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HomeMy WebLinkAbout1981-09-22 O"S1} MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA September 22, 1981 ************************** The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, September 22,1981, at 1:15 p.m. Present were Mayor MacNab, I Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Planalp and the Clerk. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Stiff. The minutes of the regular meeting of September 16, 1981, were approved as submitted. Open bids - Radio System for Police Department This was the time and place set for opening bids for a radio system for the Police Department. The affidavit of publication for the "Call for Bids" as advertised was presented. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the bids be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer. Commissioner Stiff, Commissioner Swanson, Commissioner Math re and Mayor MacNab; those voting No, none. The following bids were then opened and read: I Purchase 5-year Lease General Electric, Billings, MT $22,655.50 $36,294.00 Motorola, Helena, MT $20,807.50 $ 6,126.44/year It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the bids be referred to staff for review and recommendation to be made in two weeks. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. Open bids - One I ndustrial Wheel Loader for Street Department This was the time and place set for opening bids for one industrial wheel loader for the Street Department. The affidavit of publ ication for the "Call for Bids" as advertised was presented. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the bids be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, I Commissioner Stiff and Mayor MacNab; those voting No, none. The following bids were then opened and read: Net Bid Churchi II Equipment Company, Manhattan, MT $20,244.00 Dorn Equipment Company, Bozeman, MT $13,392.45 055 Net Bid Manhattan Machinery Company, Manhattan, MT $12,884.00 Gallatin Equipment Company, Belgrade, MT $14,989.79 It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the bids be referred to the staff for review and a recommendation to be made in two weeks. I The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. Consider bids - Sludge Injection Equipment, Nurse Trucks and Service Truck City Manager Evans stated that the consideration of bids for the sludge injection equipment, nurse trucks and service truck for the Waste Water Treatment Plant had been delayed for a period of one week, as requested by the consulting engineer. The City Manager read the recommendation of the consulting engineer regarding the sludge injection equipment, which recommended rejection of all bids and readvertisement of the bids, with a bid opening date of October 14, 1981. The City Manager concurred in the recommendation. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the Commission reject any and all bids received for the sludge injection equipment for the Waste Water Treatment Plant. The motion carried by the following Aye and No vote: those voting I Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No, none. It was then moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission authorize the readvertisement of bids for sludge injection equipment for the Waste Water Treatment Plant, with a bid opening date of October 14, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. City Manager Evans then read the recommendation of the consulting engineer, which recommended that the bid for the two nurse truck tractors be awarded to Kamp Implement Company of Belgrade, Montana, in the amount of $107,974.00, contingent upon approval of EPA. The City Manager concurred in the recommendation. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission award the bid for two nurse truck tractors for the Waste Water Treatment Plant to Kamp Implement Company of Belgrade, Montana, for the bid amount of $107,974.00, contingent upon approval of EPA. The motion carried by the following Aye and No vote: I those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. City Manager Evans then read the recommendation of the consulting engineer, which recommended award of the bid for two nurse truck trailers be awarded to Rickel Manu- facturing Corporation of Sal ina, Kansas, in the amount of $56,416.00, contingent upon 058 approval of EPA. The City Manager concurred in the recommendation of the consulting engineer. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the Commission award the bid for two nurse truck trai lers for the Waste Water Treatment Plant to Rickel Manufacturing Corporation of Salina, Kansas, for the bid amount of $56,416.00, contingent upon approval of EPA. The motion carried by the following Aye and No vote: I those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. City Manager Evans then read the recommendation of the consulting engineer, which recommended award of the bid for the service truck to Kamp Implement Company of Belgrade, Montana, in the amount of $18,945.00, contingent upon approval of EPA. The City Manager concurred in the recommendation. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the Commission award the bid for one service truck for the Waste Water Treatment Plant to Kamp Implement Company of Belgrade, Montana, for the bid amount of $18,945.00, contingent upon approval of EPA. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No, none. Status report - Negotiated bond sale - SID No. 633 - $158,000 City Manager Evans stated that D. A. Davidson is considering the purchase of these I bonds. However, they discovered an improper procedure in the advertising of the bids and have requested that the City readvertise the bids prior to their considering purchase of these bonds. The City Manager further noted that it may be possible to sell $135,000 of bonds, rather than the $158,000 which had been advertised. The City Manager requested that the Staff be allowed additional time to research the matter and continue negotiations. The Mayor requested that the matter be placed on the agenda for next week for a status report. Consider bids - SI D Nos. 633, 634 and 635 - sanitary sewer, storm sewer, water and paving - West Main Business Plaza City Manager Evans stated that the bonds for SID Nos. 634 and 635 had been sold to a private buyer. However, all three SI D's are related, so the award of bids cannot be made on SID Nos. 633, 634 and 635 until the bonds for SID No. 633 have been sold. The Mayor asked that the matter be placed on the agenda next week for a further status report. Status report - Negotiated bond sale - SID No. 615 - $400,000 I City Manager Evans stated that D. A. Davidson has shown some interest in the bonds for SID No. 615 in the amount of $400,000. He stated that the company is presently re- viewing the property in the Burrup Annexation which would be affected by this sanitary sewer trunk to determine if this would be a good investment. The City Manager stated that the City has received no certain answer on SID No. 615 bond sale at this time. 057 The Mayor requested that the matter be placed on the agenda for next week for a status report. Consider bids - SID No. 615 - sanitary sewer trunk - Burrup Annexation City Manager Evans stated that the bonds for SID No. 615 have not been sold and I requested that this matter be deferred until sale of the bonds. The Mayor requested that the matter be placed on the agenda for next week. Report on bids - Vehicle Storage Bui Iding Assistant City Manager Barrick stated that only one bid had been received for the vehicle storage building to be located at the New City Shop site. The Assistant City Manager stated that he has attempted, without success, to contact the bidder in an effort to set the terms for the payback, whether it be on an annual or a monthly basis. He stated that this information had not been supplied in the bid. The Assistant City Manager stated that other persons are also interested in negotiating a price and requested an additional period for negotiation of the bid. City Manager Evans recommended approval of the request for time to negotiate the terms of the bid. The Mayor requested that the matter be placed on next week's agenda for further discussion and possible action. I Chan e Order - to install perforated drain under the north end of Yellowstone venue, located In o. 1 City Manager Evans presented to the Commission Change Order No. 2 for SID No. 625, Schedule I, located in Valley Unit No.1 Subdivision, in the amount of an additional $4,275.00. The City Manager recommended that the Mayor be authorized to sign the Change Order. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission approve Change Order No.2 for SID No. 625, Schedule I, located in Valley Unit No.1 Subdivision, and that the Mayor be authorized to sign the Change Order. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. Request - variance to curb cut code - ~Ieven Food Store located at West College and Eighth Street City Manager Evans presented to the Commission a request on behalf of the 7-Eleven I Food Store located at the northeast corner of West College and Eighth Street. This property presently has two curb cuts on West College and one curb cut on Eighth Street. The pro- posal would involve moving the curb cut on Eighth Street closer to the corner and leaving the two on West College Street in the same location. The City Engineer feels that two 20-foot curb cuts are sufficient to this parcel of property. ass Mr. Bob Harding, representative of the 7-Eleven Food Stores, stated that the request had been before the Board of Adjustment and had been approved; however, the time period had elapsed, so they must once again seek approval. He stated that Southland Corporation, which owns the 7-Eleven Food Stores, proposes to place a one-sided gasoline pump on the side of West College Street. He stated that the two curb cuts are necessary on West College for easy ing ress and eg ress from these pumps. The Board of Adjustment has once again ap- I proved the plans, which include the three curb cuts. Commissioner Mathre asked if the three curb cuts would present a safety problem. City Engineer Van't Hul stated that he sees no safety problem with the three curb cuts, as they are proposed. Mr. Bob Harding stated that the business desires to improve the corner. He stated that, however, without the sale of gasoline, the business would be cut in half. He stated that the 7-Eleven Food Stores try to be competitive and convenient to the public. Commissioner Stiff asked if it would have an impact on the traffic in the area. City Manager Evans stated that no study has been conducted. He stated that he feels there would be no significant change from the present traffic flow. The City Manager recommended approval of the request. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission approve the request for a variance to the curb cut code on behalf of the 7-Eleven Food Store located at the northeast corner of West College and South Eighth, allowing for three curb cuts to this property. The motion carried by the following Aye and No vote: I those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. Presentation from Chamber of Commerce - re previous discussions Mr. Bob Correa, President Elect of the Chamber of Commerce, stated that the Chamber of Commerce desires to recap all of the previous discussions which have been held with the City Commission during the past few weeks. He stated appreciation for the City's support on the request to place more "Bozemanll signs on the interstate. Mr. Correa stated that the Chamber has received a response from the State Highway Department to the City.s Commission Resolution No. 2346. Mr. Correa stated that the Chamber would appreciate an update on the action and response of the City Commission to the Economic Growth Policy as adopted by the Chamber. Commissioner Stiff stated that the City must determine how it wants to develop the growth which is inevitable. Commissioner Vollmer expressed concern about the Master Plan and the changes which a re often requested to the Plan. I Commissioner Stiff stated that he feels that people are not opposed to growth, just to big growth. He stated that if the City does not have planned growth, high pressure groups will do it on their own. Mayor MacNab stated that there is no question that Bozeman has been discovered. He asked how fast the City desires to push that discovery. 059 Mayor MacNab requested that the item be placed on the agenda for the October 7, 1981, meeting. The Mayor also requested that the Commission be furnished with further information regarding the economic development policy and the proposed tax relief for industrial manufacturing businesses. I Report - Commissioner Stiff - re Montana Investment Conference held in Billings on September 21, 1981 Commissioner Stiff stated everyone involved in the conference felt that the matter of economic growth in Montana is rather involved. Those present at the seminar were made aware several times of the results of a poll done by the Great Falls Tribune indicating that 83 percent of the respondents favored industrial growth in Montana. Maintaining the en- vironment is the main concern of everyone involved, however. State of Montana money must be utilized because of the magnitude of promotional costs involved to the cities in this growth. Commissioner Stiff stated that people should not over-react to the possibility of new big projects within the state. It is possible to have new industry which furnishes small numbers in employment while being capital intensive and/or energy intensive. It is necessary to have planned business growth within a community. The Commissioner feels that electronic business would be ideal in the Bozeman area. Commissioner Stiff further stated that Bozeman is one of the main, if not the main, cities listed for economic development and growth in the near future. I Discussion of Downtown Urban Renewal District - Downtown Development Association Mr. Tim Fitzgerald, from the Downtown Development Association, stated that there is a need for a required partnership between the private and public sectors of the area. Mr. Fitzgerald stated that the best way for this to be accomplished is through an Urban Renewal District. He stated that private and public sectors are eligible for grants through this pro- gram. Mr. Fitzgerald also stated that tax increment financing could be used. He stated that this would be used to achieve improvements in a specific area. He further stated that there has been little private investment to improve the downtown area in the past ten years He feels that it is necessary to have good growth. Mr. Larry Gallagher has been hired as a consultant to work with the Downtown Dev- elopment Association. Mr. Gallagher stated that there is no need for any further studies of the area, he will just use what is already available. Mr. Gallagher stated that an update of the Master Plan is a must to the Urban Renewal plan. Mr. Gallagher stated that the City Commission must adopt a resolution declaring that urban renewal is necessary. He suggested that the City Commission be the Urban Renewal I agency. He also recommended that the City Commission retain the powers and responsibili- ties and use the Downtown Development Association as the advisory board. Mr. Gallagher also stated that he would I ike to see the adoption of a tax increment policy before December. He proposed a public hearing to be held prior to Christmas. He stated that this will allow the use of 1981 as the tax base year rather than 1982. 06D Mayor MacNab asked if the parking situation has caused the downtown area to stag- nate. Mr. Tim Fitzgerald stated that the lack of parking has not caused any great problems. Commissioner Vollmer asked if the Downtown Development Association would be the agent rather than the City Commission. I Mr. Tim Fitzgerald stated that the Urban Renewal committee is created by the City Commission. He stated that the Downtown Development Association would rather work with the City Commission, but they could accept the responsibility if necessary. He feel s that the administration should be in the City's hands so that a centralized body is coordinating and answering on the activities which are taking place. Mayor MacNab thanked Mr. Fitzgerald and Mr. Gallagher for their presentation. ermission to conduct parade - Bozeman Senior Hi h Homecomin Parade 1 - 10:00 a.m. City Manager Evans presented to the Commission a request on behalf of the Bozeman Senior High School for permission to conduct a Homecoming Parade on October 10, 1981 at 10:00 a.m. The City Manager stated that this is an annual event and recommended approval of the request. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the Commission approve the request on behalf of the Bozeman Senior High School for permission to conduct a Homecoming Parade on October 10, 1981 at 10:00 a.m. The motion carried by I the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. Application for Raffle License - Fraternal Order of Eagles Auxiliary - October 1, 1981 City Manager Evans presented to the Commission an application for a raffle license, along with the required fee, on behalf of the Fraternal Order of Eagles Auxiliary for a raffle to be held on October 1, 1981. To be raffled is a doll valued at $15.00. It was moved by Commissioner Vollmer, seconded by Commissioner Stiff, that the Commission approve the application on behalf of the Fraternal Order of Eagles Auxiliary for a raffle to be held on October 1, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No, none. Consideration of claim - from the Local Government Services Division, State of Montana audit bill in the amount of $28,380 originally submitted to the City under the date of I June, 1979 City Manager Evans stated that he had received a letter claim from the Local Govern- ment Services Division of the State of Montana, for the audit conducted for the period of July 1, 1976 through June 30, 1978. The City Manager stated that Mr. Pendergast has written several letters regarding this audit bill but has received no response. The City 061 Manager stated that he feels that this is an obligation of the City to pay. He stated that the State has stricken a number of hours from the original time which was written. The bi II being submitted is in the amount of $28,380.00. The City Manager requested that the matter be placed on the agenda for October 7 so that the staff may have time to research and prepare a budget amendment for the payment of I this claim. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission authorize the payment of the claim in the amount of $28,380.00 from the Local Government Services Division of the State of Montana for the audit conducted for the period of July 1, 1976 through June 30, 1978, and that the matter be referred to staff for research and a budget amendment to be presented to the Commission on October 7, 1981. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer and Mayor MacNab; those voting No, none. Authorize payment of claim - Barnard Construction Co. - final payment for relocation of four old City Shop buildings City Manager Evans presented to the Commission a final claim from Barnard Construction in the amount of $9,962.16 for the relocation of the four old City Shop buildings. The City Manager stated that additional work had been necessary to anchor the bui Idings which was not foreseeable. He stated that the total cost of the project had been I $30,570.16. The City Manager stated that the work had been done well and recommended approval of the claim. It was moved by Commissioner Swanson, seconded by Commissioner Mathre, that the Commission approve the final claim for Barnard Construction Co., Inc., of Bozeman in the amount of $9,962.16 for the relocation of four old City Shop buildings from the New Library site to the old Sewage Treatment Plant site. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. Re uest - Permission to attend - Bob Wells - Ener y Conservation Seminar - Helena, Montana - ctober 14, 1981 City Manager Evans presented to the Commission a request on behalf of Assistant Waste Water Treatment Plant Superintendent Bob Wells for permission to attend an Energy Conservation Seminar to be held in Helena on October 14, 1981. The cost of registration is $50.00 per person. The City Manager recommended approval of the request. It was moved by Commissioner Mathre, seconded by Commissioner Vollmer, that the I Commission approve the request on behalf of Assistant Waste Water Treatment Plant Super- intendent Bob Wells to attend the Energy Conservation Seminar to be held in Helena, Montana, on October 14, 1981 and, it being in the public interest, the expenses be paid from the appropriate fund. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson and Mayor MacNab; those voting No, none. ocr, '-, .,' <- I,,' ~ Proclamation - "Ag ricultural Appreciation Week" - November 8-14, 1981 Mayor MacNab proclaimed the week of November 8-14, 1981, as "Agricultural Appreciation Week" in the City of Bozeman and urge the citizens to recognize that Agriculture is one of the primary cornerstones of our local economy. It was moved by Commissioner Vol/mer, seconded by Commissioner Stiff, that the Commission concur in the Mayor's proclamation. The motion carried by the following Aye and I No vote: those voting Aye being Commissioner Vollmer, Commissioner Stiff, Commissioner Swanson, Commissioner Mathre and Mayor MacNab; those voting No, none. Reports - Police Court monthly for July and August, 1981 City Manager Evans stated that the monthly reports for the Police Court for July and August 1981 appeared to be in order and recommended that they be accepted. It was moved by Commissioner Stiff, seconded by Commissioner Swanson, that the Commission acknowledge the reports of the Police Court for the months of July and August 1981 and that they be brought back to the Commission next week for filing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Com- missioner Swanson, Commissioner Mathre, Commissioner Vol/mer and Mayor MacNab; those voting No, none. Adjournment - 3:25 p.m. There being no further business to come before the Commission at this time, it was I moved by Commissioner Swanson, seconded by Commissioner Mathre, that the meeting be ad- journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Mathre, Commissioner Vollmer, Commissioner Stiff and Mayor MacNab; those voting No, none. DUNCAN S. MAC NAB Mayor ATTEST: ROBIN L. SULLIVAN Clerk of the Commission I