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HomeMy WebLinkAbout1982-06-01 001 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA June 1, 1982 ****************** The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, June 1,1982 at 4:00 p.m. Present were Mayor Stiff, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Planalp and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Weaver. The minutes of the regular meeting of May 17, 1982 were approved as corrected, and action on the minutes of the regular meeting of May 24, 1982 was deferred for a period of one week. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. Commission Resolution No. 2400 - denying the petition to create a Municipal Housing Authority City Manager Evans presented Commission Resolution No. 2400, entitled: COMMISSION RESOLUTION NO. 2400 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DENYING THE PETITION TO CREATE A MUNICIPAL HOUSING AUTHORITY IN THE CITY OF BOZEMAN, MONTANA. I It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission adopt Commission Resolution No. 2400, denying the petition to create a Municipal Housing Authority in the City of Bozeman. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Appointment of Committee to pursue low-income housing Mayor Stiff stated that the Commission will need community input in studying the need for low-income housing in Bozeman. The Mayor proposed that a committee consisting of two Commissioners, two City employees and one of the City-County Planning staff be appointed to determine the need for low-income housing, what mode should be used for obtaining and main- taining such housing, and possible sources for funding. Mayor Stiff appointed Commissioner Anderson, Commissioner Vant Hull, Assistant City Manager Barrick, Clerk of the Commission Sullivan and Assistant Planner Steve Lere to this committee. Mayor Stiff requested that the committee meet as soon as possible and prepare a summary of its thrust and a proposed timetable, to be brought to the Commission for review I , in two weeks. Discussion - Small Cities CDBG Program - John Moss City Manager Evans requested that the Commission appoint a Citizens' Committee to submit proposals, to review the preliminary proposals submitted by the City Staff and to suggest priorities for the proposals. 002 Mayor Stiff noted that at last week's meeting, each of the Commissioners was requested to submit the names of two nominees to serve on this committee. Commissioner Anderson submitted Dr. Ken Tiahrt, Head of the Mathematical Sciences Department at Montana State University, and Mrs. Jane Jelinski, one of the founders of the Northeast Alliance. Commissioner Mathre submitted Mr. Roger Craft, for the Downtown Development Associa- I tion, and Ms. Marcia Youngman, who has worked with several community groups. Mayor Stiff submitted Mr. Asgar Mikkelsen, who is community minded, and Mr. Ted Koterwas, a small businessman and a resident on the north side of Bozeman near Legion Housing. Commissioner Vant Hull submitted Mr. Jeff Rupp, manager of the Human Resources De- velopment Council, and Ms. Marie Gambill, a senior citizen living in the northeast sector of Bozeman and active in various community organizations. Commissioner Weaver stated that he has requested two people to serve on the Citizens' Committee, but has not yet received responses. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission concur in the Mayor's appointments to the Citizens' Committee for the Community Development Block Grant as follows: Dr. Ken Tiahrt Ms. Jane Jelinski Mr. Roger Craft Ms. Marcia Youngman Mr. Asgar Mikkelsen I Mr. Ted Koterwas Mr. Jeff Rupp Ms. Marie Gambill and two additional members to be appointed at next week's regular Commission meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Planning Director John Moss stated that he would like to hold a committee meeting on June 9 or June 15, so that discussion on the proposals can be started. He noted that the Planning Staff will prepare packets of information to be distributed to the committee as soon as possible for their review. Discussion - allocation of space in the City Hall to be created by the renovation of the Carnegie Building Assistant City Manager Barrick presented to the Commission a drawing of the proposed reallocation of the space which will be available in the Municipal Building after the Planning, Engineering and Building Inspection Departments are moved to the Carnegie BUilding. City Manager Evans proposed moving the computer, System 6 and accounting function I to the basement, in the area to be vacated by the Planning Department. The City Manager then reviewed the proposed drawing for the reallocation of the space which is presently used for the machine room and the Engineering and Building Inspection Departments. The City Manager then noted that, if the proposed reallocation is approved, the present City Manager's office could be used for a conference room, which is needed almost daily in 003 the running of a multi-million dollar business, and could be used as a jury room when needed; the Assistant City Manager's office could be open office space for those who need a work area for a short period of time, such as auditors; the Clerk of the Commission's office could become the Director of Finance's office; and the Director of Finance's office could become the Treasurer's office. The City Manager also noted that the metal partitions in the Engineering I and Building Inspection Departments could be used to separate the City Court and the Finance Department in their present location. City Manager Evans noted that the proposed reallocation would provide zoning to put common functions in common service areas. City Manager Evans stated that renovation costs wi II be incurred for partitions in the present machine room and Engineering and Building Inspection Departments. Also, the Mayor suggested the installation of restrooms on the basement level. The City Manager noted that auxiliary restrooms could be installed in the present Custodian's room, with the main restrooms remaining on the ground level. City Manager Evans estimated the remodeling costs at $7,000.00, not including restrooms on the basement level. Commissioner Vant Hull asked if this reallocation of space would provide adequate room for the Finance Department personnel. City Manager Evans stated that Director of Finance Swan feels that adequate space would be provided and that it would be a workable plan. Commissioner Vant Hull noted that the Senior Citizen Center needs an elevator. She is hesitant to spend money on other City buildings until that elevator is installed. I Mayor Stiff requested time to review the proposed reallocation of space in the City Hall and that it be discussed in two weeks. Update on status of Mystic Lake Dam City Manager Evans stated that Mr. Jim Moore was unable to attend the Commission meeting today and has requested that this matter be deferred for one week. The City Manager also noted that the City owns one-half of the stock in the Bozeman Creek Water Users' Associa- tion and must consider the other stockholders and their desires. The City Manager noted that he had a meeting, following last week's Commission meeting, with Mr. Moore and some of the stockholders and prepared a proposal. Mr. Moore wanted to contact all of the irrigators to see if they would accept that proposal. Commissioner Vant Hull requested that the City staff provide an estimate of how much the average water bi" would increase during a thirty-year pay-off of the debt incurred for repair of the dam. Commissioner Anderson asked what percentage of the City's water supply would be lost if the dam were breached. I City Manager Evans stated that prel iminary figures show that five percent of the City's water is provided through the Mystic Lake Dam. Mayor Stiff noted that this item will appear on next week's agenda for discussion. .' " UUoJr Information Item - City-County Planning Work Schedule for next fiscal year (1982-83) - John Moss - Planning Director John Moss presented to the Commission a copy of the proposed work schedule for the City-County Planning Department for Fiscal Year 1982-83. Mr. Moss noted that this proposed work schedule includes a brief description of the work to be done; a more detailed analysis of the work, including an estimate of staff time; and an estimated cost of I completing each task, including salaries, materials and supplies, and fixed costs. The Planning Director noted that the proposed work schedule is in four sections: (1) general operations; (2) completion of the Master Plan, which will be completed in one-half man-year; (3) contract work; and (4) other work. Planning Director John Moss noted that the Ilother workll category includes approxi- mately $40,000.00 in projects. After computing estimated costs in the other three categories, $9,000.00 is left for the- Ilother workll category. The Planning Director requested that the City Commission indicate its priorities so that the Planning Staff may sets its work schedule. Request - permission to conduct IlAerobics in the Parkll - Monica McClain and Terese Higbie City Manager Evans presented to the Commission a request on behalf of Ms. Monica McClain and Ms. Terese Higbie for permission to conduct IlAerobics in the Parkll during the summer. They propose to conduct two classes during the noon hour and two classes in the early evening each week. The City Manager noted that, although the proposal shows the in- come and expenditures to be equal, a profit would be realized. City Manager Evans recom- mended denial of the request because the applicants would be using City facilities for private I gain. Ms. McClain and Ms. Higbie were present and stated a willingness to revise their re- quest so that no gain is realized. Commissioner Mathre noted that the solicitation of donations has been used to get around City regulations and asked if this approach might be used in the City parks. City Manager Evans stated if donations are solicited, the City would not have to approve the action, and shou Id not. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission deny the request on behalf of Ms. Monica McClain and Ms. Terese Higbie for per- mission to conduct IlAerobics in the Parkll during the summer. The motion carried by the fol- lowing Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No being Commissioner Vant Hull. Discussion - back-up agenda for short Commission meetings City Manager Evans stated that the proposed back-up agenda could be used to bridge between the afternoon and evening session of a split Commission meeting or at the end of a I short agenda during the afternoon session only. The City Manager noted that Commissioner Vant Hull had suggested that possible items for this agenda could be priorities, goals and revenue sources. 005 Commissioner Anderson suggested the possibility of an informal luncheon meeting to discuss some of the items which might take two or three hours to resolve. Mayor Stiff noted that the Commission should not become involved in the administration of the City. He also feels that the Commission spends more time in retreats than any other City Commission. The Mayor suggested that the Commissioners submit suggestions for agendas I to City Manager Evans, and he can place the items on the agenda at his discretion. City Manager Evans noted that a back-up agenda should be distributed prior to the meeting. He noted that no one feels comfortable if he is not aware of an upcoming discussion, and some items may require research. The City Manager noted that he is willing to accept suggestions for agenda items. Authorize Mayor to sign - Change Order No. 3 - Carnegie Sui Iding - no change in dollar amount or contract time City Manager Evans presented to the Commission Change Order No. 3 for the Carnegie Building. This Change Order provides for no change in the contract amount or in the con- tract time, but would credit the Contingency Fund in the amount of $298.08. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission authorize the Mayor to sign Change Order No. 3 for the Carnegie Building. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. I Authorize Mayor to sign - Change Order No. 4 - Carnegie Building - no change in dollar amount or contract time City Manager Evans presented to the Commission Change Order No. 4 for the Carnegie Building. This Change Order provides for no change in the contract amount or the contract time, but would debit the Contingency Fund in the amount of $968.56. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize the Mayor to sign Change Order No. 4 for the Carnegie Building. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Authorize Mayor to si n - Re uest for Reimbursement from EPA - WWTP, Phase II, Step 3 - 84,352.00 City Manager Evans presented to the Commission a Request for Reimbursement from EPA for the Waste Water Treatment Plant, Phase II, Step 3. This is Partial Payment Request No.2, in the amount of $84,352.00. I It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize the Mayor to sign the Request for Reimbursement from EPA for the Waste Water Treatment Plant, Phase II, Step 3, in the amount of $84,352.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. u ',", Uu Request - permission to attend - Assistant City Engineer Neil Mann - three-day seminar by Montana State Highway Department - Helena, Montana - June 2-4, 1982 City Manager Evans presented to the Commission a request for permission to send As- sistant City Engineer Neil Mann to a three-day seminar, titled II Legal Liability and the Highway Professional,ll to be conducted by the Montana State Highway Department in Helena, Montana, on June 2-4, 1982. City Manager Evans stated that the estimated expenses would I be $129.50, to cover meals, lodging and travel. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the request for permission to send Assistant City Engineer Neil Mann to a three-day seminar conducted by the Montana State Highway Department in Helena, Montana, on June 2-4, 1982 and, it being in the public interest, his expenses be paid out of the appropriate fund. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Request - permission to attend - Fire Chief Lewis - Fire Service Advisory Council meeting - Great Falls, Montana - June 3-4, 1982 City Manager Evans presented to the Commission a request on behalf of Fire Chief Lee Lewis for permission to attend a Fire Service Advisory Council meeting in Great Falls, Montana, on June 3-4, 1982. The City Manager noted that this would be at no cost to the City and recommended approval of the request. It was moved by Commisssioner Mathre, seconded by Commissioner Weaver, that the I Commission approve the request on behalf of Fire Chief Lee Lewis for permission to attend the Fire Service Advisory Counci I meeting to be held in Great Falls, Montana, on June 3-4, 1982. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Applications for Beer Licenses - Gallatin Valley Softball Association - June 5-6, 19-20, 26-27, and July 10-11, 1982 City Manager Evans presented to the Commission appl ications for Beer Licenses, along with the required fees, on behalf of the Gallatin Valley Softball Association for June 5-6, 1982; June 19-20,1982; June 26-27,1982; and July 10-11,1982. The City Manager recommended that the Commission approve the applications for Beer Licenses. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the applications for Beer Licenses on behalf of the Gallatin Valley Softball Association for June 5-6,1982; June 19-20,1982; June 26-27,1982; and July 10-11,1982. The motion carried by the following Aye and No vote: those voting Aye being Commissioner I Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. . 007 Adjournment - 5:35 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre I and Mayor Stiff; those voting No, none. ALFRED M. ST I FF, Mayor ATTEST: ROBIN L. SULLIVAN Clerk of the Commission I I .