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HomeMy WebLinkAbout1982-07-12 062 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA July 12, 1982 ***************** The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, July 12, 1982 at 4:00 p.m. Present were Mayor Stiff, Commissioner I Weaver, Commissioner Vant Hull, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Planalp and Clerk of the Commission Sullivan. Comm iss ione r Anderson was excused in compliance with Section 7-3-4349, M. C. A. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Weaver. The minutes of the regular meeting of June 28, 1982 were approved as submitted. Action on the minutes of the regular meeting of July 6, 1982 was deferred for a period of one week. Mayor Stiff asked if any of the Commissioners desired to remove any of the Items listed under Consent Items for discussion. Commissioner Mathre requested that the application for renewal of a Gambling license for the Fraternal Order of Eagles #326 be removed for discus- sion. Decision - proposed uses of Federal Revenue Sharing Funds and the relationship thereof to the "City Manager's Estimate of Revenues and Expenditures for. FY 1982-83" This was the time and place set for a decision on the proposed uses of Federal Revenue Sharing Funds and the relationship thereof to the "City Manager's Estimate of Revenues and Expenditures for Fiscal Year 1982-83." The City Manager recommended that $459,330.00 be allocated to support fire and police salaries, and $83,034.00 be allocated to contingencies and emergency reserve, for a total of $542,364.00 Revenue Sharing monies available. He also noted that, if the Commission wishes to change the allocation of Revenue I Sharing monies or use more of the monies available in the budget, this Item could be considered after the work session on the budget is completed. Mayor Stiff requested that a decision on this item be made following the completion of the work session on the budget. Decision - vacation of portion of West Grant Street - east of South Willson Avenue, west of the old Milwaukee Railroad right-of-way This was the time and place set for a decision on the petition submitted by Kenneth J. and Lola I. Swenson and Phil Schneider for vacation of a portion of West Grant Street lying east of South Willson Avenue and west of the old Milwaukee Railroad right-of-way. This portion of West Grant Street lies between the properties located at 1322 South Willson and 1402 South Wi II son. City Manager Evans recommended that the request be denied. Mayor Stiff noted that the Commission must determine if denial of the request would permit Mr. Henderson to bui Id streets for the City. Commissioner Weaver stated that he feels the City has an interest in the dedicated right-of-way. He noted that if a right-of-way can be used by the City, It should not be vacated; and he sees a potential use for the street If Langohr Park is used by a large number of people. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission deny the petition submitted by Kenneth J. and Lola I. Swenson and Phil Schneider I for vacation of a portion of West Grant Street that lies east of South Willson Avenue and west the old Milwaukee Railroad right-of-way and reserve to the Commission the responsibility for subsequent decisions concerning the character or use of the right-of-way in question. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. 07-12-82 063 Decision - Conditional Use Permit - Dick Kountz - allow a gymnastic training center on C.O.S. 403 in the NW-k, NWL ::>ectlon 15, 11::>, 1<51: lapproxlmately 86LJO Huffine Lane) This was the time and place set for a decision on an application for a Conditional Use Permit on behalf of Dick Kountz to allow a gymnastic training center on Certificate of Survey No. 403 in the NWi-, NWi-, Section 15, Township 2 South, Range 5 East. This parcel is located about 2,000 feet west of the city limits and is more commonly located at approximately I 8640 Huffine Lane. City Manager Evans concurred in the recommendation of the Planning Staff and the Zoning Commission for conditional approval of the request. It was moved by Commissioner Vant Hull, seconded by Commissioner Mathre, that the Commission approve the request for a Conditional Use Permit on behalf of Dick Kountz to allow a gymnastic training center on C.O.S. 403 in the NW-L NWL Section 15 Township 2 South, Range 5 East (approximately 8640 Huffine Lane), subject to the following conditions: 1. Plans for surfacing the minimum required driveway and parking area shall be approved by the City Engineer prior to issuance of conditional use permit by the Planning Director. 2. One sign only shall be permitted on the property; it shall not be located in the required front yard area, and it shall not exceed 100 square feet in area. 3. Three (3) copies of a final site plan containing all conditions, corrections, and modifications recommended and approved by the City Commission shall be reviewed and approved by the Planning Director prior to the issuance of a building permit for the project. One (1) signed copy shall be retained by the Planning Director, one (1) signed copy retained by the Building Department, and one (1) signed copy retained by the applicant. 4. The Conditional Use Permit must be requested by the applicant and issued within six months after the City Commission approval, and all on-site improvements (i.e., paving, landscaping, etc.) shall be completed within eighteen (18) months, or within an agreed upon time, after approval of the Conditional Use Permit. I 5. The Conditional Use Permit shall be valid for a period of only eighteen months following the approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions In granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Decision - Conditional Use Permit - Ken LeClair - allow an office/warehouse building on Lots 6 and 7, McChesney Industrial Park (2006 Gilkerson Drive) This was the time and place set for a decision on an application for a Conditional Use Permit on behalf of Ken LeClair to allow an office/warehouse building on Lots 6 and 7 of McChesney Industrial Park, more commonly known as 2006 Gilkerson Drive. City Manager Evans concurred in the recommendation of the Planning Staff and Zoning Commission that the request be conditionally approved. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve the request for a Conditional Use Permit on behalf of Ken LeClair to allow an office/warehouse building on Lots 6 and 7 of McChesney Industrial Park, more commonly known as 2006 Gilkerson Drive, subject to the following conditions: I 1. That the building be moved off the established utility easements or the applicant provide a written statement from the utility companies indicating that the easements are not needed and giving permission for the encroachments. 2. That a minimum of 6 percent of the interior parking area be land- scaped. 3. That the parking plan be revised to supply a minimum of 28 off-street parking spaces. 07-12-82 061l- 4. That the paving, drainage, and access plans be reviewed and approved by the City Engineer prior to final site plan approval. 5. That the final site plans provide the legal description of the property and floor plans. 6. That all paving and landscaping improvements must be installed and approved prior to occupancy of the building/structure. Where these improvements will not be completed prior to occupancy, the developer must enter into an improvements ag reement and provide an acceptable I method of security, such as a performance bond or Letter of Credit equal to one and one half times of the cost of said improvements. 7. That three copies of the final site plan containing all the conditions, corrections, and modifications approved by the City Commission be submitted for review and approved by the Planning Director within six months of the date of City Commission approval and prior to Issuance of a building permit for the project. One (1) signed copy shall be retained by the Planning Director, one (1) signed copy shall be retained by the Building Department and one (1) signed copy shall be retained by the applicant. 8. All on-site Improvements (i .e. paving, landscaping, etc.) shall be completed within eighteen months of approval of the Conditional Use Permit and as shown on the approved final site plan. 9. The Conditional Use Permit shall be valid for a period of only eighteen months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Weaver and Mayor Stiff; those voting No, none. Authorize "Call for Bids" - "retrofitting City Hall, Police/ Fire Building and Fire Station No. 2 I Assistant City Manager Barrick stated that the retrofit project includes the removal of one-half of each of the large panels of glass in the City Hall, to be replaced with a panel of insulation. Also, a piece of clear glass will be installed inside the portion of the glass panel remaining. Other portions of the retrofitting Include insulation of the tunnel between the City Hall and the Police/Fire Building; insulation of the garage door in the Police Station; changing the glass to insulation panels on the garage doors at the Fire Station and Fire Station, except one row of glass panels at eye level; and Installing storm windows on the Fire Station tower. Commissioner Vant Hull suggested the possibility of removing the south door on the west side of City Hall and installing an insulation panel in its place. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize the Call for Bids for retrofitting of the City Hall, Including the removal of the south door on the west side if cost effective; Police/Fire Building and Fire Station No. 2 and set the bid opening date for August 2, 1982. The motion carried by the following A ye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. Update - Committee to Study Low-Income Housing Mr. Jeff Towrey, Intern for the Committee to Study Low-Income Housing, stated that during the past two weeks he has interviewed several people to gather information on the existence of low-income housing and whether there is a need for more In Bozeman. He stated I that the Bozeman Fair Housing Cooperative is Interested in the study and would like to work in cooperation with the Committee. Mr. Towrey stated that during his interviews, the adop- tion and enforcement of a Housing Code has been suggested repeatedly. He also noted that many of the people interviewed feel that if the present codes were enforced more, it would al- leviate much of the substandard housing. He stated that next week he will start knocking on doors and talking with low-Income tenants. 07-12-82 065 Mr. Towrey stated that he has contacted the Census Bureau in Helena. They have received information from the National Census Bureau and should have information available for the individual cities around August 1. He further stated that the Citizens Committee which is proposed by the Committee to Study Low-Income to assess the amount of existing low-income housing and the extent of the need for more low-income housing. Commissioner Vant Hull stated that the Committee would be prepared to present I another report to the Commission in mid-August. Appointment of Commission subcommittee to review Pledged Securities to June 30, 1982 Mayor Stiff appointed Commissioner Mathre and Commissioner Vant Hull to the sub- committee to review the Pledged Securities to June 30, 1982. It was moved by Commissioner Vant Hull, seconded by Commissioner Mathre, that the Commission concur in the Mayor's appointment of Commissioner Mathre and Commissioner Vant Hull to the subcommittee to review the Pledged Securities to June 30, 1982. The motion car- ried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Consideration of Special Commission Meeting to receive briefing on hospital facility improvement City Manager Evans stated that Mr. Ed Dahlberg, Bozeman Deaconess Hospital adminis- trator, has requested a meeting with the City Commission concerning their proposed new facility prior to releasing the Information to the press. He stated that the consultants will be leaving about 11:30 on Wednesday morning and would like to hold the meeting about 9:00 a.m. on that day. The City Manager stated that the Commission could call a special meeting for this purpose if It so desires. Mayor Stiff noted that he has a previous engagement and will be unable to attend. Commissioner Mathre and Commissioner Vant Hull noted opposition to the calling of a special meeting. I City Attorney Planalp stated that the Commission does not have the required time for advertising of a special meeting. He further noted that the Commission will be meeting to hear comments from the hospital administration, not to take any action. He noted that the Commission could attend this meeting without calling a special Commission meeting. The Commissioners stated that they would attend the meeting with the hospital adminis- tration at 9: 00 on Wednesday morning. Request - Canyon TV - placement of a II Loading Zone" sign at 20 North Tracy City Manager Evans presented to the Commission a request on behalf of Canyon TV for the placement of a "Loading Zone" sign at 20 North Tracy Avenue. The City Manager noted that Chief of Police Tate and Street Superintendent Gee have recommended approval of the request. Commissioner Vant Hull expressed concern about removing on-street parking spaces for use as loading zones. She also stated that the Parking Commission consider the request and make a recommendation prior to the Commission making a decision. Commissioner Mathre noted that the store is located next to the parking lot on the corner of Tracy and Mendenhall. She also noted that this is a fairly busy business area. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission refer the request on behalf of Canyon TV for a "Loading Zone" sign at 20 North Tracy to the Parking Commission and defer action until a recommendation has been received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner I Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. Request - permission to attend - Fire Chief Lewis - Western Fire Chiefs' Association Conference - San Diego, California - August 1-5, 1982 City Manager Evans presented to the Commission a request on behalf of Fire Chief Lewis for permission to attend the Western Fire Chiefs' Association Conference to be held in 07-12-82 062 San Diego, California, on August 1-5, 1982. The City Manager noted that estimated ex- penditures would be $1,056.00. Fire Chief Lewis noted that the conference is expensive; however, next year the con- ference will be held in Billings, Montana. The Fire Chief also stated that he made a commit- ment two years ago to be the Vice President. He feels that the conference would also be beneficial and worthwhile. The Fire Chief also noted that he will be representing the State of Montana at the conference. He stated that he has been traveling at his own expense for the I State Fire Chiefs' Association. Fire Chief Lewis stated a willingness to cost share the expenses with the City. Commissioner Weaver stated that the City should pay for City business. He stated that a City employee should not pay for professional development. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission approve the request on behalf of Fire Chief Lewis for permission to attend the Western Fire Ct,1iefs' Association Conference to be held in San Diego, California, on August 1-5, 1982 and, it being in the public interest, his expenses be paid out of the appropriate fund. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Application for renewal of Gambling License - Fraternal Order of Eaqles #326 - July 1, 1982, to June 10, 1983 City Manager Evans presented to the Commission the application, along with the appro- priate fee of $500.00, for renewal of Gambling License for the Fraternal Order of Eages #326 for July 1, 1982, to June 30, 1983. The City Manager noted that this application is for the licensing of a keno machine. City Attorney Planalp noted that the Commission has the power to license and regulate those games and machines which are legal. He further noted that the Supreme Court has found that keno is legal, and a case is pending appeal from District Court in which the de- I cision had been that keno is legal. The City Attorney stated that this application is the first for an electronic gambling device. He stated that the Commission is not determining whether or not the device is legal, but whether or not they wish to allow electronic gambling devices within their jurisdictional area. City Attorney Planalp recommended that the City Manager be instructed to send a letter with all licenses issued stating that the machines are allowed, only if determined legal by the County Attorney. Mayor Stiff asked if the Commission could refuse to allow keno machines within its jurisdictional boundaries. City Attorney Planalp stated that he would research the matter. He noted that the effects of the Commission's decision may be long-range. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that con- sideration of the application for renewal of a Gambling License on behalf of the Fraternal Order of Eagles #326 for the period July 1, 1982 to June 30, 1983 be tabled for a period of two weeks. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. Application for renewal of Gambling License - Sundance Saloon - July 1, 1982, to June 30, 1983 City Manager Evans presented to the Commission the application, along with the appro- priate fee of $500.00, for renewal of a Gambling License for the Sundance Saloon for the period July 1, 1982 to June 30, 1983. I It was moved by Commissioner Vant Hull, seconded by Commissioner Mathre, that the Commission approve the application for Gambling License for the Sundance Saloon for July 1, 1982 to June 30, 1983. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. 07-12-82 06-7 Applications for Beer Licenses - Gallatin Valley Softball Association - July 17-18, 24-25, July 31-August 1, August 7-8, 14-15 and 21-22, 1982 City Manager Evans presented to the Commission applications for Beer Licenses, along with the required fees, on behalf of the Gallatin Valley Softball Association for July 17-18, 24-25, July 31-August 1, August 7-8,14-15 and 21-22,1982. The City Manager recommended that the Commission approve the applications for Beer Licenses. I It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve the applications for Beer Licenses on behalf of the Gallatin Valley Softball Association for July 17-18,24-25, July 31-August 1, August 7-8,14-15 and 21-22,1982, pending receipt of the State Licenses. The motion carried by the following Aye and No vote: Those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Weaver and Mayor Stiff; those voting No, none. Authorize Mayor to sign - Change Order No. 5 - Carnegie Building - no change in contract price City Manager Evans presented to the Commission Change Order No. 5 for the Carnegie Bui Iding . This Change Order provides for no change in the contract amount or the contract time, but would debit the Contingency Fund in the amount of $899.81. I t was moved by Comm iss ioner Weave r, seconded by Comm iss ioner Va nt Hull, that the Commission authorize the Mayor to sign Change Order No. 5 for the Carnegie Building. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. File reports - Police Court monthly for January 1982 to May 1982 City Manager Evans stated that the monthly reports for the Police Court for January 1982 to May 1982 appeared to be in order and recommended that they be accepted and ordered I filed. It was moved by Commissioner Vant Hull, seconded by Commissioner Mathre, that the monthly reports for the Police Court for January 1982 to May 1982 be accepted and ordered filed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Acknowledge report - Building Inspection Division for June 1982 City Manager Evans stated that the monthly report for the Building Inspection Division for June 1982 appeared to be in order and recommended that it be accepted. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission acknowledge the monthly report of the Building Inspection Division for June 1982 and that it be brought back to the Commission next week for filing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Acknowledge report - Broad Valleys Federation of Libraries for June 1982 City Manager Evans stated that the monthly report for the Broad Valleys Federation of Libraries for June 1982 appeared to be in order and recommended that it be accepted. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission acknowledge the monthly report of the Broad Valleys Federation of Libraries for I June 1982 and that it be brought back to the Commission next week for filing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. Acknowledge report - Fire Division quarterly for April to June 1982 City Manager Evans stated that the quarterly report for the Fire Division for April to June 1982 appeared to be in order and recommended that it be accepted. 07-12-82 068 It was moved by Commissioner Vant Hull, seconded by Commissioner Mathre, that the Commission acknowledge the quarterly report of the Fire Division for April to June 1982 and that it be brought back to the Commission next week for filing. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Work Session - preparation of Ordinance No. 1111 - Tentative Appropriation Ordinance I City Manager Evans noted that this time had been set aside as a work session on the preparation of the Tentative Appropriation Ordinance, entitled: TENTATIVE APPROPRIATION ORDINANCE AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING CITY FUNDS FOR VARIOUS BUDGET UNIT EXPENDITURES, AND FURTHER APPROPRIATING REVENUE NECESSARY TO OPERATE AND MAINTAIN CITY SERVICES FOR SALARIES, OPERATIONS AND CAPITAL FOR EACH OPERATIONAL BUDGET UNIT OF MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR ENDING JUNE 30, 1983. The City Manager stated that he has submitted the "City Manager's Estimate of Revenues and Expenditures for Fiscal Year 1982-83". He noted that at this time the Commission must formulate its Tentative Appropriation Ordinance, upon which a public hearing will be conducted. Commissioner Vant Hull asked if excess funds from last year's budget could be appro- priated in this year's budget. City Manager Evans stated that the final figures on last year's budget will not be available until all adjustments have been made. He further noted that those excess funds can be utilized In the City's reserve fund. He stated that three or four years ago, when the City faced its large deficit, that reserve balance was entirely depleted. The City Manager further stated that the City is faced with no incoming cash flow from July until the County forwards the City's share of the property taxes collected in November. Further, the City must be prepared for possible emergencies that might decrease the reserve. I The Commission then covered each budget unit separately. A- 1 City Commission. Mayor Stiff noted that during the last fiscal year, the Commission lowered its wages and used the excess funds for an employee incentive program. The funds for this program have been carried over into the new fiscal year by action of the committee administering this program. The Mayor then suggested that the Commission con- sider adding $7,121.00, which would reflect the higher wage for Commissioners plus a 7 percent raise, as was received by other City employees. The Commission concurred in setting aside this money in a Commission Reserve Fund, to be earmarked at a later date. A- 2 Clerk of Commission. No change. A- 3 City Manager. No change. A- 4 City Hall Complex. Commissioner Mathre asked if the projected energy costs after retrofitting had been used. City Manager Evans stated that it is difficult to determine the savings from the retro- fitting. He stated that the excess monies in the budget would be available for subsequent retrofitting projects. He further noted that it is difficult to anticipate the type of weather for the next year, so he has used the extremes for heating and air conditioning costs in projecting the energy costs. No changes were made. A- 5 City Engineer. City Manager Evans noted that he has changed the distri- bution for the City Engineer's Office. He stated that the salaries, wages and benefits have been split among the General Fund, Water Fund, Sewer Fund and Garbage Fund. Following the study on administrative charges, the split may be re-evaluated. I Commissioner Vant Hull suggested the continuation of the Energy Planner position, either full-time for a half year or half-time for the entire fiscal year. S he noted that some of the buildings have not been energy audited, and it would provide time to complete the energy plan. Commissioner Mathre stated that people must conserve energy. S he noted that the Energy Planner should be retained half-time for the entire fiscal year to be the conscience of the City. She noted that this position would strictly be a short-term one. 07-12-82 069 The Commission added $11,000.00 to salaries, wages and benefits for an Energy Planner to be half-time for the entire fiscal year. The Commission also Included the condition that if the Director of Public Service (Works) position is eliminated, the Energy Planner position will be eliminated also. A- 6 Financial Administration. No change. A- 7 City Court. Commissioner Weaver noted concern about the City Judge's I salary. He feels that the professional aspects should be considered In the establishment of a salary for the position. Mayor Stiff stated that this is an elected position that provides public exposure for the individual. He suggested that any change in salary should be considered at the end of a term rather than in mid-term. No changes were made. Recess - 6: 1 5 p. m. Mayor Stiff declared a recess at 6:15 p.m., to reconvene at 7:15 p.m. Reconvene - 7:20 p.m. Mayor Stiff reconvened the Commission meeting at 7: 20 p. m. Continued Work Session - preparation of Ordinance No. 1111 - Tentative Appropriation Ordinance A- 8 Police Division. City Manager Evans noted that he has recommended the hiring of three additional pollee officers and the three replacement vehicles. The City Manager further noted that the Commission carries a great liability. If a police officer did not have back up and were to be seriously Injured or killed, the Commission would be sued and could be faced with a judgment. Commissioner Weaver noted that it is not just a matter of public safety, but safety of the police officers as well. The Commissioners concurred in the hiring of two additional police officers and the purchase of one replacement vehicle. A- 9 Fire Division. City Manager Evans noted that the Commission should I recognize that the ladder truck Is getting old and may need to be replaced within the next few years. No changes were made. A-10 Building Inspection. No change. A-ll Streets. Commissioner Mathre asked If the boom truck Is a necessary item. City Manager Evans noted that the boom truck would provide safety for the employee who maintains the signal lights. He stated that the City has equipment that is currently used, but it is not safe. The Commission removed the $12,000.00 from capital for 25 percent of the cost of a boom truck. Commissioner Weaver suggested that monies be used from the proposed Revenue Sharing Fund contingency monies for purchase of the boom truck. This suggestion received opposition from the other Commissioners and Mayor. A-12 Gas Tax Apportionment. No change. A-13 Parks and Playgrounds. City Manager Evans stated that the budget includes monies for a Park Division employee to attend a school in tree trimming. This would save the City contracting the tree trimming service. The budget also includes 75 percent of the cost of a boom truck. Commissioner Weaver stated that, rather than become over-dependent on Revenue Sharing Funds for vital operations, he would like to see those funds used for capital investments. The Commission removed $36,000.00 from capital for 75 percent of the cost of a boom truck. Commissioner Weaver again suggested that Revenue Sharing monies be used for the purchase of the boom truck, rather than appropriating the monies to a reserve. The suggestion met with opposition from the other Commissioners and Mayor. A-14 Cemetery. No change. I A-15 Recreation Administration. City Manager Evans noted that the School District and the County are contributing toward the funding of the division. The City wi II still pay the largest portion of the budget for the division. No changes were made. A-16 Swimming Pools. City Manager Evans stated that his recommendation includes the operation of the outdoor pool during the summer and operation of the indoor pool through November 30, 1982. Mayor Stiff noted that he has received comments that the pool has been built, and 07-12-82 070 every effort should be made to keep the pool open to protect the City's capital Investment rather than let It deteriorate. The Mayor asked one person from the Friends of the Pool to speak on how capable they feel they are to raise $59,000.00 for retrofitting. Mr. Dick Creed, Friends of the Pool, stated that the work to be done at the pool cou Id be done in pa rts, rather than a II at one time. He noted that the City will realize a cost reduction in energy costs after a pool cover is installed and a dehumidifier is in place. He stated that if the pool cover could be purchased through contributions from citizens and I civic groups, it would help to make the pool a viable one. Mr. Creed noted that If the retrofitting were done and some managerial options were exercised, the pool revenues would Increase and should be close to the breakeven point. Mayor Stiff noted that at last week's meeting, the Friends of the Pool indicated that someone had stated that he/she would be willing to fund the cost of a pool cover. He asked If any additional Information had been found. Mr. Steve B redberg, Friends of the Pool, stated that the Manager of the Swimming Pools had given him a list of organizations who had Indicated an Interest in the project. He stated that these organizations were approached about six months ago, but have not been contacted recently for a firm commitment. He stated that it would be impossible for the Friends of the Pool to raise $59,000.00 for retrofitting. He stated that they will raise the funds for the purchase of a pool cover and work on increasing the revenues from the pool. Commissioner Weaver noted that the vapor barrier Is also necessary, and should be in- stalled at the same time as the dehumidifier, which will increase the costs. Comm Iss ione r Weaver also suggested the possibility of using Revenue Sharing monies for the retrofitting projects for the Swimming Pool. This suggestion received opposition from the other Commissioners and the Mayor. Commissioner Mathre stated that the City cannot afford to drain the pool and walk away. She stated that the City would stili be faced with maintenance costs on a closed build- ing. Commissioner Mathre and Commissioner Vant Hull supported a ballot issue in November I for retrofitting and operation of the pool through the fiscal year. Commissioner Mathre noted that the mill levy for this ballot issue would be about eight or nine mills. She then suggested budgeting for the entire year and listening to public comment during the public hearing. Commissioner Weaver suggested that the capita I budget include $40,000.00 for the de- humidifier plus the cost of the vapor barrier and that the operations and salaries, wages and benefits include monies to operate the swimming pools for the fiscal year, less the time the pool will be closed for retrofit projects. The Commission concurred in that suggestion. A-17 Library. No change. A-18 Elections. No change. A-19 City Attorney. No change. A-20 Civil Defense. The Commission concurred that the title of this budget unit should be changed to "Emergency Preparedness. II No changes were made. A-21 Public Health. No change. A-22 Band. No change. A-23 Senior Citizen Center. Commissioner Vant Hull suggested the installation of an elevator, with payment to be deferred until after the final payment on the City Hall elevator has been made. She suggested that the monies be borrowed from another City fund, as they have been for the City Hall elevator. Commissioner Mathre suggested that this be deferred until a five-year capital program has been Implemented. No changes were made. A-24 City-County Planning (transfer). City Manager Evans noted that the City I pays about 82 to 85 percent of the costs for this division. However, the City has less than 50 percent of the voting power on the City-County Planning Board, according to State Law. The City Manager stated that, besides the direct contribution, the City provides the office space and administrative services for this division. No changes were made. A-25 Carnegie Building. No change. A-26 Centennial Activities. No change. 07-12-82 071 A-27 Annual Audit. No change. A-28 Di rector of Public Service (Works). City Manager Evans stated that the position of Director of Public Service (Works) would be split among budget units, as the City Engineer's Office is. He stated that the total budget would be $34,980.00 for the fiscal year. Mayor Stiff expressed deep concern over the creation of another position at the management level at this time. He feels that the position is a needed one, but not during the I current economic conditions. Commissioner Mathre stated that the new position can' be easi Iy justified. S he noted that the Director of Public Service would be responsible for the Enterprise Funds. Commissioner Weaver noted that the Landfill currently has a shortfall and has been losing revenues because the management does not have the time to deal with the issues before they become problems. He noted that the revenues not lost would amortize personnel costs In a short period of time. The Commissioner further stated that he does not believe a $10 million corporation should be personality dependent on a single individual for management continuity. City Manager Evans noted that the City increased its water rates for the first time In 23 years. Garbage rates are In a similar situation at the present time. He noted that the City Is now governed by firefighting. The administration cannot do advance planning because time is not available. Commissioner Mathre suggested leaving this item in the Tentative Appropriation Ordinance. She noted once again that the public hearing will be held next week, allowing the public an opportunity to comment on the creation of this position. No changes were made. B- 1 Police Retirement Fund. No change. C- 1 Employees' Health/Medical Insurance Fund. City Manager Evans stated that the health/medical Insurance premiums increased drastically. By the time the City received the notice of increase, there was not sufficient time to bid the insurance coverage. He noted that the County just bid their insurance, and they accepted the bid of the same carrier that I the City has. No changes were made. D- 1 Public Employees Retirement System (P.E.R.S.) Fund. No change. E- 1 Firefighters Retirement Fund. No change. F- 1 City-County Planning Fund. No change. G- 1 Comprehensive I nsurance Fund. No change. J- 1 Water Operations. No change. K- 1 Sewer Operations. No change. K- 2 Sewage Disposal Plant. No change. L- 1 Garbage Collection and Disposal. Commissioner Mathre stated concern about the purchase of a new garbage truck. The Commission removed the purchase of a garbage truck from the capital Items. Decision - proposed uses of Federal Revenue Sharing Funds and the relationship thereof to the "City Manager's Estimate of Revenues and Expenditures for Fiscal Year 1982-83" lcontmuedJ It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission allocate the $542,364.00 in Federal Revenue Sharing Funds as follows: $459,330.00 to Police and Fire Division salaries and $83,034.00 set aside for reserve, to be used for contingencies or emergencies. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. I Adjournment - 12:15 a.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Weaver, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being 07-12-82 072 Commissioner Vant Hull, Commissioner Weaver, Commissioner Mathre and Mayor Stiff; those voting No, none. ALFRED M. ST I FF, Mayor ATTEST: Clerk of the Commission I I I 07-12-82