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HomeMy WebLinkAbout1982-04-12 1'"-: ' k..' . .,J' '.' MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA Apri I 12, 1982 ***************************** The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 12, 1982 at 4:00 p.m. Present were Mayor Stiff, Commissioner I Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Planalp and the Clerk. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. The minutes of the regular meeting of Apri I 5, 1982 were approved as corrected. Mayor Stiff asked if any of the Commisioners desired to remove any of the items listed under Consent Items for discussion. Commissioner Weaver requested that his request for per- mission to attend the Financial Managementl Budgeting Seminar to be held in Denver, Colorado, on April 24, 1982 be removed for discussion. Consider recommendation from consulting engineers, Thomas, Dean & Hoskins, on bids opened for Wastewater Treatment Plant, Phase II This was the time and place set for the award of bids for the construction of Phase II of the Wastewater Treatment Plant. City Manager Evans presented to the Commission the recommendation from Thomas, Dean and Hoskins, Inc., consulting engineers. The recommendation was for the rejection of any and I all bids for Schedule I, to be rebid with a suggested bid opening date of May 3, 1982; and the award of the bid for Schedule II to Edsall Construction Company, Inc., Bozeman, Montana, in the amount of $360,000.00, it being the lowest and best bid received. The -City Manager con- curred in this recommendation. City Manager Evans noted that it would be better to rebid Schedule I than to attempt to negotiate the low bid and then award that bid. The City Manager stated that it is questionable whether or not the Federal Government would accept a negotiated bid. If it we re not accepted, the EPA monies for this project would be eliminated. Mr. Wayne Dean, Thomas, Dean and Hoskins, Inc., noted that negotiations on a bid generally take about one month. If the negotiations are unsuccessful, then the City must go through the bidding process again, and that would put the project approximately two months behind; and it would be difficult to meet the Federal timetable. City Engineer Arthur Van't Hul noted that several of the changes in the specifications include structural changes, which would be difficult to negotiate. The City Engineer also ex- pressed concern that negotiation of the bid may cause the EPA funds to be withdrawn from the project. I It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission reject any and all bids for Schedule I of the construction of Phase II of the Wastewater Treatment Plant, and that the Commission authorize the readvertising for bids, with a bid opening date of May 3, 1982. The motion carried by the following Aye and No vote: {(j9 ,-, , those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. It was then moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission award the bid for Schedule II for construction of Phase II of the Wastewater Treatment Plant to Edsall Construction Company, Inc., Bozeman, Montana, in the amount of I $360,000.00, it being the lowest and best bid received, subject to approval from EPA. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant HuH, > Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Award bids - sale of surplus radio equipment for Police Division This was the time and place set for the award of bids on the sale of surplus radio equipment for the Police Division. City Manager Evans requested that the award of bids be deferred for a period of one week. The City Manager noted that the Floral Park Volunteer Fire Department, south of Butte, desires to bid on four of the radios. He noted that the requested deferral would allow time to receive the letter from the Floral Park Volunteer Fire Department and to check for any possible overlapping of the bids. City Manager Evans also noted that the State Law provides for the selling of surplus equipment to another governmental unit without calling for bids. The Mayor deferred the matter for one week. I Use Permit - Donald K. Weaver - PUD on Parcel 2B, C.O.S. 406B and Lots 2-4, Gu 's First Addition (northeast 18.72.020, 18.72.110 and 18.96.030 ract . . . 691 and Park Tract of Richard's Sub- This was the time and place set for the decision on the request on behalf of Donald K. Weaver for a Conditional Use Permit for a Planned Unit Development on 2.635 acres of Parcel 2B, C.O.S. 406B in the SWi of Section 18, Township 2 South, Range 6 East, M.P.M. and 12.372 acres of Parcel 3 in the NW-k of Section 19, Township 2 South, Range 6 East, M.P.M., in the 'City of Bozeman, Gallatin County, Montana. The site is adjacent to the west side of the Valley View Golf Course and is separated from the adjoining Thompson's Third and Westridge Subdivisions by Spring Creek. This was the time and place set for the decision on the request on behalf of the Springer Group for a Conditional Use Permit to allow a medical office in the R-3 Zone. The site is located on Lot 3 and portions of Lots 2 and 4 in Guy's First Addition and is more commonly I known as the northeast corner of the intersection of Bozeman Avenue and Olive Street. This was the time and place set for the decision on the request on behalf of the Planning Staff for a Zone Code Amendment to Sections 18.72.020, 18.72.110 and 18.96.030 of the Zoning Code. l n"' iJj This was the time and place set for the decision on the request on behalf of Resurrection Parish for a Zone Map Change from R-3 to R-O. The site is described as Tract B, remainder of Certificate of Survey No. 691, plus a contiguous tract measuring 59.95 feet by 14734 feet in the Wi, SWi of Section 12, Township 2 South, Range 5 East, M.P.M., in the City of Boteman. This tract contains sl ightly more than three acres and is located near the Law and Justice Center. The major parcel is a portion of the land upon which the Rosary School was I located. This was the time and place set for the decision on the request on behalf of B-K Part- nership for a Zone Map Change from R-3 to R-O on the Park Tract of Richard's Subdivision. This parcel of land is located at the intersection of Koch Street and South Sixteenth Avenue extended, and is immediately adjacent to the parcel of land considered in the request on behalf of Resurrection Parish. City Manager Evans recommended that, due to the absence of two City Commissioners from last week's meeting, the Commission defer all of these decisions for a period of one week so that the Commissioners may have time to listen to the tapes of the meeting and review the data" submitted. Commissioner Mathre and Commissioner Anderson both expressed the desire to listen to the tapes of the Commission meeting and to review the printed data prior to the decision-making process. City Attorney Planalp stated that he believes that the two City Commissioners should listen to the tapes of the Commission meeting prior to the decisions on these hearings. I It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission defer the decisions on the above-referenced public hearings for a period of one week to allow the two City Commissioners to review the data prior to the decision-making process. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Request - City Fire Protection - Tim Barnard - Lot 36, Story Hills City Manager Evans presented to the Commission a request on behalf of Mr. Tim Barnard for the extension of City fire service to his home located on Lot 36 in Story Hills. The City Manager noted that the Fire Chief recommends disapproval of this request because of the poor accessibilitx during the winter months and the fact that response time would be at least 14 minutes from the main fire station. The Fire- Chief noted that to contract for fire protection with Mr. Barnard would give him a false sense of security. City Manager Evans stated that he does not feel that the City should contract with in- dividual owners on a house-by-house basis. He stated that, if a group of residents within a I reasonably accessible area form a district and request fire protection, the request should be strong Iy considered. The City Manager then recommended denial of the request for City fire protection on behalf of Mr. Barnard. Commissioner Mathre asked how far from the city limits this parcel of land is located. L OJ :~ ' - Assistant City Manager Barrick stated that it is approximately .4 mile from the city limits. Commissioner Weaver noted that not only would the City's fire protection provide a false sense of security, but it might possibly tie up a fire truck on bad roads and diminish the fire protection within the city as well. I It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Com- mission deny the request on behalf of Mr. Tim Barnard for the extension of City fire protection to his home located on Lot 36 in the Story Hills. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Request - horse drawn surrey tour during the summer months - Mike Ward City Manager Evans presented to the Commission a request on behalf of Mr. Mike Ward, 8283 River Road, for permission to conduct horse-drawn surrey tours during the summer months. These tours would begin and end at the Museum of the Rockies with three possible routes listed, all in the southern portion of the city. The Chief of Police has reviewed the request and recommends approval. The City Manager noted that the licensing requirements for this activity. must be pursued. Commissioner Vant Hull noted that people living along the suggested routes may complain about the free manure. She asked if provisions would be made for this possible problem. I Mr. Mike Ward stated that a device is available which hooks to the horse and the har- nass and catches the manure. He noted that he plans to use this device. Commissioner Vant Hull asked how many people the surrey could hold at one time. Mr. Ward stated that the surrey would be drawn by two horses and could hold up to twelve people. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the request on behalf of Mr. Mike Ward for permission to conduct a horse- drawn'surrey tour during the summer months, beginning and ending at the Museum of the Rockies.. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Request for extension - Conditional Use Permit - Mr. Robert Pearson - Klondike Commercial/ .9ffice Development (adjacent to Life of Montana property) City Manager Evans presented to the Commission a request on behalf of Mr. Robert Pearson for an extension of the Conditional Use Permit for the Klondike Commercial/Office De- velopment, to be located east of and adjacent to the Life of Montana property. The City I Manager noted that this Conditional Use Permit was approved by the City Commission on July 7, 1981 and expired on January 7, 1982. The requested extension, for the approval of the final site plan, would expire on May 1, 1982. The City Manager recommended that this request for extension be approved. '" ," "i :,) ':.. Planning Director John Moss stated that the applicant has prepared the site plans, and they are ready for approval. He noted that, as long as the applicant gets the final site plans approved before May 1, he will have the normal eighteen months in which to complete the pro- ject. Mr. Moss stated that the information given Mr. Pearson last summer for the approval of the final site plan was not very clear, which is the major reason for bringing this back before the Commission. I It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the request for an extension of the Conditional Use Permit on behalf of Mr. Robert Pearson for the Klondike Commercial/Office Development, located east of and adjacent to the Life of Montana property, to provide for the approval of the final site plan no later than May 1, 1982. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Request for extension - Conditional Use Permit - Ice Pond Townhouses - Arno Green City Manager Evans presented to the Commission a request for an extension of a Con- ditional Use Permit on behalf of Arno Green for the Ice Pond Townhouses. The City Manager noted that this Conditional Use Permit expires on Apri I 29, 1982, and Mr. Green requests an extension to August 4, 1983. Mr. Mike Money, Assistant Planner, stated that Bandel, Biggerstaff and Green went through the Conditional Use Permit procedure and subdivision process, and the site plan was I approved in August 1980. Due to delays in obtaining financial backing and delays in getting approval for low-interest monies for subsidy of the housing, the final site plan for the sub- division was recently approved. Mr. Money stated that the requested extension would expire on August 4, 1983, which is the date on which his Letter of Credit expires. He noted that the Planning Staff recommends approval of the request. Mayor Stiff asked if the extended time is appropriate. Mr. Money stated that he believes it is, due to the recent approval of the final plat. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission approve the request for an extension of the Conditional Use Permit on behalf of Mr. Arno Green for the Ice Pond Townhouses, to expire on August 4, 1983. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Request - Bed Race - May 22, 1982 City Manager Evans presented to the Commission a request on behalf of the Kappa Delta I Sorority for a Bed Race, with proceeds going to the Muscular Dystrophy Association. The City Manager noted that the original request was to conduct this event on May 22, 1982. This request has been recently amended to be held on June 5,1982 from 10:30 a.m. to 1:30 p.m. on Mendenhall Street between Rouse Avenue and Bozeman Avenue. City Manager Evans stated that 4U3 he had discussed the matter with Chief of Police Tate, and would recommend that the location be changed to Mendenhall Street between Third Avenue and Fifth Avenue. He noted that the basis for this recommendation is that the requested location is close to a number of bars, which could create a problem. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the I Commission approve the request on behalf of Kappa Delta Sorority for a Bed Race to be held on June 5,1982 from 10:30 a.m. to 1:30 p.m. on Mendenhall Street between Third Avenue and Fifth Avenue. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Discussion - City Policy on Subdivision Improvements Mr. John Moss, Planning Director, presented to the Commission an outline showing the step-by-step manner how a subdivision is improved. Mr. Moss noted that these steps are taken almost entirely from the current subdivision regulations. Mr. Moss stated that there are three basic approaches to subdivision improvements, and this outline is divided into those three cate- gories: (1) construction of all improvements before final plat is recorded; (2) recording of final Subdivision Plat before all public improvements are completed; and (3) using Special Improvement Districts for construction. Mr. Moss noted that when the construction of all improvements is completed prior to I recording of the final plat, the developer should pay for the engineering services which the City provides. This has not been a City policy, but should be considered. Mr. Moss also noted that quite often a Maintenance Agreement for a one-year period is entered into with the developer. If anything goes wrong with the improvements, it will usually happen during this one-year period. Mr. Moss also noted that it is very common to have a Maintenance Agreement for an eighteen- or twenty-four-month period. He further noted that it may be possible to incorporate this policy into the Improvements Agreement which the City presently requires, or it may require an amendment. City Attorney Planalp stated that improvements to subdivisions are usually done through Special Improvement Districts. He noted that bonds cover the workmanship, and design problems have been covered by Thomas, Dean and Hoskins, Inc., consulting engineers. He noted that the City has not seen development of a subdivision without the use of Special Improvement Dis- tricts, so it has not been faced with the possible problems described. Commissioner Mathre stated that she has no concern if the proposed Maintenance Agree- ment is listed in the regulations. However, she does anticipate having developers ask why the City is requiring an Agreement when it has not done so in the past. I Mr. Mike Money, Assistant Planner, noted that it would be possible for a developer to contract with the City for maintenance of the improvements, i.e., water, sewer and streets. The City would then basically take over the maintenance, but the developer would pay for that maintenance. ,~' , .,r }'J City Manager Evans noted that it is possible to create a maintenance district at the same time that a Special Improvement District is created. He noted that, in the future, the City may adopt. a policy requiring that the developer put in one improvement himself prior to requesting Special I mprovement Districts for the other improvements, as has been done in Helena. He fur- the,r noted that if a policy is adopted, the developers will know what is required. Mayor Stiff noted a desire to incorporate a policy for off-site improvements into this I policy so that they would not need to be handled on an individual basis. Mr. Moss stated that an analysis of off-site improvements and impact fees should be done. City Attorney noted that off-site improvements can be addressed by the Commission at three levels: ( 1) zon i ng ; (2) annexation; and (3) as criteria to be used for approval or dis- approval of preliminary plats. They may be addressed further after the preliminary plat is approved or disapproved. City Manager Evans suggested that the policy should be studied and brought back to the Commission in resolution form, including a Maintenance Agreement if the City is empowered to , do so. The City Manager stated that the impact fee should be handled as a separate matter. He noted that, although a public hearing is not required, the Commission may wish to conduct one since the policy would have an effect on how things will be done in the future. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the City Attorney to prepare a resolution on the City's policy for subdivision improvements, to be brought back to the City Commission at a later date. The I motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Discussion - possible postponement - Workshop scheduled for Apri I 17, 1982 Mayor Stiff stated that he will be attending a seminar in Denver, Colorado, and will not be able to attend the workshop scheduled for April 17, 1982. He noted that he would like to be able to attend this retreat. The Mayor then asked the Commission if they would desire to hold this workshop as scheduled with less than a full Commission or reschedule it so that all could attend. Following a brief discussion, the Commissioners determined that it would be best to postpone the workshop schedule for Apri I 17, 1982 for one week, to be rescheduled on Apri I 24, 1982. The Commission requested that the City Manager contact those involved in the work- shop of this change in time. Discuss,ion - possible City application to the State of Montana for Community Development Block I Grant Funds City Manager Evans stated that he has requested the Planning Department to consider application to the State for Community Development Block Grant Funds. Planning Director John Moss presented to the Commission an outline of the program and an outline of the assessment of community needs. He noted that within the next week a draft 405 for review by the State should be completed. Mr. Moss noted that a meeting will be conducted on May 12 in Bozeman for the purpose of assessing and reviewing appl ications for the CDBG Funds. Mr. Moss stated that the Planning Department is listing the northeast sector and the business district as target areas. He further stated that the present economy would not allow I public improvements in the areas being considered. Mr. Moss stated that a community's application cannot exceed $400,000.00 for the Fiscal Year. He noted that a community can apply for a comprehensive program, which would allow application for a certain project for more than one year; however, the Planning Department is not considering such an application. Commissioner Vant Hull noted that the City cannot make more than one application in a year; and if several items are to be funded in one proposal, they must be related. Mr. Moss noted that the Planning Department plans to take the simplest route possible, but that is not simple. City Manager Evans stated that the City is concerned only with physical improvements. He noted that setting priorities will be difficult in the application process. He noted that public input will be needed during this process. The City Manager further noted that the meeting to be held on May 12 in the Community Room of the New Public Library wi II be a work- shop for the preparation of applications for the Community Development Block Grant Funds. Discussion - Draft booklet on Boards and Commissions I Mayor Stiff noted some changes which he felt should be included in the booklet on Boards and Commissions, including recognition of the Mayor Pro Tempore terms. He also stated that he has problems with the smaller sized booklet and would like to see it finalized in an 8t" by 11" format. Commissioner Anderson noted that she is unable to attend the Parking Commission meet- ings. She noted that she has switched positions with Commission Mathre and wi II be attending the Planning Board meetings. Several of the Commissioners noted that they prefer the smaller sized booklet. Discussion - Blue Ribbons of the Biq Sky Country Areawide Planning Organization request for budgeting - $600.00 City Manager Evans stated that the City has budgeted a $300.00 contribution to the Blue Ribbons of the Big Sky Areawide Planning Office for Fiscal Year 1981-1982. Mr. Joel Shouse is requesting that the City contribute an additional $300.00 because the local revenues are not meeting the projections. The City Manager recommended approval of the request. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the request on behalf of the Blue Ribbons of the Big Sky Areawide Plan- I ning Organization for an additional $300.00 contribution for the Fiscal Year 1981-1982, for a total contribution of $600.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Com- missioner Mathre and Mayor Stiff; those voting No, none. J-" r ,t.) ...' Ordinance No. 1104 - Revision of Parking Fine Fees City Manager Evans presented Ordinance No. 1104, entitled: ORDINANCE NO. 1104 AN ORDINANCE OF THE COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 11.04.755 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR MAXIMUM FINES FOR VIOLATIONS OF CHAPTER 11.04 AND SPECIFIC MINIMUM AND MAXIMUM FINES FOR VIOLATIONS OF SECTION 11.04.585 IN THE I CITY OF BOZEMAN, MONTANA. Assistant City Manager Barrick stated that this ordinance would affect the fines applying to the section of the Bozeman Municipal Code which addresses the blocking of the sidewalk, blocking of an alley, blocking of a driveway and parking on the sidewalk. The Assistant City Manager noted that this ordinance would set the minimum fine at $10.00 and leave the maximum at the present $100.00. The Assistant City Manager noted that parking in front of a fire hydrant should be more important than parking too close to the corner and blocking the side- walk. Assistant City Manager Barrick noted that the request submitted by the Police Depart- ment was to raise these fines to $20.00, whi Ie the fine for parking in front of a fire hydrant would remain at $15.00. Commissioner Anderson noted that the new fine schedule will be enforceable throughout the community. Commissioner Vant Hull noted that the matter prompting this consideration is not a one- time offense, but multiple offenses. She feels that the fine should be greater than the $10.00 listed in the ordinance. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that I Section 11.04.755(b) of Ordinance No. 1104 be amended to read "... a fine of not less than Fifteen Dollars ($15.00) nor more than One Hundred Dollars ($100.00) ..." The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. It was then moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission adopt the amended Ordinance No. 1104, amending Section 11.04.755 of the Bozeman Municipal Code, providing for maximum and minimum fines for violations of Section 11.04.585. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Information Item - Reminder - Meeting with Congressman Pat Williams - Tuesday, April 13, 1982, 10:30 a.m. - Community Room of the Gallatin County Courthouse - re New Federalism City Manager Evans reminded the City Commission that Congressman Pat Williams will conduct a meeting in the Community Room of the Gallatin County Courthouse on Tuesday, April 13,1982, beginning at 10:30 a.m. This meeting is for the purpose of discussing the New Fed- eralism and the way in which it wi II affect local government entities. I Information Item - Reminder - Meeting with State Highway Department - Thursday, April 15, 1982, 7:30 p.m. - Community Room of the New Public Library - re closing or1Vfain -Street City Manager Evans reminded the City Commission of a meeting to be conducted by the State Highway Department in the Community Room of the New Public Library, beginning at 7:30 40-7 p.m. on Thursday, April 15, 1982. The purpose of this meeting is to discuss the Main Street repair which will be done this summer. The City Manager noted that this is not a required public hearing, but is simply an informational meeting. Information Item - Meetinq of the larqer cities and urban counties in the State - Great Falls - I April 23, 1982 - 9:00 a.m. City Manager Evans stated that a meeting of the larger cities and the urban counties in the State has been scheduled in Great Falls, Montana, on April 23, 1982, beginning at 9:00 a.m. The purpose of the meeting is to exchange mutual concerns and problems. The City Manager noted that this meeting will include reviewing possible legislation, with the possibility of the cities and urban counties working together. Mayor Stiff, Commissioner Mathre and Commissioner Anderson noted interest in the meeting and stated that they would be interested in attending. Request - permission to attend - Commissioner Weaver - Financial Management/Budgeting Seminar - Denver, Colorado - Apri I 24, 1982 City Manager Evans presented to the Commission a request on behalf of Commissioner Weaver for permission to attend the Financial Management/ Budgeting Seminar, to be held by the National League of Cities and Towns in Denver, Colorado, on April 24, 1982. Commissioner Weaver stated that originally he had planned to combine this seminar with a conference he would be attending for the University. He stated that he will not be attending I the conference and questioned whether or not the City would want to spend $357.50 for a one- day seminar. He noted a willingness to pay for his lodging and meals if the Commission felt that the seminar would be a worthwhile expenditure. Commissioner Weaver also stated that he feels a policy should be established for the professional development for Commissioners. Mayor Stiff noted that when this matter was discussed at a previous Commission meeting, the Commission had felt that this would be a good opportunity because of Commissioner Weaver's attendance at another conference in Denver during the same week. The Mayor further noted he feels that when a man travels for his employer, he should travel as well as he would on his own. He further stated that an employee should not have to pay part of his costs when travel- ing for the employer. Commissioner Anderson suggested the possibility of getting tapes on those items that the Commission would like to know about. Mayor Stiff stated that he does not know if these sessions will be professionally taped. He further noted that, if they are not, a policy may be established which would prohibit the taping of any of the sessions. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the I request on behalf of Commissioner Weaver for permission to attend the Financial Management/ Budgeting Seminar to be held by the National League of Cities and Towns in Denver, Colorado, on April 24, 1982 be denied. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson and Commissioner Mathre; those voting No being Mayor Stiff. Commissioner Weaver abstained. ,.-~ .-' ~tUK Request for parade - College National Finals Rodeo - June 16, 1982 . City Manager Evans presented to the Commission a request on behalf of the Gallatin Saddle Club for permission to conduct the annual College National Finals Rodeo parade on June 16, 1982, at 1 :30 p.m. The City Manager noted that the parade route is quite long, extending from the Fairgrounds to Main Mall. The Police Department does not anticipate problems with the requested parade and recommends approval. I It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Com- mission approve the request on behalf of the Gallatin Saddle Club for permission to conduct the annual College National Finals Rodeo parade on June 16, 1982 at 1 :30 p.m. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Request - permission to attend - Firefighter Terry Sutherland - Hazardous Materials Seminar - Great Falls, Montana - April 24-25, 1982 City Manager Evans presented to the Commission a request on behalf of Firefighter Terry Sutherland for permission to attend the Hazardous Materials Seminar to be held in Great , , Falls, Montana, on April 24-25, 1982. The City Manager noted that his expenses are estimated to be $147.00 for this seminar. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the request on behalf of Firefighter Terry Sutherland for permission to attend the Hazardous Materials Seminar to be conducted in Great Falls, Montana, on April I 24-25, 1982, and it being in the public interest, his expenses be paid out of the appropriate fund. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Authorize Mayor to sign - Mutual Aid Agreement between the City of Livingston and the City of Bozeman City Manager Evans presented to the Commission the Mutual Aid Agreement between the City of Livingston and the City of Bozeman for fire services. The City Manager stated that the City Attorney has reviewed the Agreement and found it to be in order. He recommended that the Commission authorize the Mayor to sign this Agreement. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission authorize the Mayor to sign the Mutual Aid Agreement between the City of Livingston and the City of Bozeman for fire services. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. I Application for Raffle License - Fraternal Order of Eagles - May 29, 1982 City Manager Evans presented to the Commission an application for a Raffle License, along with the required fee, on behalf of the Fraternal Order of Eagles for a raffle to be 4U3 conducted on May 29, 1982. To be raffled are one Eag Ie picture valued at $25.00 and one liquor basket va lued at $30.00. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission approve the application for a Raffle License on behalf of the Fraternal Order of Eagles for a raffle to be held on May 29, 1982. The motion carried by the following Aye and I No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Application for Raffle License - Quilter's Guild - March 27, 1983 City Manager Evans presented to the Commission an application for a Raffle License, along with the required fee, on behalf of the Quilter's Guild for a raffle to be conducted on March 27, 1983. To be raffled is one Blue Dresden Plate quilt valued at $300.00. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the application for a Raffle License on behalf of the Quilter's Guild for a raffle to be held on March 27, 1983. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Proclamation - "International Week" - April 26-30, 1982 Mayor Stiff proclaimed the week of Apri I 26-30, 1982 as "I nternational Week" in the City I of Bozeman and urged all community members to take advantage of the enhanced global aware- ness opportunities provided during this week. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission concur in the Mayor's proclamation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commmis- sioner Mathre, Comm issioner Weaver and Mayor Stiff; those voting No, none. Acknowledge report - Quarterly report for Fire Department for January-March 1982 City Manager Evans stated that the quarterly report for the Fire Department for the period January-March 1982 appeared to be in order and recommended that it be accepted. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission acknowledge the quarterly report for the Fire Department for the period January- March 1982 and that it be brought back to the Commission next week for filing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. I File report - Building Inspection Department for March 1982 City Manager Evans stated that the monthly report for the Building Inspection Depart- ment for March 1982 appeared to be in order and recommended that it be accepted and ordered filed. ". "! It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the monthly report for the Building I nspection Department for March 1982 be accepted and ordered filed. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Claims I Claims for the past two weeks were presented. The City Manager had checked the claims and found them to be true and correct and recommended that the Director of Finance be instructed to issue warrants in payment thereof. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the claims be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Com- missioner Mathre and Mayor Stiff; those voting No, none. Application for Beer and Wine License - The Southland Corporation (7-Eleven Store) - Calendar Year 1982 City Manager Evans presented to the Commission an application for a Beer and Wine License on behalf of The Southland Corporation, dba 7-Eleven Store, for the Calendar Year 1982. The City Manager stated that a copy of the letter from the State, granting permission to sell beer and wine is attached to the application and recommended that the Commission con- ditionally approve the application for a Beer and Wine License, contingent upon the receipt of I the State license. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the application for a Beer and Wine License on behalf of The Southland Corporation, dba 7-Eleven Store, for Calendar Year 1982 for temporary authority to sell beer and wine, and that The Southland Corporation be required to submit an application for a per- manent Beer and Wine License following receipt of the permanent State license. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Executive Session - 6:30 p.m. City Manager Evans requested that an Executive Session be called for the purpose of discussing labor negotiations and that all be excused except the City Manager, Assistant City Manager, City Attorney and the Clerk. Mayor Stiff declared an Executive Session and requested all others to please leave the Commission Room. I Following the Executive session, Mayor Stiff reconvened the Commission meeting. LJ-IJ Adjournment - 7:00 p.m. There being no further business to come before the City Commission at this time, it was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and I Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor ATTEST: ROBIN L. SULLIVAN Clerk of the Commission I I