibit 3. IX. New Business. X. Adjournment. The next Bozeman Parking Commission meeting will be held November 10th, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Mike Gray 582-3232. Exhibit 1 BOZEMAN PARKING COMMISSION September 8, 2016, 7:30 – 9:00 a.m. Madison Room, City Hall Minutes Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Present Committee Member - Ryan Olson: Present Committee Chair - Dennis Bechtold: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Committee Member - Ben Bennett: Present Staff - Thomas Thorpe : Present Staff - Chuck Winn: Present Staff - Kristen Pitcher: Present Staff - Laurae Clark: Present Deputy Mayor - Cyndy Andrus: Absent XI. Call to order, 7:30 a.m. Dennis called the Meeting to order at 7:35 a.m. XII. Disclosures of Ex Parte Communication Ryan went to a meeting about mobile vending and at that meeting there was talk about parking. Ben Bennett was also there XIII. Changes to the Agenda No changes to the Agenda XIV. Approval of August 2016 minutes -See Attachment Exhibit 1 Ryan motioned to approve the August 2016 minutes. Ben B. seconded this motion. Exhibit 1 Committee Member - Ryan Olson: Motion Committee Member - Ben Bennett: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Ryan Olson: Approve Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A Pamela brought to the attention that Lisa Clark should be Lisa Kirk. XV. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Stewart Mitchell 216 E. Koch corner of Black and Olive- I’m not as derve5rst in parking as most you. Black, Bozeman, and Olive will be affected and I’m just wondering why the residents have more say in a 5 story building. Don’t get me wrong I have nothing against growth. I don’t feel that anyone knew how fast things were going to grow. XVI. Special Presentation: 1. Bogart Park Neighborhood request for Neighborhood Permit Program. Data Collection report. (Lisa Kirk) Lisa went over the data that they had collected since the last meeting. XVII. Bogart Park Neighborhood Permit Program. 1. Strategy 19: Explore changes to existing residential on-street permit programs and evaluate and potentially implement new residential parking permit districts in the neighborhood north and south of the downtown commercial district. This was a discussion on getting more data for both North and South side of downtown commercial district and even moving that out a block or two. Exhibit 1 Leif Sundeen 5 E. Lamme. I have a concern about how easy it is to start a parking district without the whole neighborhood agreeing. I feel that there should be something put into effect that has information on it for data collection before they can even bring this to the BPC. I feel that every district is going to be need to set up different. What problem one neighborhood has, might not be the same as the other neighborhood. Jessica Johnson- City of Bozeman Neighborhood department. Just wanted to give more information on the meeting with the Bogert HOA. Implementation Timeline: Mid-Term (January 2017 – December 2017 XVIII. RFP for Data Collection- See Exhibit 2 Action Item Add additional study and meeting times. Chris motion for the approval of the RFP for professional services to conduct the downtown parking inventory as stated. Chris suggest that the data collection should be for both North and South side of downtown commercial district and even moving that out a block or two. The amendment to the motion. Committee Member - Chris Naumann: Motion Committee Member - Ryan Olson: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Ryan Olson: Approve Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A Pamela would just like to state that on page 8 it has September 10th and 7th. Should be September 10th and 17th. Lisa Kirk understands that money is an issue for parking but she feels that the companies and developers should be the ones paying for this. Leif feels that this all should be put in the hands of the Parking Manager. Consider the motion: Having considered all information provided relevant to this request, I hereby move to approve the RFP for data collection as exhibited in accordance with Strategies 2 and 10. Exhibit 1 XIX. Rate Policy Adjustment- See Exhibit 3 Action Item Pamela moved that the rate policy is adjusted. Ben B. 2nd this motion. Committee Member - Pamela Bryan: Motion Committee Member - Ben Bennett: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Ryan Olson: Approve Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Approve Staff - Thomas Thorpe : N\A Staff - Chuck Winn: N\A Staff - Kristen Pitcher: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A Consider the Resolution motion: Having considered all information provided relevant to this request, I hereby move to approve Resolution BPC 2016-03 increasing the Bridger Garage contract parking rates to $69.00 for general permit and $70.00 for Basement and the surface lot permit rates to $45.00. XX. Parking Manager Report -See Attachment Exhibit 4 The parking department is still off to a good start. We have 3 new cars and 4 officers. The officers have gotten new coats and things for the new year. Parking garage is still up but Thomas feels that will go down when winter starts to hit. XXI. New Business. Chris would like the BPC have more discussion about the Tip Program money and making sure that the money gets used this year. XXII. Adjournment. Dennis adjourned the Meeting at 9:29 a.m. The next Bozeman Parking Commission meeting will be held October 13th, 2016 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Mike Gray 582-3232. Exhibit 2 Implementation Schedule and Notes A. POLICY AND ORGANIZATIONAL ACTION STRATEGIES 1-6 months Incorporating parking system management into the City’s development policy ensures that the goals of the Parking Management Plan can be met. It is recommended that these strategies be implemented within six months of plan adoption. 1. Formalize the Guiding Principles as policies within the parking and transportation system plan. ACTION: August 2016 BPC 2. Adopt the 85% Rule as the standard for measuring performance of the parking supply and triggering specific management strategies and rate ranges. ACTION: August 2016 BPC 3. Strengthen the role of the Parking Manager and the Parking Services division to better integrate with Community and Economic development planning. ACTION: October 2016 BPC: What is the Role and Responsibility of the parking Commission Discussion. 4. Establish a policy for adjusting rates (on and off-street). DISCUSSION: August and September 2016 BPC ACTION: October 2016 BPC new rates effective January 1, 2017 5. Establish a Capital Maintenance Reserve Fund. DISCUSSION: September 2016 BPC ACTION: October 2016 BPC NOTES: currently have Garage Long-term Maintenance Fund so we either need to expand/rename that fund or establish a second fund for non-garage capital maintenance. Need to reference BPC-TIF long-term garage maintenance fund MOU. Need to reference Policy Guidelines adopted by BPC on February 9, 2011. Exhibit 2 B. CODE-RELATED ACTION STRATEGIES 1-12 months These strategies revise the municipal code to support long-term planning and efforts to “right-size” parking in new development. It is recommended that they be implemented within one year of plan adoption. NOTES: All three (6,7,8) may need to be evaluated jointly as they are inter-related. May need to wait until new Community Development Director is hired and on board which most likely will not be until January 2017. 6. Re-evaluate and restructure the current “cash-in-lieu” program (38.25.040 A.3.B 1-4, BMC). To be reviewed by City Attorney 7. Re-evaluate code-based minimum parking requirements (38.25.040 A.2. a & b, BMC). 8. Re-evaluate and clarify the purpose and intent of the current code section regarding Special Improvement District (SID) No. 565. (38.25.040.A.3.b.(4), BMC). To be reviewed by City Attorney C. PARKING MANAGEMENT STRATEGIES: PHASE 1 1-18 months These strategies should be implemented within 18-24 months of plan adoption. 9. Implement a facilities maintenance plan. DISCUSSION: October 2016 Draft Plan presented to BPC ACTION: November 2016 BPC NOTE: currently have a long-term maintenance plan for the garage which may need to be updated. Garage plan could be basis of facilities plan with addition of sections about surface lots and other “facilities”. Parking manager should attend Garage Maintenance conference if applicable. 10. Develop a schedule of data collection to assess performance of the downtown parking supply, including on- and off-street inventory (public and private supply) and occupancy/utilization analysis. DISCUSSION: September 2016 draft scope of work, proposed timeline and estimated costs presented to BPC NOTES: Data Collection Proposals should be received by October 7th. Proposals will be reviewed by Thomas Thorpe, Chris Naumann and Pam Bryan and decision will be ratified by the whole commission in November 2016. Exhibit 3 Parking Manager’s Report As you will see in the graphs and reports our revenues and garage use has dropped off significantly. Tourist season is over. The garage gate system is working and tracking appropriately. Validation use remains steady. The Lark will soon begin operating Valet parking ergo they have purchased their required access cards. I am anxious to see how it works for them as it will give us insight to how other valet systems may work with our garage. Exhibit 3 For the first third of the fiscal year under our belt I believe we are right on track for meeting our budgetary goals. Exhibit 3 Expenditures to date: At this point our major expenditure should be done. The final crack repairs have been done, garage tickets have been ordered and uniforms and vehicles have been updated.