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HomeMy WebLinkAbout1983-03-28 L;-B5 MINUTES OF THE MEETI NG OF THE CITY COMMISSION BOZEMAN, MONT ANA March 28, 1983 ************************* The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, March 28,1983, at 4:00 p.m. Present were Mayor Stiff, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. The minutes of the regular meeting of March 21, 1983 were approved as corrected. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. Request - authorization to Call for Bids - purchase of five-inch fire hose and necessary fittings for Fire Division (not to exceed $20,000.00) City Manager Evans presented to the Commission a request for authorization to Call for Bids for the purchase of five-inch fire hose and necessary fittings for the Fire Division at a cost not to exceed $20,000.00. The City Manager noted that this request is a result of the public hearing conducted last week for a Planned Unit Development on Lot 10 of Tai Lane Addition. He stated that conversations with the Fire Chief and engineers have shown that a five-inch fire hose provides a much greater firefighting capability than a three-inch fire hose. He also noted that other cities in this area have purchased the five-inch fire hose. The City Manager noted that the proposed purchase would greatly increase the Fire Division's ability to fight fires in the area of the proposed Planned Unit Development as well I as in a number of other areas of the city that have insufficient water supplies for firefighting activities. City Manager Evans did note that the five-inch fire hose could potentially create problems for the water system in the older sections of the city, where the water mains are only four-inch lines, which could collapse with the amount of water a five-inch water hose could utilize. The problem can be avoided with the proper use of the pumper truck in those areas. City Manager Evans stated that the fire hydrants supplied by water lines less than five inches in size will be marked and color coded; and the firefighters will be cautioned to use care when hooking the pumper truck to those hydrants. City Manager Evans then recommended that the Commission authorize the staff to pro- ceed with the Call for Bids for five-inch fire hose. He noted that the purchase can be made from budget savings during this fiscal year. He further stated that during the next fiscal year the resources may not be available for this type of purchase. Commissioner Vant Hull asked if three-inch fire hose could be utilized for other pur- poses within the City. Fire Chief Lee Lewis stated that the need for the three-inch hose would be practically eliminated. Commissioner Vant Hull then asked if the three-inch hose could be sold. Fire Chief Lewis stated that some of the three-inch hose is twenty-five years old, and would require replacement within the next two years. He noted that a portion of the three-inch hose could possibly be sold. Commissioner Anderson asked what the timetable on the completion of the proposed water I improvements would be. She also noted that with the current $5 million Water System Revenue Bond issue, the City is $19,200.00 short of completing Priority No.3, which would provide a 24-inch water main from the intersection of Graf Street and South Third Avenue to the exten~ sion of South Eleventh Avenue. City Manager Evans stated that the monies for the water improvements and the monies for the purchase of fire hose would come from two separate sources. He further noted that the completion of Priority No. 3 of the water improvements would not benefit the proposed 03-28-83 It 8 C Planned Unit Development without the completion of Priority No.4, which would cost an ad- ditional $171,000.00. Mayor Stiff asked if the five-inch fire hose would pose any potential problems in the proposed Planned Unit Development area. City Manager Evans stated that it would not pose a problem because the water line in that area is a six-inch line. He stated that the fire hydrant to be placed at the corner of Kagy Boulevard and South Eleventh Avenue and the fire hydrant located near the Fieldhouse I on University property would provide two sources of water for firefighting activities. The City Manager stated that the Fire Chief has indicated this would not be an optimum situation, but he feels the Fire Division could provide adequate fire protection for the Planned Unit Development with a five-inch fire hose. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize the staff to proceed with the Call for Bids for the purchase of five-inch fire hose and necessary fittings for the Fire Division at a purchase price not to exceed $20,000.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Decision - Conditional Use Permit - Christeson and Jackson, Inc. - residential PUD on Lot 10, Tai Lane Addition (South Eleventh Avenue, surrounding Resurrection Parish) This was the time and place set for the decision on the Conditional Use Permit re- quested by Christeson and Jackson, Inc., to allow construction of a residential Planned Unit Development on Lot 10, Tai Lane Addition. This site contains 7.75 acres and is located along South Eleventh Avenue, surrounding the Resurrection Parish, and across the street from the Montana State University Fieldhouse parking lot. City Manager Evans recommended that the Commission approve the application for the Conditional Use Permit, subject to the twenty-six conditions recommended by the Zoning Commission. I Mayor Stiff stated concern that the on-site parking to be provided will not be adequate if three or four students live in each of the units. He also asked what recourse would be available if the number of cars is greater than the number of spaces provided. Assistant Planner Mike Money stated that the Zone Code requires 2! parking spaces per unit, which the developer has met. He noted that if each of the people living in the units has a car, and three to four people live in each unit, then the off-street parking would not be adequate. The Assistant Planner stated that the Police Division may need to patrol the area and enforce parking ordinances to minimize the problems created by on-street parking. He also noted that the Commission may wish to consider amending the Zone Code to increase the off-street parking requirements in Planned Unit Developments in the future. However, the current Zone Code requirements are the ones that will apply to this proposed Planned Unit Development. City Manager Evans noted the developer has met the requi rements of the Zone Code, and recommended that the Commission approve the Conditional Use Permit on that basis. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Conditional Use Permit requested by Christeson and Jackson, Inc., to allow construction of a residential Planned Unit Development on Lot 10 of the Tai Lane Addition, which is on South Eleventh Avenue, surrounding Resurrection Parish and across the street from the Montana State University Fieldhouse, subject to the following conditions: 1. That the northern half of Kagy Boulevard that fronts along the southern boundary of the proposed subdivision be developed to City of Bozeman I standards and that access to that arterial be extended to the project at the southwest corner. The connection to Kagy shall be made with Phase I of the development and Kagy wi II be improved to a paved standard with the development of Phase II. 2. That a five-foot chain link fence be installed around the church property and along the northern property boundary. 3. That a method of storm drainage be developed that will provide detention if needed and filtration of the storm runoff prior to entrance into the 03-28-83 L;. b I system. The design of this system shall be reviewed and approved by the City Engineer and Soil Conservationist. 4. That a detailed on-site soi I and ground water investigation be completed prior to final site plan approval. A report of the investigation shall be submitted for review to the Planning Staff and District Conservationist. 5. That the six-inch water line be extended to follow the drive area through the development. The water line shall also be designed and I constructed to be made immediately available for hookup to the main that is to be extended along South 11th Avenue. 6. That hydrants be provided on all four corners of the project. 7. That the project be limited to the development of Phase I until an ade- quate supply of water is made available for fire protection. 8. That the visitor and compact car spaces be located close to the ingress and egress points of the housing groups and that they be marked as such. Detailed descriptions and/or drawing of the signing shall be included on the final site plan. 9. That the location of the mail drop facilities be reviewed and approved by the Postal Service and the City Engineer. 10. That a detailed description and/or drawing of the exterior lighting be included on the final site plan. 11. That "No Parking" signs be provided for the emergency access areas and along the western boundary of the drive. 12. That trash enclosures be provided and that a detailed description and/or drawing shall be included on the final site plans. 13. That an emergency access easement be created for all drives and access areas be recorded with the Clerk and Recorder's Office. 14. That an off-street loading berth be provided for each phase of the development. I 15. That the boundary of Phase I be relocated to allow for a 26-foot parking aisle in Section 2 of that phase. 16. That all walks that are to serve as wheel stops be a minimum of five feet in width. 17. That sidewalks be provided along South Eleventh Avenue and Kagy Boulevard. 18. That the design of the emergency access areas be reviewed and approved by the City Engineer and the Fire Chief. 19. That all buildings be set back a minimum of five feet from any common walkway or parking area and that they be set back from all exterior boundaries of the development a minimum distance of eight feet plus three feet per story over one story. 20. That the project incorporate a landscape irrigation system and that it be illustrated on the final site plans. 21. That the final site plans contain all the information required in Section 18.54.240 of the Zoning Ordinance. 22. That the plans for paving, drainage, water and sanitary sewer extensions be reviewed and approved by the City Engineer prior to final site plan approval. Said plans will be made part of the final site plans. 23. That the developer enter into an Improvements Agreement with the City of Bozeman and that it be secured by a method of security equa I to 1 t times the amount of the cost of the scheduled improvements and their installation. Detailed cost estimates, construction plans, phasing schedule and method of security shall all be made part of that agree- I ment. A method will be developed to release portions of the financial guarantees upon completion and acceptance of the improvements by the City. 24. That three copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission be sub- mitted for review and approved by the Planning Director within six months of the date of City Commission approval and prior to issuance of a bui Iding permit for the project. ONe signed copy all be retained by the Building Division; one signed copy shall be retained by the Planning Director; and one signed copy shall be retained by the applicant. 03-28-83 '.10 ." (.. u 25. All on-site improvements (i. e. paving, landscaping, etc.) shall be com- pleted within 18 months of approval of the Conditional Use Permit for each phase and as shown on the approved final site plan. 26. The Conditional Use Permit shall be valid for a period of only 18 months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the appl icant must satisfy all the con- ditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. I f a II re- quired conditions have been satisfied, the permit will be permanently I renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Decision - Ordinance No. 1125 - amending section of Business License Ordinance re electronic games/mechanical devices This was the time and place set for a decision on Ordinance No. 1125, as prepared by the City Attorney, entitled: ORDINANCE NO. 1125 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 3.12.040 OF THE BOZEMAN MUNICIPAL CODE AS FOUND IN ORDINANCE NO. 1123 PROVIDING FOR A LICENSE FEE FOR ELECTRONIC GAMES AND OTHER MECHANICAL DEVICES OPERATED FOR AMUSEMENT. PREAMBLE The purpose of this ordinance is to amend Subsection 040 of Chapter 3.12 of the Bozeman Municipal Code, entitled Electronic Games--Amusement to change the license fee per machine or device from $40.00 per year to $25.00 per year and to establish a maximum charge of $150.00 per year for any location where six or more machines and devices are placed. City Manager Evans stated that, as a result of testimony at the public hearing on this I ordinance, he feels that a lower fee should be considered. He also noted that testimony from the major owner of electronic games/mechanical devices indicates that the maximum fee per location should be deleted. The City Manager further noted that the City must license under general pol ice powers; and the fee established must be based on reasonable actual costs. Further, the major owner of machines indicated that he would be willing to accept a $10.00 per machine license fee. City Manager Evans then recommended that the Commission revise the ordinance to provide a license fee of $10.00 or $15.00 per machine or device per year and to eliminate the maximum charge. Commissioner Vant Hull suggested a two-tiered fee schedule that would charge $10.00 per machine or device for six or more machines in one location, and $15.00 per machine or device where less than six machines are in one location. Commissioner Weaver noted that such a fee schedule would pose an extreme accounting burden on the business owning the machines. Commissioner Weaver stated that, in view of the fact that the fee was $5.00 per machine or device per year under the former ordinance, he feels that a $15.00 fee would reflect the changes in costs of City services and would adequately address the true costs of extending protection. Mayor Stiff asked if the Commission can legally modify and adopt the ordinance. City Attorney Crumbaker-Smith stated that the Commission can modify the ordinance, and then adopt the revised ordinance. She noted that since the revisions are being made in response to the public hearing, a public hearing is not required on the modified ordinance I prior to adoption. It was moved by Commissioner Weaver, seconded by Commissioner Anderson, that the Commission revise Ordinance No. 1125 so that the Preamble reads: PREAMBLE The purpose of this ordinance is to amend Subsection 040 of Chapter 3.12 of the Bozeman Municipal Code, entitled Electronic Games--Amusement to change the license fee per machine or device from $40.00 per year to $15.00 per year. 03-28-83 L.(-: 0 '," ) '-' and finally adopt the Ordinance, amending the section of the Business License Ordinance re- garding electronic games/mechanical devices. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Anderson, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. Presentation from MSU Greek sororities and fraternities I Mrs. Karen Dassonville, Greek Coordinator through the Student Affairs and Services office at Montana State University, stated that she is the liaison between the Greek frater- nities and sororities and the University and community. She stated that Terri Simpson and Mauri Novak would give the Commission a brief presentation. Mr. Mauri Novak, Sigma Chi House and President of the Interfraternity Counci I, stated that the Greek sororities and fraternities had requested permission to speak to the Commission to open a dialogue between the two entities. He noted that the bad news about fraternities travels fast, but the positive aspects are often not noticed. He then reviewed some of the positive things the fraternities have done, including participation in philanthropic projects. Also, the fraternities have donated to national charities; and provided the largest single donation to MADD (Montanans Against Drunk Drivers). Mr. Novak also stated that the fraterni- ties have started an organization that promotes responsible social drinking rather than heavy drinking. Mr. Novak stated that the fraternities are interested in helping the City with the Centennial celebration. He stated that the fraternities do have some ideas for centennial projects and asked if the Commission may have any suggestions for possible projects that would benefit the community. Ms. Terri Simpson, Alpha Omicron Pi House and member of the Panhellenic Council, stated that when the sororities set their goals, one of the major goals was to improve their image in the community and on campus. She stated that the sororities are willing to do volunteer work; and they are willing to do, and have done, fund raising for various projects. I She stated that the sororities have considered helping with the lay-down curbs for the handicapped in the downtown area. Ms. Simpson stated that the sororities want to do some- thing for the community that will show in future years, as well as now. Commissioner Anderson stated that the Centennial Committee considers proposed cen- tennial projects. She invited Mr. Novak and Ms. Simpson to attend a Centennial Committee meeting to submit their proposals. She also stated that one of the possible projects being discussed is the completion of a permanent piece of sculpture; however, no possible funding sources have been proposed. Mayor Stiff noted that the community and university have a good working relationship. He stated that the two entities are not in adversary positions. Commissioner Vant Hull commended the Greek fraternities and sororities for their efforts to improve their image in the community. She noted that the ABC Park and a park where the old Legion /-lousing was located are to be developed this summer. She also noted that the linear park will hopefully be improved this year. This would provide an opportunity for many people to become involved in a project; and no organization has indicated a willing- ness to undertake that project as yet. She stated that if the Greek sororities and fraterni- ties wish to consider this possibility, they should meet with the Recreation Board and Centennial Committee. Commissioner Weaver noted that in the past, on University Day students have organized and cleaned up the campus. This has not happened in the past few years; and he noted that the sororities and fraternities might provide the leadership for the project. I Ms. Simpson stated that they will attend the Centennial Committee meeting and re- quested that anyone who has suggestions for possible projects contact the MSU Student Affairs and Services Office. The Commission thanked Ms. Terri Simpson and Mr. Mauri Novak for their presentation. 03-28-83 f g:'1 "~ '" 'j Continued discussion - request for waiver of portion of investi ation fee for Gambling License - Par-3 Supper Club and ounge City Manager Evans requested that action on this request for a waiver of a portion of the investigation fee for a Gambling License be deferred until the City staff has an oppor- tunity to assemble data on actual costs involved in investigations and formulate a recommen- dation for the Commission. He stated that this information should be compiled and a recommen- dation prepared within two weeks. I Mayor Stiff requested that this request be placed on the agenda for the meeting of Apri I 11, 1983. Continued discussion - Judicial Coordinating Committee Commissioner Weaver stated that he has no additional information to submit to the Commission. Mayor Stiff stated that he has contacted Mr. John Scully, President of the Gallatin County Bar Association. Mr. Scully suggested the possibility of forming a fact-finding committee comprised of two Commissioners and two members of the Bar Association to review the matter and present a recommendation to the Commission. The Mayor stated that Mr. Scully is unable to attend this Commission meeting and suggested that further discussion be deferred until Mr. Scully can be present. Commissioner Weaver stated that having representation from the Bar Association on the committee is a good idea. Commissioner Vant Hull expressed concern about having members from the Bar Association on the committee. She noted that she had prepared a memo for the Commissioners, which was distributed in the packets, indicating that the Commission must be careful not to set the salaries at too high a level. She feels that members of the Bar Association may wish to raise the City Judge1s salary to a level that is higher than the Commission should consider. Mayor Stiff stated that a counterbalance between the Bar Association members and Commission members could be provided on the committee by selecting Commissioners who wish I to keep the salary close to its current level. Commissioner Anderson stated that input from Mr. Scully would be helpful and requested that the item be deferred. Mayor Stiff will contact Mr. Scully to see when he can attend the Commission meeting; and the item will appear on the agenda for next week or the following week. Ordinance No. 1128 - adding Sections 18.04.635, providin for the definition of water course and 18.50.220, provl ing for water course setbacks City Manager Evans presented to the Commission Ordinance No. 1128, as prepared by the City Attorney, entitled: ORDINANCE NO. 1128 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING TITLE 18 OF THE BOZEMAN MUNICIPAL CODE, BY ADDING SECTION 18.04.635, PROVIDING FOR THE DEFINITION OF WATER COURSE AND ADDING SECTION 18.50.220, PROVIDING FOR WATER COURSE SETBACKS. City Manager Evans recommended to the Commission that a new policy for adoption of ordinances be instituted. He noted that the State Code provides for the first reading and provisional passage of an ordinance, followed by a second reading and final passage of the ordinance not less than twelve days after the first passage. The City Manager stated that the new format would enhance the operation of the Commission; and he feels that the process I should be instituted for all ordinances. City Manager Evans then stated that the Commission approved a proposed Zone Code Amendment at its meeting on February 14, 1983, that would provide for the definition of water course and would provide for a 35-foot setback from all water courses within the city. The City Manager recommended that the Commission provisionally adopt Ordinance No. 1128 at this time, with final adoption in two weeks. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission provisionally adopt Ordinance No. 1128, adding Sections 18.04.635, providing for 03-28-83 Ii 91 the definition of water course, and 18.50.220, providing for water course setbacks. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Commission re Barnett mobile home located on Gooch I r. City Manager Evans presented to the Commission a request for approval of a two-year contract with the City of Bozeman submitted by John A. Larick, Jr., regarding the Barnett mobi Ie home located on Gooch H ill Road. City Manager Evans stated that the Commission has authorized the temporary placement of a mobile home on a specific tract of land for a dated period while the owner was building a permanent home on the site. The City Manager noted that Mr. Larick's request is the same type of request as has been approved in the past. Commissioner Vant Hull suggested the possibility of granting permission for the mobile home to remain at its present location for a period of one year, rather than the requested two years. Mr. Larick stated that he must consider finances, the needs of his family and the purchase of the property in determining when he might be able to complete his permanent home. He stated that he does not wish to be backed into a corner on time when trying to build the home, but would prefer an extra summer and fall in which to complete the construc- tion if that additional time is required due to his financial situation. Mr. Larick also stated that he does not currently own the property, but is pursuing possible purchase. He stated that he felt City Commission action on his request would help determine how strongly he would continue to pursue the purchase process. Mr. Larick stated that he feels the purchase could be completed within the next two months. Commissioner Weaver noted that a eighteen-month period would provide the additional I summer and fall for construction of a permanent house. Commissioner Mathre noted that if the Commission sets a short time limit, the applicant is then required to come back for a time extension. She stated she feels that the requested two-year time should be approved. Commissioner Anderson asked if there are any legal problems with granting the request. City Attorney Crumbaker-Smith stated that she is not aware of what was done in the past or on what authority the actions were based. She noted this request appears to be the same type as has been approved in the past. Commissioner Weaver noted that this request is for temporary location of the mobi Ie home, with an established time limit, on this site. He indicated that this provides a different set of circumstances from those surrounding the approval granted to Barnett's when the mobile home was originally placed on the site. He stated he feels that the current request from Mr. Larick would provide the solution to the problem of a mobile home being situated at this site. City Manager Evans recommended that the Commission approve the request submitted by Mr. John A. Larick, Jr., to enter into a two-year contract with the City for temporary placement of the existing Barnett mobile home on the current site, with the contract to begin on June 1, 1983 or upon receipt of written notice from Mr. Larick that his purchase of the property has been completed. It was moved by Commissioner Mathre, seconded by Commissioner Anderson, that the Commission approve the request submitted by Mr. John A. Larick, Jr., for permission to retain the mobile home currently owned by the Barnetts located on Gooch Hill Road for a period of I two years, ending not later than June 1, 1985, pending Mr. Larick's purchase of the property and his written notice to the City of said purchase. This agreement is to apply to Mr. Larick only. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Anderson, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. 03-28-83 , cr.~ '~" :- Acknowledge receipt of City Manager1s Recommendation of the Fiscal Year 1983-84 Budget Development Events City Manager Evans presented to the Commission the City Manager's Recommendation of the Fiscal Year 1983-84 Budget Development Events. The City Manager recommended that the Commission acknowledge receipt of this recommendation. He further noted that this schedule is tentative and may be changed by the Commission if they so desire. He also stated that the schedule is on a rather tight timetable, which is due to the current Legislative session. I However, all bills passed by the Legislature which affect local governments must be reviewed prior to preparing the revenue estimates for the upcoming fiscal year. Commissioner Vant Hull noted that the proposed schedule would allow completion of the budget process earl ier than last year. City Manager Evans stated that last year, his recommendation was also set on a tight timetable. That timetable was expanded due to additional public hearings held by the City Commission and advertising requirements. He also suggested that if the Commission desires, work sessions with various department heads could be scheduled so that the Commission could work more closely with the preparation of the budget. Commissioner Vant Hull asked if the City will have a salary schedule for department heads prior to the budgeting process. City Manager Evans stated that he has talked with a consultant about developing a pay plan and pay schedule. He stated the cost of the proposed study would be approximately $15,000.00, and he did not feel that the City has the funds available for the study. He further noted that finances for the next fiscal year will determine whether the study can be completed during that period. The City Manager further noted that the Commission establishes the policy, but it is the City Manager's responsibility to set the salaries for the various employees, except those listed in the Salary Ordinance. Commissioner Vant Hull asked if the City might realize savings after a pay schedule has been completed. City Manager Evans stated that he does not anticipate a savings because several fac- I tors are involved in the setting of salaries. He noted that the City is in direct competition with the County and the State for employees; and salaries for County and State officials are set by the Legislature. Also, the City must bargain with three separate bargaining groups when setting salaries. The City Manager stated that surveys show that salaries for Bozeman's City employees are directly in line with those paid throughout the State. Mayor Stiff noted that during the Executive Session to be held on May 9, the Com- mission will also be able to set the parameters for salary increases. Commissioner Weaver stated that inflationary pressures on salary schedules appear to be easing considerably. He also noted that it will be difficult to change from salary increases based on inflation to increases based on merit. City Manager Evans noted that figures for Calendar Year 1982 indicate that the in- flation rate was 3.9 percent, which is down drastically from preceding years. Mayor Stiff noted that the cost of living has been so high in the past that merit has not entered into the salary increases. He stated that raises should be set basically on merit; and the cost of living should be down the line on the list of criteria. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission acknowledge the receipt of the City Manager's Recommendation of the Fiscal Year 1983-84 Budget Development Events. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. S rea k - 5: 05 to 5: 1 0 p. m . I Mayor Stiff declared a five-minute break at 5:05 p.m. to reconvene at 5:10 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Continued discussion - format for evaluation of Commission employees Mayor Stiff stated that he had sent letters to the Mayor and Personnel Director of the City of Vancouver, Washington, thanking them for their assistance, and had called Mr. Brown 03-28-83 493 in California. He stated that Mr. Brown will be sending a letter, which should arrive shortly. Commissioner Anderson gave the Commissioners copies of an article on evaluation forms for School Boards and Administrators from the American School Board Journal. She noted that on the evaluation forms, goal setting was the fi rst priority. I Legislative Update City Manager Evans noted that the City received a current update on activity in the Legislature when the Governor and Lieutenant Governor were in Bozeman on Friday. He noted that the Governor feels that his revenue projections are accurate, even though the Legislatu re disagrees. The City Manager also noted that the Governor's Block Grant proposal appears to be alive. Commissioner Weaver asked what funding sources would be used for the Block Grant. City Manager Evans stated that Oil Severance Tax Fund monies and a portion of the General Fund would be used to support the Block Grant. Commissioner Weaver then asked about funding for the motor vehicle license replace- ment monies. Commissioner Mathre stated that the motor vehicle license replacement monies and replacement monies for a portion of the business inventory tax might be funded, depending upon the price of oi I. Commissioner Anderson noted that the Commission should maintain pressure on the Senate to pass the Governor's Block Grant proposal. She noted that the committee is important; but if the proposal does not pass in the committee, it still has a chance for success on the Senate floor. Commissioner Vant Hull noted that SB 197, a veteran's preference bill, has been defeated. She noted that governmental entities are now bound by a court decision which requires that veterans be given preference when hiring employees. She also noted that HB I 646 has fai led. This bill would have given Gallatin County greater parameters in making decisions about proposed subdivisions. Commissioner Vant Hull then noted that at the last Urban Coalition meeting, Cities and Counties were urged to hold press conferences to inform the public of the plight of local governments. She stated she has talked to the Gallatin County Commissioners; and they suggested that a press conference could be held on Thursday. She requested that the Commission consider conducting the press conference and give her permission to continue making the plans for the press conference. Following a brief discussion, the Commission concurred that the City and County should hold a press conference at 9: 00 a. m. on Thursday; authorized Commissioner Vant Hull to proceed with plans for the conference; and appointed Commissioner Mathre to be the delegate for the City Commission. City Manager Evans and other Commissioners are invited to attend the press conference. Authorize Mayor to sign - Standard Audit Contract with Coopers and Lybrand for Fiscal Year 1982-83 for audit of General Fund, Water and Sewer Enterprise Funds City Manager Evans presented to the Commission the Standard Audit Contract with Coopers and Lybrand for Fiscal Year 1982-83 for audit of the General Fund and the Water and Sewer Enterprise Funds. City Manager Evans noted that the Commission previously approved the hiring of Coopers and Lybrand for the audit. The City Manager then recommended that the Commission authorize the Mayor to sign this contract. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the I Commission authorize the Mayor to sign the Standard Audit Contract with Coopers and Lybrand for Fiscal Year 1982-83 for audit of the General Fund and the Water and Sewer Enterprise Funds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. 03-28-83 l~ :~ "t "', ~. Group , City Manager Evans presented to the Commission Change Order No. 1 for the Water System Improvements, Project Group I, Schedule III, for Johnston Excavating, I nc. City Manager Evans noted that this Change Order adds an amount of $1,000.00 to the original contract amount. City Manager Evans recommended that the Commission authorize the Mayor to sign this Change Order. I It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize the Mayor to sign Change Order No. 1 for the Water System Improvements, Project Group I, Schedule III, to add an amount of $1,000.00 to the original contract with Johnston Excavating, Inc. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. - transfer $8,000.00 from Una ropriated Reserve to City Manager Evans presented to the Commission a Budget Amendment to transfer $8,000.00 from the Unappropriated Reserve to the Comprehensive I nsurance Fund. City Manager Evans noted that this transfer is necessitated by the Commission's recent approval of additional comprehensive coverage for the City of Bozeman. City Manager Evans recommended that the Commission authorize the Mayor to sign this Budget Amendment. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission authorize the Mayor to sign the Budget Amendment to transfer $8,000.00 from Unappropriated Reserve to the Comprehensive I nsurance Fund. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. File report - Broad Valleys Federation of Libraries for February 1983 I City Manager Evans stated that the monthly report for Broad Valleys Federation of Libraries for February 1983 appeared to be in order and recommended that it be accepted and ordered fi led. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission accept the monthly report for Broad Valleys Federation of Libraries for February 1983 and that it be ordered fi led. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commi ssioner Anderson and Mayor Stiff; those voting No, none. Fi Ie report - Pol ice Division for October 1982 City Manager Evans stated that the monthly report for the Police Division for October 1982 appeared to be in order and recommended that it be accepted and ordered filed. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission accept the monthly report for the Pol ice Division for October 1982 and that it be ordered filed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. File report - Police Division for November 1982 City Manager Evans stated that the monthly report for the Police Division for November I 1982 appeared to be in order and recommended that it be accepted and ordered filed. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission accept the monthly report for the Police Division for November 1982 and that it be ordered filed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. 03-28-83 Lr95 File report - Police Division for December 1982 City Manager Evans stated that the 'monthly report for the Police Division for December 1982 appeared to be in order and recommended that it be accepted and ordered filed. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission accept the monthly report for the Police Division for December 1982 and that it be ordered filed. The motion carried by the following Aye and No vote: those voting Aye being I Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Adjournment - 5:40 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the meeting be ad- journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor ATTEST: Clerk of the Commission I I 03-28-83