Loading...
HomeMy WebLinkAbout1984-01-09 It 91 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA January 9, 1984 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, January 9, 1984, at 4:00 p.m. Present were Mayor Weaver, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Interim City Manager Swan, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Math re . The minutes of the special meeting of January 3, 1984, were approved as submitted. Action on the minutes of the regular meetings of October 3, 17 and 31, 1983; November 14, 1983; December 5, 1983; January 3, 1984; and the special meetings of November 26, 1983; and December 23, 1983; was deferred unti I a later date. None of the Commissioners requested that any of the Consent Items be removed for discussion. Regulations and This was the time and place set for the decision on the Amendment to Section 11 of the Bozeman City-County Subdivision Regulations and Appendix A, to provide for review of the exemp- tions claimed for land divisions that are otherwise exempt from local review. Interim City Manager Swan stated the City-County Planning Board has recommended approval of the Amendment and concurred in that recommendation. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the I Commission approve the Amendment to Section 11 of the Bozeman City-County Subdivision Regula- tions and Appendix A, to provide for review of the exemptions claimed for land divisions that are otherwise exempt from local review; and direct the City Attorney to prepare an ordinance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Decision - Amendment to Section 15.5 of the Bozeman City-County Subdivision Regulations - subdivision review fees This was the time and place set for the decision on the Amendment to Section 15.5 of the Bozeman City-County Subdivision Regulations, to provide for revision of the subdivision review fees. Interim City Manager Swan stated the City-County Planning Board has recommended approval of the Amendment and concurred in that recommendation. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Amendment to Section 15.5 of the Bozeman City-County Subdivision Regula- tions, to provide for revision of the subdivision review fees; and direct the City Attorney to prepare an ordinance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. I Decision - recommended conditions for approval of Preliminary Plat for Story Hills Subdivision No.1 St, Section 4, and portions of Section 5, T2S, R6E, MPM (western one-half of Story Hills Annexation) This was the time and place set for the decision on the recommended conditions for approval of Preliminary Plat for Story Hills Subdivision No.1, located in the South one-half of Section 4 and portions of Section 5 of Township 2 South, Range 6 East, MPM. This property is also known as being located in the western one-half of Story Hills Annexation. 01-09-84 . L.98 Interim City Manager Swan stated the City-County Planning Board has recommended conditional approval of the Preliminary Plat. She then recommended that the Commission concur in Condition Nos. 2 through 18 as recommended by the Planning Board, and that a decision on the Preliminary Plat be deferred until Condition No. 1 has been satisfactorily resolved. Commissioner Vant Hull once again expressed concern about the proposed cul-de-sacs, especially since the Director of Public Service (Works) has indicated they are difficult to I maintain. She also stated the Commission must consider the health, safety and welfare of the potential residents in the development; and she feels the cul-de-sacs could create a hazard, especially when considering access for emergency vehicles. Director of Public Service (Works) Holmes stated that cul-de-sacs create a maintenance headache, as well as being expensive to maintain. He noted graders must be used to plow the snow on cul-de-sacs because trucks cannot maneuver in those areas. Mayor Weaver asked what priority cul-de-sacs receive in snow removal. The Director of Public Service (Works) stated the cul-de-sacs have the same priority as any other streets, after the snow routes have been plowed. Commissioner Anderson asked what type of performance requirements should be imposed. She also asked if an agreement and timetable should be established for completion of the various conditions for approval of the Preliminary Plat. Senior Planner Steve Lere stated the developer has one year from the Preliminary Plat approval until the final site plan approval. He stated all improvements must be installed or an Improvements Agreement entered into and a form of financial security submitted. Interim Planning Director Mike Money stated collecting on a Letter of Credit or security bond is difficult because arbitration occurs prior to payment by a financial institution on those improvements which have not been completed. Commissioner Jordan noted concerns expressed during consideration of annexing this property in 1981 included water rights from Rocky Creek for the annexation, and possible denial of develop- ment if insufficient water is available. I Senior Planner Lere stated those items were addressed in the annexation report. He also noted the State must determine if sufficient water is available to service the proposed develop- ment, and the City reviews that information. Commissioner Jordan then stated he feels the Commission should require a surety bond for the on-site improvements, rather than allowing the possibility of a Letter of Credit. The Commissioners then reviewed the proposed conditions and discussed those conditions about which they had questions. Senior Planner Steve Lere stated the streets in the Planned Unit Development will be private streets, whi Ie those in Phase III wi II be public streets. City Attorney Crumbaker-Smith stated private streets lessen the City1s liability. She then stated if cul-de-sacs present problems in providing services, they should be carefully reviewed. However, they are allowed at this time, and the City cannot deny their use in this development. The City Attorney also noted the City cannot be expected to provide a level of services that cannot be easily maintained. I nterim City Manager Swan asked what would happen if the developers do not comply with the conditions set forth for approval of the Preliminary Plat and the final site plan is not approved. Senior Planner Lere stated the developer has expended a large sum of money on this development and will probably meet the conditions so that he can realize a return on his invest- ment. However, if the final site plan is not approved, the City may be obligated to return the area to its natural state. I It was moved by Commissioner Mathre that the Commission approve Condition Nos. 2 through 18, as follows, and as recommended by the City-County Planning Board, with the revisions to Condition No.7 that the word Ilmustll be added and Condition No. 15 that a surety bond be re- qui red, and that this action does not constitute approval of Condition No. 1 or of the Preliminary Plat. 2. That the design standards for the private roads accessing the townhouse development be reviewed by the City, and that these roads be designed to a private City curb and gutter standard. 01-09-84 it 99 3. The general sewer main layout will need to be redesigned to meet City requirements. As proposed, it is inadequate. The plans and specifications for the system will need to be reviewed and approved by the City prior to final plat approval. 4. Water supply information will need to be reviewed by the City to determine if there is adequate fire fighting capability prior to final plat approval. I 5. That the water distribution system be designed to City standards and approved by the City prior to final plat approval. 6. That the City not be required to provide solid waste collection service because of the increased demand on personnel and equipment. 7. That a plan must be developed with the City of Bozeman and the developer that adequately addresses soils and geology on all lots within the development prior to final plat approval. 8. That the pedestrian circulation system be approved by the Engineering Officer prior to final plat approval. 9. That the commercial area meet the zoning requirements for permitted uses in a neighborhood zone. 10. That the dimensions and areas of parkland and open space be shown on the final plat. 11. That a temporary cul-de-sac be shown at the end of Suffolk Road. 12. That the intersection of Pinto Circle and Big Gulch Road be eliminated at the "S" curve as shown on the preliminary plat. 13. That location of utility easements be shown on the final plat or a statement that utility easements will be along side and rear property boundaries be shown on the plat. 14. That all required certificates be shown on the final plat. 15. That if the plat is to be filed prior to all improvements being installed and I approved by the City of Bozeman, that the developer enter into an improvements agreement with the City, and that it be secured by a surety bond equal to the amount of the cost of installation of the remaining scheduled improvements. Also, plans and specifications for construction must be approved per Sections 2.5 and 10.2-1 prior to submittal of final plats. The improvements agreement will contain a construction time schedule and a method of payment to the City for the inspection of the improvements' installation. 16. That a covenant be developed that addresses criteria which would allow horses in the development and which addresses environmental and health concerns regarding horses. 17. That the covenants be reviewed and approved by the City prior to final plat approval. 18. That the developer designate a site for a possible use for a public school and provide a reasonable opportunity for negotiation for purchase of said site. Mayor Weaver yielded the gavel to Mayor Pro Tempore Mathre and seconded the motion for the purpose of bringing the motion to a vote, whereupon Mayor Pro Tempore Mathre returned the gavel and control of the meeting to Mayor Weaver. It was moved by Commissioner Anderson, seconded by Commissioner Vant Hull, that action on the above motion be tabled for an indefinite period of time. Prior to voting on the motion, Commissioner Mathre once again cautioned the Commission that January 10, 1984 is the last day for action on the Preliminary Plat; and if no action is taken, the Preliminary Plat as submitted would be automatically approved. I The motion then failed by the following Aye and No vote: those voting Aye being Commissioner Anderson; those voting No being Commissioner Vant Hull, Commissioner Jordan, Commissioner Mathre and Mayor Weaver. The original motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No being Commissioner Vant Hull. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission request the developer to grant an extension for Preliminary Plat approval for a 01-09-84 suu period not to exceed four weeks so that a formula for off-site improvements satisfactory to the City and the developer can be developed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Mr. Dave Tone, representing the developer, approved the requested extension for a period not to exceed four weeks. I B rea k - 5: 1 0 to 5: 1 5 p. m . Mayor Weaver declared a five-minute break at 5:10 p.m., to reconvene at 5:15 p.m., in accordance with Commission policy established at thei r regular meeting of March 14, 1983. Continued discussion - proposed relocation of City Court; authorize call for bids for remodeling of basement vault Interim City Manager Swan noted that the Commission has received memos from the Assistant City Manager and City Attorney concerning the proposed relocation of the City Court facility. She then recommended that the Commission consider authorizing the call for bids for the pro- posed remodeling of the City Hall basement for court facilities. Mr. Jim Moore, Attorney and member of the Judicial Coordinating Committee, noted that the Committee was created by the City Commission at the request of the City Judge, because of concern for the manner in which the City Court operates and its surroundings. Mr. Moore stated the arrangement of a courtroom is standard throughout the country because it provides a work- able atmosphere in which to conduct trials. Mr. Moore then reviewed the manner in which trials are conducted in the present Commission Room/Court Room. He stated several attorneys have expressed concern about the surroundings in which trials are held. Mr. Moore then stated it is important to realize that the City Court must have the dignity that every courtroom deserves. Mr. Moore then stated the staff has submitted suggestions for remodeling of the City I Hall basement to provide dignified surroundings for the City Court. He noted those recom- mendations also provide for use of existing unused space as well as providing facilities that would create more efficiency for Court personnel. He stated there are currently no Judge's Chambers, so the jury must now be excused while the Judge and attorneys conduct "side bar conferences, II which usually requi re an exchange of few sentences. He noted this is an in- efficient method and can create a hardship for the jury by going up and down stairs between the Court Room and the Conference Room, which is currently used as a jury room. Mr. Moore then urged the Commission to approve the recommendations submitted by the staff for remodel- ing of the basement to provide dignified City Court facilities. Commissioner Vant Hull noted the staff recommendations include several items that do not involve the dignity of the Court surroundings. She noted the Conference Room was so designated less than two years ago; and an elevator has been recently installed which is large enough for the six jurors and bailiff to move between the floors as needed. Commissioner Anderson asked how often the "side bar conferences" are held. City Attorney Crumbaker-Smith stated there are a few "side bar conferences II in every jury trial. She noted there are currently an average of twelve jury trials each year, but she anticipates an increase to possibly eighteen jury trials per year due to the new DU I laws which have been recently enacted. Commissioner Anderson suggested that the staff recommendations be split into various alternates in the bidding process, rather than including al.1 proposed remodeling in one lump bid. I Mr. Moore suggested that the Commission consider at least remodeling the existing Commission/Judge bench. He noted the lower bench area and the upper bench area create a large span across which to hand tickets; and that can create problems. Mr. Moore also stated one of the reasons he feels inferior courts should have dignified surroundings is because it is quite often the first contact one has with the criminal system. Mayor Weaver noted with the construction of the existing bench, the cost of remodeling that bench will be almost as much as the cost of constructing a new Judge's bench along the 01-09-84 .sOl north wall of the Commission Room/Court Room, which is estimated at $2,270.00 in the staff recommendations. Commissioner Jordan expressed reservations about spending $21,000.00 for remodeling of the City Hall for City Court facilities, especially if the addition of a second floor on City Hall becomes a reality within the next few years. Mayor Weaver noted the installation of restrooms in the basement is estimated to cost I $5,800.00. He stated this item had been presented to the Commission about a year ago and was denied at that time. Assistant City Manager Barrick stated in his memo he has suggested that the Commission may want to split the bid, with the office facilities and Judge's chambers as the base bid and jury room, restrooms. Judge's bench and re-installation of the vault door as alternates. Clerk of Court Myrna Orton stated she serves as clerk and bailiff during jury trials. She stated when the jury must be dismissed, for whatever reason, she must assume the duties of bailiff, secure the jury and return to the Court Room as clerk. When the conference or recess is completed, she must then return the jury to the Court Room. She noted with the jury using the Conference Room and the lack of Judge's Chambers, much time is wasted on such trans- fers. The Clerk of Court then stated when the jury is in deliberation, the Conference Room must be secured. She noted the Assistant Clerk of Court has a direct line of sight to the front door, but she must sit in the back of the City Hall so that she has a direct line of sight to the back door. She stated this takes her away from her desk and work, sometimes for an extended period of time. Interim City Manager Swan noted City Hall is an office building, and noted she is responsible for the productivity of most of the employees. She stated most people work best in an office atmosphere, and this building is not designed in that manner. She then stated the bond issue approved in 1965 for the City Hall complex, which includes the Police/ Fire Building, was $460,000.00; and the estimates for the second floor on City Hall now exceed that amount. She also noted the life safety needs of the community and the City employees carry a higher I priority than construction of a second floor on City Hall. The Interim City Manager then stated the style of management in the City has changed, but the building has not changed to meet the needs created by that change. Commissioner Vant Hull stated she would prefer that the plans be redrawn by an architect for maximum efficiency and economy. It was moved by Commissioner Mathre, seconded by Commissioner Anderson, that the Commis- sion authorize and direct the staff to proceed with the call for bids for remodeling of the City Hall basement for City Court facilities, with the bid specifications to be written for a base bid and alternates. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No being Commissioner Vant Hull. Request - planting of trees on boulevards and in parks - Girl Scout Troop No. 555 Interim City Manager Swan presented to the Commission a request on behalf of Girl Scout Troop No. 555 to approve a "Keep Bozeman Green" tree planting project. She stated the proposed project would include planting of trees on City boulevards and in City parks. The Interim City Manager stated Director of Public Service (Works) Holmes has reviewed the request and noted he has suggested that the project be approved and that the type and location of all trees be coordinated through the Park Superintendent. Interim City Manager Swan then stated the request is basically divided into three segments and recommended that the Commission approve the concept I for the "Keep Bozeman Green" tree planting project; declare April 28, 1984 as "Keep Bozeman Green Day; II and not approve memorial designation for anyone park. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the concept of the request submitted on behalf of the Girl Scout Troop No. 555 for a "Keep Bozeman Green" tree planting project. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner . Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. It was then moved by Commissioner Anderson, seconded by Commissioner Jordan, that 01-09-84 __. _~ _u_____ _~ -~. .- 502 the Commission declare April 28,1984 as "Keep Bozeman Green Day." The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Recess - 6:00 p.m. Mayor Weaver declared a recess at 6: 00 p. m., to reconvene at 7: 00 p. m. for the pu rpose I of conducting the scheduled public hearings and completing the routine business. Reconvene - 7:00 p.m. Mayor Weaver reconvened the meeting at 7: 00 p. m. for the purpose of conducting the scheduled publ ic hearings and completing the routine business. Public hearing SectIon 14, T2 , ab - This was the time and place set for the public hearing on the Zone Map Change requested by the Evangelical Church to change the present zoning of AS to R-4 on that tract of land located in the SEt of Section 14, Township 2 South, Range 5 East, MPM. This property is located on the west side of South Nineteenth Avenue just south of the Montana State University Vet Research Lab. Interim City Manager Swan stated the Zoning Commission had opened this public hearing on January 3, 1984 and continued the hearing to its regular meeting of January 24, 1984. She then recommended that the Commission open and continue the public hearing until the Zoning Commission submits a recommendation. Mayor Weaver opened the publ ic hearing. The Mayor then continued the public hearing until a recommendation is received from the Zoning Commission. Public hearing - Zone Code Amendment - amend Section 18.48.090 of the Bozeman Municipal Code, I revising fee schedules This was the time and place set for the public hearing on the Zone Code Amendment to amend Section 18.48.090 of the Bozeman Municipal Code, revising the fee schedules for permits, zone map changes, variances and other procedures. Mayor Weaver opened the public hearing. Interim Planning Director Mike Money presented the Staff Report. He stated the Plan- ning Staff has reviewed the current fees and the cost of processing various types of applica- tions to determine if the fees adequately support the costs. He noted the ideal goal is for the fees to cover one-third of the costs of processing applications. He stated the proposed revised fees will accomplish that goal. The Interim Planning Director then stated the Zoning Commission has reviewed and approved the proposed fees. He noted the Planning Staff will review the fees on an annual basis to determine if they are generating the necessary revenues to cover one-third of the costs. No one was present to speak in support of or in opposition to the proposed Zone Code Amendment. Mayor Weaver closed the public hearing. A decision will be forthcoming in one week. Discussion - goal setting process Interim City Manager Swan stated the Commission had requested this item be placed on the agenda. I Commissioner Mathre noted the Commissioners were to bring suggestions for groups to contact during this process. She stated she has begun to prepare a tentative list of groups to contact. Commissioner Anderson stated she feels there are many people who would be helpful in this process but do not belong to an organized group. She noted the public meetings should be well publicized so those persons have an opportunity to submit their suggestions. Commissioner Jordan suggested that a flyer be available at the public meetings that 01-09-84 ~. __'~_.........l....~____ S03 would help organization of neighborhood groups if people in the various areas are interested in doing so. He noted those neighborhood groups could provide a quick, reliable source of infor- mation in the future. The Commissioner then stated he feels the information from the neighbor- hood groups should be submitted through the City Manager, rather than to the City Commission. The Commission then discussed the possibility of conducting a series of public meetings to begin this process. The Commission concurred that three meetings should be conducted, in I various areas of the community rather than all in City Hall. Commissioner Mathre requested that this item be placed on next week's agenda to discuss a possible calendar of events, which she wi II prepare. Discussion - possible letter to City-County Planning Board re hiring of new Planning Director Commissioner Vant Hull noted the County Commission had submitted a letter to the City-County Planning Board concerning the hiring of a new Planning Director. She asked if the Commission should consider responding to that letter or sending a letter to the Planning Board. She then noted the County Commission's letter contained three basic points: (1) the qualifications for Planning Director; (2) preference for hiring of local person; and (3) salary increase. The Commissioners discussed those three points, noting that the City-County Planning Board has written the qualifications for Planning Director in a manner that will include the current members of the Planning Staff and has set the salary at $24,000.00 to $28,000.00 per year. The Commission then concurred that a letter of approval for the steps which have been taken should be written to the Planning Board. Mayor Weaver requested that Commissioner Vant Hull prepare a draft letter to be dis- cussed at next week's meeting. Discussion - drafts of letters of appreciation to the various boards and commissions I Interim City Manager Swan presented to the Commission a letter drafted by Mayor Weaver to be sent to the members of the various boards and commissions expressing the Commission's appreciation. Mayor Weaver noted that Commissioner Vant Hull had submitted another draft of the letter and suggested that the Commission approve that draft letter. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission approve the draft letter of appreciation to the various boards and commissions as prepared by Commissioner Vant Hull and direct the Clerk of the Commission to prepare letters to all members of the boards and commissions, to be signed by all Commissioners. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Staff report - impact of financial institutions' tax challenge (Burlington Northern case) I nterim City Manager Swan presented to the Commission a memo concerning the impact of the potential refund of financial institutions' tax revenues if the Court rules Senate Bill 335 unconstitutional. She noted this specific tax has been challenged by the Burlington Northern Railroad, which is also affected by the Senate Bill. The Interim City Manager stated the revenues from this source are disbursed to the counties, and then to the cities. She stated information on the amount of money that would be refunded if the Bill is ruled unconstitutional is not available; but she will present that information to the City Commission as soon as it is I available. City Attorney Crumbaker-Smith stated she has talked with individuals from the State. She gave a brief history of the financial institutions tax, noting it is a corporate license tax rather than a property tax. She noted the Burlington Northern appealed the tax, and the Department of Revenue appealed the matter to the Supreme Court for a declaratory judgment action. 01-09-84 __ -"-_. __.1" ~ ~ ;~~ 5cJLf Ordinance No. 1147 - setting salary for Interim City Manager Swan for January 1984 I nterim City Manager Swan presented Ordinance No. 1147, as prepared by the City Attorney, entitled: ORDINANCE NO. 1147 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING AN ADDITIONAL AMOUNT OF COMPENSATION FOR THE DIRECTOR OF FINANCE DURING HER APPOINTMENT AS ACTING CITY MANAGER. I The Interim City Manager noted that the Commission had provisionally adopted this Ordinance on December 27, 1983 and recommended that the Commission finally adopt Ordinance No. 1147. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission finally adopt Ordinance No. 1147, setting an additional amount of compensation for Interim City Manager Swan for January 1984. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Ordinance No. 1148 - amendin Sections 18.04.020 and 18.50.110 of the Bozeman Municipal or setback requirements or accessory uildin s and structures dish Interim City Manager Swan presented Ordinance No. 1148, as prepared by the City Attorney, entitled: ORDINANCE NO. 1148 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTIONS 18.04.020 AND 18.50.110 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING FOR THE DEFINITION AND SETBACK REQUIREMENTS OF AN ACCESSORY USE, STRUCTURE OR BUILDING IN THE CITY OF BOZEMAN, MONT ANA. The Interim City Manager noted that this Ordinance provides for setback requirements for dish antennas. She then stated the Commission had provisionally adopted this Ordinance on I December 27, 1983 and recommended that the Commission finally adopt Ordinance No. 1148. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission finally adopt Ordinance No. 1148, amending Sections 18.04.020 and 18.50.110 of the Bozeman Municipal Code, providing for setback requirements for accessory buildings and struc- tu res. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Appointment to Audit Committee Commissioner Anderson noted the agenda reflects two different methods of appointing members to the various boards and commissions. Mayor Weaver noted the issue of appointments was discussed one year ago, and the City Attorney had submitted a memo to the Commission indicating the manner in which the various appointments are to be made. Commissioner Vant Hull noted the ordinance for all appointments to boards and com- missions should be changed so that the Commission makes all appointments and that the necessary changes should be instituted within six months. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that Alfred M. Stiff be appointed to the Audit Committee, to replace Harry Newlon. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner I Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Appointment to Board of Adjustment Mayor Weaver appointed Morris Jaffe to replace Harold W. Goble on the Board of Ad- justment, with a three-year term to expire December 31, 1986. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the 01-09-84 -""-"-"'-J:r.!.<.... Sos Commission concur in the Mayor's appointment of Morris Jaffe to the Board of Adjustment with a term to expire on December 31, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Appointment to Cemetery Board I Mayor Weaver appointed Janice Peace to replace Scott W. Callin on the Cemetery Board, with a three-year term to expire December 31, 1986. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission concur in the Mayor's appointment of Janice Peace to the Cemetery Board with a term to expire on December 31, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Appointment to Parking Commission It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission appoint Bradley C. Stratton to replace Harry Newlon on the Parking Commission, with a four-year term to expire on June 30, 1987. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Appointments to City-County Planning Board It was moved by Commissioner Mathre, seconded by Commissioner Jordan, that the Commission re-appoint Stephan G. Custer and appoint Theodore E. Metzger to replace Dennis E. Jordan as the cross-over member between the Zoning Commission and the City-County Planning Board, with two-year terms to expire on December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Jordan, I Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Appointment to Recreation Board It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission re-appoint Erhardt R. Hehn to the Recreation Board, with a three-year term to expire on December 31, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Appointments to Zoning Commission It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission re-appoint Theodore E. Metzger and Jeffrey K. Rupp to the Zoning Commission, with two-year terms to expire on December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. It was then moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission appoint James E. Banks to replace Dennis E. Jordan on the Zoning Commission, with a two-year term to expire on December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. I Discussion - FY I items Interim City Manager Swan noted the Commission had requested this item be placed on each week's agenda. Mayor Weaver expressed concern about the abuse of the process in the items which were discussed at last week's meeting. The Mayor then requested that the Commissioners restrict any discussion to those items in the current week's packet marked II FYIII. He once again cautioned the Commissioners not to enter into substantive discussion under this item. 01-09-84 - - 5D fa Commissioner Vant Hull indicated she had desired to briefly discuss two items that were not in this week's packet. Mayor Weaver requested that she discuss the items with the Interim City Manager during the upcoming week and that the items be placed on the agenda if so deter- mined. Consent Items Interim City Manager Swan presented to the Commission the following items: I Report - Building I nspection Division for December 1983 Claims It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission approve the items as listed above, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Adjournment - 7:55 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I I 01-09-84 .....-- - -....... ~...___._.. .-,,-~ _ . __~...IL_ L- __ ""---____ _"'__~."-_ ._~_.__.__.___.t.-___..wL_~_._____~ ", oJ. 'I~_~_"_"_''''._''---'_-&''''L.~~-'''----___",",,-,-----,--___..._------------..._ _--"'-'___________.L.....k..---"'1.L--"'---__-----...-"--_____ ____ ... "---,-",_ ,,___ .. __.~ ,--