Loading...
HomeMy WebLinkAbout1983-01-31 397 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA January 31, 1983 ********************** The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, January 31, 1983, at 4:00 p.m. Present were Mayor Stiff, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. The minutes of the regular meeting of January 24, 1983 were approved as corrected. Mayor Stiff stated that Sister Kennedy, Executive Director of an independent living group, will be meeting with him on Tuesday afternoon at 2:30 p.m. He noted that the Citizens' Committee to Study Low-Income Housing may be interested in the program and invited any Commissioners and interested citizens to feel free to attend. The Mayor noted that the independent living group is currently located in several cities throughout Montana and is considering expansion to Bozeman. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. Prel iminary Subdivision Plat review - Wood brook Townhouses, Phase III C City Manager Evans presented to the Commission the proposal for a Preliminary Sub- division Plat for Woodbrook Townhouses, Phase III C. The City Manager noted that the City- County Planning Board held a public hearing on January 13, 1983 and recommends conditional approval of the Preliminary Subdivision Plat. City Manager Evans recommended that the I Commission approve the Preliminary Subdivision Plat, subject to the condition set forth by the City-County Planning Board. Commissioner Weaver asked if the proposed condition arises from the drainage prob- lems in the lawn for Phase II, which the Commission has addressed in the past. Assistant Planner Money stated that it is. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the Preliminary Subdivision Plat for Woodbrook Townhouses, Phase IIIC, subject to the following condition: 1. That the developer enter into the Improvements Agreement as revised by the Planning Staff. Said Agreement shall include the needed drain- age improvements for Phase II of the Woodbrook Planned Unit Development. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Discussion - City residence at the location of the Water Filtration Plant; authorize use of bond proceeds to replace the old house City Manager Evans presented to the Commission the City Attorney's opinion concerning the use of 1982 Water System Revenue Bond issue proceeds for construction of a new residence at the site of the Water Filtration Plant. The City Manager noted that the City Attorney's opinion states that the City has the authority to use the bond issue proceeds for this construc- tion. City Manager Evans recommended that the Commission authorize the City Staff to proceed I with the engagement of an architect to prepare specifications for a new City residence at the Water Filtration Plant, with all costs to be paid from the 1982 Water System Revenue Bond issue proceed s . Commissioner Vant Hull suggested that the Staff send a notice to several architects and engage one who has knowledge about innovative energy saving methods at a minimum cost. City Manager Evans stated that the City Staff has discussed the hiring of consulting engineers, architects and other professionals and has determined that it would be best to re- quest proposals prior to engaging any professional. 01-31-83 39B Commissioner Weaver asked if an upper limit should be imposed on the cost of the con- struction of the new residence. City Manager Evans recommended that an upper limit of $50,000.00 be set, to include all contingent expenses, such as architect's fees. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the City Staff to proceed with the engagement of an architect to prepare specifications for the new City residence at the Water Filtration Plant and I set a limit of $50,000.00, to include all contingent expenses, with all costs to be paid from the 1982 Water System Revenue Bond issue proceeds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Budget Amendments City Manager Evans presented to the Commission each of the proposed Budget Amendments for a separate motion and vote to authorize the Mayor to sign. (1) The City Manager presented the Budget Amendment to transfer $1,500.00 from Special Projects - Audit under the General Fund to Special Projects - Legislative under the General Fund for the City's contribution to the Urban Coalition to hire a lobbyist for the 1983 Legislative Session. City Manager Evans noted that this transfer is possible because the final audit fee was lower than the estimate, which was used in the budgeting process. The City Manager also noted that the City's contribution to the Urban Coalition was author- ized at the regular meeting held on December 13, 1982. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $1,500.00 from Special Projects - Audit to Special Projects - Legislative, as prepared by the Director of Finance. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. I (2) City Manager Evans presented the Budget Amendment to transfer $3,000.00 from Director of Public Works - Salaries and Benefits to Director of Public Works - Operations. The City Manager noted that the Budget Amendment is to provide funds for the operation of the Director of Public Works' office for this fiscal year. These funds are available due to the fact that the Director of Public Works was hired later than anticipated during the budget process. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $3,000.00 from Director of Public Works - Salaries and Benefits to Director of Public Works - Operations, as prepared by the Director of Finance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. (3) City Manager Evans presented the Budget Amendment to transfer $10,037.77 from the Unallocated Reserve to City Commission - Contracted Services for the municipal codifica- tion. The City Manager noted that the recodification of the Bozeman Municipal Code was budgeted in the 1980-81 budget and the 1981-82 budget, but was not included in the 1982-83 budget. He stated that the Commission authorized payment of the claim from Book Publishing Company on November 8, 1982 for final payment of the recodification. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $10,037.77 from the Unallocated Reserve to City Commission - Contracted Services, as prepared I by the Director of Finance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. (4) City Manager Evans presented the Budget Amendment to transfer $2,220.00 from Swim Center - Salaries and Benefits to City Hall Complex - Salaries and Benefits, $740.00; Library - Salaries and Benefits, $740.00; and Carnegie Building - Salaries and Benefits, 01-31-83 --_.__.._-~----- ~'9q '-'...v $740.00. The City Manager noted that Paul Kessler1s salary was originally budgeted in the Swim Center. That salary is now being split four ways because Mr. Kessler maintains the boilers and air conditioning in each of the four buildings listed. The Budget Amendment reflects eight months of Mr. Kessler's half-time salary. The City Manager stated that the City Staff will propose that this method of budgeting be maintained because it is more cost beneficial to hire one person to maintain the boilers and air conditioning in the various City I buildings than to hire one person for each building. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $2,220.00 from Swim Center - Salaries and Benefits to City Hall Complex - Salaries and Benefits, $740.00; Library - Salaries and Benefits, $740.00; and Carnegie Building - Salaries and Benefits, $740.00, as prepared by the Director of Finance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, and Mayor Stiff; those voting No, none. (5) City Manager Evans presented the Budget Amendment to transfer $1,200.00 from the Unallocated Reserve to Streets - Capital for purchase of a 4 x 4 pickup. The City Manager noted that the Street Division had originally budgeted $6,000.00 for purchase of the pickup; and the lowest bid, which was accepted by the Commission on November 22, 1982, was in the amount of $7,200.00 plus trade. This Budget Amendment will correct the deficit in the Streets - Capital budget. City Manager Evans noted that the monies to be transferred were received from EPA for the purchase of a Jeep from the Street Division for the Waste Water Treatment Plant. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $1,200.00 from the Unallocated Reserve to Streets - Capital, as prepared by the Director of Finance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; I those voting No, none. (6) City Manager Evans presented the Budget Amendment to transfer $4,117.00 from the Library Construction Fund to Library Operations - Contracted Services, $2,715.00; Repairs and Maintenance, $355.00; and Library - Salaries and Benefits, $1,047.00. The City Manager noted that these monies were derived from the sale of surplus items at the auction held last Spring, and were receipted to the Library Construction Fund. The City Manager noted that the request for transfer of funds was approved at the Library Board of Trustees meeting held on October 19, 1982. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $4,117.00 from the Library Construction Fund to Library Operations - Contracted Services, $2,715.00; Repairs and Maintenance, $355.00; and Library - Salaries and Benefits, $1,047.00, as prepared by the Director of Finance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. (7) City Manager Evans presented the Budget Amendment to transfer $3,000.00 from Refunds and Reimbursements to Waste Water Treatment Plant - Capital. The City Manager noted that these funds would be used for the purchase of a welder and miscellaneous tools for the shop located at the Waste Water Treatment Plant. The City Manager stated that John Boy Construction did some of the construction on the new Waste Water Treatment Plant facility. The City employees at the Plant agreed to do some of the work for the contractor, and he in I turn paid the City $3,000.00, which was receipted to the Refunds and Reimbursements account. John Boy Construction was then paid for his claims submitted, including the $3,000.00, at the rate of 75 percent from EPA and 25 percent from the City. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the Mayor to sign the Budget Amendment to transfer $3,000.00 from Refunds and Reimbursements to Waste Water Treatment Plant - Capital, as prepared by the Director of Finance. The motion carried by the following Aye and No vote: those voting 01-31-83 40D Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. City Manager's report - position paper on budgeting process City Manager Evans noted that his position paper is a conceptual plan, subject to any changes the Commission may wish to make. Mayor Stiff noted that the position paper is well prepared and noted agreement with I most of the paper. Commissioner Weaver asked the City Manager if he considers the process outlined as his response to the Commission's request that financial management and the budgeting process be a high priority, and asked if he will respond to other items listed on the priority list proposed by the Commission. City Manager Evans stated that the position is his recommendation, which can be added to by the Commission. He further stated that he will respond to priority items as they are officially established by the Commission. Mayor Stiff stated that the City Manager's proposal to maintain the line item budgeting for the next few years and set up a parallel program budgeting process so that if program budgeting is used in the future, it will be a more refined process and better transition. The Mayor indicated a willingness to accept the City Manager's proposal for Budget Development if the City Manager acts as the Budget Officer. City Manager Evans stated that he would accept the overall responsibility for the budget, but would assign tasks to those individuals having expertise in various areas. Commissioner Vant Hull asked what credentials Dr. Krishna Tummala has for serving on the management team for the budget. City Manager Evans stated that Dr. Tummala has conducted meetings and seminars through- out the country, and possibly internationally, on budgeting. Dr. Tummala is now in the process of writing a book on the budgeting process. Mayor Stiff stated that Mr. Gil Crain, Professor in Business at MSU, has indicated I that Dr. Tummala has expertise in the area of budgeting and is a good choice from the Politi- cal Science Department at MSU. The Mayor further stated that Mr. Crain is hesitant to serve on the Budget and Finance Oversight Committee for the Commission because he is currently serving on the Audit Committee. Mayor Stiff feels that citizens should be incorporated into the composition of the Budget and Finance Oversight Committee. Commissioner Vant Hull feels that more than two Commissioners should serve on the Budget and Finance Oversight Committee, along with citizen members. She suggested that the Commission act as a committee of the whole and hold Saturday morning workshops to review the budget process. Mayor Stiff does not feel that the Commission should act as a committee of the whole on this matter. Commissioner Weaver stated that the two members of the Commission who should probably serve on the Budget and Finance Oversight Committee are the Mayor and the Mayor-Elect, as a general rule. Commissioner Weaver indicated support of the City Manager's proposal for Budget Development and Capital Improvement Program, and feels that the Commission should encourage the Staff to proceed. He does not feel that the Commission is prepared to appoint a Budget and Finance Oversight Committee at this time. Mayor Stiff stated that the text for municipal accounting refers to a five-year capital improvements program. He requested that the section of the City Manager's report be changed to reflect that the capital improvements program is a five-year program. He also noted that the items listed in the Transportation Plan should be incorporated into the five-year capital I improvements program. City Manager Evans stated that the City Staff's intent is to implement a five-year capital improvements program, although it was not specifically stated in the position paper. He stated that the Staff is currently preparing a guideline for the capital improvements pro- gram, to be submitted to the Commission for review, possible revision and adoption. 01-31-83 401 Mayor Stiff noted that to eliminate possible errors in revenue projections, all projec- tions must be reconciled with revenues received in the past, and any differences must be documented. He noted that two large problems have occurred in the budgeting process within the last decade, and both problems have been in the revenue estimating process. Commissioner Weaver noted that the revenue estimating problems have involved external sources and are beyond the control of the City and have been unpredictable. He further I noted that the City has been dealing with politicians at the State level who have attempted to discredit the budgeting process of local government. The City will be facing three unknown revenues in the next fiscal year if the Legislature approves a vehicle fee replacement, a business inventory tax replacement, and a block grant program from Oi I and Gas Severance monies. He noted that the changes in revenue sources must be closely reviewed during the budgeting process for the upcoming fiscal year. Commissioner Weaver noted that the rule to follow in the budgeting process is lithe management proposes; and the Commission disposes. II Commissioner Weaver stated reservation about any portion of the budgeting process being completed outside of a public hearing. Mayor Stiff disagreed because he feels that private citizens may be able to share expertise in committee meetings that may be lost in a public hearing. Mayor Stiff requested that this item be placed on the February 14, 1983 agenda for further discussion on Creation of a City Commission "Budget and Finance Oversight Committee". He noted that the Commission has endorsed the sections titled Budget Development and Capital Improvement Program, with the City Manager acting as the Budget Officer and the capital improvement program being set up on a five-year basis. Ordinance No. 1124 - adopting Uniform Fire Code, 1982 Edition City Manager Evans presented Ordinance No. 1124, entitled: ORDINANCE NO. 1124 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, AMENDING I SECTION 15.36.010 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE OR EXPLOSION, PROVIDING FOR THE ISSUANCE OF PERMITS FOR HAZARDOUS USES OR OPERATIONS, AND ESTABLISHING A BUREAU OF FIRE PREVENTION AND PROVIDING OFFICERS THEREFOR AND DEFINING THEIR POWERS AND DUTIES. The City Manager noted that the City Attorney has reviewed the ordinance and has approved the document as to form. He then recommended that the Commission provisionally adopt Ordinance No. 1124 and set March 7, 1983, as the public hearing date. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission provisionally adopt Ordinance No. 1124, adopting the "Uniform Fire Code, 1982 Edition" and set March 7, 1983 as the public hearing date. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Centennial Committee update - Commissioner Anderson Commissioner Anderson stated that she had given each of the Commissioners a listing of the area centennial activities several weeks ago. She noted that on Wednesday, a meeting will be held in the Willson School Board Room; and all persons who attended the Bozeman Schools are invited to attend and to bring artifacts for the Centennial celebration. The various schools are planning activities during the period March 14-16, 1983. The sale of Centennial calendars was successful. The Centennial Committee has donated I $2,000.00 from the sale of the calendars to the Museum of the Rockies to help set up a perma- nent exhibit of John Bozeman. On March 25, 1983, Bozeman will be the "State Capitol for a Day. II Governor Schwinden will be present, along with other dignitaries, and wi II hopefUlly be able to stay overnight. The Charter was approved on March 26, 1883, but Friday, March 25, 1983 has been determined a better date to conduct these activities. Hopefully, the SAE House on South Willson Avenue will be open for public review begin- ning on or about July 4. 01-31-83 't02 The Historical Survey will be conducted during this year. The City-County Planning Staff will be coordinating this survey. An artist will be completing an item for permanent display. The Centennial Committee is hopeful that Mr. Jim Dolan will be able to complete a piece for approximately $10,000.00. However, no plans have been formulated. Possible places for this display include the small park to be completed at the corner of East Lamme Street and North Rouse Avenue, the Public Library and the Museum of the Rockies. I Commissioner Weaver noted that the Fourth of July promises to be an exciting event this year. He stated that no plans have been finalized, but several tentative items are being considered at this time. Appointments to Band Board Mayor Stiff noted concern about the appl ication process which has been adopted by the Commission to fill vacancies on various boards and commissions. He stated that the last advertisement placed in the newspaper provided one new application and two re-applications. He further noted that people with good backgrounds and expertise have expressed disapproval of the application requirements to serve on boards and commissions. Commissioner Anderson stated that the process is now more open, and this Commission is attempting to gain more citizen participation. She suggested that the media be encouraged to run news items indicating that more applicants for boards and commissions are needed. Commissioner Mathre asked if the City has sent letters to those members who have served and resigned, thanking them for their participation in City government. She stated that if it has not been a policy to send letters in the past, it is a policy that should be developed, with the letters to be signed by the Mayor. Mayor Stiff then recommended the following appointments to the Band Board: Rolf C. Johnson, 3-year term to expire December 31, 1985 Charles McGuire, 3-year term to expire December 31, 1985, to replace Charles W. Lacey It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that I the Commission reappoint Rolf C. Johnson and appoint Charles McGuire to the Band Board with terms to expire on December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Appointments to Board of Adjustment Mayor Stiff noted that both members whose terms expire on this board have appl ied for reappointment. Mr. Hoffart changed residence during his previous term and now resides outside city limits, but still owns property within the city limits. City Attorney Crumbaker-Smith stated that the Montana Code Annotated does not state where a member of the Board of Adjustment must reside. Assistant City Manager Barrick noted that the By-Laws for the Board of Adjustment do not list residency requirements. Commissioner Vant Hull stated that the Commission should be careful to always maintain a majority of city residents as members on all boards and commissions. Mayor Stiff then re-appointed the following to the Board of Adjustment: Leo N. Hoffart, 3-year term to expire December 31, 1985 P. Leslie Nielsen, 3-year term to expire December 31, 1985 It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission concur in the Mayor's re-appointment of Leo N. Hoffart and P. Leslie Nielsen to I the Board of Adjustment with terms to expire on December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Appointments to Cemetery Board Mayor Stiff appointed the following to the Cemetery Board: 01-31-83 403- Chuck Molyneaux, 3-year term to expire December 31, 1985, to replace Roy R. Ayres It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission concur in the Mayor's appointment of Chuck Molyneaux to the Cemetery Board with a term to expire on December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant I Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Appointments to City-County Planning Board Mayor Stiff recommended the following re-appointment to the City-County Planning Board: Robert L. Hawks, 2-year term to expire December 31, 1984 It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission re-appoint Robert L. Hawks to the City-County Planning Board with a term to expire on December 31,1984. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Appointments to Community Recreation Board Mayor Stiff recommended the following re-appointment to the Community Recreation Board: Carl Spring, 3-year term to expire January 1, 1986 It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission re-appoint Carl Spring to the Community Recreation Board with a term to expire on January 1, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. I Appointments to Zoning Commission Mayor Stiff recommended the following re-appointment to the Zoning Commission: Roger Craft, 2-year term to expire December 31, 1984 It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission re-appoint Roger Craft to the Zoning Commission with a term to expire on December 31, 1984. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Appointments to Community Development Block Grant Committee Mayor Stiff noted that the Clerk of the Commission had advertised the openings on the Community Development Block Grant Committee, as directed by the Commission. However, as of deadline, no one had submitted an application. Commissioner Weaver stated that the Commissioners must contact people individually during the week to apply for this committee. Mayor Stiff requested that this item be placed on the agenda next week, for appoint- ment of the Community Development Block Grant Committee if enough applications have been received. Policy on applications for boards and commissions It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, to establish I that it is the policy of the City Commission that all applications for City Commission appointed boards, committees, study groups and commissions shall remain on active file for two years from the date of application unless withdrawn by the applicant. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. 01-31-83 - ------- - - 40L~ Commissioner Vant Hull had suggested last week that the Commissioners write letters to the various Legislators. She noted that some important legislation has been written or intro- duced during the past week and stated that perhaps the Commission should discuss the effects of the proposed legislation prior to sending letters to the various Legislators. Commissioner Weaver noted that sending of letters to Legislators must be done at the I right time, or the letters have little effect. He further noted that it is sometimes difficult to know when the correct time is. The Commissioner stated that he went to Helena last Friday and felt his time was well spent. He further noted that at last week's meeting the Commission had authorized Commissioners to either use the City car or take their personal vehicles and be reimbursed for mileage. Commissioner Weaver stated that the Bertelsen proposal for legislation was introduced while he was in Helena. The Commission then discussed the Bertelsen legislation, which is the Republican counter-proposal to the Governor1s Block Grant program for local governments. The Bertelsen proposal includes establishment of a replacement for the business inventory tax, provides that the replacement for motor vehicle license fees be direct rather than through the block grant, and provides a one-time grant to cities from the Coal and Oil Severance Funds rather than a block grant from the State's General Fund. City Manager Evans noted that proposed legislation to return the Police and Fire Re- tirement programs to local government is in direct conflict with legislation approved two years ago. The City Manager feels that the State should be responsible for the programs because they are State-mandated programs. He also feels that there should be State participation in these retirement programs. Commissioner Weaver recapped other proposed legislation, including local option hotel! motel tax up to ten percent of the room charge and local option gasoline tax, both by the vote of the people. Commissioner Mathre noted that the Governor's proposed Block Grant for local govern- I ments is $8.8 million dollars, or 2.34 percent of the State's General Fund. She noted that this is not a large percentage of the State's budget, yet State mandates cost the local gov- ernments more than that amount, Commissioner Weaver noted that the Department of Fish, Wildlife and Parks has received applications totalling more than $7,000,000.00 for the $1,400,000.00 in Coal Tax Severance Fund monies for parks. The Commissioner noted that Bozeman's request is for $400,000.00. He further noted that the City has committed 47 acres to the project and then reviewed the cities which have already received Coal Tax Severance Fund monies for parks. Commissioner Vant Hull suggested that the Commission write general letters to the Legislators at this time to open the channels of communication, and possibly request favorable consideration of the City's application for Coal Tax Severance Fund monies for development of the proposed park. or to sign - Contract Documents - Schedule I - on Construction, Inc., Big 1m City Manager Evans presented to the Commission the Contract Documents for the Sanitary Sewer Improvements, Schedule I, for Tom Roe and Son Construction, Inc., Big Timber, Montana, in the amount of $167,151.70. He noted that the Commission had awarded the bid for this project on November 8, 1982 and recommended that the Mayor be authorized to sign these Contract Documents. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the I Commission authorize and direct the Mayor and Clerk of the Commission to sign the Contract Documents for the Sanitary Sewer Improvements, Schedule I, for Tom Roe and Son Construction, Inc. Big Timber, Montana, in the amount of $167,151.70. The motion carried by the following A ye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. 01-31-83 405 City Manager Evans presented to the Commission a State of Montana claim for payment; a Bargain and Sale Deed; and a Right-of-Way Agreement for the parcel of land located at the intersection of Griffin and Bridger Drives in the amount of $22,550.00. City Manager Evans recommended that the Mayor be authorized to sign these documents. The City Manager noted I that this tract of land was purchased with Sewer Fund monies and recommended that the monies received from the sale of this tract be placed back in that fund. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Mayor be authorized and directed to sign (1) the State of Montana claim for payment; (2) the Bargain and Sale Deed; and (3) the Right-of-Way Agreement, for the parcel of land located at the intersection of Bridger and Griffin Drives in the amount of $22,550.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. File report - Broad Valleys Federation of Libraries for December 1982 City Manager Evans stated that the monthly report for Broad Valleys Federation of Libraries for December 1982 appeared to be in order and recommended that it be accepted and ordered fi led. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the report for Broad Valleys Federation of Libraries for December 1982 be accepted and ordered filed. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. File report - Fire Division - quarterly for October through December 1982 I City Manager Evans stated that the quarterly report for the Fire Division for the period October through December 1982 appeared to be in order and recommended that it be accepted and ordered filed. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the quarter- ly report for the Fire Division for the period October through December 1982 be accepted and ordered filed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Adjournment - 5:45 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. ALFRED M. ST I FF, Mayor ATTEST: I Clerk of the Commission 01-31-83