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HomeMy WebLinkAbout1981-08-12 485 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA August 12, 1981 *********************** I The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, August 12,1981, at 1:15 p.m. Present were Mayor MacNab, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, Acting City Attorney Brown and the Clerk. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Stiff. The minutes of the regular meeting of August 5, 1981, were approved as submitted. Open bids - Janitorial Services for New Public Library This was the time and place set for opening bids for janitorial services for the New Public Library. The affidavit of publication for the "Call for Bids" as advertised was presented. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the bids be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No, none. I The following bids were then opened and read: Guardian Building Maintenance, Bozeman, Montana $ 1,200.00/month Service Master of Gallatin, Bozeman, Montana $ 985.00/ month Professional Building Maintenance, Belgrade, Montana (Subsidiary of Chem Dry Carpet Cleaning) $ 680.00/month Continental Maintenance, Bozeman, Montana $ 1,300.00/month Strobel's Cleaning Service, Bozeman, Montana $ 2,112.33/month or $25,348.00/year Whistle-Clean Maintenance, Inc., Bozeman, Montana $ 1,100.00/month or $13,200.00/year I t was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the bids be referred to the Library Board for consideration and a recommendation to be made to the City Commission on August 19, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. Ordinance No. 1078 - Zone Code Amendment City Manager Evans presented Ordinance No. 1078, as prepared by the City Attorney, entitled: I ORDINANCE NO. 1078 AN ORDI NANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTIONS 18.69.180 AND 18.76.070 OF THE BOZEMAN MUNICIPAL CODE TO CHANGE CURB CUT ALLOWANCES WITHIN THE CITY OF BOZEMAN, MONT ANA. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission adopt Ordinance No. 1078, amending Sections 18.69.180 and 18.76.070 of the --'486 Bozeman Municipal Code. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. Ordinance No. 1079 - Zone Code Amendment City Manager Evans presented Ordinance No. 1079, as prepared by the City Attorney, I entitled: ORDINANCE NO. 1079 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTIONS 18.84.040 AND 18.84.050 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR EXCEPTIONS FOR OFF- STREET PARKING REQUIREMENTS IN THE CITY OF BOZEMAN, MONTANA. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the Commission adopt Ordinance No. 1079, amending Sections 18.84.040 and 18.84.050 of the Bozeman Municipal Code. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. Chamber of Commerce - statement re economical development policy City Manager Evans stated that Mac Bryant, Manager of the Chamber of Commerce, had requested permission to appear before the Commission with a statement regarding the economic development policy which the Chamber of Commerce has adopted. Mr. Bob Correa presented the statement, as follows: I Understanding that change and growth are an inherent characteristic of a healthy community, and realizing that it is the desire of the population to preserve our quality of life, the Bozeman Area Chamber of Commerce actively supports planned economic growth in the Gallatin Valley. New business and industry are welcomed, and the growth of existing commerce is encouraged. The Gallatin Valley offers a clean environment, outdoor recreation, educational opportunities and scenic beauty. Working in cooperation with local government, our policy is to support economic growth that respects these characteristics and benefits the entire community. Mr. Correa stated that the Chamber of Commerce also has a sub-committee called the Hosting Committee, which meets with any big business proposing to move into Bozeman and provides as much information as possible to them about the area. The Chamber of Commerce requests that the City Commission adopt the policy also, or something similar to it, so that all parties concerned are working on the same type of planned economic development. Mayor MacNab requested that the matter be placed on the agenda for the August 26, 1981, meeting for further consideration and possible action. Bozeman Centennial donation - $1,000.00 to match the budget appropriation I Mrs. AnnaBel1 Phillips presented to Mayor MacNab a check in the amount of $1,000.00 from the Gallatin County Heritage Trust Fund. This is the first donation to be received for the Centennial Fund. Monies for this grant were received from the sale of the Gallatin County's Heritage book, a bicentennial publication which was printed in 1976. 48'1 Mayor MacNab thanked Mrs. Phi llips for the great donation. He stated that it will help to make a dream come true for the City of Bozeman. City Manager Evans thanked Mrs. AnnaBell Phillips and the Gallatin County Heritage Trust Fund. I Authorize Call for Bids - Sludge Injection Equipment, Nurse Trucks and Service Truck - - Open bids on September 2, 1981 City Manager Evans presented to the Commission a request for permission to call for bids for sludge injection equipment, nurse trucks and service truck for the Waste Water Treatment Plant Improvements, Phase II. Commissioner Swanson asked for a description of the equipment, and City Engineer Arthur Van1t Hul gave the requested information. He also stated that it takes approximately fifteen to eighteen months to build and receive this equipment. The City Engineer stated that E. P. A. wi II pay 85 percent of the sludge injection equipment and the two nu rse trucks. It has not yet been determined if they will pay any portion of the service truck. If it is determined that E.P.A. will not pay any portion of the service truck, it will be a City decision on whether or not the truck will be purchased. The City Engineer stated that Waste Water Treatment Plant Superintendent Don Noyes has negotiated with several of the farmers in the area, and has received signed ag reements for over 2,000 acres of land on which to use the sludge injection equipment for the next three years. After that time, if the idea is well accepted, the Commission may consider the I possibility of bidding out this service. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the Commission authorize the Call for Bids for sludge injection equipment, nurse trucks and service truck for Waste Water Treatment Plant Improvements, Phase II. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No, none. Authorize Call for Proposals - City Shops Vehicle Storage Building - Open bids on September 2, 1981 City Manager Evans presented to the Commission a request for permission to call for proposals for a vehicle storage building to be located at the new City Shops. He stated that he would like to change the character of the agenda item at this time, and simply discuss the proposal rather than take any action on the matter. The City Manager stated that the proposal as it is now written needs some changes before a call for proposals is authorized. The City Manager reviewed the steps of the process and what has been done regarding this matter up to this point, including the authorization of a $1,000.00 expenditure for ar- I chitect's fees for preparation of specifications for this proposal. He stated that this building would be used for vehicle storage, and a large portion of the building would be heated to 400 for storage of hydraulic equipment during the winter months. Commissioner Mathre suggested the possibility of a General Obligation Bond or the use of Federal Revenue Sharing Funds for the construction of this building. She stated that she -"488 can see that the City has a better use for Federal Revenue Sharing Funds at this time. City Manager Evans stated that if the public would approve the bond issue, it would be alright. Commissioner Swanson stated that it would be a good tax incentive for the builder to consider. He then asked if there would be a buy-out clause in the contract, at any point. I The City Manager stated that there is a buy-out clause in the specifications. He a I so stated that the City is a governmental unit. Therefore, it is stable and would be here for several years. This should also be an incentive to contractors and those interested in the proposal. Commissioner Vollmer asked if 16 feet would be high enough for all of the equipment. The Assistant City Manager stated that all of the Superintendents involved stated that 16 feet would be sufficient for accommodating all of the equipment that would be placed in- side the building. Mayor MacNab requested that the item be placed on next week's agenda for further action. Set date for Bond Sale for SID 636 - September 9, 1981 City Manager Evans stated that, at the time the date was set for bid opening on SID 636, paving of two blocks of Peach Street, setting the date for a bond sale for SI D 636 was inadvertently overlooked. He requested that the Commission now set the date for bond sale for September 9, 1981. I It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission set the date for bond sale for SID 636, paving of two blocks of Peach Street, on September 9, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. Authorize Call for Bids - SI D's 633, 634, and 635 - Open bids on September 9, 1981. Bond sale on September 9, 1981. City Manager Evans presented to the Commission a request to authorize the call for bids for SID Nos. 633, 634 and 635. SID No. 633 is for construction and installation of watermain, sanitary sewer, storm drain and paving in West Main Business Plaza, at an estimated cost of $158,000.00. SID No. 634 is for construction and installation of a sanitary sewer main on West Main Street, in the amount of $28,000.00. SID No. 635 is for con- struction and installation of a sanitary sewer lateral on West Main Street, at an estimated cost of $13,000.00. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the I Commission authorize the call for bids for SID Nos. 633, 634 and 635, and establish September 9, 1981, as the date for opening of construction bids and the date for the bond sale for these special improvement districts. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. 489 Authorize Mayor to sign - Right-of-way easement - City to Greenwood Plaza for water line City Manager Evans requested that this matter be deferred for a period of one week because the City Attorney had not had an opportunity to review this easement. I Request - place banner across Main Street - United Way City Manager Evans presented to the Commission a request on behalf of United Way for permission to hang a banner across Main Street at Black Avenue, along with the required deposit, for the period September 11 through October 15,1981. The City Manager recommended approval of the request. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the Commission approve the request to place a banner across Main Street at Black Avenue during the period September 11 through October 15, 1981 on behalf of United Way. The motion car- ried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commis- sioner' Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. Request - sign variance - Larry's Barber Shop - 9 East Main Assistant City Manager Barrick presented to the Commission a request on behalf of Larry's Barber Shop for a sign variance at 9 East Main Street. The Assistant City Manager stated that the sign is to be a small barber pole sign, to be located underneath and adjacent I to the west end of the canopy. He stated that the bottom of the sign will 7'9" from the ground rather than the required 10'. He stated that the Building Inspection Department had no major objections to the request and recommended approval of the request. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the Commission approve the request for a sign variance on behalf of Larry's Barber Shop, located at 9 East Main Street. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Math re and Mayor MacNab; those voting No, none. Request - place two trees at Range Hotel property on East Main Street - First Security Bank City Manager Evans presented to the Commission a request on behalf of First Security Bank for permission to install two trees at the Range Hotel property located on East Main Street. The City Manager stated that he feels that the trees are very good and attractive in the downtown area, and recommended approval of the request. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission approve the request of the First Security Bank to install two trees at the Range I Hotel property located on East Main Street. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. -'490 Request - permission to attend APWA convention - Arthur Van't Hul - Atlanta, Georgia - - September 12-17, 1981 City Manager Evans presented to the Commission a request from City Engineer Arthur W. Van't Hul for permission to attend the American Public Works Association national conven- tion to be held in Atlanta, Georgia, on September 12-17, 1981. Mr. Van't Hul is the President of the Rocky Mountain Chapter of the APWA. The APWA will pay for the air fare, I and the City is requested to provide for the registration, room and meals for this meeting. The City Manager stated that this is a budgeted item. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission grant permission for the City Engineer to attend the American Public Works Asso- ciation national convention to be held in Atlanta, Georgia, on September 12-17, 1981 and, it being in the public interest, his expenses be paid out of the appropriate funds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. Application for Raffle License - Montana Nurse's Association, District 3 - October 8, 1981 City Manager Evans presented to the Commission an application for a raffle license, along with the required fee, on behalf of the Montana Nurse's Association, District 3, for a raffle to be held on October 8, 1981. To be raffled are two baskets with smoked meats, cheeses and condiments, each valued at $70.00 to $80.00. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, to approve I the application for raffle license on behalf of the Montana Nurse's Association, District 3, for a raffle to be held on October 8, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. Application for relicensing of gambling - Filling Station - July 1, 1981 to June 30, 1982 City Manager Evans presented the application for relicensing of gambling for the Filling Station, located at 2005 North Rouse Avenue, for the period July 1, 1981 to June 30, 1982. Assistant City Manager Barrick stated that no action has been taken on the Conditional Use Permit as of this date, and no affirmative communication has been received. The Mayor deferred this matter for a one-week period. Proclamation - "Muscular Dystrophy Week" - August 24-30, 1981 Mayor MacNab proclaimed the week of August 24-30, 1981. as "Muscular Dystrophy Week" in the City of Bozeman and encouraged each member of the community to do his part I in the fight against muscular dystrophy. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission concur in the Mayor's proclamation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. 491 Discussion - Recommendation from Boettcher and Company - re combined Water and Sewer - bond issue City Manager Evans presented the recommendation from Boettcher and Company re- garding the possibility of a combined Water and Sewer bond issue, which had been deferred for a one-week period. I The City Manager stated that there are some pitfalls in this consideration. The City Manager stated that the Sewer bond issue is for $1,000,000.00. The City has been pretty much assured that it will be able to sell this issue with no problem. The City is under Court Order to complete the Sewage Disposal System, which this bond issue would help to finance. This is the critcal factor to be considered in this combined bond issue. The $5,500,000.00 Water bond issue is important, but it is not tied into a Court Order. Also, the City must consider the fact that a combined Water and Sewer bond issue would tie up all revenues for both funds for a period of twenty years. Any futu re bonds would be of a secondary nature to these bonds and may be difficult to sell. Commissioner Vollmer stated that the combined bond issue looks good to start with until you start pulling back the sheets and start looking. He stated there are some advantages to start with and more disadvantages along the way. Commissioner Stiff asked if the City is located too far away from the bond counsel. The City Manager stated that distance is not the problem in this instance. He stated he feels they are looking at the matter from a different point of view than the City is. I They are looking at the marketability of a combined bond issue; and the City is looking at it with the Court Order for the Sewage Treatment Plant in mind. It appears that the Sewer bond issue is marketable. The Water bond issue may not be as readily marketed. If the Water bonds are not sold the first time, they will be sold the second time in all likelihood. However, the City does not have time to market the Sewer bonds twice and still meet the deadlines on the compliance schedule. Commissioner Mathre asked how long it would take to get a rating for the Sewer bond issue. City Manager Evans stated that the Library bond issue took 30 to 45 days. He stated that this may be shortened up some with a concerted effort by both the City and Boettcher and Company. The Mayor asked if this rating would involve the City Manager and Clerk of the Com- mission going to Moody's in New York again. He requested that the City Manager check and, if so, make arrangements to go as soon as possible. The Mayor stated that the Water and Sewer bond issues would remain separate. No I objections were received. Claims Claims for the past two weeks were presented. The City Manager had checked the claims and found them to be true and correct and recommended that the Director of Finance be instructed to issue warrants in payment thereof. -'492 It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the claims be approved as presented. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. Reports - Police Department for July 1981 and Building Inspection for July 1981 I City Manager Evans stated that the Police Department report for July 1981 and the Building Inspection report for July 1981 appeared to be in order and recommended that they be accepted. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the Commission acknowledge the reports of the Police Department for July 1981 and the Building Inspection Department for July 1981 and that they be brought back to the Commission next week for filing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. Adjournment - 2:22 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; I those voting No, none. Mayor ATTEST: Clerk of the Commission I