The URL can be used to link to this page

Home My WebLink About16- Amendment 2 to Task Order 1 - DOWL - Right of Way Acquisition ServicesAMENDMENT #2 TO TASK ORDER NUMBER 01 Issued under the authority of Professional Services Master Task Order Agreement between the City of Bozeman and DOWL for: Professional and technical services for the acquisition of right ofwad easements and real property to allow for the construction of various street and utilities improvements within the City of Bozeman This Amendment to Task Order No. 2 is dated March 25, 2016 between City of Bozeman (City) and DOWL (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Rick Hixson, P.E. Contractor: Tony Gaddo, P.E. SCOPE OF WORK: The scope of work for Task Order No. 1 -Amendment #2 is detailed in the attached Project Scope of Services. COMPENSATION: Contractor shall be reimbursed on a time and materials basis for the additional services with the original budget increased by $11,625.00, to a revised total cost not to exceed $157,327.50. The total cost for Task Order No. 1 -Amendment #2 is detailed in the attached Project Cost Estimate. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman By: Title: cl-r!� A�aGC Date: 1 19-16 Contractor By: Title: rl ° i cc r � vw r ✓ Date: Fed. ID. No. 92-0166301 March 25, 2016 Professional Services Agreement for Streets and Utilities Land Agent Services Project Scope of Services Task Order No. 1 Amendment #2 The scope of services for this City of Bozeman Right -of -Way Acquisition Project is to Appraise, Acquire and successfully conduct and prepare the necessary meetings, agreements, and legal documents to transfer property titles from private land owners to the City of Bozeman (City). The City will be constructing new road and utility improvements in the near future and intends to acquire the necessary right-of-way (R/W) prior to construction. This Task Order No. 1 - Amendment #2 will serve as the R/W acquisition process for the future road and intersection improvements at the intersection of Davis Lane and Baxter Lane and along Baxter Lane from Davis Lane to North 19th Avenue in Bozeman, Montana. For this R/W acquisition project amendment, DOWL will conduct an appraisal for Parcel 10 instead of a waiver valuation. Project design changes increased the area of acquisition required, necessitating a full appraisal report be completed. In addition, DOWL will work with Parcel 4 to create a separate waiver valuation and agreement to remove trees on the south side of Baxter Lane that are in the boulevard area, installed by the property owner. Design changes included a turn lane that requires the removal of the tree and adjustment to the existing underground irrigation system. The intent of this scope of services and corresponding cost estimate is to provide acquisition services on a time and materials, not to exceed basis. Additional costs related to the actual land purchase price, relocation costs paid to property owners, and any costs associated with eminent domain proceedings are not included in this scope of services or cost estimate. The following activities will be conducted for Amendment 42 as outlined below in addition to the activities outlined in the original task order. 1_0 PROJECT RESEARCH • Additional work is not included in this scope. 2_0 INITIAL PROPERTY OWNER CONTACT Initiate contact with the property owner of Parcel 4 regarding a new agreement to remove trees. 3_0 SURVEY • Additional work is not included in this scope. Page 1 of 3 E)OWL March 25, 2016 4_0 R/W MAPPING & EXHIBITS • Prepare additional preliminary deed exhibits for Parcel 10 and figures for Parcel 4. • The final deed exhibits will be filed with the clerk and recorder upon finalization of acquisition agreements • QA/QC of deliverables Deliverables: • Preliminary deed exhibits 5_0 TITLE COMMITMENTS • Additional work is not included in this scope. 6_0 APPRAISALS AND REVIEW APPRAISALS • An appraisal report will be prepared for Parcel 10. • An appraisal review will be conducted for each appraisal report by a second appraisal subconsultant. • A waiver valuation will be prepared for Parcel 4 to compensate for the trees. • Team coordination • QA/QC of appraisal report 7_0 PREPARE CONTRACTS • Prepare preliminary acquisition document for Parcel 4 • Prepare preliminary acquisition costs for Parcel 4 • QA/QC of deliverables Deliverables: • Preliminary acquisition documents including costs 8_0 ACQUISITIONS • Conduct pre-acquisition meetings • Conduct meetings with property owners • Prepare final acquisition documents • Prepare final acquisition costs • QA/QC of deliverables Deliverables: • Final acquisition documents including costs 9_0 R/W AND DESIGN PLAN UPDATES • Additional work is not included in this scope. Page 2 of 3 BOWL March 25, 2016 10.0 RELOCATION SERVICES • Additional work is not included in this scope. 11.0 CLOSING Additional work is not included in this scope. 12.0 FINAL SUBMITTAL AND CLOSEOUT 0 Additional work is not included in this scope. CONTINGENCY Due to the nature of property acquisition work, the time required to work with individual property owners varies significantly. The scope of services as detailed in this document includes all the necessary steps to acquire property from private owners, but much of that work relies on good cooperation and timely responses from all parties. The contingency item serves to capture the possible additional costs incurred during the acquisition process due to challenging situations with property owners. Page 3 of 3 D OWL rCity of Bozeman R/W Acquisition: Task Order No. 1 Project Cost Estimate --Baxter and Davis --Amendment #2 DATE: 3/25/2016 PROJECT NO: 4524.11402.01 EST. PREPARED BY: DOWL PAY SCH.: Time and Materials --NTE Activity Tasks Total Hours Real Estate Manager Project Manager/ Coordinator Right of Way Agent Title Specialist Assistant Coordinator Professional Surveyor Survey Crew Clerical WORK TO BE COMPLETED 1.0 PROJECT RESEARCH 0 o 0 NotApplicable 0 SUBTOTAL(HOURS) 0 0 0 0 0 0 0 0 0 2.0 INITIAL PROPERTY OWNER CONTACT Initiate contact with Parcel 4 2 2 0 SUBTOTAL(HOURS) 2 0 2 0 0 0 0 0 0 3.0 SURVEY Not Applicable SUBTOTAL (HOURS) 0 0 0 0 0 0 0 0 0 4.0 RAN MAPPING & EXHIBITS Prepare preliminary deed exhibit 4 4 QA/QC of Deliverables 2 1 1 SUBTOTAL(HOURS) 6 1 5 0 0 0 0 0 0 5.0 TITLE COMMITMENTS Secure Title Commitments (11) 0 Team Coordination 0 Not Applicable SUBTOTAL(HOURS) 0 1 0 0 0 0 0 0 0 0 6.0 APPRAISALS AND REVIEW APPRAISALS Conduct Appraisal 2 2 Conduct Review Appraisal 1 1 Conduct Waiver Evaluation 4 2 2 Team Coordination 1 1 QA/QC 2 1 1 SUBTOTAL(HOURS) 10 1 7 1 0 2 0 0 0 0 7.0 PREPARE CONTRACTS Prepare Preliminary Acquisition Document 3 2 1 Prepare Preliminary Acquisition Costs 3 2 1 QA/QC of Deliverables 2 1 1 SUBTOTAL(HOURS) 8 1 5 0 2 0 0 0 0 8.0 ACQUISITIONS Conduct pre-acquisition meetings 2 2 Conduct Owner Meetings 4 4 Prepare Final Acquisition Documents 5 4 1 Prepare Final Acquisition Costs 1 1 QA/QC of Deliverables 2 1 1 SUBTOTAL (HOURS) 14 1 1 12 0 1 0 0 0 0 9.0 RAN AND DESIGN PLAN UPDATES Update Preliminary Deed Exhibits 0 NotApplicable SUBTOTAL(HOURS) 1 0 1 0 0 0 0 0 0 0 0 10.0 RELOCATION SERVICES Provide Property Relocation NotApplicable SUBTOTAL(HOURS) 0 0 0 1 0 1 0 0 0 0 0 0 0 W L Page 1 of 2 11.0 CLOSING _-- ---_--� -- Prepare Final Title Transfer Documents 0 Closing Meetings QA/Qc o o Not Applicable SUBTOTAL(HOURS) 0 0 0 1 0 0 0 0 0 0 12.0 FINAL SUBMITTAL AND CLOSEOUT Deliver Completed Title Transfer Documents Project Closeout 0 o Not Applicable QA/QC of Deliverables 0 SUBTOTAL (HOURS) 0 1 0 0 0 0 0 0 0 0 CONTINGENCY Negotiation Challenges 8 8 Total Project Hours 48 4 39 0 5 0 0 0 0 COST SUMMARY DIRECT LABOR Hours Rate Extension Real Estate Manager 4 150.00 600.0 Project Manager/ Coordinator 39 105.00 4,095.0 Right of Way Agent 0 140.00 0.0 Title Specialist 5 105.00 525.0 Assistant Coordinator 0 120.00 0.0 Professional Surveyor 0 130.00 0.010 Survey Crew 0 225.00 0.0 Clerical 0 55.00 0.0 TOTAL HOURS1 1 48 TOTAL LABOR $5,220.0 DIRECT NONLABOR Miscellaneous (Blueline prints, mylars, multilith paper, telephone, postage, misc. equipment rental, maps, photos, survey mtis., display boards, etc.) Unit Quantity Rate Computer Hours Per Hour 0.0 Title commitments Each Per Parcel 0.0 Vehicle Rental Days Per Day 0.0 Mileage Miles 30 Per Mile $1.00 30.0 Airline Trips Trips Per Trip 0.0 Lodging Days Per Day 0.0 Meals Days Per Day 0.0 TOTAL DIRECT NONLABOR $30.0 OUTSIDE SERVICES AND SUBCONTRACTS LUMP SUM RM Appraisals Hall-Widdoss-1 4,250.0 RM Review Appraisals Thomas Appraisals -1) 2,125.0 TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $6,375.0 RECAPITULATION Total Direct Labor 5,220.0 Total Direct NonLabor 30.0 Total Outside Services & Subcontracts 6,375.0 TOTAL ESTIMATED AMENDMENT #2 COST NTE $11,625.0 TOTAL CURRENT CONTRACT COST NTE $145,702.5 TOTAL ESTIMATED COST (NTE) $157,327.5 00W Page 2of2