HomeMy WebLinkAbout1982-08-09
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MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONT ANA
August 9, 1982
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The Commission of the City of Bozeman met in regular session in the Commission Room,
Municipal Building, August 9, 1982 at 4:00 p.m. Present were Mayor Stiff, Commissioner I
Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager
Evans, Assistant City Manager Barrick, City Attorney Planalp and Clerk of the Commission
Sullivan.
The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner
Weaver.
The minutes of the regular meeting of August 2, 1982 and the special meeting of August
4, 1982 were approved as submitted.
None of the Commissioners requested that any of the Items listed under Consent Items
be removed for discussion.
Decision - Conditional Use Permit - N. R. (Rick) Pope - allow a professional ceramic art studio
in the NE corner of the Nt. SE!, Section 31, T1S, R6E, MPM (1233 Story Mill Road)
This was the time and place set for a decision on the request on behalf of Mr. N. R.
(Rick) Pope for a Conditional Use Permit to allow a professional ceramic art studio in the
northeast corner of the Ni, SE-!, Section 31, Township 1 South, Range 6 East, MPM, more
commonly known as 1233 Story Mill Road.
City Manager Evans concurred In the recommendation of the Planning Staff and Zoning
Commission that the request be approved, subject to six conditions.
It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the
Commission approve the request on behalf of N. R. (Rick) Pope for a Conditional Use Permit
to allow a professional ceramic art studio In the NE corner of the Nt, SEt, Section 31, Town- I
ship 1 South, Range 6 East, MPM, more common Iy known as 1233 Story Mill Road, subject to
the following conditions:
1. That landscape protection devices be utilized for the parking area.
2. That the parking area be paved and the plans for the paving and drainage be
reviewed and approved by the City Engineer prior to final site plan approval.
3. That all paving and landscaping Improvements must be installed and approved
prior to occupancy of the building/structure. Where these Improvements will not
be completed prior to occupancy, the developer must enter into an Improvements
Agreement and provide an acceptable method of security, such as a performance
bond or Letter of Credit equal to one and one-half times the cost of said
improvements.
4. That three copies of the final site plan containing all of the conditions,
corrections and modifications approved by the City Commission be submitted for
review and approved by the Planning Director within six months of the date of
City Commission approval and prior to issuance of a building permit for the
project. One signed copy shall be retained by the Planning Director, one signed
copy shall be retained by the Building Division and one signed copy shall be
retained by the applicant.
5. All on-site Improvements (I.e., paving, landscaping, etc.) shall be completed
within eighteen months of approval of the Conditional Use Permit and as shown
on the approved final site plan.
6. The Conditional Use Permit shall be valid for a period of only eighteen months
following approval of the use. Prior to the permanent renewal of the permit at
the end of that period, the applicant must satisfy all the conditions In the
granting of the permit. An on-site Inspection will be made and a report made to I
the City Commission for their action. If all required conditions have been
satisfied, the period will be permanently renewed.
The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor
Stiff; those voting No, none.
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Decision - Tentative Appropriation Ordinance
This was the time and place set for a decision on the Tentative Appropriation Ordinance,
having been tabled at last week's meeting, entitled:
TENTATIVE APPROPRIATION ORDINANCE
AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING
CITY FUNDS FOR VARIOUS BUDGET UNIT EXPENDITURES, AND FURTHER
APPROPRIATING REVENUE NECESSARY TO OPERATE AND MAINTAIN CITY
I SERVICES FOR SALARIES, OPERATIONS AND CAPITAL FOR EACH
OPERATIONAL BUDGET UNIT OF MUNICIPAL GOVERNMENT FOR THE FISCAL
YEAR ENDING JUNE 30, 1983.
It was moved by Commissioner Weaver, seconded by Commissioner Anderson, that the
Tentative Appropriation Ordinance be removed from the table and further discussed. The mo-
tion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver,
Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Stiff; those
voting No, none.
Mayor Stiff noted that information from Coopers and Lybrand on a management audit has
been distributed to the Commission. He also noted that Coopers and Lybrand would conduct
an Initial meeting at which they would outline their proposal and give a more definite estimate
of cost. This meeting would be at no cost to the City. The Mayor noted that the proposed
management study would be administrative/financial. The management study should consider
what relationship each position has to the administration. Mr. Gray noted that the audit could
be completed by October. The current estimate for this management study Is $5,000.00 to
$10,000.00 plus out-of-pocket expenses, which would probably not exceed $1,000.00.
Commissioner Anderson feels that the cost of a management study should not be taken
from the allocation for a Director of Public Service (Works). She stated that If the manage-
ment study Is completed by October, the removal of funds could detract from the position It-
self. She noted that the Commission would need to review the budget and find the money to
conduct such a management study.
I Mayor Stiff noted that there Is a possibility that when the study Is completed, there
may be changes that would improve efficiency and would make the creation of the position
inappropriate.
Commissioner Weaver stated that the City currently has a City Manager who has been in
that position for less than 1 t years. During that time he has made many changes and foresees
many more changes. Also, three Commissioners have six months' experience. He feels that a
broad range study Is premature. The Commissioner does not feel that the Commission should
duck the issue by contracting for a management study.
Commissioner Anderson stated that she has seen too many studies done. She wants to
be convinced that the money is being spent for something with tangible value, rather than
creating one more study to review.
Commissioner Vant Hull noted that, because of the relatively short time that the City
Manager and three of the Commissioners have served, It might be a good time to conduct a
management study and make recommended changes.
Commissioner Weaver stated that the City currently does not have an adequate manage-
ment structure. He also noted that additional human resources are needed. He further stated
that several of the people he has talked to feel that the issues such as landfill rates and
operation of the swimming pool have not had adequate management attention. Commissioner
Weaver stated that he feels a management audit is a good Idea, but he feels that an adequate
management structure should be in place prior to an audit.
Commissioner Mathre stated that she Is not convinced that a study is necessary at this
I time. She supports the idea of a management study in the future, possibly two years after
the position of Director of Public Service (Works) is filled.
It was moved by Commissioner Weaver, seconded by Commissioner Anderson, that the
Commission adopt the Tentative Appropriation Ordinance. The motion carried by the following
Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Anderson and
Commissioner Mathre; those voting No being Commissioner Vant Hull and Mayor Stiff.
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Request for curb cut - Mrs. Margaret M. Hausser - Kagy Boulevard
City Manager Evans presented to the Commission the request for a curb cut on behalf
of Mrs. Margaret M. Hausser, which had been continued from last week. The City Manager
stated that the Highway Department Is currently negotiating for a right-of-way through the
area and will take the necessary steps to provide access to the property If the City approves
the curb cut. City Manager Evans recommended approval of the request.
Mr. Dona Id Reichmuth, engineer for Mrs. Hausser, stated that the Highway Department I
will not negotiate for the construction of an approach unless the curb cut is approved. He
stated that the approval for a curb cut is the first step in the process.
It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the
Commission approve the request for a curb cut on behalf of Mrs. Margaret Hausser for access
to her property located along Kagy Boulevard. The motion carried by the following Aye and
No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commis-
sioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none.
Request for curb cut - Robert L. Montgomery - 20 East Garfield
City Manager Evans presented to the Commission a request on behalf of Mr. Robert L.
Montgomery for a curb cut at 20 East Garfield. The City Manager noted that this curb cut
would provide access to Mr. Montgomery's garage, which Is located on a separate lot from his
house. He recommended approval of the request.
It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the
Commission approve the request on behalf of Mr. Robert L. Montgomery for a curb cut to his
property located at 20 East Garfield. The motion carried by the following Aye and No vote:
those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver,
Commissioner Vant Hull and Mayor Stiff; those voting No, none.
Plat - Valle Unit No. II
City Manager Evans presented to the Commission a request on behalf of Mr. Joe Sabol, I
Attorney, for reconsideration of the request for extension of the Preliminary Plat for Valley
Unit No. II Mobile Home Subdivision. The Commission had denied the request for extension at
its regular meeting held on July 26, 1982 because no reason for the request was submitted.
The City Manager stated that Mr. Sabol has since that time presented reasons and recommended
that the Commission consider the request for reconsideration.
Mr. Joe Sabol, Attorney for the developer, noted that in July 1981 the Preliminary Plat
was conditionally approved by the City Commission and the County Commission. He noted that
requests for a two-year extension were submitted to the City Commission and the County Com-
mission in July 1982. The City Commission denied the request, and the County Commission
granted a one-year extension to the Preliminary Plat approval.
Mr. Sabol stated that the letter of denial for the extension revealed apparent mis-
information. He noted that the Preliminary Plat for Valley Unit No. II has not existed. The
Preliminary Plat that did lapse was for Valley Unit, Phases II, III and IV. He further noted
that the proposed mobile home subdivision has always been set apart from the city limits.
That situation has not altered.
Mr. Sabol stated that the developer had originally Intended to request hookup to City
water and sewer services. Thomas, Dean and Hoskins, Inc., the developer's consulting en-
gineers, suggested that an on-site central sewer system be Installed. The plans reflect the
central sewer system. Mr. Sabol also noted that the developer had stated a willingness to pay
hookup charges and an additional fee for City services. However, the State statutes do does I
not provide for charging of such fees. He stated that the developer has waited to see if the
pOlley would change to allow hookup to City services.
During the past year, very little has been done on the site. Until the Final Plat Is
flied, the developer is not allowed to begin work on the site. To file the Final Plat, an
Improvements Agreement must be signed. This has not been completed. Mr. Sabol stated that
the Final Plat has been completed and Is ready for filing when the Improvements Agreement is
signed.
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City Manager Evans stated that currently no city In Montana has been authorized to
charge a hookup fee for City water or sewer services. He noted that this authorization must
come from the Public Service Commission.
It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Com-
mission reconsider the request for extension of the Preliminary Plat for Valley Unit No. II
Mobi Ie Home Subdivision at Its regular meeting to be held on August 16, 1982. The motion
I carried by the following Aye and No vote: those voting Aye being Commissioner Mathre,
Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those
voting No, none.
- American Le ion, Gallatin Post No. 14 - seekin City cooperation In removal of
OUStng
City Manager Evans presented to the Commission a request on behalf of the American
Legion, Gallatin Post No. 14, seeking City cooperation In the removal of the Legion Housing
located on parkland at the corner of North Tracy Avenue and West Cottonwood Street. The
City Manager stated that all units are vacant, and vandalism has been taking place In many of
the units. He noted that it may be possible to reduce the costs of demolition if the Fire
Department .were to burn some or all of the structures.
Deputy Fire Chief Ed Welch stated that he has contacted the Sheriff's Department, and
they have no objections to burning of the structures. He also contacted Helena about the air
quality requirements. Open burning has been almost totally opened during the period from the
end of April to the end of August. If the Fire Departments calls the day before the burn is
to be done, they can receive Information about the weather conditions and air currents.
Deputy Chief Welch also stated that the Gallatin Fire Council has requested that they be
allowed to train in this exercise. He noted that these structures, particularly those with two
stories, would be good for training. He stated that fi re wou Id bu rn the wood products and
would leave the wiring, plumbing and foundations.
I Commissioner Vant Hull asked If the existing trees and shrubs could be saved with a
controlled burn.
Deputy Fire Chief Welch stated that those shrubs and trees near the buildings probably
couldn't be saved. Those which are a distance from the buildings could probably be saved
with the use of water.
Commissioner Anderson asked If the $5,000.00 which the American Legion Is required to
pay for demolition, as set forth in the original agreement, would cover the costs for removal of
the rubble If the buildings were burned.
Assistant City Manager Barrick stated that the $5,000.00 should almost cover the re-
moval of the rubble.
Commissioner Vant Hull asked how long It would take the American Legion to salvage
the good Items and prepare the buildings for the Fire Department.
Mr. Bob Dixon, American Legion, stated that volunteers are presently removing the
good stoves and hot water heaters. He stated that no firm bid for demolition has been re-
ceived because the request for waiving of the landfill fees has not yet been considered by the
Commission.
Mr. Ted Koterwas, 624 North Tracy, noted that the American Legion apparently does
not have the money to demolish the nine structures the way they should be. Mr. Koterwas
stated that residents of the neighborhood want the buildings removed. He stated that the
residents are willing to have the buildings burned, if the American Legion or the City will
accept the liability for fire damage or smoke damage or odors, If they last for an extended
I period of time. Mr. Koterwas stated that the residents In the neighborhood request that the
buildings closest to other residences be demolished or pulled to an area further away before
being burned.
Mr. Koterwas also proposed that the American Legion consider the possibility of digging
a hole and burying the concrete blocks, bricks and ashes. A mound could be formed, with a
northeast exposure, and be used in the winter for sliding. He noted that groundwater con-
tamination would need to be considered in this proposal.
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Commissioner Mathre asked If smoke damage could be a problem In the area.
Deputy Fire Chief Welch stated that smoke odors could be an Immediate problem, but he
does not foresee any permanent damage.
City Manager Evans stated that If the City were to burn the structures, the American
Legion should get an Insurance policy to cover possible smoke damage in the area. He does
not feel that the City should accept the liability for possible damage.
City Attorney Planalp stated that the American Legion is requesting a waiver of landfill I
fees for the demolition materials. He also stated that the City should maintain Its posture as
landlord. He noted that the more the City participates In the removal of the housing, the
fuzzier the lines become. He does not want to confuse lines that have been adhered to until
now. The City Attorney noted that confusion of responsibility could lead to confusion of lia-
bility in the case of possible damage.
Commissioner Mathre suggested that the City consider possibly demolishing those struc-
tures close to other residences and burning the Interior structures. She supported the waiving
of the landfill fee.
Commissioner Weaver stated that he wants to set a nominal fee for use of the landfill for
demolition material. This would clearly show that the City Is providing a service for a consid-
eration and would keep the role of the City separate from that of the American Legion.
It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the
Commission assess a $100.00 one-time landfill fee to the American Legion, to be effective
through August 31, 1982, for dumping of the rubble from the Legion Housing located at the
corner of North Tracy Avenue and West Cottonwood Street. The motion carried by the following
Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull,
Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none.
It was then moved by Commissioner Vant Hull, seconded by Commissioner Anderson,
that the Commission instruct the staff to review the matter and make the necessary arrange-
ments to facilitate the burning of those buildings for which It is deemed safe to do so and to
make other provisions for removal of the remainder of the structures, with proper Insurance I
for burning of any structures to be supplied by the American Legion. The motion carried by
the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner
Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none.
Request for sign variance - Jones and Company, Ltd., 27 East Main
City Manager Evans presented to the Commission a request on behalf of Jones and Com-
pany, Ltd., for a sign variance to place a wood sign at 27 East Main Street.
Building Official Gene Yde stated that the wood sign has already been installed flush
with the wall. He noted that with the remodeling of the building, the sign has been placed in
a good location and recommended approval of the request.
It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the
Commission approve the request for a sign variance on behalf of Jones and Company, Ltd., to
place a wood sign at 27 East Main Street. The motion carried by the following Aye and No
vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner
Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none.
Application for Raffle License - Citizens to Elect H. P. "Butch" Goan, Justice of the Peace -
November 3, 1982
City Manager Evans presented to the Commission an application for raffle license, along
with the required fee, on behalf of the Citizens to Elect H. P. "Butch" Goan, Justice of the
Peace for a raffle to be conducted on November 3, 1982. To be raffled is a half of a beef I
valued at $250.00.
It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Com-
mission approve the application for a Raffle License on behalf of Citizens to Elect H. P.
"Butch" Goan, Justice of the Peace for a raffle to be held on November 3, 1982. The motion
carried by the following Aye and No vote: those voting Aye being Commissioner Mathre,
Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those
voting No, none.
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Application for Raffle license - Citizens for Sally Moore - September 25, 1982
City Manager Evans presented to the Commission an application for a Raffle license,
along with the required fee, on behalf of Citizens for Sally Moore for a raffle to be conducted
on September 25, 1982. To be raffled Is a hot air balloon ride valued at $75.00.
It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the
Commission approve the application for a Raffle license on behalf of Citizens for Sally Moore
I for a raffle to be held on September 25, 1982. The motion carried by the following Aye and
No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner
Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none.
Commission Resolution No. - establishing an administrative fee on I ndustrial Development
Revenue Bonds
City Manager Evans presented to the Commission a proposed Commission Resolution, en-
titled:
COMMISSION RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, ESTABLISHING AN APPLICATION FEE AND ADMINISTRATIVE
CHARGES FOR ALL INDUSTRIAL DEVELOPMENT REVENUE BOND ISSUES
PRESENTED TO THE CITY COMMISSION FOR APPROVAL.
City Attorney Planalp feels that the last paragraph In Section 2 is unnecessarily binding
on the administration. He noted that this Is a policy statement and will provide a guide for
the Commission when considering bond issues. This Commission Resolution should recognize
that all costs associated with the Issuance and review of the bonds shall be directed to the
General Fund, and the balance of funds after the close-out of the bond issue shall be placed
In a Capital Improvement Fund.
The City Attorney also stated that he feels the sliding scale of administrative fees Is
not too high. He stated that the Commission may consider the fees when considering the total
I bond Issue. If the fee seems too high, the Commission may lower it at that time. City At-
torney Planalp also noted that with a large issue the City may incur large costs, i.e., costs
Incurred by professionals spending time In research on the matter.
City Attorney Plana Ip suggested that the following change be made:
Remove:
"Said monies shall be deposited in the following manner:
$500 Into the General Fund; balance Into the Capital Improvement Fund."
Replace with:
"Sald monies shall be deposited In the following manner:
From time to time the monies so received shall be used to reimburse the
General Fund for all costs associated with the issuance and periodic reviews
of the issue, and the balance of the monies will be retained in the Capital
Improvement Fund."
Mayor Stiff instructed the Staff to make the necessary changes and to bring the Com-
mission Resolution back In final form next week for action by the Commission.
Discussion - formation of garden plots at Langohr Park, Including hookup to City water line
City Manager Evans presented to the Commission a proposal submitted by Mr. Erhardt
Hehn, member of the Recreation Board, for garden plots to be located at Langohr Park.
Mr. Erhardt Hehn stated that the proposed garden plots would be located in the north
I end of Langohr Park. The garden site would be 64 feet wide and 300 feet long, with 30 plots
of 600 square feet each. These lots would be rented for $20.00 per year.
Commissioner Anderson noted that residents in the area have suggested a two-year trial
period for this program. Also, she suggested that a flower border be placed around the end
near Mason Street to screen the gardens.
Mr. Hehn stated that If the gardens are not successful In the first year, he would
recommend that the site be seeded with grass. He also noted that the benefits of family
gardening are largely recreational and would be justifiable on undeveloped parkland.
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Mr. Hehn suggested that the Water Division Install a water line and the Park Division
be responsible for preparation of the ground and placement of an above-ground irrigation line.
He further suggested that the Recreation Division be responsible for renting the lots and col-
lecting the monies.
Assistant City Manager Barrick stated that Water Superintendent Strang and Park
Superintendent Wortman recommended that the water line be connected to the water main In
Mason Street, which will requiring cutting of the pavement. Park Superintendent Wortman also I
suggested that If the proposal Is accepted, the area be prepared this fall and that the water
line be Installed In the spring and the ground tilled again.
The Commission instructed the staff to prepare the area to be used for garden plots,
with a review in the Spring to determine whether or not to continue with the Installation of a
water line.
Discussion - formation of ad hoc committee to review the I nterlocal Agreement between City
and ~chooJ District No. 7 tor the Bozeman Swim Center
Mayor Stiff noted that the Memorandum has not been received from the School District.
He requested that the matter be deferred until that Memorandum has been received and reviewed.
Discussion - attendance at Montana League of Cities and Towns Convention In West Yellowstone
on September 8-11, 1982
City Manager Evans stated that the agenda for the Montana League of Cities and Towns
Convention to be held on West Yellowstone on September 8-11, 1982 has not been received.
Mayor Stiff requested that the matter be placed on the agenda for next week's meeting.
Request for permission to take annual leave - Clerk of the Commission Sullivan - August 23
-27, 1982
City Manager Evans presented to the Commission a request on behalf of Clerk of the I
Commission Sullivan to take annual leave during the period August 23-27, 1982.
It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the
Commission approve the request for annual leave on behalf of Clerk of the Commission Sullivan
during the period August 23-27, 1982. The motion carried by the following Aye and No vote:
those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre,
Commissioner Weaver and Mayor Stiff; those voting No, none.
Application for Raffle License - Anderson School Community Council - September 30, 1982
City Manager Evans presented to the Commission an application for a Raffle License,
along with the required fee, on behalf of the Anderson School Community Council for a raffle
to be conducted on September 30, 1982. To be raffled Is a $500.00 gift certificate.
It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the
Commission approve the application for a Raffle L1ense on behalf of the Anderson School Com-
munity Council for a raffle to be held on September 30, 1982. The motion carried by the fol-
lowing Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre,
Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none.
Authorize Mayor to sign - Contract Documents - I nsulating City Hall, Police/ Fire Station
Tunnel and Police Overhead Door
City Manager Evans presented to the Commission the Contract Documents for Insulating
of the City Hall, Pollee/Fire Station tunnel and Police overhead door in the amount of I
$2,379.00, awarded to Ganser Insulation, Inc., Bozeman, Montana.
It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Com-
mission approve the Contract Documents, and the Mayor be authorized and directed to sign the
Contract Documents for the Insulation of City Hall, Pollee/ Fire Station tunnel and Police over-
head door. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson
and Mayor Stiff; those voting No, none.
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Authorize Mayor to sign - Contract Documents - Window replacment, Insulation panels, over
head door weatherstrlppmg
City Manager Evans presented to the Commission the Contract Documents for window re-
placement, insulation panels and overhead door weatherstripping In the City Hall complex In
the amount of $29,350.00, awarded to Lake Glass, Inc., Bozeman, Montana.
It was moved by Commissioner Vant Hull, seconded by Commissioner Weaver, that the
I Commission approve the Contract Documents, and the Mayor be authorized and directed to sign
the Contract Documents for window replacement, insulation panels and overhead door weather-
stripping in the City Hall complex. The motion carried by the following Aye and No vote:
those voting Aye being Commissioner Vant Hull, Commissioner Weaver, Commissioner Mathre,
Commissioner Anderson and Mayor Stiff; those voting No, none.
Authorize Mayor to sign - Assistance Amendment for WWTP, Step 2 - extension of time for
budget and project periods
City Manager Evans presented to the Commission an Assistance Amendment from EPA for
the Waste Water Treatment Plant, Step 2. This Amendment extends the project period to
March 1, 1982 and the budget period to September 30, 1982. This Is an EPA administrative
action only.
It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the
Commission authorize the Mayor to sign the Assistance Amendment for the Waste Water Treat-
ment Plant, Step 2. The motion carried by the following Aye and No vote: those voting Aye
being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant
Hull and Mayor Stiff; those voting No, none.
Request - permission to attend - Commissioner Mathre - National League of Cities Congress of
Cities - Los Angeles, California - November 26-December 2, 1982
City Manager Evans presented to the Commission a request on behalf of Commissioner
I Mathre for permission to attend the National League of Cities Congress of Cities to be held in
Los Angeles, California, on November 26 to December 2, 1982.
It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the
Commission approve the request on behalf of Commissioner Mathre for permission to attend the
National League of Cities Congress of Cities on November 26 to December 2, 1982, and it being
in the public interest, her entire business-related expenses be paid out of the appropriate
fund. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those
voting No, none. Commissioner Mathre abstained.
File report - Police Division for January 1982
City Manager Evans stated that the monthly report for the Police Division for January
1982 appeared to be In order and recommended that it be accepted and ordered fi led.
It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the
report for the Police Division for January 1982 be accepted and ordered filed. The motion
carried by the following Aye and No vote: those voting Aye being Commissioner Anderson,
Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those
voting No, none.
Acknowledge report - Police Division for February 1982
City Manager Evans stated that the monthly report for the Police Division for February
I 1982 appeared to be In order and recommended that it be accepted.
It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the
Commission acknowledge the monthly report of the Police Divslon for February 1982 and that it
be brought back to the Commission next week for filing. The motion carried by the following
Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner
Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none.
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Acknowledge report - Building I nspectlon Division for July 1982
City Manager Evans stated that the monthly report for the Building Inspection Division
for July 1982 appeared to be In order and recommended that it be accepted.
It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the
Commission acknowledge the monthly report of the Building Inspection Division for July 1982
and that It be brought back to the Commission next week for filing. The motion carried by
the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner I
Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No,
none.
Claims
Claims for the past three weks were presented. The City Manager had checked the
claims and found them to be true and correct and recommended that the Director of Finance be
Instructed to issue warrants in payment thereof.
It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the
claims be approved as submitted. The motion carried by the following Aye and No vote: those
voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre,
Commissioner Weaver and Mayor Stiff; those voting No, none.
Adjournment - 6:20 p.m.
There being no further business to come before the Commission at this time, It was
moved by Commissioner Mathre, seconded by Commissioner Anderson, that the meeting be
adjou rned. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Mathre, Commissioner Anderson, Commissioner Vant Hull, Commissioner Weaver
and Mayor Stiff; those voting No, none.
ALFRED M. STIFF, Mayor I
ATTEST:
Clerk of the Commission
I
08-09-82