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HomeMy WebLinkAboutTIF Minutes 8-15/ Downtown Tax Increment Finance Board Meeting Minutes August 18, 2015 Attending: Bobby Bear, Bob Hietala, Vonda Laird, Bob Lashaway, Carson Taylor, Chris Naumann Absent: Bill Stoddart, Shannon Haish Public Comments: None Disclosure: None Minutes ACTION: Bob Hietala moved to approve the July minutes as presented. Vonda Laird seconded the motion. All voted in favor. Financial Report Chris presented the finance report as of August 18, 2015. He noted that the COB Finance Department provide final income figures for FY2015 which included higher than anticipated figures for COB Interlocal Share, Entitlement Share, and Interest. The net result is a revised (and increased) Starting Cash Balance for FY2016 and an increased estimate for the FY16 COB Interlocal Share. These increases are reflected in this month’s finance report and the revised FY2016 budget. The most recent expenses included: $25,000 for first quarter DBP management fee; $25,000 payment to GVLT for the Burke Park bridge project; and $27,990 to TD&H for the continuing streetscape engineering. The board had no other questions regarding the finance report. Executive Director’s Report Technical Assistance Program Update No grants have been awarded in FY2016. This chart lists grants that were awarded in FY2015. Keep in mind that the committed grant amounts are only tentative since the actual reimbursement amount will be determined as a one to one match upon completion of the grant work. As a reminder, the Planning grants have a $7500 cap and the Façade grants are capped at $3000. Bold listings indicate completed. FY2015 Downtown Technical Assistance Program        Project Name Project Address Applicant Professional Grant Type  101 E Mendenhall 101 E Mendenhall Liane Johnson Intrinsik Planning  Owenhouse Bike Shop 25 South Black Eric Bowman Focus Planning  39 North Rouse 39 North Rouse SC Group Intrinsik Plannin g  101 North Rouse 101 North Rouse 101 Rouse LLC Intrinsik Planning  22 South Grand 22 South Grand HWW, LLS ThinkTank Planning   Building Project Updates—no changes 5 West Building (northwest corner of Mendenhall and Tracy) is planning to begin site preparation in late August with excavation and construction beginning in September 8th. Etha Hotel (old Armory building) is planning to begin construction this month. The encroachment permit for the site is pending proper insurance. Dutton Building (131 West Main--corner of Grand and Main) is mostly complete. Shirtworks, the anchor tenant, opened two weeks ago. The other two ground floor commercial spaces are leased. The second floor office space is in negotiations. Block M Residences (on Lamme between Black & Tracy) Construction of Phase 2—8 additional units—has begun and should be completed early Fall of 2015. Element Hotel (at old Kenyon Noble site): Projecting to open in September 2015. Downtown Parking Updates After receiving 5 responses to the Downtown Bozeman Comprehensive Parking Plan RFP and interviewing 4 firms, Rick Williams Consultants of Portland was selected. We are currently finalizing the scope of services and contract. RWC should begin in August and deliver a final plan in January 2016. The Downtown Parking Lot Redesign Project continues to progress. We will look at renderings and perspectives at our August meeting. The Parking Commission and Western Transportation Institute released the third Downtown Parking Study. The study can be found at: http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2014-BZN-Parking-Report-FINAL.pdf Discussion and Decision Items Special Presentation: Public Library Traffic and Pedestrian Flow Analysis Susan Gregory, Paula Beswick, Jennifer Pawlak Susan, Paula and Jennifer gave an overview of the vehicle and pedestrian “traffic” issues the library experiences on a regular basis. To address these issues they retained the Western Transportation Institute to analyze the issues associated with the parking lot and sidewalks at the library. The analysis included a series of recommended infrastructure improvements to calm vehicle traffic and enhance pedestrian safety. The highest priority improvements have been packaged into Phase 1 with a total cost estimate of $50,640. The library requested the TIF Board consider contributing funds to the proposed Phase 1 infrastructure improvements. Several board members acknowledged that they have experienced issues as both motorists and pedestrians in the library parking lot. There was a brief discussion about the potential to connect Babcock to the library parking lot roundabout. Several board members said they would like to hear Bill Stoddart’s perspective as both a TIF and Library Foundation board member. Bobby Bear suggested that the discussion be tabled and placed on the September meeting agenda as an action item. The rest of the board agreed. Food Truck Regulation Framework Discussion Chris introduced Mitch WerBell from the COB Community Development Department with whom he has been working on developing food truck regulations (attached below). Mitch provided an overview of the framework focusing on the location restrictions: trucks can only park on streets classified as local which equates to the side streets; and trucks may not park in any half block face containing a restaurant. Chris said they were specifically interested in feedback regarding the location restrictions. The board discussed the location restrictions and generally agreed that they seemed too restrictive. They asked if trucks could be allowed on Main Street during certain hours when the vast majority of restaurants are closed. Chris said that was considered but the ability to enforce any of the rules is a major criteria. Chris informed the board that he and Mitch presented to the DBA Board earlier this month and they were supportive of the framework. They would present to the TIF Board the following day. Once some additional feedback was solicited, Chris would meet with the Community Development Department to make final modifications to the framework. The plan is to convert the framework into code language and initiate the processes of adoption over the winter months. Urban Renewal Plan Revisions for Fiber Network Project Chris informed the board that the Urban Renewal Plan needs to be revised in order to accommodate the Fiber Network Project. He said the statute prescribes the process to do so and is fairly involved. At the suggestion of the City Economic Development Department, Chris proposed contracting with Community Development Services to prepare all of the necessary documentation. Chris informed the board that CDS is currently fulfilling a similar contract for the North 7th Urban Renewal District. The board asked what the contract would cost. Chris replied it stipulates $5,000 as the “not to exceed” amount. He also clarified that this money would come out of the already approved Fiber Network Project budget. ACTION: Bob Lashaway moved to approve the Urban Renewal Plan revision contract with Community Development Services as presented. Vonda Laird seconded the motion. All voted in favor. Appointment of Board Officers The board agreed to table this action until the August meeting. ACTION: Bobby Bear moved to appoint Bill Stoddart as the board vice-chair for FY2016. Vonda Laird seconded the motion. All voted in favor. ACTION: Bob Hietala moved to appoint Bobby Bear as the board chair for FY2016. Vonda Laird seconded the motion. All voted in favor. See no new or old business; Bobby adjourned the meeting at 1:10pm Food Truck Regulation Framework Drafted by: Chris Naumann, Downtown Bozeman Partnership and Mitch WerBell, Department of Community Development (8/3/15) Mobile food truck is defined as a self-contained motorized unit from which a Mobile Food Vendor offers for sale or sells edible goods to the public. Concession trailer is defined as a vending unit that is pulled by a motorized unit and has no power to move on its own from which a Mobile Food Vendor offers for sale or sells edible goods to the public. Permitting: $150 annual mobile food vendor public area use fee, valid for 1 year from date of issuance, permit must be displayed along with license from health dept., business license, and proof of public liability insurance. Mobile Food Vendor permits available at the Department of Community Development. Location: Mobile Food Vendors are only allowed on designated “local” streets. Food trucks are prohibited on streets designated as: Collector, Minor Arterial, or Principal Arterial. May not conduct business within any Residential zone, unless on private property with permission from owner. In the downtown B-3 district, may not operate on the same ½ block of any customer entrance for any permanent food service facility (restaurant as defined in UDC) during the posted business hours. In all other zones, may not operate within 25 feet of any customer entrance of a restaurant. Parking Regulations: Mobile food vendors are subject to all applicable parking regulations within the City (e.g. 2 hour time limits, loading zones, ADA parking, site vision triangles, etc.). Signage: Signage must be permanently affixed to the mobile food vehicle, or concession trailer. Signs can’t block pedestrian facilities or the right of way and must be flush with the vehicle. Vehicles must provide one fixed area for menu display. Sign plan must be submitted with mobile food vendor permit. No banners or flags or signs can block right-of-way or extend above vehicle. No awnings are permitted in the right-of-way. No distribution of handbills, ads, or the like onto cars or public property. Noise and Smells: Regulations should prohibit external generators and/or limit wattage size and provide dimensional and performance standards for an enclosure for generators that would be attached to the vehicle. The regulations should establish requirements and specific standards for “whisper quiet generators.” *The guidelines/rules for local farmer’s markets might be appropriate.* No amplified music is permitted in conjunction with the vehicle. Idling of the vehicle is prohibited during service of food. Must display a no smoking sign next to food service window on truck. Exhaust: Idling of the vehicle is prohibited during service of food. Food preparation equipment shall not exhaust directly on to the sidewalk. Generator exhaust shall not be directed towards the sidewalk. Seating: Vendor tables and chairs are prohibited. No other encroachments into the right-of-way, including the sidewalk, are permitted. Garbage: Vendor is prohibited from depositing garbage in public receptacles. Vendors are required to leave sidewalk and immediate area free of any trash and food waste. Each unit should be equipped with a portable trash receptacle, affixed to truck or out of the public right of way. Vendor is responsible for off-site disposal. Lighting: All lighting associated with vehicles should be subject to full cut off requirements and glare and nuisance provisions. Safety: Must keep a tagged fire extinguisher readily accessible. Must register a commissary location on the application. Hours of Operation: No restrictions other than underlying parking regulations. Length/Type of Vehicles: Allow both “mobile food trucks” and “concession trailers” but with maximum use of two adjacent public parking stalls or no more than 36 linear feet. ************************************************** Janet Cornish Community Development Services of Montana 954 Caledonia Street ( Butte, Montana 59701 Phone: 406-723-7993 ( E-Mail: janet@cdsofmontana.com ( Web: cdsofmontana.com CDS   MEMO To: Chris Naumann, Executive Director of the Downtown Partnership Through: David Fine, Economic Development, City of Bozeman From: Janet Cornish JC and Lanette Windemaker LW Subject: Proposal to provide assistance in amending the 1995 (Downtown) Bozeman Urban Renewal Plan Date: July 31st, 2015 Community Development Services (CDS) of Montana is pleased to submit this proposal to provide assistance to the Downtown Bozeman Improvement District – Tax Increment Finance Board (IDB-TIF) and the City of Bozeman in amending the 1995 Urban Renewal Plan. This assistance will include the following elements: Provide steps required and an associated schedule for amending the Urban Renewal Plan Prepare amendments to the 1995 Plan, particularly with respect to implementation actions, pages 9 through 15. Work with the City staff to facilitate Planning Board review of the amended Plan and recommendation to the City Commission, per 7-15-4213 and 7-15-4279 MCA Prepare all documents and notices, including the letter to be sent to the property owners per 7-15-4214 MCA, regarding the public hearing on the ordinance amending the Plan Make presentations as needed, and as funds allow, to the Tax Increment Finance Board, the Planning Board and the City Commission Project Cost – CDS will bill at a rate of $80.00 per hour, not to exceed $5,000 for this summary scope of work. Costs for the publication of notices, preparing and mailing certified letters to property owners, and printing are the responsibility of the IDB-TIF.