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HomeMy WebLinkAbout1983-11-28 418 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA November 28, 1983 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, November 28, 1983, at 4:00 p.m. Present were Mayor Stiff, Commissioner I Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. Action on the minutes of the special meeting of November 16, 1983, and the regular meetings of November 7, 1983, and November 21, 1983, was deferred for a period of one week. Action on the minutes of the regular meetings of October 3, 1983; October 17, 1983; October 31, 1983; and November 14, 1983, was deferred unti I a later date. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. from Bozeman Deaconess Hos ital for $17 million I ndustrial Development City Manager Evans presented to the Commission a letter submitted by Mr. Edmund P. Sedivy, Jr., Attorney representing the Bozeman Deaconess Foundation, requesting that the City proceed with the necessary action for possible sale of $17 million in I ndustrial Development Revenue Bonds for construction of the new Bozeman Deaconess Hospital. The City Manager recommended that the Commission set the publ ic hearing for December 19, 1983 and authorize and direct the Clerk of the Commission to publish the required notice. Commissioner Weaver stated it is his understanding that I DR bond issues are limited to I $10 million. City Manager Evans stated he shares that concern and has asked Mr. Ed Dahlberg, hospital administrator, to check with bond counsel concerning this possible limitation. Mayor Stiff asked if request for reduction of the fees for the I DR bond issue should be discussed at this time. City Manager Evans suggested that discussion on the fee on the I DR bond issue be con- ducted during the decision process. Commissioner Vant Hull asked if the staff has estimated the City's costs on relocation of the hospital, including relocation of the running track at the Old Elk's Country Club. City Manager Evans stated there are four questions that must be addressed by the City: (1) the hospitaPs request for a Zone Map Change; (2) the hospital's request for a Master Plan Amendment; (3) cost of relocating Highland Boulevard and all associated costs; and (4) the hospitaPs request for issuance of a $17 million Industrial Development Revenue Bond issue. He stated the staff will estimate the costs of relocating the running track along with all other associated costs for relocation of Highland Boulevard. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission set the public hearing date for the request submitted by the Bozeman Deaconess Foundation to approve a $17 million I DR bond issue for December 19, 1983; and authorize and direct the Clerk of the Commission to complete the necessary publication requirements. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those I voting No, none. Continued discussion - application for exception to Commission Resolution No. 2390 (hardshi case on - Warren Townsend, Lot 7, ndustrial Properties City Manager Evans presented to the Commission a memorandum received from Di rector of Finance Swan. He noted the memo indicates that the Special Improvement District assessment 11-28-83 41.8 for 1982 is delinquent; and the entire balance of the SI D has been certified to the County. Also, the SID in question is in litigation at this time. The City Manager then concurred in Director of Finance Swan's recommendation that the application for exception to Commission Resolution No. 2390 be denied because it is inappropriate at this time. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the I Commission deny the application for exception to Commission Resolution No. 2390 submitted by Gregory o. Morgan, Attorney for Warren Townsend, for Lot 7, Industrial Properties because the subject Special Improvement District assessment is in litigation and the 1982 assessment is delinquent, resulting in acceleration of the entire balance of the SI D to the County. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Continued discussion - selection process for consultant for Low-Income Housing Committee and determination of City supervision City Manager Evans stated that at last week's meeting, the Commission had tabled action on its motion for a period of one week. The City Manager then recommended that the Commis- sion ask the Planning Department, through the City-County Planning Board, to seek proposals from consultants and to select and supervise the consultant, who would work with the Planning Department and the Low-Income Housing Committee. The Commission noted that the City-County Planning Board will conduct its regular meeting on December 8, 1983 and requested that the Planning Board consider this item. The Commission then decided to leave the motion on the table until the December 12, 1983 meeting. Commissioner Anderson then stated it is important that the minimum qualifications be established for the consultant. Rev. Thomas Heafield-Mordan, Chairman of the Low-Income Housing Committee, stated he I feels the recommended minimum qualifications are outlined in the memo dated October 18, 1983, from the Low-Income Housing Committee to the City Commission. City Manager Evans noted the first step should be to approach the City-County Planning Board to see if they are willing to allow the Planning Staff to supervise the consultant. He stated if the City-County Planning Board does not accept the proposal, City supervision must be provided. He stated the Low-Income Housing Committee has no legal status and, therefore, cannot exercise supervisory powers. Discussion - outline of evaluation criteria for Beall Park Building proposals City Manager Evans stated the Commission had acknowledged receipt of a proposed outline of evaluation criteria for the three Beall Park Building proposals at last week's meeting. He stated this item has been placed on the agenda to provide an opportunity for the Commission to revise the evaluation criteria as they wish prior to next week's public hearing. The Commission carefully reviewed the proposed outline of evaluation criteria and made some revisions. The City Manager stated he would have the revisions made and new forms pre- pared prior to the public hearing to be held at next week's meeting on the three proposals received for use of the Beall Park Building. Discussion - Management Letter from Coopers and Lybrand City Manager Evans presented to the Commission a memo from Director of Finance Swan addressing the items listed in the Management Letter prepared by Coopers and Lybrand in con- I junction with the audit of the City's funds. Commissioner Weaver suggested that copies of the Management Letter and Director of Finance Swan's memo be distributed to the Audit Committee for their review prior to Commission discussion. Action on this item was deferred for a period of one week. Discussion - Commission re resentation at the December 2, 1983, meetin in Billings re Utility eve opment ees City Manager Evans stated Mayor Stiff had requested this item be placed on the agenda. 11-28-83 42U Mayor Stiff stated he had requested this item be placed on the agenda to determine who should attend to represent the Commission and to find out if anyone is planning to attend. Commissioner Weaver stated it is his understanding that representatives of the executive branches of various larger cities in Montana will be meeting to discuss hook-up fees and to try to establish a formula for assessing such fees. He indicated he feels it might be beneficial to have someone from the Commission attend the meeting, especially since the Commission wishes to I establish hook-up fees as soon as possible. Commissioner Anderson asked if members of the legislative branches of the other large cities are invited to attend the meeting. City Manager Evans stated only the administrators of the larger cities have been invited to the meeting. He indicated the meeting is being hosted by the administrator of another city, and he does not feel it is proper to invite guests to such a meeting. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission encourage any Commissioner to attend the meeting to be held in Billings on December 2, 1983 concerning utility development fees who is able to do so. Following a brief discussion, Commission Vant Hull withdrew the motion and Commissioner Anderson withdrew the second. Application for Beer License - Bozeman Boxing Club - December 2, 3 and 4, 1983 City Manager Evans presented to the Commission an application, along with the required fee, submitted by the Bozeman Boxing Club for a Beer License for December 2, 3 and 4, 1983. The City Manager stated the Beer License is for a special event being conducted by the Bozeman Boxing Club. He noted the State Beer License has not been received to date and recommended the Commission approve the appl ication,' contingent upon receipt of the State Beer License. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the appl ication submitted by the Bozeman Boxing Club for a Beer License for December 2, 3 and 4, 1983, contingent upon the receipt of the State Beer License. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, I Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Authorize Mayor to sign - Application for Determination of Eligibility for Urban Development Action Grant Program City Manager Evans informed the Commission that the deadline for submitting an appli- cation to determine if Bozeman is eligible for an Urban Development Action Grant is December 1, 1983. He stated that the application must be in the office of the Housing and Urban Develop- ment in Denver by that date. The City Manager stated that Senior Planner Mike Money and Administrative Assistant Curt Shook have completed the application; and he has reviewed the application. He then recommended that the Commission authorize the Mayor to sign the applica- tion so it may be forwarded to the Denver office of Housing and Urban Development. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the Mayor to sign the application for determination of eligibility of the City of Bozeman for an Urban Development Action Grant. The motion carried by the follow- ing Aye and, No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. of City Commissioners, County Commissioners and Cit ook-up fees and Impact ees as the affect the Master , City Manager Evans stated Commissioner Anderson had requested this item be added to I the agenda. Commissioner Anderson asked if all entities involved had been reminded that the meeting to discuss hook-up fees and impact fees and the possible effect of such fees on implementation of the Master Plan is to be held on Saturday, December 3 t 1983 from 8: 00 a. m. to noon. Senior Planner Steve Lere stated he will contact the County Commissioners and City-County Planning Board members to remind them of the meeting. He stated he will also check to see if the Community Room of the Library is available for this meeting. 11-28-83 Ii 21 Consent Items City Manager Evans presented to the Commission the following items. Authorize Call for Bids - two police cars; set bid opening date for December 12, 1983 Claims It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the I Commission approve the items as listed above, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Adjournment - 4:55 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor ATTEST: Clerk of the Commission I I 11-28-83