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HomeMy WebLinkAbout08-02-16 TBID Minutes Tourism Business Improvement District Meeting Minutes of Meeting August 2, 2016 Chamber of Commerce Building, Bozeman, Montana Present: Daryl Schliem (Executive Director) TBID Board Members: Andrew Ash, Eric Sheckleton, Ashley Ogle, Carl Solvie, Larry Lambert Public: Lisa Sabena (Lewis and Clark), Kevin Black (Tournament Committee), Mike Banville (AllTrips), Dan Rust (Tournament Committee), Toni Lee (MSU), Doug Robertson (Blitzz FC), Greg Alexander (Prime, Inc), Melanie Stocks (MSU)  At 12:01 pm, the TBID Meeting was called to order  Introductions  Disclosures – None  Minutes from previous meeting – None, as there was no meeting last month  Public Comment – None  Photo project proposal was presented by Mike Banville. TBID budgeted for photography for all Bozeman hotels in the amount of $10,000. AllTrips is partnering with Google to enhance their Street View technology, so they would incorporate that. Mike presented a proposal of $479 per property for an overall project cost of $14,370 to include 5 panoramic photos and 7 other photos per property. Andrew motioned to approve an additional $4,370 for the photo project, second by Carl. Motion approved.  Doug Robertson gave an update on the use of their $5,000 in TBID funding from a previous soccer tournament. They had 999 players in the tournament, and an informal poll led them to the estimate of 800-1,000 room nights consumed during that tournament. Doug then presented his grant request for the 2016 MYSA Showcase. They are seeking $7,500 in funding for their tournament to be held Sep. 2-4 2016. They are estimating 100 teams resulting in 1,000 – 1,500 room nights in Bozeman. Motion to approve the $7,500 in funding by Andrew, second by Eric. Motion approved  Toni Lee presented a grant request on behalf of MSU Conference and Event Services. They are seeking $51,250 for the NCUR Conference to be held in March 2020. The 3 day conference is estimated to bring in approximately 4,000 participants generating an estimated 12,000 room nights. Larry motioned to approve the $51,250 for the NCUR Event, second by Ashley. Motion approved.  Kevin Black presented the Tournament Committee financial request for the 2017-2018 school year. The TBID already approved up to $100,000 for the bidding process, and after the bids were awarded the Tournament Committee determined they would need a maximum of $81,000. Andrew motioned to approve the updated request of up to $81,000, second by Larry. Motion approved.  Greg from Prime, Inc. gave the marketing report and website update.  Daryl noted that Tom Stenzel has officially resigned from the TBID due to the sale of his hotel. Daryl also added that Ashley and Andrew had terms that were expiring, which left 3 open board seats to be filled in September. Daryl encouraged any interested parties to apply for the vacant board seats.  The meeting was not concluded at 2pm, so Larry made a motion to extend the meeting by a half hour. Second by Eric, motion approved  Daryl gave the Financial Report. Andrew motioned to approve the financials, second by Carl, motion approved.  The Visitor Information Center was discussed. They will probably be seeking $16,000 in TBID funding to staff the Visitor Information Center at the airport. The request is not quite finalized, so the vote on the funding request was tabled until the next meeing.  The board decided the next meeting would be on August 30, 2016 rather than August 23.  Motion to adjourn by Andrew, seconded by Larry, motion passed. Meeting adjourned at 2:30 pm.