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HomeMy WebLinkAbout1980-04-23 500 Bozeman, r10ntana April 23, 1980 The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 23, 1980 at 1:15 o'clock p.m. Present were Mayor MacNab, Commis- sioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Acting City Manager John Evans, City Attorney Planalp, and Acting Clerk of the Commission Cindi Cooper. I Commissioner Vollmer opened the meeting with a prayer whereupon the minutes of the regu- lar meeting held on Wednesday, April 16, 1980 were approved as submitted. Designation of John Evans as Acting City Manager Cindi Cooper as Acting Clerk of the Commission It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that John Evans be designated as City Manager and Cindi Cooper be designated as Clerk of the Commission in the absence of City ~1anager Gesko and Clerk of the Commission Harding. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner t1athre, and r1ayor r1acNab; those voting No, none. Public hearing - Commission Resolution No. 2169 - West Main Annexation - Bozeman Federal Credit Union & Gallatin Veterinary - public comment on May 14,1980 During the regular meeting of the City Commission held on r1arch 19, 1980, the Commission regularly passed and adopted Commission Resolution No. 2169 declaring its intention to extend the boundaries of the City of Bozeman so as to include certain contiguous tracts of land known as the Gallatin Veterinary and the Credit Union property and containing approximately 1.83 acres. This being the date for public hearing as set forth in said Commission Resolution No. 2169, affidavit of pUblication of Notice and the Clerk's mailing certificate stating all property own- ers had been notified as required by law was presented. There was no one present to protest the annexation of the property, and there were no writ- ten protests on file. There being no further discussion, the Mayor declared the hearing closed. The governing I body shall receive written protests for a period of twenty days, and a decision will be forth- coming on May 14, 1980. Recess: 1:25 o'clock p.m. Meeting reconvened: 1:30 olclock p.m. Bond Sale - SID No. 605 - Paving Graf's First Addition - $350,000 The Acting City Manager stated that according to the affidavit of pUblication, this was the time and place set for the bond sale of Special Improvement District No. 605, Graf's First Additi on. The Mayor declared the bidding open. D. A. Davidson & Company (Dave Wagner, representative) was the sole bidder and presented their good faith check in the amount of $17,500. D. A. Davidson & Company bid 11%. Commissioner Vollmer recommended that the Commission defer this to the staff for a recom- mendation. The staff recommended that the Commission approve the bid subject to approval of the City Attorney and the ability of Dugdale Construction's original bid. The Mayor declared the bidding closed. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission concur in the staff recommendation. The motion was carried by the fOllowing Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner r1athre, Commis- I sioner Vollmer, and Mayor MacNab; those voting No, none. Discussion - Building Permit status - Asphalt Plant on Griffin Drive Don Barrick, Building Inspector, informed the Commission that nothing has been done with the plant for about one and a half (1~) years. He has a letter on file from the State Air Quality Bureau that states they thought only a source test was needed. Mr. Barrick further stated that the State Air Quality Bureau must issue a construction permit before construction starts, therefore, he has revoked the building permit which was issued last week and has written a letter to that affect and has sent it to Mr. William Sebena by certified mail. ,', 501 Commissioner Stiff asked if the Air Quality Bureau issued a construction permit, would the City's building permit be automatic. Mr. Barrick stated that it would assuming the conditions of the Conditional Use Permit were not altered. . Roy Andes, attorney for the Northeast Neighborhood Alliance, a nonincorporated group of residents, complimented Mr. Don Barrick in revoking the building permit. He stated that the conditional use process should be reopened in that Mr. Sebena's original conditional use appli- cation did not mention where the Yellowstone Pipeline was located. He mentioned that the final site plan showed that the pipeline passes under the property and within fifty feet (50') of the plant itself. He requested that the Commission reopen this item for a pUblic hearing. Collin Pittendrigh who lives within a mile of the proposed asphalt plant, pointed out that his family could very easily be in danger if there were to be an explosion. He also asked the Commission that the pUblic hearing be reopened. Joe Sabol, attorney for Mr. William Sebena (applicant of the asphalt plant), requested that the Commission not reopen the public hearing. Bob Planalp, City Attorney, recommended that the Commission either reopen the public hear- ing or let the State Air Quality Bureau decide on the construction permit - it's discretionary with the Commission. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the Commission deny the request to reopen the public hearing. The motion was carried by the following Aye and I No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, and Mayor MacNab; those voting No being Commissioner Swanson, and Commissioner Mathre. Accept and file reports - Fire Department - Broad Valleys Federation of Libraries The Acting City Manager commented on the report of the Fire Department and the Broad Valleys Federation of Libraries and recommended they be accepted and filed. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the reports be accepted and filed. The motion was carried by the fOllowing Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, and Mayor MacNab; those voting No, none. Report - Director of Public Service for March~ 1980 The report of the Director of Public Service for March was presented for acknowledgement on Wednesday, April 30, 1980. Approval of Standard Audit Engagement Proposal This item was deferred to the Special Meeting on April 24, 1980, at 3:30 o'clock p.m. . Discussion of Auditors recommendations A list of financial tasks which are not completed and are listed in order of their import- ance were presented by the Acting City Manager, as set forth in full: 1. Restoration of accounting equation 2. Daily monitoring of fund balances 3. Establishment of control over supply inventories 4. Comply with water bond ordinances 5. Comply with sewer bond ordinances 502 6. Review of lighting district assessments 7. Inform supervisory personnel of pertinent State statutes 8. Inventory of City assets 9. Establish purchasing department 10. Increase communications and review workloads II. Organization of information system (filing procedures) 12. Update organizational chart and individual duties 13. Write financial policies and procedures manual Commissioner Stiff asked the staff when these tasks would be completed. I Grant Murie, Financial Director, informed the Commission that items No. 1 and 2 would be completed by the end of the fiscal year, June 30, 1980, and possibly item No.3, too. Commissioner Stiff then asked when the other eleven (11) items would be accomplished. Grant Murie stated that Item No.4 and 5 would be accomplished soon after the new water and sewer rates were passed. He then informed the Commission that the other items would follow after and that additional personnel would be needed. Commissioner Stiff asked if there would be any monthly or quarterly statements. Grant Murie, Financial Director informed the Commission that a quarterly financial state- ment is in the design stage now. Mayor MacNab declared that the auditors recommendations be presented for acknowledgement on Wednesday, April 30, 1980. Claims The general claims for the month of April, 1980 were presented. The Acting City Manager had checked the claims and found them to be true and lawful claims against the City of Bozeman and recommended they be approved with the addition of a claim war~ rant for Clouse Graphic Design for $84 and the Director of Finance be instructed to issue the warrants in payment. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission approve the claims. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, and I Mayor MacNab; those voting No, none. Request to attend conference - John Ewing - Montana Association of Planners Conference in Helena, Montana - April 23-25, 1980 The Montana Association of Planners Conference has been scheduled to be held in Helena, Montana on April 23-25, 1980. Acting City Manager Evans requested that John Ewing, Associate Planner, be granted permission to attend the conference and that his expenses be paid from the appropriate fund. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Associate Planner, John Ewing, be granted permission to attend the meeting and his expenses be paid by the appropriate fund. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, and Mayor MacNab; those voting No, none. Special meeting - April 24, 1980 at 3:30 o'clock p.m. Mayor MacNab called for a special meeting to be held on Thursday, April 24, 1980 at 3:30 o'clock p.m. to be held in the Commission Room, Municipal Building. Adjournment There being no further business to come before the Commission at this time, tt was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the meeting be adjourned. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swa o , and Mayor MacNab; those I voting No, none. ATTEST: t:;: (/ (~;' - . ',4,:. / ERNA V. HARDING, Clerk of the City Commi