HomeMy WebLinkAbout16- RFP Package - Downtown Bozeman Parking Inventory and Occupancy StudyRequest for Proposals: Parking inventory and occupancy study, Bozeman MT 1
Request for Proposals
PROFESSIONAL SERVICES TO CONDUCT
THE DOWNTOWN BOZEMAN PARKING INVENTORY AND
OCCUPANCY STUDY
Proposals must be received no later than:
Friday, October 7, 2016 at 5:00 pm MST
Email or Deliver proposal to:
Robin Crough, City Clerk
PO Box 1230
121 North Rouse Ave Suite 202
Bozeman, MT 59771
agenda@bozeman.net
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 2
NOTICE IS HEREBY GIVEN that the City of Bozeman is requesting proposals from qualified consultants to develop a parking inventory and occupancy study for the downtown district. All
proposals must be in the format specified, enclosed in a sealed envelope and clearly identified
with RFP title, company name and due date.
Deliver proposals to the City Clerk at the following address: PO Box 1230, 121 North Rouse Ave, Suite 202, Bozeman, MT 59771 by Friday, October 7, 2016 at 5:00 p.m. MST. It is the sole
responsibility of the proposing firm to ensure that proposals are received prior to the closing time
as late submittals will not be accepted and will be returned unopened.
DISCRIMINATION The City of Bozeman is an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFP on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual
orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and
treatment of the awarded entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting entity, or entities, affirms in writing it will not discriminate on the basis of race, color, religion,
creed, sex, age, marital status, national origin, or because of actual or perceived sexual
orientation, gender identity or disability and which also recognizes the eventual contract will
contain a provision prohibiting discrimination as described above and that this prohibition on
discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts.
Failure to comply with the above shall be cause for the City to deem the submittal non-
responsive.
The entire Request for Proposals document can be found on the City Web page at
www.bozeman.net by selecting the BID button and clicking on the link to this project. In
addition, the RFP may be distributed to individual consultants.
For additional information on this RFP, contact Thomas Thorpe, Parking Manager, 406-582-2903, tthorpe@bozeman.net.
DATED at Bozeman, Montana, this 12th day of September, 2016.
Robin Crough City Clerk
For publication in the Bozeman Daily Chronicle on:
Sunday, September 18, 2016 Sunday, September 25, 2016
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 3
1. BACKGROUND
The Bozeman Parking Commission was established in 1974. It has jurisdiction over three
parking districts: the Montana State University Residential District, the Bozeman High School
Residential District, and the Downtown Parking District. The City of Bozeman Parking Division includes a Parking Manager, Parking Clerk, and four
Parking Enforcement Officers.
The Parking Commission has conducted occupancy studies for select areas of the downtown parking district in 2010, 2012 and 2014.
The Downtown Parking District contains approximately 4900 parking spaces: 2292 public and
2608 private. The public parking consists of 1667 public on-street spaces with 2 hours of free
parking; 190 public surface lot spaces with 2 hours of free parking; and 435 spaces in the public Bridger Park Garage (which was opened in 2009).
With the opening of the Bridger Park Garage and the end of the recent recession, downtown is
experiencing significant economic development. Currently over 250,000 square feet of
development is under construction or approved for construction totaling over $60 million of private investment.
Therefore, the Bozeman Parking Commission is seeking to develop a comprehensive parking
plan that will address the future needs of Bozeman’s downtown commercial district.
The following adopted planning documents and studies provide critical context and data:
• 1994 Downtown Urban Renewal Plan
• 1998 Downtown Improvement Plan
http://weblink.bozeman.net/WebLink8/0/doc/59284/Electronic.aspx
• 2009 Downtown Improvement Plan
http://www.bozeman.net/Departments-(1)/Planning/Plans/Downtown-Bozeman-Improvement-
Plan/DBIP_12-14-09.aspx
• 2010 Downtown Parking Study
http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2010-Downtown-Parking-Study.pdf
• 2012 Downtown Parking Study
http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2012-Downtown-Parking-Study.pdf
• 2014 Downtown Parking Study
• http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2014-BZN-Parking-Report-FINAL.pdf
• 2016 Parking Downtown Strategic Parking Management Plan
http://www.bozeman.net/Smarty/files/3f/3f547103-d2cc-4338-b98c-63be106da04a.pdf
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 4
2. PROJECT LOCATION
The project area for the Comprehensive Downtown Parking Plan includes the greatest extent of the B3 Zoning District, the Downtown Urban Renewal/Tax Increment District, Lamme Street
and Olive Street. Figure 1 defines the project boundary.
Figure 1: Comprehensive Downtown Parking Plan Project Area
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 5
3. SCOPE OF SERVICES
Several objectives are desired as outcomes of this work. While the following work items are
provided as a basis, the final scope of services will be developed during negotiation of the professional services contract (a form of which is attached as Attachment 3).
1) The study will define the current parking situation to clarify current parking demands and
space availability within the study area including neighborhoods bordering the downtown
corridor. This will include:
a) Inventory of both public and private parking spaces in the study area.
b) Documentation of parking usage for various times of the day and days of the week.
2) The study will follow the methodology as given by Rick William’s Consulting. (See
Attachment 1.)
3) City may elect to also include the following work in the scope of services in the professional
services agreement and requests an additional price quote to perform the following work:
a) Increasing the study area to include one additional city block to the north and south of
the primary study area. See “secondary study area” in map above.
b) A second occupancy study in the original or secondary study boundary in the summer of
2017.
4. PROJECT DELIVERABLES
Two hard copies and 1 PDF version of all preliminary and final drafts shall be provided to City of
Bozeman. All documents shall be provided at least 14 working days prior to any public hearing
or meetings with the City Commission in an electronic format approved upon by the City. All work submitted shall become property of the City of Bozeman.
Deliverables must comply with the Americans with Disabilities Act. To comply with the ADA,
documents posted online, including, but not limited to, Adobe PDF files, Microsoft Word
documents, Microsoft PowerPoint presentations, and online flipbooks, must be screen-reader friendly. Accessible documents are often part of web-based information or used for support
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 6
documents. Therefore, under Section 508 standards and WCAG accessibility guidelines, it is critical to ensure all support documents made available to end users can be accessed by people
with disabilities. Therefore, any digital material created for the City of Bozeman and its websites
will maintain the requirements outline in WCAG 2.0 AA Convention guidelines, Section 508
"Electronic & Accessibility Standards" of the U.S. Rehabilitation Act, the Usability.gov
accessibility Guidelines, and ADA Title II State & Local Government nondiscrimination requirements.
5. PROGRESS REPORTS
Proposer will be expected to submit bi-weekly progress reports via e-mail outlining the following subjects: Recently Performed Work; Upcoming Tasks; Upcoming Milestones; Scope & Schedule
Issues; and Issues To Be Aware Of.
6. MANDATORY CONTENT AND SEQUENCE OF SUBMITTAL
I. Submission Requirements and Instructions
All requirements in this section are mandatory. The City reserves the right to waive any
non-material variation.
a. Submit one (1) original proposal package, four (4) complete copies for each
proposal under sealed envelope, by mail or hand-delivery to the address shown
on the front.
b. Each submission must be marked on the outside with the Company’s name and the
name of the project.
c. Any proposal received after 5:00 p.m. on October 7, 2016 will be returned to the
bidder unopened.
d. Proposals and required attachments shall be submitted as specified and must be
signed by officials authorized to bind the bidder to provide the services.
II. Proposal Outline and Content Assemble and submit each proposal in the order below and address the required
content/questions. The order in which items are presented is important, as proposal
evaluators will follow this order:
a. Cover Sheet (not to exceed one page)
i. This sheet will serve as the cover of your proposal.
b. Table of Contents (not to exceed one page)
c. Project Summary (not to exceed one page)
i. This summary should concisely describe the project, its goals, and the
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 7
proposed plan of implementation including a detailed schedule for
completion.
d. Company Description/Capability (not to exceed 3 pages)
i. Brief history of the company that includes the date of establishment and
examples of relevant prior RFP/bids and current customers of similar
attributes to the City of Bozeman.
ii. Describe your experience and capacity to manage projects of the size and
scope proposed.
e. Project Team (not to exceed 3 pages)
i. A list of the project team and their professional profile, credentials, and
relevant experience.
ii. Specific assignment of project team members
f. References (not to exceed 2 pages)
Provide a minimum 3 and maximum of 6 specifically in local, municipal,
county, or state agencies
i. Name of agency
ii. Contact name to include: title, phone number and email
iii. Population of jurisdiction
iv. Number of employees
v. Project start and completion date
vi. Brief summary of project
g. Outline of Services (refer to Scope of Services)
h. Cost and Expenses (one page)
Present a specific “not to exceed” fixed fee, including associated
fees (i.e. printing costs, attendance at meetings, travel). A requested
payment schedule should accompany the work schedule.
i. Affirmation of nondiscrimination (see Attachment 2)
The City reserves the right to require the submittal of additional information that
supplements or explains proposal materials.
7. SCHEDULE
EVENT DATE/TIME
Publication dates of RFP Sunday September 10, 2016
Sunday September 17, 2016
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 8
Last day for questions/clarifications Friday, September 30, 2016
Deadline for receipt of proposals Friday, October 7, 2016
Evaluation of proposals TBD
Award of contract TBD
8. PROJECT SCHEDULE
The schedule for data collection will be finalized during negotiation of the professional services
agreement.
9. CONTACTS
Any administrative questions regarding proposal procedures should be directed to:
Robin Crough, City Clerk (406) 582-2321 agenda@bozeman.net
Questions relating to scope of services and project management may be directed to:
Thomas Thorpe, Parking Manager (406)582-2903 tthorpe@bozeman.net
AND Chris Naumann, Executive Director, Downtown Partnership (406)586-4008 chris@downtownbozeman.org
10. SELECTION PROCESS AND RANKING CRITERIA
A review committee will evaluate all responses to the RFP that meet the submittal requirements and deadline. Submittals that do not meet the requirement or deadline will not be considered. The review committee will rank the proposals and arrange interviews with the finalist prior to
selection.
11. SELECTION CRITERIA
Proposals will be evaluated based on the following criteria:
• Thoroughness and understanding of the tasks to be completed. 15%
• Background and experience with parking inventory and usage analysis; parking best
practices. 15%
• Firm’s expertise and overall experience of personnel assigned to the work. 10%
• Time required to accomplish the requested services. 10%
• Responsiveness to requirements of the project. 10%
• Public sector experience in municipal setting conducting similar studies. 10%
• Knowledge of Montana and City of Bozeman Development and Parking Regulations.
5%
• Local office/representative. 5%
• Costs. 20%
12. RESERVATION OF RIGHTS; LIABILITY WAIVER
All proposals submitted in response to this RFP become the property of the City and public
records and, as such, may be subject to public review.
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 9
The City reserves the right to accept or reject any and all proposals; to add or delete items and/or quantities; to amend the RFP; to waive any minor irregularities, informalities, or failure to conform
to the RFP; to extend the deadline for submitting proposals; to postpone award for up to 30 days;
to award one or more contracts, by item or task, or groups of items or tasks, if so provided in the
RFP and if multiple awards or phases are determined by the City to be in the public interest; and
to reject, without liability therefore, any and all proposals upon finding that doing so is in the public interest.
The City of Bozeman reserves the right to reject the proposal of any person/firm who previously
failed to perform properly to the satisfaction of the City of Bozeman, or complete on time
agreements of similar nature, or to reject the proposal of any person/firm who is not in a position to perform such an agreement satisfactorily as determined by the City of Bozeman.
The City of Bozeman reserves the right to determine the best qualified Contractor and negotiate a
final scope of service and cost, negotiate a contract with another Contractor if an agreement
cannot be reached with the first selected Contractor, or reject all proposals. The professional services contract between the City of Bozeman and the successful Contractor will incorporate the
Contractor's scope of service and work schedule as part of the agreement (see Attachment 3 for
form of professional services agreement).
This RFP does not commit the City to award a contract. The City assumes no liability or
responsibility for costs incurred by firms in responding to this request for proposals or request for
interviews, additional data, or other information with respect to the selection process, prior to the
issuance of an agreement, contract or purchase order. The Contractor, by submitting a response to this RFP, waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFP.
The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to:
selection procedures, submittal date, and submittal requirements. If the City cancels or revises
this RFP, all Contractors who submitted proposals will be notified using email. This project is subject to the availability of funds.
13. CONFIDENTIALITY AND DISCLOSURE OF INFORMATION
Upon completion of negotiations or a determination that no proposals will be pursued, one copy of each submitted proposal shall be retained for the official files of the City and will be considered a
public record.
14. NO PARTNERSHIP/BUSINESS ORGANIZATION
Nothing in this RFP or in any subsequent agreement, or any other contract entered into as a
result of this RFP, shall constitute, create, give rise to or otherwise be recognized as a
partnership or formal business organization of any kind between or among the City and
respondent.
15. EMPLOYMENT RESTRICTION AND INDEMNITY
No person who is an owner, officer, employee, contractor, or consultant of a respondent shall be
an officer or employee of the City. No rights of the City’s retirement or personnel rules accrue to
Request for Proposals: Parking inventory and occupancy study, Bozeman MT 10
a respondent, its officers, employees, contractors, or consultants. Respondents shall have the responsibility of all salaries, wages, bonuses, retirement, withholdings, worker’s compensation
and occupational disease compensation, insurance, unemployment compensation other benefits
and taxes and premiums appurtenant thereto concerning its officers, employees, contractors, and
consultants. Each respondent shall save and hold the City harmless with respect to any and all
claims for payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s compensation and occupational disease compensation, insurance, unemployment compensation
other benefits and taxes and premiums in any way related to each respondent’s officers,
employees, contractors and consultants.
16. ACCESSIBILITY
Upon reasonable notice, the City will provide assistance for those persons with sensory
impairments. For further information please contact the ADA Coordinator Mike Gray at 406-582-
3232 or the City’s TTY line at 406-582-2301.
17. GOVERNING LAW
This RFP and any disputes arising hereunder or under any future agreement for the sale and
purchase of shares, interests, or rights shall be governed hereafter and construed and enforced in accordance with the laws of the State of Montana, without reference to principles of choice or
conflicts of laws.
18. MISCELLANEOUS No conversations or agreements with any officer, employee, or agent of the City shall affect or
modify any term of this RFP. Oral communications or any written/email communication between
any person and the designated contact City staff shall not be considered binding.
Attachment 1
PO Box 12546 Portland, OR 97212 Phone: (503) 459-7638 E-mail: rick@rickwilliamsconsulting.com
MEMORANDUM
TO: Thomas Thorpe, City of Bozeman
FROM: Rick Williams, Owen Ronchelli, and Pete Collins, RWC
DATE: August 3, 2016
Project: Downtown Bozeman Parking Study
Subject: Supplemental Task: Data Collection Methodology Report
This memorandum presents a recommended methodology for collecting and assessing on- and off-street
parking supply and demand data, including loading and unloading areas, within the downtown Bozeman
Parking Study Area. It describes the inventory, data collection, data entry, and data analysis processes, the
type of information that will be generated, and how this can be used to evaluate existing and projected
parking conditions in the study area.
I. INVENTORY
The parking inventory will serve as a baseline for evaluating existing and projected parking conditions in the
study area, cataloging the total number of off-street and on-street parking stalls by location and type. The
inventory area map provided by City of Bozeman staff (Attachment A) will be used to establish initial
boundaries for the inventory. Revisions to the study area may be made based on input from the Project
Management Team (City staff)), Bozeman Parking Commission (BPC), and/or other interested and affected
stakeholders.
Methodology for On-Street Inventory
1. Use of aerial map to identify all on-street parking stalls in the
study area.
2. Assign a unique number to each city block within the
area (see Figure 1 at right).
3. Format the inventory template to include each block
face, with the appropriate number of stalls
designated by time restriction (see example,
Figure 1 : Assigning Block Numbers
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Rick Williams Consulting
Attachment B). The template will include columns that identify:
a. Block # (see Figure 2, next page)
b. Space # (see Figure 2)
c. Time of day (usually in one-hour increments over the period that the City elects to
conduct its survey, e.g. 7:00 a.m.–7:00 p.m.
d. Type of space by time restriction.
4. Conduct field verification to catalog all on-street
spaces in the study area. Use a measuring wheel to
estimate the number of stalls on block faces that lack
striping.
5. Incorporate initial and field-verified counts into the final
inventory template.
Methodology for Off-Street Inventory
1. Use of aerial map to identify all parking sites in the study
area.
2. Correlate the map to GIS shape files of tax lots to determine
the relationship of buildings to parking areas (see example,
Figure 3).
3. Assign unique descriptors to each building/parking site.
4. Create an inventory template that includes information on each site–descriptor, building name,
address, type of use, number of parking stalls, etc. The template will be created in Microsoft Excel.
5. Use aerial maps to count stalls by site.
6. Incorporate these initial counts into the inventory template (see example, Attachment C).
7. Record issues related to specific sites (e.g., tree cover, shade, etc.,) that limit a full count of stalls on
site. These issues will be resolved through field verification.
8. Conduct field verification to catalog all off-street spaces in the study area.
Figure 2: Parking Inventory Diagram
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Rick Williams Consulting
Figure 3: Example Mapping of Off-street Inventory
II. DATA COLLECTION
Data collection will provide the information necessary to evaluate existing and projected parking conditions
in the study area. Data will include the total number of vehicles parked in the study area over the course of
the selected data collection day(s), with stalls denoted by location and type.
Methodology for On-Street Data Collection
1. Field-verify all information from the inventory related to on-street stalls.
2. Finalize an on-street inventory/data collection template (see example, Attachment B).
3. Develop route maps based on the most efficient format for collecting data (see example, Attachment
D).
a. At sites where stalls are time-limited, data collection templates will be modified to allow for the
collection of hourly license plate data, as requested.
4. Collaborate with the City to determine data collection survey dates and hours.
5. Schedule surveyors.
6. Surveyors will survey each on-street stall in the study area on days representing a “typical weekday”
and a “typical weekend day”. Surveyors will record the license plate number for any vehicle parked in
a time-limited stall.
7. Data will be collected each hour on the hour for a period of at least 10 hours.
Methodology for Off-Street Data Collection
1. Collaborate with all advisory groups to determine an appropriate process for notifying affected
private property sites of the data collection effort.
2. Field-verify all information related to parking sites.
a. Field verification will address issues raised in the inventory phase and identify sites with unique
characteristics to be surveyed during data collection (e.g., time-limited visitor stalls, handicap
stalls, etc.).
3. Finalize an off-street inventory template (see example, Attachment B).
4. Develop route maps based on the most efficient format for collecting data at off-street parking sites
(oftentimes, off-street routes are best conducted in a vehicle).
5. Develop templates to collect occupancy information over a 10-hour study period.
a. At sites where stalls are time-limited, data collection templates will be modified to allow for the
collection of license plate data.
6. Collaborate with City/Bozeman Parking Commission to determine data collection survey dates and
hours.
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Rick Williams Consulting
7. Schedule surveyors.
8. Surveyors will collect occupancy data at all sites on days representing a “typical weekday” and a
“typical weekend day,” to be determined with input from the City/Downtown Bozeman Parking
Commission.
a. Data will be collected each hour on the hour for a period of at least 10 hours.
b. In facilities with time-limited parking stalls, both occupancy and license plate data will be
recorded.
9. Surveyors will record all data in templates developed for each unique site.
III. DATA ENTRY
1. All data from on- and off-street templates will be entered into a database for analysis.
IV. DATA ANALYSIS
Data will be analyzed and evaluated to derive findings for the following metrics.
Parking Supply
Parking supply data for on- and off-street facilities will be organized by location, type, and accessory use.
Parking Demand
Parking demand data will be analyzed to determine the total number of vehicles parked in the study area,
cataloged by location, type, and accessory use and described in terms of occupancy, duration of stay, and
turnover, as applicable. These factors, described below, can be quantified for the entire study area and/or
sub-areas to provide more specificity regarding use in unique nodes of the downtown.
a. Occupancy
Occupancy is the total number of occupied parking stalls in the study area and is most commonly shown
as a percentage of overall system capacity. Occupancy can be calculated for the combined study area,
for sub-areas, and/or for individual lots or garages. Where time-restricted and other stall types exist,
additional information on occupancy of these stalls is provided.
A parking system is generally considered to be full or at its effective capacity when occupancies reach or
exceed 85% in the peak hour. Where more than 85% of stalls are occupied, users may be discouraged
from parking, or may add to congestion by circling the area in search of available spaces.
b. Duration of Stay
Duration of stay is the average length of time a vehicle remains in a parking stall. For this study, duration
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Rick Williams Consulting
of stay is sampled in one-hour increments. Duration of stay information can be used to calibrate posted
time stays to accommodate priority users (e.g., retail customers). It can also be used to identify the total
number of vehicles, or percentage of vehicles, that violate posted time restrictions when enforcement
hours are in effect, and the rate of vehicle turnover (see below). Duration of stay is calculated by
dividing the total number of vehicle hours parked by the total number of unique vehicles captured in
the data.
c. Turnover
Turnover reflects the total number of vehicles using a parking stall over the course of a day, and is
typically measured over a 10-hour period. Parking managers use turnover as a measuring stick for the
efficiency of a parking system. For instance, if a stall has a 2-hour time restriction, its intended minimum
rate of turnover is 5 (10-hour day divided by 2-hour stall). If turnover were demonstrated to be less than
5, the system would be deemed inefficient. A rate greater than 5 would indicate a system operating very
efficiently.
d. Number of Unique Vehicles
Number of Unique Vehicles is a measure of how many customers, visitors, and employees are accessing
the parking district, and can be used as a baseline for commercial growth–more customers and visitors
correlates to a more vibrant district. A “unique vehicle” is captured in license plate numbers recorded
each hour of the survey.
e. Stays of Five Hours or More
Stays of Five Hours or More can be used to estimate the number of employees using on-street stalls,
which is helpful when designing and implementing a district-specific parking management plan and/or
calibrating enforcement.
f. Rate of Violation
Data will be analyzed to determine the percentage of vehicles that exceed posted time stays. This
information can be correlated to actual enforcement data for the survey days, comparing the observed
number of violations to actual citations issued. The parking industry targets violation rates of 5-7% as a
measure of efficiency. When violation rates are below 5%, enforcement may be over-provided and
customers may perceive the area as not customer-friendly. When rates exceed 7%, the system is
considered inefficient and enforcement may need to be increased.
g. Moving to Evade
Moving to Evade is measured by capturing unique license plates that move throughout the study area
over the course of a survey day. Such vehicles often belong to employees who move them every few
hours to avoid parking off-street or in areas where pricing is in place.
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V. SUMMARY
The methodologies outlined in this memorandum represent best practices approaches to parking inventory
development, data collection, data entry and analysis. Revisions can, and should, be made as appropriate to
unique circumstances and characteristics that may be evident within the Bozeman parking system.
EXAMPLE: On-street Inventory Sheet and Data Collection Template
Lot ID Facility Identification # of Stalls 9:30 AM 10:30 AM 11:30 AM 12:30 PM 1:30 PM 2:30 PM 3:30 PM 4:30 PM 5:30 PM 6:30 PM
114_1 North Lot 79 41 56 56 55 54 55 57 73 79 75
114_2 South Lot 97 31 42 52 63 59 55 62 77 92 97
126_1 Wells Fargo 24 16 16 23 21 16 14 16 14 20 24
129_1 Bank of Cascades 14 11 11 10 11 13 13 13 12 7 12
130_1 Chase Bank 35 7 15 13 6 9 14 18 13 8 6
137_1
Old St. Francis Mcmenamins
Guests Only 25 21 22 20 16 20 25 24 20 22 25
137_2 Reserved Stalls 32 6 10 12 14 12 11 11 10 11 7
138_1 City Hall 20 8 7 0 1 3 6 5 0 1 0
138_4 Customer 2hr Free Parking 13 3 7 4 6 6 7 7 6 5 4
139_3 City Employee Vehicles Only 39 24 33 29 29 29 29 32 18 16 12
146_1 2 hr parking/ Permit Parking 68 65 68 65 65 66 68 66 52 22 20
146_2
School District Permit Parking
Only 45 44 43 44 42 41 41 44 31 12 9
146_5 Boys and Girls Clubs of Bend 33 33 33 31 31 30 28 27 23 5 4
147_1 2 hr parking/ Permit Parking 41 39 40 39 40 38 35 39 33 30 11
147_2 Hawthorn Healing Arts Center 17 9 10 10 8 8 6 7 6 2 1
164_1 First United Methodist Church 35 5 6 26 28 15 8 13 29 14 9
167_1 Deschutes Historical Museum 41 11 26 24 35 30 22 27 20 10 10
171_1 Deschutes Library Parking Only 64 27 51 50 54 57 61 56 35 20 7
118_2 Permit Parking Only 24 20 17 15 13 13 17 16 20 20 17
118_3
Alpine Mortgage/Deschutes
Land Trust 14 12 11 10 8 10 12 7 5 3 4
119_2 Gateway Plaza - Permit Only 57 28 27 30 33 35 37 33 21 8 11
119_3 First American Title 28 26 29 29 29 30 34 29 17 9 10
124_1 Building 18 8 8 5 5 5 4 7 5 4 1 1
EXAMPLE: Off-street Inventory Sheet and Data Collection Template
Block #Space #Time
8am-
9am
9am-
10am
10am-
11am
11am-
12pm
12pm-
1pm
1pm-
2pm
2pm-
3pm
3pm-
4pm
4pm-
5pm
5pm-
6pm
ROUTE 1
26A NP
25A NP
25B 1 NL 941D 22V7
25B 2 NL 797E 797E 797E 168D
25B 3 NL DXMM 723C 373D 394E
25B 4 NL ADU4 ZSA9 712F
25B 5 NL
25B 6 NL 909D 909D 909D 909D 909D 909D 909D 909D 909D
25B 7 NL
25B 8 NL 630F 630F 630F
25B 9 NL 716F
25B 10 NL
25B 11 NL 3139 WGC2
25B 12 NL 129B 3139 007E 007E
27B 1 NL
27B 2 NL DNMU DNMU
27B 3 NL
27B 4 NL
27B 5 NL VVX7 200D
27B 6 NL QZJ7
27B 7 NL
27B 8 NL 925B 925B 925B 925B 925B 925B 925B 925B 925B 925B
41B 1 NL
41B 2 NL XEU6 315F
41B 3 NL 589D MRX5 MRX5
41B 4 NL 2VT9 514C 514C 514C
41B 5 NL 353B
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
Example: Inventory of Off-street Stalls
Lot Number Lot Descriptor Stall Total by
Lot
% of Total
Area Stalls
23/24 2 HR Public Parking (Burnham Lot) 20 11.6%
39 Stevens Marine 8 4.7%
40 Ferguson 12 7.0%
41 B & B Print Source 9 5.2%
42 Mannings Auto 14 8.1%
43 Henderson Auto 41 23.8%
44 Wyatt Fire Protection 9 5.2%
45 Tigard Vision Center (Visitor/Front Lot) 22 12.8%
46 Tigard Vision Center (Employee/Back Lot) 27 15.7%
47 Scott Hookland LLP 10 5.8%
Total Off-Street Parking Stalls
(10 sites) 172 100.0%
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
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Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
Statement of Non-discrimination – Attachment 2
____________________________________(name of entity submitting) hereby affirms it will not discriminate on
the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived
sexual orientation, gender identity or disability and acknowledges and understands the eventual contract will
contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall
apply to the hiring and treatments or proposer’s employees and to all subcontracts.
______________________________________
Name and title of person authorized to sign on behalf of submitter
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
FORM OF PROFESSIONAL SERVICES AGREEMENT – Attachment 3
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _____ day of ____________, 201__, by and
between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and
existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana,
with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and,
____________, _______________, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency
whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City services
described in the Scope of Services attached hereto as Attachment “A” and by this reference made a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its execution [and will
terminate on the _____ day of ______________, 201_].
3. Scope of Work: Contractor will perform the work and provide the services in accordance with
the requirements of the Scope of Services. For conflicts between this Agreement and the Scope of Services,
unless specifically provided otherwise, the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of Services. Any
alteration or deviation from the described services that involves additional costs above the Agreement amount
will be performed by Contractor after written request by the City, and will become an additional charge over
and above the amount listed in the Scope of Services. The City must agree in writing upon any additional
charges.
5. Contractor’s Representations: To induce City to enter into this Agreement, Contractor makes
the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the Scope
of Services, and with all local conditions and federal, state and local laws, ordinances, rules, and
regulations that in any manner may affect cost, progress or performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and perform
this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not
infringe upon or violate the rights of any third party, whether rights of copyright, trademark, privacy,
publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
municipal laws. The City will not determine or exercise control as to general procedures or formats
necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is an
independent contractor for purposes of this Agreement and is not to be considered an employee of the City for
any purpose. Contractor is not subject to the terms and provisions of the City’s personnel policies handbook
and may not be considered a City employee for workers’ compensation or any other purpose. Contractor is not
authorized to represent the City or otherwise bind the City in any dealings between Contractor and any third
parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation Act, Title 39,
Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Contractor shall
maintain workers’ compensation coverage for all members and employees of Contractor’s business, except for
those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for workers’
compensation coverage by an insurer licensed and authorized to provide workers’ compensation insurance in
the State of Montana; or (2) proof of exemption from workers’ compensation granted by law for independent
contractors.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs,
expenses, damages, and liabilities arising out of, resulting from, or occurring in connection with any labor
problems or disputes or any delays or stoppages of work associated with such problems or disputes and for any
claims regarding underpaid prevailing wages.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered, to the
fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and hold harmless the City, its
agents, representatives, employees, and officers (collectively referred to for purposes of this Section as the
City) from and against any and all claims, demands, actions, fees and costs (including attorney’s fees and the
costs and fees of and expert witness and consultants), losses, expenses, liabilities (including liability where
activity is inherently or intrinsically dangerous) or damages of whatever kind or nature connected therewith
and without limit and without regard to the cause or causes thereof or the negligence of any party or parties
that may be asserted against, recovered from or suffered by the City occasioned by, growing or arising out of
or resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the
Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents; or (iii) the
negligent, reckless, or intentional misconduct of any other third party.
For the professional services rendered, to the fullest extent permitted by law, Contractor agrees to
indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses, including
reasonable defense attorney fees, to the extent caused by the negligence or willful misconduct of the Contractor
or Contractor’s agents or employees.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations of
indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to
negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s) which would otherwise
exist as to such indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor to assert
its right to defense or indemnification under this Agreement or under the Contractor’s applicable insurance
policies required below the indemnitee shall be entitled to recover reasonable costs and attorney fees incurred
in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines the
Contractor was obligated to defend the claim(s) or was obligated to indemnify the indemnitee for a claim(s) or
any portion(s) thereof.
In the event of an action filed against City resulting from the City’s performance under this Agreement,
the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City or its officers, agents or
employees, including the right of contribution for loss or damage to person or property arising from, growing
out of, or in any way connected with or incident to the performance of this Agreement except “responsibility
for his own fraud, for willful injury to the person or property of another, or for violation of law, whether willful
or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to conduct
insurance business in Montana which insures the liabilities and obligations specifically assumed by the
Contractor in this Section. The insurance coverage shall not contain any exclusion for liabilities specifically
assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that
may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard
to the cause therefore and which is acceptable to the City and Contractor shall furnish to the City an
accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual
aggregate; and
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers, agents, and
employees, shall be endorsed as an additional or named insured on a primary non-contributory basis on both
the Commercial General and Automobile Liability policies. The insurance and required endorsements must be
in a form suitable to City and shall include no less than a sixty (60) day notice of cancellation or non-renewal.
The City must approve all insurance coverage and endorsements prior to the Contractor commencing work.
Contractor shall notify City within two (2) business days of Contractor’s receipt of notice that any required
insurance coverage will be terminated or Contractor’s decision to terminate any required insurance coverage
for any reason.
The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8. Termination for Contractor’s Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform
any of its obligations under this Agreement, or otherwise breaches any terms or conditions of this
Agreement, the City may, by written notice, terminate this Agreement and the Contractor’s right to
proceed with all or any part of the work (“Termination Notice Due to Contractor’s Fault”). The City
may then take over the work and complete it, either with its own resources or by re-letting the contract
to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be entitled to
payment only for those services Contractor actually rendered.
c. Any termination provided for by this Section 8 shall be in addition to any other remedies
to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity,
lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature
arising, or claimed to have arisen, as a result of the termination.
9. Termination for City’s Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City, make it
advisable to the City to cease performance under this Agreement City may terminate this Agreement
by written notice to Contractor (“Notice of Termination for City’s Convenience”). The termination
shall be effective in the manner specified in the Notice of Termination for City’s Convenience and shall
be without prejudice to any claims that the City may otherwise have against Contractor.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
b. Upon receipt of the Notice of Termination for City’s Convenience, unless otherwise
directed in the Notice, the Contractor shall immediately cease performance under this Agreement and
make every reasonable effort to refrain from continuing work, incurring additional expenses or costs
under this Agreement and shall immediately cancel all existing orders or contracts upon terms
satisfactory to the City. Contractor shall do only such work as may be necessary to preserve, protect,
and maintain work already completed or immediately in progress.
c. In the event of a termination pursuant to this Section 9, Contractor is entitled to payment
only for those services Contractor actually rendered on or before the receipt of the Notice of
Termination for City’s Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to Contractor
for its performance of this Agreement. Contractor shall, under no circumstances, be entitled to claim
or recover consequential, special, punitive, lost business opportunity, lost productivity, field office
overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have
arisen, as a result of the termination.
10. Limitation on Contractor’s Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement, Contractor’s
damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim
or recover consequential, special, punitive, lost business opportunity, lost productivity, field office
overhead, general conditions costs, or lost profits damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or nature,
Contractor shall provide City with written notice of its claim, the facts and circumstances surrounding
and giving rise to the claim, and the total amount of damages sought by the claim, within thirty (30)
days of the facts and circumstances giving rise to the claim. In the event Contractor fails to provide
such notice, Contractor shall waive all rights to assert such claim.
11. Representatives:
a. City’s Representative: The City’s Representative for the purpose of this Agreement
shall be _________________ or such other individual as City shall designate in writing. Whenever
approval or authorization from or communication or submission to City is required by this Agreement,
such communication or submission shall be directed to James Goehrung as the City’s Representative
and approvals or authorizations shall be issued only by such Representative; provided, however, that in
exigent circumstances when City’s Representative is not available, Contractor may direct its
communication or submission to other designated City personnel or agents as listed above and may
receive approvals or authorization from such persons.
b. Contractor’s Representative: The Contractor’s Representative for the purpose of this
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
Agreement shall be _____________________ or such other individual as Contractor shall designate in
writing. Whenever direction to or communication with Contractor is required by this Agreement, such
direction or communication shall be directed to Contractor’s Representative; provided, however, that
in exigent circumstances when Contractor’s Representative is not available, City may direct its direction
or communication to other designated Contractor personnel or agents.
12. Permits: Contractor shall provide all notices, comply with all applicable laws, ordinances,
rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman business license, and
inspections from applicable governmental authorities, and pay all fees and charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and federal laws,
regulations, and municipal ordinances including, but not limited to, all workers’ compensation laws, all
environmental laws including, but not limited to, the generation and disposal of hazardous waste, the
Occupational Safety and Health Act (OSHA), the safety rules, codes, and provisions of the Montana Safety
Act in Title 50, Chapter 71, MCA, all applicable City, County, and State building and electrical codes, the
Americans with Disabilities Act, and all non-discrimination, affirmative action, and utilization of minority and
small business statutes and regulations.
14. Nondiscrimination: The Contractor agrees that all hiring by Contractor of persons performing
this Agreement shall be on the basis of merit and qualifications. The Contractor will have a policy to provide
equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws,
regulations, and contracts. The Contractor will not refuse employment to a person, bar a person from
employment, or discriminate against a person in compensation or in a term, condition, or privilege of
employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin,
actual or perceived sexual orientation, gender identity, physical or mental disability, except when the
reasonable demands of the position require an age, physical or mental disability, marital status or sex
distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of 1964;
Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The Contractor shall
require these nondiscrimination terms of its sub-Contractors providing services under this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall not
permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs, by any employee
or agent engaged in services to the City under this Agreement while on City property or in the performance of
any activities under this Agreement. Contractor acknowledges it is aware of and shall comply with its
responsibilities and obligations under the U.S. Department of Transportation (DOT) regulations governing anti-
drug and alcohol misuse prevention plans and related testing. City shall have the right to request proof of such
compliance and Contractor shall be obligated to furnish such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees and agents
in proper and specified work methods and procedures. The Contractor shall provide continuous inspection and
supervision of the work performed. The Contractor is responsible for instructing his employees and agents in
safe work practices.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
16. Modification and Assignability: This Agreement may not be enlarged, modified or altered
except by written agreement signed by both parties hereto. The Contractor may not subcontract or assign
Contractor’s rights, including the right to compensation or duties arising hereunder, without the prior written
consent of City. Any subcontractor or assignee will be bound by all of the terms and conditions of this
Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or provide
documentation as requested by the City demonstrating Contractor’s compliance with the requirements of this
Agreement. Contractor shall allow the City, its auditors, and other persons authorized by the City to inspect
and copy its books and records for the purpose of verifying that the reimbursement of monies distributed to
Contractor pursuant to this Agreement was used in compliance with this Agreement and all applicable
provisions of federal, state, and local law. The Contractor shall not issue any statements, releases or
information for public dissemination without prior approval of the City.
18. Non-Waiver: A waiver by either party any default or breach by the other party of any terms or
conditions of this Agreement does not limit the other party’s right to enforce such term or conditions or to
pursue any available legal or equitable rights in the event of any subsequent default or breach.
19. Attorney’s Fees and Costs: That in the event it becomes necessary for either Party of this
Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any
notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable
attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all appropriate
employee withholdings.
21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents, employees, or
representatives shall be resolved first by negotiation between senior-level personnel from each party
duly authorized to execute settlement agreements. Upon mutual agreement of the parties, the parties
may invite an independent, disinterested mediator to assist in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the date the
dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in
compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor’s indemnification shall survive the termination or expiration of this
Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not be
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT
construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to which they
refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable, the balance
thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by the laws
of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs, legal
representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties, does
not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together constitute one
instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire agreement
of the parties. Covenants or representations not contained therein or made a part thereof by reference, are not
binding upon the parties. There are no understandings between the parties other than as set forth in this
Agreement. All communications, either verbal or written, made prior to the date of this Agreement are hereby
abrogated and withdrawn unless specifically made a part of this Agreement by reference.
30. Extensions: this Agreement may, upon mutual agreement, be extended for a period of one
year by written agreement of the Parties. In no case, however, may this Agreement run longer than -
__________________________.
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