HomeMy WebLinkAboutBID Minutes 5-15
Downtown Business Improvement District
Board Meeting Minutes
May 19, 2015
Attending: Mike Basile, Eric Bowman, Dylan Clarkson, Eric Sutherland, Chris Naumann
Absent: Dan Himsworth, Ileana Indreland
Public Comments: None
Disclosures: Meeting was rescheduled in order to have a quorum and adopt the budget prior
to May 21st City Commission deadline. The meeting began at 4:00pm.
Minutes
ACTION: Eric Sutherland moved to approve the March minutes as presented.
Dylan Clarkson seconded the motion.
All voted in favor.
Finance Report
Chris presented the Finance report reviewing the revenues and expenditures year-to-date as of May 19, 2015. He noted all the expenditures incurred since the previous report were expected
monthly maintenance expenses plus the final installment of the Partnership Management Fee.
The board had no questions regarding the finances.
Executive Director’s Report
Do to time constraints; an Executive Director’s Report was not presented.
Discussion and Decision Item
Final Draft FY2016 Budget
Chris reviewed the draft budget for FY16 previously presented in March. Once again, he pointed
out that the only change on the revenue side of the ledger would be an increase in contract
income. This will be due to the fact that the contract to the clean the garage began in the second quarter of FY15.
Correspondingly, the maintenance wages expenses would increase due to a full year of garage
cleaning staff time. Chris noted that the management fee would remain unchanged. The only
other notable difference in expenses between FY15 and FY16 will be the savings realized from
re-bidding the flower contract. Chris reminded the board that they would see the budget again at the May meeting for final
approval. The board agreed that the budget looked solid and anticipated adoption at the next
meeting.
ACTION: Mike Basile moved to approve the Downtown Business Improvement District FY2016 budget as presented.
Dylan Clarkson seconded the motion.
All voted in favor.
Board Vacancy
Chris informed the board that Erik Nelson of ThinkTank had applied for the BID board vacancy. Chris mentioned that Erik owns their office on North Black and is an owner of the Lark Hotel. He asked if the board would like him to submit a letter of recommendation in support of Erik’s
appointment. Mike and Eric Bowman both said Erik would be a good addition to the board.
Chris said he would reach out to Ileana and Dan for their approval of the recommendation.
At 4:25pm Chris adjourned the meeting.
DOWNTOWN BID FY2016 DRAFT BUDGET
APPROVED Projections DRAFT
FY2015 Budget FY2015 FY2016
Income
BID Assessment 120,000$ 120,000$ 120,000$
Contract Income 8,000$ 12,000$
Interest Income 175$ 200$ 200$
Flower Sponsorshihps 7,000$ 7,000$ 7,000$
Christmas Light Sponsorships 3,600$ 3,500$ 3,500$
Streetlamp Banners 4,500$ 3,500$ 4,000$
Total Income 135,275$ 142,200$ 146,700$
Expenses
Management Fee 68,000$ 68,000$ 68,000$
Total Expenses 68,000$ 68,000$ 68,000$
Payroll Expenses
Maintenance Staff 20,000$ 20,000$ 20,000$
Taxes 1,500$ 1,500$ 1,500$
Work Comp 2,000$ 2,000$ 2,000$
Maintenance Staff--Garage 4,500$ 6,000$
Taxes 500$ 750$
Work Comp 500$ 750$
Total Payroll Expenses 23,500$ 29,000$ 31,000$
Programs
Christmas Lights 2,000$ 2,239$ 2,500$
Christmas Light Spider Repair 2,000$ 1,505$ 2,000$
Christmas Lights Storage 1,395$ 938$ 1,000$
New Banners 3,500$ 2,500$ 3,000$
Flower Expenses 19,750$ 19,914$ 17,000$
Flower Water 150$ 61$ 100$
Tree Purchases 3,000$ (309)$ 2,500$
Marketing 2,500$ 2,500$ 2,500$
Maintenance Supplies 1,200$ 1,000$ 1,200$
Garbage Bags 1,500$ 1,500$ 1,500$
Graffiti Supplies 500$ 500$ 500$
Mule Service & Fuel 1,000$ 800$ 1,000$
Truck Service & Fuel 3,000$ 3,000$ 3,500$
Truck Insurance 2,200$ 2,595$ 3,000$
Total Program Expenses 43,695$ 38,743$ 41,300$
Total BID Expenses 135,195$ 135,743$ 140,300$
NET INCOME 80$ 6,457$ 6,400$