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HomeMy WebLinkAbout1982-06-28 042 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA June 28, 1982 ********************* The Comr.nission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, June 28, 1982, at 4:00 p.m. Present were Mayor Stiff, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager I Evans, Director of Finance Swan, City Attorney Planalp and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Weaver. The minutes of the regular meeting of June 21, 1982 were approved as submitted. Mayor Stiff asked if any of the Commissioners desired to remove any of the items listed under Consent Items for discussion. Commissioner Mathre requested that the Assistance Agreement! Amendment with EPA, to increase EPA funding for Waste Water Treatment Plant, Step 3, construction to $1,996,500.00 be removed for discussion. Update on Centennial Committee activities - Duncan MacNab Mr. Duncan MacNab stated that there has not been much Centennial Committee activity since he presented his report to the Commission on January 13, 1982. Mr. MacNab stated that the Committee has not yet met in its entirety, and he expects to see results after such a meeting. He noted that the Committee is having a problem maintaining a separate identity from the Chamber of Commerce medallion. Mr. MacNab stated that, due to this problem, the proposal for a trade dollar has been dropped. In its place, there will be issued a limited addition of enamel lapel pins to raise monies for the Centennial celebration. This Fall a contest for students will be conducted to determine an emblem for the lapel pins. Mr. MacNab stated that a dance is being proposed in July or August, with an orchestra of local high school students playing. Mr. Dick Jones has offered the Elks' Club for this function. I Mr. Mick Hager has dedicated the Museum of the Rockies to the history of Bozeman during 1983. Also, if completed, a book will be published, giving a complete history of Gallatin, Broadwater, Meagher, and parts of Park Counties. Mayor Stiff noted that it appears that the Commission has placed too much burden on one man and asked Mr. MacNab if he would desire to delegate some of the responsibilities to others. Mr. MacNab stated that after the Centennial Committee has met with everyone present, everything wi II fall into place quickly. Mayor Stiff noted that Commissioner Weaver represents the Service Clubs on the Centennial Committee. The Mayor then suggested that Commissioner Weaver act as the Commissioner Liaison on the Centennial Committee as well. Mr. Bruce Smith, Bozeman Daily Chronicle, stated that the newspaper is tentatively planning to select an early summer date to celebrate the Chronicle's 100th anniversary. He feels that it would be best to print this special issue just prior to or at the time that the City begins its 100th anniversary celebration. Mr. Smith noted that the newspaper needs to know the date six months in advance so that they can do the necessary research and prepara- tion. Decision - vacation of 20-foot by 30-foot alley bordering on south line of Peach between Wallace and Ida This was the time and place set for a decision on a petition submitted by Mrs. I Claudine S. Nash, representing the estate of Alfred B. Schnider, for vacation of a 20-foot by 30-foot alley between the east line of Lot 6 and the west line of Lot 7 and Lot 4, Block 7, Babcock and Davis Addition. The site is located along the south line of Peach Street, between Wallace Avenue and Ida Avenue. City Manager recommended approval of the vacation of the alley as proposed. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the petition submitted by Mrs. Claudine S. Nash, representing the estate 043 of Alfred B. Schnider, for vacation of a 20-foot by 30-foot alley between the east line of Lot 6 and the west line of Lot 7 and Lot 4, Block 7, Babcock and Davis Addition and instruct the City Attorney to prepare the resolution. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. I Decision - Conditional Use Permit - James L. Caffrey - amusement center with restaurant on portions of Lots 12 and 13, Block A, Tracy's Addition (39 West Main Street) This was the time and place set for a decision on the request on behalf of Mr. and Mrs. James L. Caffrey for a Conditional Use Permit to develop an amusement center with restaurant on the east three feet of Lot 13 and the west seventeen feet of Lot 12, Block A in Tracy's Addition, more commonly known as 39 West Main Street. City Manager Evans recommended that the Commission approve the request with the conditions that the bike rack accommodate more than eight bicycles and that the bike rack be placed on the street, in an area to be designated by the City Manager. The City Manager questioned seasonal use of the bike rack and noted no concern about the parking requirements. Commissioner Mathre stated that the Parking Commission has no objection to placing a bike rack in a present parking space. The Parking Commission did express an interest in the possibility of placing the bike rack in a no parking area, i.e., within 20 feet of the intersection. Commissioner Mathre further noted that the Zoning Code attaches the number of parking spaces needed for a business. The Zoning Commission has requested that the City Commission determine whether the proposed business should be classified as "private clubs, lodges, and community centers--except golf courses and parks," which requires one parking space per 200 square feet of floor area, or "skating rinks, dance halls, amusement parks and recreation establishments," which requires one parking space per 1 00 square feet of floor area or lot area. Assistant Planner Mike Money noted that, given the location of this business, it will I generate different traffic patterns and needs. He stated that the parking needs won't be as great in the central business district as they would be in an outlying area of the city. Mayor Stiff asked if the proposed number of parking spaces included those required for the plumbing business also housed in that same building. Assistant Planner Mike Money stated that the Planning Staff understood that the plumbing business would no longer be located in the building. The report was based on that information. He noted that if the plumbing business were to remain, an additional three parking spaces would be required. Following a brief discussion, the Commission concurred in the designation Ilprivate clubs, lodges, and community centers--except golf courses and parks" for the parking require- ments for this requested use. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the request for a Conditional Use Permit on behalf of Mr. and Mrs. James L. Caffrey to conduct an amusement center with a restau rant at 39 West Main Street be approved, subject to the following conditions: 1. That the bike rack to be placed in front of the establishment be large enough to handle a minimum of eight bicycles. The placement of this rack is to be determined by the City Manager. 2. That the bike parking area be marked with pavement parking and have an approved sign that restricts its use to "Bicycles Only.1l 3. That the parking requirements be set by the Planning Staff, classifying the business I under the category of "private clubs, lodges, and community centers--except golf courses and parkS" in the Zoning Code. I f the plumbing business is to remain in the same location, the parking requirements will be adjusted. 4. That the bike parking facilities, which are located on public property, will be available for use by the publ ic. 5. That there be one review in addition to the standard initial review of the use in eighteen months. Said additional review shall be conducted after thirty-six months. 04li The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Release of Improvements Agreement for Phase II of Woodbrook Development City Manager Evans presented to the Commission a request for release of the Improve- ments Agreement for Phase II of Woodbrook Development. The City Manager noted that action I has been deferred, pending the developer's repair of drainage problems. Assistant Planner Mike Money stated that he viewed the site last week. Stakes had been set, and work was being done. Just prior to today's meeting, he inspected the site again. Some sod which was apparently damaged by water standing on it has been replaced. However, Mr. Parker, a resident of Woodbrook Development, has noted that the drainage problems sti II exist. City Manager Evans recommended that the Commission defer action on the release of the Improvements Agreement until the work has been completed. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission defer action on the release of the Improvements Agreement for Phase II of Wood- brook Development until the drainage problems have been resolved. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Request for permission to hang small banners for Sweet Pea 182 - Downtown Business Association City Manager Evans presented to the Commission a request on behalf of the Downtown Business Association for permission to hang small banners from individual stores and light standards for Sweet Pea '82. The City Manager noted that the possibility of blocking the lights from view should be considered. I Mr. Jerry Kannapinn, designer at the Textile Merchant, stated that community events in Bozeman lack color. He has looked at what other communities are doing for special events and found that many use brightly colored banners. He noted that Sweet Pea is a community activity. Mr. Kannapinn then showed the Commission a banner for Sweet Pea, which is approximately 30 inches by 40 inches and is Ilelectric" blue, green and pink. He noted that these would be placed on the back or the front of some of the buildings. For those buildings with canopies or other characteristics which would make hanging a banner difficult, the banners could be hung on the light standards. Mr. Kannapinn stated that these banners would project from the buildings, rather than being mounted against the wall. He noted that the banners are small and questioned their blocking of the driver's view. He also stated that these banners would be erected just prior to Sweet Pea festivities and would be removed immediately after. City Manager Evans stated that the elevation of the banners should be established, as it is for signs. The, City Manager stated that he feels that these banners should be hung in compliance with the sign ordinance. Mr. Kannapinn noted that to hang the banners from the brackets on the light standards, as requested, would place the bottoms of the banners approximately ten feet above street level. Building Official Gene Yde recommended that the banners be placed at least ten feet above the sidewalk and twelve feet above the street. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the I Commission approve the request on behalf of the Downtown Business Association for permission to hang small banners from the stores and light standards in downtown Bozeman for the Sweet Pea 182. Said banners shall be hung at least ten feet above the sidewalk and twelve feet above the street and shall be erected immediately before the function and removed immediately following the activities. The motion carried by the following Aye and No vote: those voting , 045 Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Request - variance to sign code - Artists Union Gallery, 31 South Willson City Manager Evans presented to the Commission a request on behalf of the Artists Union Gallery for permission to hang a wood sign at 31 South Willson. This sign projects I four feet from the building, and the Artists Union Gallery requests that the sign be hung eight feet above the sidewalk, rather than the required fourteen feet. Mr. Gene Yde, Building Official, noted that this is the second sign variance for the Downtowner Mall. He recommended that the sign be placed twelve feet above the sidewalk rather than the present eight feet. Commissioner Mathre noted that it appears that raising the sign could be difficult. She stated that at the present height, the bracket is mounted flush against a level surface. To raise the sign four feet would place it on an uneven surface where the brick forms a patterned strip. Building Official Gene Yde noted that the applicant would need to use longer anchors to install the sign at the higher level. Commissioner Vant Hull noted that the sign is artistic where it is presently located. She sees no danger to pedestrians at the eight-foot level. Mayor Stiff noted that he does not wish to set a precedent. He also noted that if the sign ordinance is set aside many times, the Commission might as well remove the sign ordinance. City Manager Evans stated that if many variances to the sign ordinance are granted, the weighing of the granting of a requested variance reverses itself. He noted that the issue could then become a legal one if the Commission denies a variance. City Attorney Planalp stated that the granting of many exceptions does eat away at the whole underlying concept. He noted that the Commission must document and give reasons for the granting of exceptions. The City Attorney also noted that if the Commission establishes I reasons for granting of exceptions and an applicant meets those reasons, it will be difficult for the Commission to deny the request. Commissioner Mathre noted that one factor to consider would be safety. She does not feel that the requested eight feet would be unsafe. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the request for a variance to the sign code on behalf of the Artists Union Gallery, 31 South Willson, to place their wooden sign eight feet above the sidewalk rather than the required fourteen feet because compliance with the sign ordinance would result in a functional hardship because to place the sign where it should be located is functionally impossible and if the sign were placed higher, it would not perform its designated purpose. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Request - variance to sign code - Deana's Fifteen-Up, 35 South Willson City Manager Evans presented to the Commission a request for a variance to the sign code on behalf of Deana's Fifteen-up, located at 35 South Willson. The request is to place the wood sign, which projects four feet from the building, eight feet two inches above the sidewalk, rather than the required fourteen feet. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the request on behalf of Deana's Fifteen-Up, 35 South Wi Ilson, for per- I mission to install a sign eight feet two inches above the sidewalk rather than the required fourteen feet because compliance with the sign ordinance would result in a functional hardship because to place the sign where it should be located is functionally impossible and if the sign were placed higher, it would not perform its designated purpose. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. 048- Discussion leading to adoption of a resolution - intent to establish new rate schedule for land fill gate fees City Manager Evans presented to the Commission the following proposed fee schedule: Current fee Proposed fee RESIDENTIAL FEES Passenger cars $ 4.50/load $ 2. OO/load Pickups $ 4.50/10ad base rate for liquid I box level plus 754/yard for excess Pickup and truck base rates: 112 ton and smaller $ 3. OO/load 1/2 314 ton $ 4.00/load 1 - 2 ton $15.001 load 2 ton and over $25.001 load Pickups and trucks: 3/4 to 1 1/2 ton trucks $ 7. 50/load Over 1 112 ton trucks $12.50/load 2 1/2 ton and over $21.25/10ad Large tree stumps, trunks $15.00/each $17.00/each DEAD ANMIALS Small (sheep, goats, pigs, calves, etc.) $ 3.75/each $ 5.00/each Large (cows, horses, all over 400 pounds) $ 6.25/each $ 7.50/each DEMOLITION Pickups $ 7. 50/load $ 9. OO/load 3- 5 cubic yards $12.50/load $14.00/load 6-10 cubic yards $18.75/1oad $20.25/1oad 11-14 cubic yards $25 . 00 /load $26.50/load 15-19 cubic yards $31.25/1oad $32.75/1oad 20-25 cubic yards $37.50/load $39.001 load 26 plus cubic yards $43.75/1oad $45.251 load I (Estimate fee and pay in advance at Building Inspection Division, Carnegie Building) TIRES 112 - 3/4 ton truck $ 6.25/1oad $10.00/load 1 - 2 1/2 ton truck $18.75/1oad $25.001 load 2 1/2 ton truck and over $25.001 load $30.00/load COMMERCIAL FEES $ 1. 25/yard on all compacted ga rbage 20-yard packer $ 7.50/each $25.001 each 30-yard packer $ 7.50/each $37.50/each City Manager Evans noted that the landfill operation has been losing money for several years and has been subsidized by the General Fund. He also noted that acquisition of a future site and replacement of capital equipment should be considered when determining the actual costs incurred by the landfill. The City Manager noted that the landfill operation is an Enterprise Fund and should be self-supporting. Director of Finance Swan stated that last summer the staff reviewed the garbage and landfill fees. The Commission then adopted a resolution which increased the garbage assess- ments by 25 percent and which provided for the expiration of dump permits as of June 30, 1982. The Director of Finance noted that the Enterprise Fund for garbage and landfill has I had a deficit in FY 1979, 1980 and 1981. Di rector of Finance Swan noted that the adminis- trative charges to the Enterprise Fund will increase the deficit, and the lease of a new traxcavator must be considered. Also, no provisions have been made for capital replacement or the purchase of a new landfill site. The Director of Finance stated that the deficit for FY 1982 is approximately $35,000.00 to $40,000.00 in the enterprise fund. She also noted that the City does not have a current landfill fee structure for the new fiscal year. 047 Director of Finance Swan noted that to break even on the landfill, the City would need to charge $8.54 per ton for all garbage. She stated that commercial haulers are now being charged $7.50 per 20-yard packer, or 38 cents per yard, which converts to 97 cents per ton. The Director of Finance noted that the proposed fee schedule submitted to the Commis- sion just prior to the meeting was the result of a meeting of staff members during the morning. She noted that the proposed schedu Ie is an attempt to lower the fees for residents I hauling garbage in their private cars and would provide for pickups hauling large loads by establishing a liquid box level. She noted that stores are currently being charged $1.25 per compacted yard for drop boxes, which are picked up by the commercial haulers. She stated that it would be most equitable to extend this $1.25 charge to all compacted garbage. This would increase the fees to $25.00 for a 20-yard packer and $37.50 for a 30-yard packer. The Director of Finance noted that the new fee schedule will not become effective for thirty days after its passage. In the meantime, the old fee schedule will be used at the gate. Commissioner Weaver noted that the landfill should be run as a business. All costs, including replacement of land and equipment, should be paid by income received, rather than be subsidized by the General Fund. Director of Finance Swan stated that the proposed fees will not recover all of the costs incurred by the landfill. She stated that if the City ra ised the fees to $8.54 per ton, it must also be prepared to pick up the garbage in those areas of the city presently being serviced by commercial haulers. She noted that the City currently does not have the trucks or the manpower to service the additional areas. The Director of Finance also noted that raising the fees to $8.54 per ton would raise the landfill gate fees for a 20-yard packer to $68.32. Director of Finance Swan stated that she would like to see new landfill gate fees es- tablished now, with the start of the new fiscal year. These fees would be temporary until needed base information is gathered upon which to establish a fee schedule which would be equitable and would provide sufficient revenue to break even in the Enterprise Fund. Mayor Stiff noted that it is easy to consider only the cash side of the fund. He noted I that all intangible costs must be considered as well as the tangible costs which are now being used. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission adopt the proposed fee schedule, with a review of the fee structure in three months. Mrs. Susie Haggerty, owner of Convenience Hauling, noted that she feels that her company should pay its fair share, and the landfill should pay its own way. However, she noted that if the customers' bills jump too much, they complain. She also noted that she picks up residential areas within the city which the City is unable to service. She further stated that she would like to see the City garbage trucks and customers hauling their own garbage pay their fair share of costs. Mrs. Haggerty then stated that many of the commer- cial containers are used by County residents to dump their garbage so that they do not get charged. Commissioner Weaver asked how the proposed fee structure was established. City Manager Evans stated that as of June 30, the City is eliminating the landfill assessment. The staff felt that the small hauler should be encouraged. He noted that the City should establish a rate schedule, do a study on those fees and establish a revised fee schedule that is as equitable as possible. The City Manager further stated that it may be possible that the City will have to restrict the use of the landfill to city residents. He noted that the City can no longer afford to extend benefits to much of the county at the city residents' expense. I Commissioner Vant Hull asked about the possibility of recycling at the landfill to increase revenues. Mr. Dave Kotter, manager of Convenience Hauling, noted that they are probably the largest user of the landfill. He noted that the landfill has been subsidized by the General Fund in recent years, and the City could continue this for another few months. He stated that private enterprise does not have that capability, and it would be difficult for the business to have its landfill bi II increase from $2,900 to $11,000 in thirty days. Mr. Kotter stated that adoption of an interim fee schedule will cause confusion. 04g Commissioner Vant Hull suggested the possibility of the City getting out of the garbage business. Recess - 6:55 p.m. Mayor Stiff declared a recess at 6:55 p.m., to reconvene at 8:00 p.m. Reconvene - 8:10 p.m. I Mayor Stiff reconvened the Commission meeting at 8: 1 0 p. m. Continued Discussion leading to adoption of a resolution - intent to establish new rate schedule for landfill gate fees Commissioner Weaver suggested that the proposed fee schedule be revised as follows: for Residential Fees, the current fees be used through ll-ton trucks, then change to the proposed fees for the remainder of the figures. The fee structure then would provide no incentives to the individual to use the landfill. Mrs. Haggerty noted that if individual hauling is not encouraged, people will tend to use a garbage service rather than storing garbage for four weeks and then taking it to the landfi II. Mayor Stiff requested that action on the revised fee schedule be deferred for a period of one week to allow time for review. Commissioner Weaver stated that commercial haulers can adjust their billing because of the increased rates if they find it necessary. He noted that the City will be losing money if the new fee schedule is not set. He stated that the matter could then be brought up in three to six months for revision, to reflect capital replacement. It was then moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission table further discussion and action for a period of one week, with instructions to the City Staff to revise the proposed fee schedule, to replace the first five categories on the proposed fee schedule with the first four categories on the current fee structure. The I motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Discussion to be pai City Manager Evans noted that the dues for the Montana League of Cities and Towns for Fiscal Year 1982-83 are $5,411.25, compared with $4,329.00 for Fiscal Year 1981-82. The City Manager recommended that the Commission authorize payment of the dues. However, he feels that after next year, the Commission should assess the value received from this member- ship. City Manager Evans noted that a Legislative Session is upcoming. Also, a new Executive Director has been appointed, and this will give a basis for review. City Manager Evans noted that in the past the legislative thrust of the League has not been good. He noted that it is not possible to get 126 cities and towns to reach an agreement on any issue. Commissioner Weaver suggested that the City let the League know that an evaluation of the cost benefit factor will be done at the end of this fiscal year. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the payment of dues to the Montana League of Cities and Towns for Fiscal Year 1982-83, and instruct the Staff to send a letter with that payment stating that a review wi II be done at the end of the fiscal year. The motion carried by the following Aye I and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Discussion - contribution of $1,000.00 to the Urban Coalition to accomplish research leadin to legislative request s to the 198 Montana eglslature City Manager Evans stated that the Legislature has indicated that if the cities and counties could seek common ground and support each other, they would have a better chance 049 of legislation passing. The City Manager noted that a number of larger cities and counties, including Cascade, Gallatin, Lewis and Clark, Missoula and Yellowstone counties, Butte-Silver Bow, Anaconda-Deer Lodge, Bozeman, Great Falls, Missoula, Billings, Helena and Kalispell have met and discussed this proposal. They feel that a common approach would be beneficial. The Urban Coalition is requesting donations of $1,000.00 to $1,500.00 to hire the necessary research staff to help prepare legislative requests. City Manager Evans stated that Lewis I and Clark County will be the custodian of the monies and will direct the research staff. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the contribution of $1,000.00 to the Urban Coalition for research leading to legislative requests to the 1983 Montana Legislature. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Commissioner Vant Hull; those voting No being Mayor Stiff. Applications for renewal of Gambling Licenses - July 1, 1982 to June 30, 1983 - various appl icants City Manager Evans presented to the Commission the following applications, along with the appropriate fees, for the renewal of Gambling Licenses: Bozeman Senior Social Center Annual bingo license $ 250.00 Cat's Paw Four card tables $1,000.00 Crystal Bar Two card tables $ 500.00 Elkls Club Two card tables $ 500.00 It was moved by Commissioner Mathre, seconded by Commissioner Anderson, that the Commission approve the applications for renewal of Gambling Licenses, as listed above. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Anderson, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Ordinance No. 111 0 - Salary Ordinance for Fiscal Year 1983 I City Manager Evans presented Ordinance No. 1110, entitled: ORDINANCE NO. 1110 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE CITY MANAGER, THE HEADS OF DEPARTMENTS, AND THE EMPLOYEES OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AS REQUIRED BY LAW. Mayor Stiff noted that the Clerk of the Commission salary had been set low last year due to her newness in the job. He also noted that the Director of Finance had received a 10 percent raise in mid-year, so her overall increase for the year would be 17 percent, rather than the proposed 7 percent. Commissioner Weaver asked if there had been a six-month review on the Clerk of the Commission and asked if that should bear on the Commission IS consideration. Mayor Stiff noted that there had been no arrangement set for a review. He also noted that the Commission changed at the time a six-month review would have been conducted. City Manager Evans noted that the Director of Finance salary was increased to the level for a department head, following his review of her performance. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission establish 7 percent raises for the City Manager, Director of Finance and City Judge; a 10 percent raise for the Clerk of the Commission; and no raise for the City Attorney. Commissioner Weaver stated that a mid-year review may be desirable for several reasons, I including feedback to the employee, with a possible increase in pay missed last year. Mayor Stiff stated that he would support another $500.00 increase for the Clerk of the Commission, setting the salary at $17,000.00 per year. It was then moved by Commissioner Weaver, seconded by Commissioner Anderson, that the Commission establish the salaries as follows; instruct the City Manager to compute the salaries; and adopt Ordinance No. 1110, fixing the monthly salary and official bond of the 050 City Manager, the heads of departments, and the employees of the City Commission of the City of Bozeman: City Manager - 7 percent increase City Attorney - remain the same as FY1982 Clerk of City Commission - $17,000.00 Director of Finance - 7 percent increase City Judge - 7 percent increase The motion carried by the following Aye and No vote: those voting Aye being Commissioner I Weaver, Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Report from Committee to study low-income housing Commissioner Anderson introduced Mr. Jeff Towrey, Intern, to the Commission. She stated that the committee met on Thursday and gave Jeff a list of contacts which may possibly determine where low-income housing is located in Bozeman. Commissioner Anderson then gave each of the Commissioners a copy of this list of contacts. She noted that the committee has selected an arbitrary figure for designation of low-income housing, which may be adjusted as necessary. When enough data has been compiled, the committee would like to select a citizen's advisory council to aid in gathering information on low-income and substandard housing in Bozeman. She noted that the committee is getting a realistic assessment of low-income housing, with no promise to create more housing. The committee will report to the Commission in two weeks. Comments on Washington Association of Cities meeting - Commissioner Vant Hull Commissioner Vant Hull stated that when she was in Spokane last week, she attended two sessions of the Washington Association of Cities meeting on energy. Commissioner Vant Hull gave each of the Commissioners a copy of the notes which she had taken during those sessions. She then suggested that any Commissioner attending an out-of-town meeting take extensive notes and report back to the Commission. Commissioner Vant Hull also noted that I the Commissioners should consider energy costs when budgeting for the future, and consider ways in which to keep these costs as low as possible. Authorize Ma or to si n - Assistance A reement! Amendment with EPA ~ increase EPA fundin for WWTP, tep 3, construction to 1,996,500.00 City Manager Evans presented to the Commission a request to authorize the Mayor to sign the Assistance Agreement/Amendment with the Environmental Protection Agency. This Assistance Agreement! Amendment would increase the EPA funding for construction of the Waste Water Treatment Plant, Step 3, from $1,786,080.00 to $1,996,550.00. This increase was caused by the high bids received for the construction of Phase II. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission authorize the Mayor to sign the Assistance Agreement/Amendment with EPA in the amount of $1,9_96,500.00 for construction of ~he Waste Water Treatment Plant. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Commission Resolution No. 2402 - purchase of road oil from Montana State Highway Department City Manager Evans presented Commission Resolution No. 2402, entitled: COMMISSION RESOLUTION NO. 2402 Purchase of Road Oil I It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission adopt Commission Resolution No. 2402, authorizing the purchase of road oil and sundry construction materials from the State of Montana Highway Department. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. 051 7:30 to 9:30 p.m. on August 7 and 12 noon to 6:00 p.m. on City Manager Evans presented to the Commission a request for waiver of the open con- tainer ordinance on behalf of the Kopp Family Reunion, to be held on August 7 and 8, 1982 at Bogert Park. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that I the Commission approve the request for a waiver of the open container ordinance for the Kopp Family Reunion to be held on August 7 from 7:30 to 9:30 p.m. and on August 8 from 12 noon to 6:00 p.m. in Bogert Park. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Application for Kennel License - Joan Hudson, 418 South Bozeman - for calendar year 1982 City Manager Evans presented to the Commission an application for a Kennel License, along with the required fee, on behalf of Joan Hudson, 418 South Bozeman. The City Manager concurred in the recommendation of the Animal Control Officer for approval of the application. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the application for a Kennel License on behalf of Joan Hudson, 418 South Bozeman. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Application for Beer License - The Wine Merchant, Inc., 118 East Main Street - July 1 - December 31, 1982 City Manager Evans stated that the applicant has requested that this item be removed from the agenda because he has not received the letter of verification from the State or the State License. This item will be placed on the agenda following receipt of approval from the I S ta te . Authorize Call for Bids - seal coating street improvement project - Street Department City Manager Evans presented to the Commission a request for permission to Call for Bids for the seal coating street improvement project for the Street Department. The City Manager recommended authorization to call for bids with a bid opening date of July 19, 1982. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission authorize the "Call for B ids" for seal coating street improvements for the Street Department and set the bid opening date for July 19, 1982. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Authorize Mayor to sign - Request for Reimbursement from EPA - WWTP, Phase I, Step 3 - $155,093.00 City Manager Evans presented to the Commission a Request for Reimbursement from EPA for the Waste Water Treatment Plant, Phase I, Step 3. This is Partial Payment Request No. 11, in the amount of $155,093.00. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission authorize the Mayor to sign the Request for Reimbursement from EPA for the Waste Water Treatment Plant, Phase I, Step 3, in the amount of $155,093.00. The motion I carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Authorize Mayor to sign - Request for Reimbursement from EPA - WWTP, Phase II, Step 3 - $33,339.00 City Manager Evans presented to the Commission a Request for Reimbursement from 052 EPA for the Waste Water Treatment Plant, Phase II, Step 3. This is Partial Payment Request No.4, in the amount of $33,339.00. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize the Mayor to sign the Request for Reimbursement from EPA for the Waste Water Treatment Plant, Phase II, Step 3, in the amount of $33,339.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those I voting No, none. Comments on bicycle routes - Sarah Helfrich Ms. Sarah Helfrich noted that the City had received maps of the proposed bicycle routes in Bozeman last week. She stated that the best way to acquaint people with this program is to have a demonstration, which will be held on Wednesday, June 30, 1982 between 6:00 and 7:00 p.m. She invited all persons interested in the striping of bicycle routes to be present. Ms. Helfrich asked that the Commission take note of the number of people behind this project. Adjournment - 9:25 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the meeting be ad- journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor ATTEST: Clerk of the Commission I I