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HomeMy WebLinkAbout1981-02-25 265 Bozeman, Montana February 25, 1981 The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, February 25, 1981 at 1:15 p.m. Present were Mayor MacNab, Commissioner I Stiff, Commissioner Swanson, Commissioner Mathre, City Manager Gesko, City Attorney Planalp, and the Clerk. The Commission meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre whereupon the minutes of the regular meeting held on Wednesday, February 18, 1981 were approved as submitted. Bond Sale - SID No. 626 - Sanitary Sewer, Stratford, West Main and Town Pump - $ 21,000 SID No. 627 - Sanitary Sewer, Triangle Area - 30,000 SID No. 629 - Sanitary Sewer, 22nd & University Square - 83,000 SID No. 630 - Paving, 22nd & University Square - 120,000 The City tlanager advised the Commission that according to the affidavit of publication, this was the time and place set for the bond sale of SID No. 626, Sanitary Sewer Construction - Stratford, West Main Street and Town Pump in the amount of $21,000.00, SID No. 627, Sanitary Sewer Construction - Triangle Area in the amount of $30,000.00, SID No. 629 - Sanitary Sewer Construction - 22nd Avenue and University Square in the amount of $83,000.00, and SID No. 630 - Storm Drain and Paving - 22nd Avenue and University Square in the amount of $120,000.00. The Mayor and the City Manager outlined the procedure for conducting this bond sale and stated the amount of bonds to be sold for each district would be the same as the advertised amount. The Clerk of the Commission said there were no sealed bids. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the bidding begin. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, and Mayor MacNab; those voting I No, none. It was announced that oral bids for the purchase of the bonds for SID No. 626 in the amount of $21,000.00 would be received. The following bidders, having presented their good faith checks as prescribed by the "Notice of Sale", then submitted their oral bids and the final best oral bids submitted by each of said bidders were as follows: Waite and Company, Bozeman - 9.0% First Security, Bozeman - 8.6% Farmer Anderson, Bozeman - 8.5% Following the recommendation of the City Manager, it was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the bonds be awarded to Farmer Anderson on the basis of his low bid in the amount of 8.5% for the $21,000.00 and that the good faith checks of the un- successful bidders be returned. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Stiff, and Mayor MacNab; those voting No, none. It was announced that oral bids for the punchase of the bonds for SID No. 627 in the amount of $30,000.00 would be received. The fOllowing bidders, having presented their good faith checks as prescribed by the "Notice of Sale", then submitted their oral bids and the final best oral bids submitted by each of said bidders were as follows: First Security Bank, Bozeman - 9.0% Waite and Company, Bozeman - 8.9% Following the recommendation of the City Manager, it was moved by Commissioner Mathre, seconded by I Commissioner Stiff, that the bonds be awarded to Dick Fish, bidder for Waite and Company, on the basis of his low bid in the amount of 8.9% for the $30,000.00, SID No. 627, and that the good faith check be returned to the unsuccessful bidder. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Stiff, Commissioner Swanson, and Mayor MacNab; those voting No, none. There being no sealed bids, and no one present to bid on the bonds for Special Improvement District No. 629 in the amount of $83,000,00 and Special Improvement District No. 630 in the amount of $120,000.00, the Commission instructed the City staff to negotiate a sale for the bonds of Special Improvement Districts Nos. 629, and 630. -266 Consideration of Construction Bids - SID No. 626, 627, 629, and 630 The Commission delayed consideration of the construction bids on Special Improvement District No. 626, 627, 629, and 630 for a period of one week. Representative from Greenwood Plaza Association - re status of financing and qualifications of tenants Gene Todd of Todd and Associates and representative of Greenwood Plaza appeared before the I Commission regarding the eligibility of the Legion Housing residents for the new units proposed by Greenwood Plaza because of the family size requirements. Mr. Todd advised the Commission that Todd and Associates are the owners of the property and that they did not need HUD approval to give priority to Legion Housing residents. Mr. Todd said he had amended his federal management plan to include a rental preference for Legion Housing resident as set forth in full. "The tenant selection criteria will give preference to those potential tenants who are displaced by governmental action, such as condemnation, and who otherwise qualify under normal Section 8 criteria (i.e., family size, Title 24CFR880.603). In addition, out- reach stations will be set up at Legion Housing and City Hall to contact those residents in condemned low income units." Mr. Todd advised the Commission that the closing date on the project is Thursday, February 26, 198I. Mr. Todd advised the Commission that the City set the number and size of the apartments and Todd and Associates had to comply with what the City set. Mr. Todd stated that a single person with one child can live in a two bedroom unit. A single elderly person cannot live in a two bedroom unit. An elderly couple with a letter from the doctor can live in a two-bedroom unit. He also noted that some residents will not qualify for Greenwood Plaza. While income guidelines apply to the project, displaced people who do not meet the guide- lines can live in the project if they pay the "full market" rent. The City Attorney advised the Commission and Mr. Todd that he wanted final approval of every- thing before approving passage of the proposed resolution. I Following an extensive discussion, it was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission pass and adopt Commission Resolution No. 2303 making certain findings and determinations with respect to a proposed financing plan of Greenwood Plaza Housing, and con- senting to the determination to be made by the United States Department of Housing and Urban Development, as amended, contingent upon approval by the City Attorney, as set forth in full: COMMISSION RESOLUTION NO. 2303 RESOLUTION MAKING CERTAIN FINDINGS AND DETERMINATIONS WITH RESPECT TO A PROPOSED FINANCING PLAN OF GREENWOOD PLAZA HOUSING, INC., A MONTANA NONPROFIT CORPORATION, AND CONSENTING TO THE DETERMINATION TO BE MADE BY THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT THAT SAID CORPORATION CONSTITUTES AN INSTRUMENT- ALITY OF A PARENT ENTITY PHA SOLELY WITHIN THE MEANING OF SECTION 3(6) OF THE UNITED STATES HOUSING ACT OF 1937, AS AMENDED; APPROVING CERTAIN DOCUMENTS RELATING THERETO. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, and Mayor MacNab; those voting No, none. Recommendation regarding rehearing - Maurice Klabunde Zone Code Amendment The City Attorney advised the Commission that he had researched the request for a rehearing on the Maurice Klabunde Zone Code Amendment. The City Attorney said he had examined the request by Mr. Klabunde and had discussed the review with Mr. Stiff. The City Attorney said that in this particular case, considering that Mr. Stiff made an adequate decision, he did not see a legal need for a rehearing. However, the City Attorney added that the final decision on a rehearing for Maurice Klabunde's request for a Zone Code Amendment is I up to the Commission. The City Attorney further advised the Commission that Mr. Klabunde has the right to ask for a rehearing but the decision is up to the Commission. The City Manager said he felt that all of the Commission should be present for the decision on the request for a rehearing. 267 Request for fee waiver for a Zone Code Amendment Attorney Joe Sabol presented a request to the Commission to amend Chapter 18.96.030 of the Zone Code. He asked that the payment of the fee as required by Chapter 18.09.070 be waived in this instance because the amendment proposed was in the public interest. Mayor MacNab suggested I that the Commission would delay the decision for one week as to the fee waiver when all Commis- sioners would be present. Public Hearing - Story Hills Annexation Report This was the time and place set for the public hearing on the Story Hills Annexation prelim- inary report. The purpose of the hearing is to allow the Commission to further review the Story Hills Annexation Report. Rick Mayfield gave the introduction and advised the Commission that they projected this as a twenty year development. They hope to get it started next spring. He further advised the Commission that there is no target date. Mr. Mayfield said the development hoped to hook onto the City's sewer system, but would supply its own water. He futher advised the Commission that the developer would help share the cost of paving Story Hills Street and L Street. The Planning Director said the water facility will be developed according to City Specifi- cations and all roads will be built according to City standards. Following discussion, the hearing was postponed for a period of one week. Tewage Subdivision - Preliminary Plat The petitioner for the Tewage Subdivision asked that consideration of the plat be continued for a week. Dan HendersonjD.V. Norris - request for reconsideration of removal of liT" from property on northeast Corner of Babcock and Eleventh Avenue I Dan Henderson was present in regard to the request for reconsideration of the IT' from the property located on the northeast corner of Babcock Street and Eleventh Avenue. Mr. Henderson feels that the "T" designation affected the sale of the property. Mr. Henderson said he contacted all the neighbors with the hope of securing their universal approval for the change. The owner, however, is the single written objection to the change. The Planning Director said someone called and said they were not notified before the hearing. The Commission recommended that Mr. Henderson contact Mr. Orr, Mrs. Oscar Cutting, and Marvin Berg in regard to the proposed zone change. A decision will be forthcoming on Wednesday, March 4, 1981. Discussion of Peach Street paving proposal The City Manager advised the Commission that he got in touch with Mr. Vollmer and he is not the owner of the Peach Street property. He said the owner is in the hospital and Mr. Vollmer will contact him in regard to the Peach Street paving proposal and hopefully this can be resolved on March 4, 1981. Planning Department - Proposed Resolution - Affirmative Action Commitment The proposed resolution of the City Commission affirming the implementation of equal employment opportunity and affirmative action with the personnal polcies of the City of Bozeman, was presented. It was suggested that the proposed resolution be deferred for a periOd of one week. Further discussion - Commission priorities Further discussion on the Commission priorities was deferred for a period of one week. Call for Bids - Sodium Silicofluoride - Opening date March 11, 1981 I The Water Department has need for 42,000 lbs. Sodium Silicofluoride and the City Manager requested authorization to call for bids for the purchase of the Sodium Silicofluoride. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission approve the request for the Sodium Silicofluoride and that the Clerk of the Commission be authorized and directed to publish a "Call for Bids" to be opened on March 11, 198I. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Stiff, and Mayor MacNab; those voting No, none. -268 Claims The Payroll Claims and General Claims were presented. The City ~1anager had checked the claims and found them to be true and correct and recommended that the Director of Finance be instructed to issue warrants in payment thereof. The City Manager presented a claim payable to Martel Construct- ion in the amount of $3,144.30 to be paid. He also advised the Commission that there was a bill to Sunbird in the amount of $424.00 for two trips to Helena and one trip to Bismark to interview I City personnel. It was moved by Commissioner Mathre, seconded by Commissioner Stiff, that the Commission approve the claims. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Stiff, Commissioner Swanson, and Mayor MacNab; those voting No, none. File annual report - Fire Depprtment The City Manager commented on the annual report for the Fire Department and recommended that the Commi ss i on accept the repb,rti3nd order it fi 1 ed. It was moved by Commissioner Stiff, seconded by Commissioner Mathre, that the Commission accept the Annual Report for the Fire Department and that he be commended on a job well done. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, and Mayor MacNab; those voting No, none. Change Order - New Municipal Library - Add $4,278.00 Change Order No. Two as prepared by Mattson, Prugh and Lenon to become a part of the original contract for the general construction of the New Municipal Library in the amount of $4,278.00 was presented. It was moved by Commissioner Mathre, seconded by Commissioner Stiff, that Change Order No.2 be accepted and the Mayor and Clerk of the Commission be authorized and directed to sign for the City. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Stiff, Commissioner Swanson, and Mayor MacNab; those voting No, none. I Contract for signature - Gilskey.s Office Equipment - $12,029.51 Montana Institutional Equip 42,274.42 The Contract Documents for furnishings for the Bozeman Library in the amount of $12,029.51 awarded to Gilskey Office Equipment as prepared by Mattson, Prugh and Lenon, architects for the New Municipal Library were presented. The Contract documents for schedules G & H, F-15, and F-20 in the amount of $42,274.42 as prepared by Mattson, Prugh and Lenon, architects for the new Municipal Library, were presented. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission approve the contract documents, and the Mayor and Clerk be authorized and directed to sign the contracts for the City. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, and Mayor MacNab; those voting No, none. Permission for Clerk of Commission to attend Montana Institute - March 22-27, 1981 The Montana Municipal Clerks, Treasurers, and Finance Officers Association has scheduled a Montana Institute for ~1unicipal Clerks to be held at the Montana State University, March 22-27, 1981. A grant has been awarded to the Montana Institute for ~1unicipal Clerks for the 1981 session, there- fore the cost will be very minimal. It was moved by Commissioner Mathre, seconded by Commissioner Stiff, that the Clerk of the Commission be granted permission to attend the Institute. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Stiff, Commissioner Swanson, and Mayor MacNab; those voting No, none. I Adjournment - 4:15 With no further business to come before the Commission at this time, it was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the meeting be adjourned. The motion was carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commis- sioner Swanson, Commissioner Mathre, and Mayor MacNab; those voting No, none. 269 --- ..r'".-' ~/ ATTEST: I ERNA V. HARDING, Clerk of the City Commission I I