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HomeMy WebLinkAbout1981-06-24 -410 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN. MONT ANA June 24, 1981 ********************* The Commission of the City of Bozeman met in regular session in the Commission Room. I Municipal Building, June 24. 1981. at 1:15 p.m. Present were Mayor MacNab. Commissioner Vollmer. Commissioner Swanson. Commissioner Mathre, Interim City Manager Evans, Interim Assistant City Manager Barrick, City Attorney Planalp and the Interim Clerk. Excused from the meeting was Commissioner Stiff, in compliance with Section 7-3-4349. M.C.A. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. The minutes of the regular meeting of June 17. 1981. were approved as submitted and corrected. Consideration of bids - Water Department - economy pickup Interim City Manager Evans read a letter from Don Strang, Water Superintendent. recom- mending award of the bid for a new economy pickup for the Water Department to Don Norem Chevrolet-Buick. Inc.. in the amount of $6.000.00. theirs being the best and lowest bid re- ceived. I It was moved by Commissioner Vollmer. seconded by Commissioner Swanson. that the Commission award the bid for an economy pickup for the Water Department to Don Norem Chev- rolet-Buick, Inc.. in the amount of $6,000.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer. Commissioner Swanson. Commissioner Mathre and Mayor MacNab; those voting No. none. Ordinance No. 1067 - Annexation of Story Hills Interim City Manager Evans stated that he received a request for a delay of one week on Ordinance No. 1067, annexing Story Hills, by the developer. Mayor MacNab continued the matter for a period of one week. Staff report and possible decision - HUD Grant reprogramming proposals and ratings Interim City Manager Evans presented to the Commission the HUD Grant reprogramming proposals and ratings for further discussion. He also requested that the decision for the award of the HUD Grant monies be deferred until July 8, 1981. because new information has been received regarding how the monies can be used and to allow time for Reach, Inc., and I Battered Women's Network an opportunity to act on the new information. The Interim City Manager stated that the City will need to request an extension of the program through Decem- ber 31. 1981. no matter what program is accepted at this point. The Interim City Manager stated that he has been negotiating with the American Legion 411 and has come up with a proposal for the City Commission and the American Legion Post No. 14 establishing the basic conditions for a lease of the City property on which the American Legion Housing is located. If the American Legion is granted a ten-year lease. it will withdraw the application for HUD Grant monies for rehabilitation. I Susan NewelI. 213 West Cottonwood, spoke representing approximately 45 neighbors in the area. She presented to the Commission several written questions regarding the Legion Housing. She also stated opposition to the Legion Housing. Louis McCarl. 105 East Cotton wood, also asked the Commission several questions and stated that he is opposed to the Legion Housing. He feels that it ought to be removed. Ted Koterwas. 624 North Tracy, stated that the Legion Housing should not be allowed on City park land. The presence of this housing does not allow anyone else in the area to use what is public property. Kate Bare, 120-124 East Tamarack. stated that if the American Legion makes all of the improvements needed to the Legion Housing. the rent will be too high for the tenants to pay. She also stated that the American Legion should have only five years to remove all of the buildings, rather than ten years. Mrs. Bare feels that the monies from the lease should be placed in a fund for improvement of the park after the Legion Housing is removed, rather than into an account for demolition of the structures. Chanson Ching, 213 West Cottonwood, also spoke in opposition to the Legion Housing I remainin g for another ten years. He stated that if anything is not wanted in another part of town. it is located in the northeast section of town. north of Peach Street. Patti Furniss, a tenant of the American Legion Housing. questioned whether or not the American Legion would improve the structures if it is given a ten-year lease with eventual phase-out. Mayor MacNab closed the discussion and requested that a recommendation be made at the July 8. 1981. regarding the HUD Grant reprogramming proposals and ratings. Discussion - possible new telephone system for City Hall Complex - Mountain Bell Interim City Manager Evans stated that a representative of Mountain Bell was present at this meeting, and a representative of Executone will be present at the July 8 meeting. to present proposals for a possible new telephone system for the City Hall Complex. He stated that. since this is a government body. the Commission should listen to all proposals submitted prior to rendering a decision on a possible new telephone system. Harold Powers was present from the local Mountain Bell office. and Mike DaSilva was present from the Helena office. Mr. DaSilva gave the presentation. He recommended that the I City Commission consider leasing a Dimension PBX. He stated that purchasing equipment is not economically feasible. The technology is improving so rapidly that the equipment becomes obsolete in a short period of time. Also, at the time new equipment is obtained. the City would be faced with disposing of old. outdated equipment. Mr. DaSilva stated that under the lease program. a portion of the costs are fixed for a period of time. The rate increases would apply only to that portion which is not fixed. -'412 Under the sixty-month proposal. which Mr. DaSilva recommended. approximately one-half of the monthly charge would be subject in increased rates. The City would be able to request that the installation charges be spread over a five-year period, also. Mr. DaSilva stated that most of the major cities and counties in the State of Montana presently are using the Dimension PB X system. I Mr. DaSilva stated that the Dimension PBX system would improve the City's image with the public because of the ease and speed of handling calls. Also. it would increase the productivity of the persons employed by the City. Mayor MacNab thanked Mr. DaSilva for his presentation. and Mechanical Codes for residential Interim City Manager Evans presented Commission Resolution No. 2333 to the Commis- sion, en ti tIed: COMMISSION RESOLUTION NO. 2333 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN. MONT ANA. DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN. MONTANA. TO CONTINUE TO ENFORCE THE STATE BUILD- ING AND MECHANICAL CODES IN THE CITY OF BOZEMAN. MONTANA. AS WELL AS IN THE THREE-MILE JURISDICTIONAL AREA. Interim Assistant City Manager Barrick stated that, as a result of the latest Legislative Session. the State does not enforce the Building and Mechanical Codes for residential buildings I containing less than five dwelling units. However, the Legislature provided that the cities could pass a resolution or an ordinance reaffirming their intention to enforce the Building and Mechanical Codes for residential buildings containing less than five dwelling units. It was moved by Commissioner Swanson, seconded by Commissioner Mathre. that the Commission adopt Resolution No. 2333. reaffirming enforcement of Building and Mechanical Codes for residential buildings containing less than five dwelling units. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commis- sioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No. none. Authorize signature - contract documents - Johnston Excavating, Inc. - Hyalite View inter- ceptor sewer Interim City Manager Evans presented the contract documents for Johnston Excavating. Inc., for construction of the Hyalite View interceptor sewer, and recommended that the Mayor be authorized to sign these documents. It was moved by Commissioner Mathre. seconded by Commissioner Vollmer, that the Mayor be authorized to sign the contract documents for Johnston Excavating. Inc.. for the I construction of the Hyalite View interceptor sewer. The motion carried by the folbwing A ye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Com- missioner Swanson and Mayor MacNab; those voting No, none. 413 Authorize signature - easement for sanitary sewer trunk - to Burrup Annexation Interim City Manager Evans presented to the Commission an easement for a sanitary sewer trunk. running from the Burrup Annexation to the new Hyalite View interceptor sewer line. This easement has been executed by The Montana Conference Association of Seventh I Day Adventists. The City Attorney had reviewed the easement and stated that it was in order. It was moved by Commissioner Vollmer. seconded by Commissioner Swanson. that the Mayor be authorized to sign the easement for sanitary sewer trunk. running from the Burrup Annexation to the new H yali te View interceptor sewer line. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer. Commissioner Swanson. Com- missioner Mathre and Mayor MacNab; those voting No, none. Petition for SID's - Gar Cline - four vacant lots east of Jordan's Restaurant on East Main - sanitary sewer, storm sewer ire hydrant Interim City Manager Evans presented to the Commission a petition from Gary Cline. on behalf of Absaroka Enterprises. for the creation of Special Improvement Districts for sanitary sewer. storm drainage and a fire hydrant in portions of Blocks 22, 23 and 24 in the Northern Pacific Addition to the City of Bozeman. The Interim City Manager recommended that this petition be referred to the staff for the preparation of a resolution of intention to create these SIDIS. I It was moved by Commissioner Swanson. seconded by Commissioner Mathre. that the petition for Special Improvement Districts for sanitary sewer. storm drains and a fire hydrant in portions of Blocks 22, 23 and 24 in the Northern Pacific Addition to the City of Bozeman be referred to staff for the preparation of a resolution of intention to create the above Special Im- provement Districts. The motion carried by the folhwing Aye and No vote: those voting Aye being Commissioner Swanson. seconded by Commissioner Mathre. Commissioner Vollmer and Mayor MacNab; those voting No, none. Request - Montana Power Company - Recreation Complex and Kirk Park - August 29. 1981 - open container ordinance Interim City Manager Evans presented to the Commission a request on behalf of Montana Power Company for a waiver of the open container ordinance at the Recreation Complex and Kirk Park on August 29. 1981. The Interim City Manager recommended approval of the re- quest. It was moved by Commissioner Mathre. seconded by Commissioner Vollmer. that the Com- mission approve the request of Montana Power Company for a waiver of the open container or- I dinance on August 29, 1981. at the Recreation Complex and Kirk Park. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre. Commissioner Vollmer, Commissioner Swanson and Mayor MacNab; those voting No. none. Request - Class of '61 - Bogart Park - August 9. 1981 - open container ordinance Interim City Manager Evans presented to the Commission a request on behalf of the -414 Bozeman Senior High School Class of 161 for a waiver of the open container ordinance in Bogart Park on August 9. 1981, from approximately 10:00 a.m. to 6:00 p.m. The Interim City Manager recommended approval of the request. It was moved by Commissioner Vollmer. seconded by Commissioner Swanson. that the Commission approve the request on behalf of the Bozeman Senior High School Class of 161 I for a waiver of the open container ordinance in Bogart Park on August 9, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer. Commissioner Swanson and Commissioner Mathre; those voting No. none; Mayor MacNab ab- stained. Request - Harrington's - annual sidewalk sale - July 24-26. 1981 Interim City Manager Evans presented to the Commission a request from Harrington IS for permission to conduct their annual sidewalk sale at 407 West Main Street on July 24-26, 1981. The Interim City Manager recommended approval of the request. It was moved by Commissioner Swanson. seconded by Commissioner Mathre. that the Commission approve the request of Harrington IS for permission to conduct a sidewalk sale on July 24-26. 1981, at their store located at 407 West Main Street. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson. Commissioner Mathre. Commissioner Vollmer and Mayor MacNab; those voting No. none. Authorize writing off of aged uncollectible utility accounts I Interim City Manager Evans presented to the Commission a list of aged uncollectible utility accounts. He stated all of these accounts have been turned over to the Credit Bureau and have been deemed uncollectible. All of the accounts are over two years old. and many of the persons involved have filed bankruptcy. The Interim City Manager stated this pro- cedure of writing off aged uncollectible accounts should become a routine item before the Com- mission so that the City's records are more accurate. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer. that the Director of Finance be instructed to write off aged uncollectible utility accounts in the amount of $8.946.19. The motion carried by the folbwing Aye and No vote: those voting Aye being Commissioner Mathre. Commissioner Vollmer. Commissioner Swanson and Mayor MacNab; those voting No, none. Authorize writing off of aged uncollectible MSU Police Services account Interim City Manager Evans presented to the Commission an aged uncollectible MSU Police Services account. He stated that these charges are for the payment of police protec- I tion requested from the Bozeman Police Department by MSU. Most of these char ges are for athletic events. The charges which have been submitted to Montana State University for payment have been partially paid. and partially not. These unpaid charges begin in 1975; and the last payment was received in August 1980. The Interim City Manager stated that the records are now in a confused state and requested that the Commission authorize the writing off of the $2,427.73 balance. 415 Police Chief George Tate stated that he feels that the bills have been lost in the shuffle at the University. He stated that the bills are now lost forever, and it would be difficult to try to determine which charges have not been paid. Following a brief discussion, the Mayor directed the staff to further research the I matter and place it on the agenda for the meeting of July 1, 1981, for further discussion and a possible decision. Application for Raffle License - Bozeman Senior Social Center - September 30. 1981 Interim City Manager Evans presented to the Commission an application for a raffle. along with the required fee. on behalf of the Bozeman Senior Social Center. To be raffled on September 30. 1981. are a quilt and a picture. It was moved by Commissioner Vollmer. seconded by Commissioner Swanson. that the Commission approve the application for a raffle license on behalf of the Bozeman Senior Social I Center. The motion carried by the folhwing Aye and No vote: those voting Aye being Com- missioner Vollmer. Commissioner Swanson. Commissioner Mathre and Mayor MacNab; those voting No. none. Application for Raffle License - American Legion Baseball - August 9. 1981 Interim City Manager Evans presented to the Commission an application for a raffle, along with the required fee, on behalf of the American Legion Baseball. To be raffled on August 9, I 1981. is one-half beef. It was moved by Commissioner Swanson. seconded by Commissioner Mathre. that the Com- mission approve the application for a raffle license on behalf of the American Legion Baseball. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson. Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No. none. Application for Bingo License - Bozeman Senior Social Center - July 1, 1981-June 30. 1982 Interim City Manager Evans presented to the Commission an application for a bingo license. along with the required fee. on behalf of the Bozeman Senior Social Center. This application is for the year beginning July 1, 1981, and ending June 30. 1982. Bingo is to be held weekly on Tuesday afternoons and once a month on the third Monday. It was moved by Commissioner Mathre. seconded by Commissioner Vollmer. that the Com- mission approve the application for a bingo license on behalf of the Bozeman Senior Social Center. The motion carried by the folhwing Aye and No vote: those voting Aye being Com- I missioner Mathre. Commissioner Vollmer, Commissioner Swanson and Mayor MacNab; those voting No. none. Applications for relicensing of Gambling - July 1. 1981 to June 30. 1982 - various applicants Interim City Manager Evans presented to the Commission the folbwing applications. along with the appropriate fees. for the renewal of gambling licenses: --'41'6 Cat's Paw 3 card tables. 1 keno-bingo $1.000.00 Crystal Bar 2 card tables 500.00 Elks 2 card tables 500.00 Molly Brown 1 card table 500.00 It was moved by Commissioner Vollmer. seconded by Commissioner Swanson. that the Commission approve the applications for renewal of these gambling licenses. The motion car- I ried by the following Aye and No vote: those voting Aye being Commissioner Vollmer. Com- missioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No. none. Set date for Special Commission meeting - public hearing - Valley Unit No. 2 Subdivision - Mobile home suoi::IivlslOn Interim City Manager Evans stated that Assistant Planner Mike Money had contacted the County Commissioners of Gallatin County, Montana, regarding a possible date for a joint public hearing with the City Commissioners to review the preliminary plat for a portion of the Valley Unit No. 2 Subdivision - a mobile home subdivision. He stated that the County Commission would be ab Ie to meet at 7: 00 p. m. on Monday. June 29, 1981. Also, the petitioner has granted a ten-day extension of the deadline for a decision, which was originally July 3. 1981- The Interim City Manager recommended that the Commission set this date and time for the public hearin g . It was moved by Commissioner Swanson, seconded by Commissioner Mathre. that the Com- mission set a Special Commission meeting for the purpose of a joint public hearing with the County Commission to review the preliminary plat for a portion of the Valley Unit No. 2 Sub- I division - a mobile home subdivision. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson. Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. Authorize absence of Mayor MacNab - July 1. 1981 It was moved by Commissioner Mathre. seconded by Commissioner Vollmer. that Mayor MacNab be excused from the meeting of July 1, 1981. in compliance with Section 7-3-4349. M.C.A. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Mathre, Commissioner Vollmer. Commissioner Swanson and Mayor MacNab; those voting No, none. File report - Broad Valleys Federation of Libraries for May Interim City Manager Evans stated that the Broad Valleys Federation of Libraries report for May 1981 appeared to be in order and recommended that it be accepted and ordered filed. It was moved by Commissioner Vollmer, seconded by Commissioner Swanson, that the report be accepted and ordered filed. The motion carried by the following Aye and No vote: I those voting Aye being Commissioner Vollmer. Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No. none. Adjournment T here being no further business to come before the Commission at this time. it was 417 moved by Commissioner Swanson. seconded by Commissioner Mathre, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson. Commissioner Mathre. Commissioner Vollmer and Mayor MacNab; those voting No, none. /" ! .--~ I DUNt~k:/{~/- ATTEST: ROBIN L. WILLIAMS Interim Clerk of the City Commission I I