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Home My WebLink AboutBID Minutes 3-16 Downtown Business Improvement District Board Meeting Minutes March 9, 2016 Attending: Dan Himsworth, Ileana Indreland, Erik Nelson, Eric Sutherland, Jeff Krauss, Chris Naumann Absent: Mike Basile, Eric Bowman Public Comments: None Disclosures: Erik Nelson suggested that KERBspace might be a valuable marketing tool for downtown/BID and requested Bill Klem present to the board at a future meeting. Minutes ACTION: Ileana Indreland moved to approve the minutes from November and January as presented. Eric Sutherland seconded the motion. All voted in favor. Finance Report Chris presented the financials as of March 9, 2016. He noted that revenues were tracking as expected highlighting that streetlamp banner proceeds were already up 20% year to date. In regards to expenses, Chris said all were according to budget. In particular he pointed out that the marketing funding had been transferred to the Downtown Partnership per usual. There were no questions from the board regarding the finance report. Executive Director’s Report Maintenance Program Update We currently have one part-time downtown maintenance staff person working three to four days a week. Plus, we also have one part-time garage maintenance staff. Below are the maintenance statistics comparing year-to-date figures from this year (FY16) to the statistics from the same period last year (FY15). FY2015 FY2016 Total Ave/mnth Total Ave/mnth Difference Trash Emptied 2531 316 2080 260 -451 Recycling Emptied 344 43 289 36 -66 Graffiti Removed 102 13 242 20 +140 New Businesses Update • Bozeman Taproom—Mendenhall/Rouse…Service Elec (north) • Union Market— Mendenhall/Rouse…Service Elec (south) • Squire House—Element Hotel restaurant • Spice and Tea Shop—Stylon (1/2 of the space) • Bisl Restaurant—Poor Richards • Restaurant—Universal Athletics • Bakery—Downtowner (third down from Babcock corner) • Berkshire Hathaway Real Estate—Perspectives/Downtowner (nearest Babcock corner) Building Project Updates—NO CHANGES Lark Addition (corner of Grand and Main) 4-5 story building with 28 new Lark hotel rooms. Passed through DRC and DRB. CC consideration March 7th. 5 West Building (northwest corner of Mendenhall and Tracy) Construction began on Friday October 2nd with the demolition of the old Opportunity Bank building. Scheduled to open in Jan/Feb 2017. Etha Hotel (old Armory building) the project has all the entitlements and permits needed to begin construction but no start date has been publicized. Willson Residences (old East Willson School) being redeveloped into 18 residential units with underground parking. Partial completion scheduled for Summer 2016. Planning Updates—NO CHANGES In this section I will provide update about several important City planning processes. City of Bozeman Planning Updates Transportation Master Plan www.bozemantmp.com Consultants: Peccia & Associates (Helena), Alta Planning (Bozeman) Timeline: September 2015 (kickoff) through September 2016 (adoption) UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Timeline: September 2015 (kickoff) through February 2017 (adoption) Neighborhood Conservation Overlay District Analysis Consultants: KLJ/ArchTrio Timeline: Final report released December 18, 2016 http://www.bozeman.net/CMSPages/GetFile.aspx?nodeguid=39bede2f-b3ab- 4c6c-a7c3-f2d4696e4ecb&lang=en-US Comprehensive Parking Plan Consultants: Rick Williams Consulting (Portland) Timeline: September 2105 (kickoff) through April 2016 (adoption) City Vision & Strategic Plan Consultants: HDR Timeline: March 2016 (kickoff) through September 2016 2017 Downtown Improvement Plan Consultants: yet to be determined Timeline: yet to be determined…RFP spring/summer 2016 Special Presentation Downtown Floodplain Overview by Brian Heaston, COB Engineer Brian presented an overview of the current and proposed FEMA floodplain maps for the downtown district (see materials below). Brian and the board discussed how the new map (if adopted) would impact the redevelopment of existing buildings within the floodplain as well as new development. There would be considerable requirement for any type of development within the floodplain. The board asked questions about the insurance implications and Brian explained the basic stipulations requiring specific flood insurance. The board asked for more details about “flood proofing” a building to which Brian provided several examples. The board also discussed what role if any Mill Ditch could play in mitigating the extent of the floodplain downtown. The board agreed this was an important question to ask and answer. The overview documents are included at the end of these minutes. FLOODPLAINS IN THE CITY OF BOZEMAN The City of Bozeman is a participating community in the National Flood Insurance Program and regulates development within the special flood hazard area (aka the 100-year floodplain). The special flood hazard area is delineated by the Federal Emergency Management Agency on Flood Insurance Rate Maps (FIRMs). Buildings with a federal secured mortgage located in the special flood hazard area are mandated by federal law to carry a flood insurance policy. How to tell if a Building is in the Effective SFHA - Contact the city’s Floodplain Administrator and request an official Flood Insurance Rate Map Determination be completed. Brian Heaston, PE Senior Engineer/Floodplain Administrator bheaston@bozeman.net 406-582-2280 - Visit the National Flood Hazard Layer o https://fema.maps.arcgis.com o Select the ‘Flooding’ link, then ‘FEMA’s National Flood Hazard Layer (Official) o Enter an address to view the special hazard layer on the web map - Visit www.bozeman.net o In the search bar key in ‘Flood Insurance Rate Maps’ o Select the ‘Floodplain Maps’ link Draft SFHA Maps FEMA has initiated a new Flood Insurance Study to re-map the SFHAs for Bozeman Creek and Tributaries. Draft maps have been completed. Preliminary FIRMs are in development and should be released in Fall 2016. - Coming Soon….City of Bozeman is developing an online map that will depict the new SFHAs. It is not yet publicly available, but should be operational by April 4. - www.bozeman.net/maps o Select the ‘Floodplain Map’ link (coming soon…) Discussion and Decision Item In consideration of time, Chris handed out a document presenting several options for next version of the Downtown Improvement Plan. He asked the board to review the options on their own time and it will be on the next agenda for discussion. **************************************** Below is a summary of options to update or replace the 2009 Downtown Bozeman Improvement Plan (DBIP). The common element of all three options is to incorporate the development of a Downtown Design Overlay District (DDOD) policy as recommended in the City of Bozeman Neighborhood Conservation Overlay District (NCOD) Analysis and supported by the Community Development Director. OPTION ONE Cost: $100k+ Time: 12 months Develop a new Downtown Improvement Plan that includes the creation of a Downtown Design Overlay District. Pros: The most comprehensive option with the longest “shelf life”. Cons: The most expensive option that would take the longest to complete. Process: Comprehensive RFP process as required by the COB Purchasing Policy. OPTION TWO Cost: sub $80k Time: 9 months Update the Downtown Improvement Plan that includes the creation of a Downtown Design Overlay District. Pros: The best value in terms of refreshing the DBIP and establishing a DDOD. Cons: Process: Solicit minimum of two written quotes as required by the COB Purchasing Policy. OPTION THREE Cost: $40-60k Time: 9 months Do not update or replace the Downtown Improvement Plan and independently develop a Downtown Design Overlay District. Pros: The least expensive options but perhaps only minimally so. Cons: No update to DBIP. Process: Solicit minimum of two written quotes as required by the COB Purchasing Policy. BACKGROUND NCOD Report: Design Overlay District PURPOSE To provide an overlay design district for the purpose of achieving a high level of design and consideration of particular areas, features or districts that have had or are intended to have a particular purpose or a defined neighborhood character. CRITERIA • Contain a minimum of eight “standard size” blocks. • Follow similar protocols for Special Improvement Districts with respect to voluntary formulation and 51 percent of all property owners agreeing to district boundary and guidelines. • Clearly stated intent and purpose for the Design Overlay District. • Identify characteristics to protect and specific characteristics of enhance or create. • Establish Design Guidelines to achieve the desired outcome for the intent and purpose. o Including but not limited to massing, desired densities, streetscape attributes, material pallet, signage, respect to open/green space, preserving sightlines or view-sheds, and lighting standards. • Define boundary of properties to include in district. • Create ad hoc district committee (property owner delegates, planning staff and neighborhood coordinator) to oversee the development of the district --continued-- Initial Concept of Downtown Design Overlay District Brown area represents existing Main Street Historic District that would be governed by historic preservation standards. Green area would be the Downtown Design Overlay District. Gold areas would be potential gateway districts with different design objectives. All of these areas and associated boundaries are subject to change. **Meeting was adjourned at 1:30pm**