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HomeMy WebLinkAbout1983-08-22 248 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA August 22, 1983 ************************* The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, August 22, 1983, at 4:00 p.m. Present were Mayor Stiff, Commissioner I Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Com- mission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Weaver. The minutes of the regular meeting of August 15, 1983 were approved as corrected. Action on the minutes of the regular meeting of June 20, 1983 was deferred for a period of one week. None of the Commissioners requested that any items listed under Consent Items be re- moved for discussion. Decision - Zone Map Change - RS-l to R-l - Donald K. Weaver, Jr. - south portion of Parcel 2-A, COS 4061::3, Valley View Annexation This was the time and place set for the decision on the Zone Map Change requested by Donald K. Weaver, Jr., to rezone a tract of land located in the SW!, Section 18, Township 2 South, Range 6 East, M.P.M., from RS-l to R-l. This property is located in the south portion of Parcel 2-A, Certificate of Survey No. 406B, Valley View Annexation, more commonly located south of Kagy Boulevard and west of Valley View Golf Course. City Manager Evans concurred in the recommendation submitted by the Planning Staff and Zoning Commission that the requested Zone Map Change be approved. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the I Commission approve the Zone Map Change requested by Donald K. Weaver, Jr., to rezone a tract of land located in the SWL Section 18, Township 2 South, Range 6 East, M.P.M., from RS-l to R-1. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Decision - Conditional Use Permit - Donald Redmond - allow a 24' x 40' depot and use of rail- road passenger car as residence (1033 Story Mi II Road) This was the time and place set for the decision on the Conditional Use Permit requested by Donald Redmond to allow a 24-foot by 40-foot depot and the use of a railroad passenger car for the owner's residence. The tract of land is Tract "B" of the Osborne Subdivision, in the SE! of Section 31, Township 1 South, Range 7 East, M. P.M., and is more commonly located at 1033 Story Mi II Road. This site is zoned M-l- T. City Manager Evans recommended that the Commission approve the requested Conditional Use Permit, subject to the conditions recommended by the Zoning Commission. The City Manag- er noted that the third condition requires the installation of suitable screening. Mr. Redmond has agreed to plant caragana bushes rather than constructing a fence. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Conditional Use Permit requested by Donald Redmond to allow a 24-foot by 40-foot depot and the use of a railroad passenger car for the owner's residence, subject to the following conditions: I 1. That the residence meet all Building Code requirements before it is occupied by the owner. 2. That all stored materials not on the property be removed and relocated on the owner's property. 3. That a caragana bush screening be planted along the southern and eastern boundaries of the property as approved by the Bozeman City-County Planning Office. 08-22-83 249 4. That all required improvements shall be installed in accord with an Im- provements Agreement with the City of Bozeman. The owner may not occupy the structure until all improvements required by the permit shall have been completed and accepted by the City, or until a financial guarantee equal to one and one-half (1 i) times the amount of the cost of the scheduled improvements shall be provided to secure completion. 5. That three (3) copies of the final site plan containing all the conditions, I corrections and modifications approved by the City Commission be submitted for review and approved by the Planning Director within six (6) months of the date of City Commission approval and prior to issuance of a building permi t for the project. One (1) signed copy shall be retained by the Building Department; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. 6. All on-site improvements (i .e., paving, landscaping, etc.) shall be completed within eighteen (18) months of approval of the Conditional Use Permit as shown on the approved final site plan. 7. The Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection wi II be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit wi II be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Decision - Commission Resolution No. 2462 - intent to create SI D 641 - sanitary sewer, Graf's First Subdivision, Second Filing This was the time and place set for the decision on Commission Resolution No. 2462, entitled: COMMISSION RESOLUTION NO. 2462 I A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT NO. 641 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A SANITARY SEWER AND AP- PURTENANCES TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIF- ICALLY DESCRIBED AS FOLLOWS: AN EIGHT (8) INCH SANITARY SEWER, MANHOLES AND SERVICE STUBS TO THE PROPERTY LINE, AND NECESSARY APPURTENANCES, ON KENYON DRIVE, ANDERSON DRIVE AND O'CONNELL DRIVE, ALL IN GRAF'S FIRST SUBDIVISION, SECOND FILING, IN THE CITY OF BOZEMAN, MONT ANA. THE CONSTRUCTION AND INSTALLATION OF THE SANITARY SEWER TO IN- CLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, SANITARY SEWER LINES, MANHOLES, SERVICE LINE STUBS, AND OTHER NECESSARY APPURTENANCES. City Manager Evans stated the public hearings on this item and the following three items were conducted last week. He indicated no protests were received to the creation of these four Special Improvement Districts in Graf's First Subdivision, Second Filing and recommended that the Commission approve the creation of SID No. 641, to provide for installation of sanitary sewer in the subdivision. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the creation of Special Improvement District No. 641, and instruct the City Attorney to prepare the Resolution creating said district. The motion carried by the following Aye and N.o vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. I Decision - Commission Resolution No. 2463 - intent to create SID 642 - water, paving and sidewalks, Graf's First Subdivision, Second Filing, Phase I This was the time and place set for the decision on Commission Resolution No. 2463, entitled: COMMISSION RESOLUTION NO. 2463 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN 08-22-83 25U TO CREATE A SPECIAL IMPROVEMENT NO. 642 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A WATER MAIN, STORM DRAIN AND APPURTENANCES, AND PAVING TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIFICALLY DESCRIBED AS FOLLOWS: A SIX (6) INCH WATER MAIN, AND APPURTENANCES ON KENYON DRIVE AND SERVICE STUBS TO THE PROPERTY LINES AND STORM DRAIN PIPING, AND PAVING WITH AN ASPHALT CONCRETE TYPE PAVEMENT, INTEGRAL CONCRETE CURBS AND GUTTERS AND NECESSARY APPURTENANCES, ALL IN GRAF'S FIRST SUBDIVISION, SECOND I FILING, IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE WATER MAIN, STORM DRAIN AND PAVING TO INCLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, DUCTILE IRON WATER MAIN, VALVES, FITTINGS, HYDRANTS, STORM DRAINAGE PIPE, SERVICE LINE STUBS, PAVING WITH INTEGRAL CONCRETE CURBS AND GUTTERS, AND OTHER NECESSARY APPURTENANCES. City Manager Evans recommended that the Commission approve the creation of SID No. 642, to provide for installation of water, paving and sidewalks in Phase I of Graf's First Sub- division, Second Filing. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission approve the creation of Special Improvement District No. 642, and instruct the City Attorney to prepare a Resolution creating said district. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Decision - Commission Resolution No. 2464 - intent to create SID 643 - water, paving and sidewalks, Graf's First Subdivision, Second Filing, Phase II This was the time and place set for the decision on Commission Resolution No. 246.4, entitled: COMMISSION RESOLUTION NO. 2464 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN I TO CREATE A SPECIAL IMPROVEMENT NO. 643 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A WATER MAIN, STORM DRAIN AND APPURTENANCES, AND PAVING TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIFICALLY DESCRIBED AS FOLLOWS: A SIX (6) INCH WATER MAIN AND APPURTENANCES AND SERVICE STUBS TO THE PROPERTY LINES AND STORM DRAIN PIPING, AND PAVING WITH AN ASPHALT CONCRETE TYPE PAVEMENT, INTEGRAL CONCRETE CURBS AND GUTTERS AND NECESSARY APPURTENANCES, ALL ON O'CONNELL AND ANDERSON DRIVES IN GRAF'S FIRST SUBDIVISION, SECOND FILING, IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE WATER MAIN, STORM DRAIN AND PAVING TO INCLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, DUCTILE IRON WATER MAIN, VALVES, FITTINGS, HYDRANTS, STORM DRAINAGE PIPE, SERVICE LINE STUBS, PAVING WITH INTEGRAL CONCRETE CURBS AND GUTTERS, AND OTHER NECESSARY APPURTENANCES. City Manager Evans recommended that the Commission approve the creation of SID No. 643, to provide for installation of water, paving and sidewalks in Phase II of Graf's First Subdivision, Second Filing. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the creation of Special Improvement District No. 643, and instruct the City Attorney to prepare a Resolution creating said district. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commis- sioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Decision - Commission Resolution No. 2465 - intent to create SID 644 - water, paving and sidewalks, Graf's First Subdivision, Second Filing, Phase III I This was the time and place set for the decision on Commission Resolution No. 2465, entitled: . COMMISSION RESOLUTION NO. 2465 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT NO. 644 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A WATER MAIN, STORM DRAIN AND APPURTENANCES, AND PAVING TO SERVE THE ADJOINING PROPERTIES AND 08-22-83 251 MORE SPECIFICALLY DESCRIBED AS FOLLOWS: A SIX (6) INCH WATER MAIN AND APPURTENANCES AND SERVICE STUBS TO THE PROPERTY LINES AND STORM DRAIN PIPING, AND PAVING WITH AN ASPHALT CONCRETE TYPE PAVEMENT, INTEGRAL CONCRETE CURBS AND GUTTERS AND NECESSARY APPURTENANCES, ON SWEET STREET AND ANDERSON DRIVE IN GRAF'S FIRST SUBDIVISION, SECOND FILING, ALL IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE WATER MAIN, STORM DRAIN I AND PAVING TO INCLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, DUCTILE IRON WATER MAIN, VALVES, FITTINGS, HYDRANTS, STORM DRAINAGE PIPE, SERVICE LINE STUBS, PAVING WITH INTEGRAL CONCRETE CURBS AND GUTTERS, AND OTHER NECESSARY APPURTENANCES. City Manager Evans recommended that the Commission approve the creation of SID No. 644, to provide for installation of water, paving and sidewal ks in Phase "I of Graf's First Subdivision, Second Filing. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the creation of Special Improvement District No. 644, and instruct the City Attorney to prepare the Resolution creating said district. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Com- missioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Decision - Zone Code Amendment - to allow mobi Ie homes as a Permitted Use or Conditional Use in the AS, R-S, R-2-A and R-3 Zoning Districts This was the time and place set for the decision on the Zone Code Amendment to allow mobile homes as a Permitted Use or as a Conditional Use in Residential Zoning Districts. The proposed Zone Code Amendment would allow mobile homes to be located in the AS, Agricultural Suburban; R-S, Residential - Suburban Country Estates; R-2-A, Residential - Single-Family Medium Density; and R-3, Residential - Medium Density, Zoning Districts and would be required to meet certain specific criteria. The public hearing on this item was opened on February 7, 1983 and continued to April I 4, 1983. The public hearing was then re-advertised and conducted on May 2, 1983, with the decision to be made on May 9, 1983. The Commission deferred action pending review of the proposed criteria for mobile homes by the City Attorney. City Manager Evans recommended that the Commission approve the requested Zone Code Amendment. Assistant Planner Steve Lere stated the Planning Staff recommendation, which was sub- mitted in May, is to allow mobile homes as a Conditional Use in the AS Zoning District and as a Permitted Use in the R-S, R-2-A and R-3 Districts. He requested that, if the Commission wishes to adopt the Zone Code Amendment in a different form, it be referred back to the Planning Staff for further review. Commissioner Weaver asked if any problems would be created by specifying the zones in which mobile homes would be allowed, and the differentiation for allowing of those mobile homes. City Attorney Crumbaker-Smith stated there would be no problem in differentiating the uses allowed in the various zoning districts. She noted that mobile homes would be allowed as a Conditional Use in the AS Zone because they would be used as secondary residences rather than primary residences. Commissioner Vant Hull asked if it would be better to allow mobile homes as a Conditional Use in each of the specified districts. City Attorney Crumbaker-Smith stated that permitted uses are reviewed by the Building Official and must meet all criteria prior to issuance of a permit. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commis- I sion approve the Zone Code Amendment to allow mobile homes as a Conditional Use in the AS, Agricultural Suburban, Zoning District and as a Permitted Use in the R-S, Residential - Suburban Country Estates; R-2-A, Residential - Single-Family Medium Density; and R-3, Residential - Medium Density, Zoning Districts. Mayor Stiff stated this matter is important to the community and indicated concern about voting on this issue more than four months after the public hear.ing was conducted. He suggest- ed that the Commission defer action for a period of one week to allow an opportunity to review the matter. 08-22-83 252 Mr. Sword, Executive Director of the Manufactured Housing Association, stated he would like an opportunity to review the criteria recommended by the Planning Staff and Zonihg Commis- sion prior to the Commission making its decision. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that a decision on the subject Zone Code Amendment be tabled for a period of one week. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull f Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. I Discussion - memo from Director of Public Service (Works) Holmes re alleys City Manager Evans stated that the Garbage Division surveyed the condition of the alleys in Bozeman; and the Director of Public Service (Works) has submitted the results of that survey to the Commission. Mayor Stiff stated he has reviewed the survey'carefully and noted several of the alley encroachments are created by brush piles and trees that need trimming. He then stated concern that the new structure for payment of landfill fees might be creating a portion of those prob- lems. Commissioner Vant Hull asked if many of the obstructions are created by items that the residents want in that location. Street Superintendent Clinton Gee stated that much of the obstruction is caused by garbage. He noted these obstructions create problems in maintenance of the alleys. He then stated that cleaning and grading of the alleys would be done by the Street Division, which is busy on other projects at this time. The Street Superintendent also stated he does not feel the new landfill fee structure is causing problems. He noted there have always been brush piles in the alleys; and the trees that have been planted near the alleys are now getting larger. Commissioner Anderson stated concern that the brush piles might become a fire hazard. CommissiOr"1er Vant Hull suggesting hiring college students on a contract basis to talk to the residents about encroachment in the alleys and the trash build-up. I Director of Public Service (Works) Holmes stated that the Garbage Division employees could attach printed forms to the garbage cans at those residences where violations exist. Commissioner Weaver suggested that during Spring Clean-up, the landfill fees be suspend- ed for one day to encourage residents to clean up their property. He noted this program could be followed by enforcement of the City's rights-of-way and citations being issued for any in- fri ngements . The Commissioner noted that fraternities have indicated a desire to help the community and indicated they might be willing to help elderly people in this type of community project. He then stated he would be willing to talk to the University students and come back to the Commission with a report. The Di rector of Public Service (Works) stated that the Street Division conducts a clean- up campaign in the Fall and the Spring. He stated these clean-up sessions are advertised in the newspaper. Street Superintendent Gee stated that suspension of dumping fees for residents and publicity during the clean-up periods might improve the condition of the alleys. It was moved by Commissioner Mathre, seconded by Commissioner Anderson, that the Commission authorize and direct Commissioner Weaver and the City staff to prepare a Fall and Spring clean-up plan, to be submitted to the Commission at an early date for review and possible adoption. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Mathre, Commissioner Anderson, Commissioner Vant Hull, Commissioner Weaver and Mayor Stiff; those voting No, none. Staff report - review of suggestions submitted by Bridger View Tenants' Association re garbage I regulations Assistant City Manager Barrick stated that a two-week survey has been conducted on the types of vehicles taking garbage to the Landfill and the types of loads. The Assistant City Manager then stated it would be difficult to enforce an ordinance requiring that all vehicles carrying garbage be covered because a portion of the road to the Landfill is outside city limits. He also stated it is possible for many people to reach the Landfill without going through the 08-22-83 253 , city. Assistant City Manag~r Barrick stated he has submitted two suggestions, one suggesting a public education program and one suggesting that a higher fee be charged for uncovered vehicles at the Landfill. Commissioner Vant Hull stated support of the higher fee for uncovered vehicles dumping at the Landfill. I Commissioner Weaver asked if there is an Ordinance prohibiting littering. He suggested that citations be issued for garbage flying out of uncovered vehicles. City Attorney Crumbaker-Smith stated that enforcement would be difficult. She stated she is not certain of any existing ordinances on littering or obstructions in the street, but the State Statute. addresses the issue of littering. Commissioner Anderson stated that public education might correct the situation. She also stated support of a higher fee for uncovered vehicles at the Landfill. The Commission concurred that the City Manager be instructed to proceed with develop- ment of a policy for proceed with a public education program and prepare a fee schedule for the persistent offenders who do not cover their vehicles when transporting garbage to the Land- fi II. Mr. Mac Bryant, Bridger View Tenants' Association, stated appreciation for the Commis- sion's efforts to solve the garbage littering problem. Statement of Completion - Sanitary Sewer Improvements, Schedule I - Tom Roe and Son Construction, Inc. City Manager Evans presented to the Commission the Statement of the consulting engi- neers, Thomas, Dean and Hoskins, Inc., notifying the City that construction of the Sanitary Sewer Improvements, Schedule I, EPA No. C300208-23, by Tom Roe and Son Construction, Inc., has been completed in accordance with plans and specifications. This final acceptance does not relieve the contractor of his responsibility for negligence I or faulty materials or workmanship within the standard period provided for by law. The con- . tractor has furnished a performance bond equal to the full amount of the contract to guarantee materials and workmanship for a one-year period to commence upon final acceptance. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the project be accepted as completed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Ordinance No. 1139 - Zone Code Amendment - allow television and radio broadcast studios and day care centers as Conditional Uses in the B-2 Zone City Manager Evans presented Ordinance No. 1139, as prepared by the City Attorney, entitled: ORDINANCE NO. 1139 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 18.52.140 OF THE BOZEMAN MUNICIPAL CODE, ADDING TELEVISION AND RADIO BROADCASTING STUDIOS AND DAY CARE CENTERS AS CONDITIONAL USES IN THE B-2 ZONE IN THE CITY OF BOZEMAN, MONTANA. City Manager Evans stated that the Commission had conducted the public hearing on allow- ing television and radio broadcast studios as a Conditional Use in the B-2 Zone and approved the Zone Code Amendment in August 1982 and had conducted the public hearing on allowing day care centers as a Conditional Use in the B-2 Zone and approved the Zone Code Amendment in I January 1983. The City Manager then recommended that the Commission provisionally adopt Ordi nance No. 1139 to complete the process. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission provisionally adopt Ordinance No. 1139, allowing television and radio broadcast studios and day care centers as Conditional Uses in the B-2 Zone, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commis- sioner Weaver and Mayor Stiff; those voting No, none. 08-22-83 251+ Break - 4:55 to 5:00 p.m. Mayor Stiff declared a five-minute break at 4:55 p.m., to reconvene at 5:00 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Ordinance No. 1140 - Parking Ordinance City Manager Evans presented Ordinance No. 1140, as prepared by the City Attorney, entitled: I ORDINANCE NO. 1140 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, AMENDING CHAPTER 10.32 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR THE STOPPING, STANDING OR PARKING OF VEHICLES. City Manager Evans then recommended that the Commission provisionally adopt Ordinance No. 1140, revising the parking regulations. Commissioner Vant Hull stated she had asked the Director of Finance if the $5.00 mini- mum fine should be increased to cover the costs involved. Commissioner Anderson stated she feels the $5.00 minimum fine is adequate. Commissioner Mathre noted some of the fines were recently increased from $5.00 to $15.00. She stated concern about increasing the fines any further at this time. Mayor Stiff stated he feels the minimum fee should be reviewed. He noted that expendi- tures have increased, and the revenues are being increased accordingly. Commissioner Weaver stated the revenues raised by law enforcement, through the City Court, is a considerable amount. He stated the principal issue should be the correlation be- tween the fine and the offense. He indicated that he feels an adequate penalty is associated with the various offenses, and the minimum fine should remain at $5.00. City Attorney Crumbaker-Smith noted the $5 . 00 fine applies to all offenses except over- time parking, which is $2.00. The Commission delayed action on Ordinance No. 1140 for a period of one week. Ordinance No. 1141 - Impoundment of vehicles I City Manager Evans presented Ordinance No. 1141, as prepared by the City Attorney, entitled: ORDINANCE NO. 1141 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 10.60.020 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR THE IM- POUNDMENT OF VEHICLES. City Manager Evans recommended that the Commission provisionally adopt Ordinance No. 1141, revising the regulations for the impoundment of vehicles. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission provisionally adopt Ordinance No. 1141, revising the regulations for the impound- ment of vehicles, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Reminder - Commission meeting on Tuesday, September 6, rather than Monday, September 5, 1983 due to Labor Day holiday City Manager Evans reminded the Commission that the Commission meeting to be held on Monday, September 5, 1983 wi II be conducted on Tuesday, September 6, 1983 due to the Labor I Day hol iday . The City Manager noted this change in Commission meeting date is in accordance with Comm ission pol icy adopted on Apri I 5, 1982. Information Item - Breakfast meeting to be held Wednesday morning Commissioner Anderson stated she had requested that this item be added to the agenda. She stated that Ed Sypinski has been transferred, and Chris Pazder has replaced him at HRDC. Mr. Pazder attended the Low-Income Housing Committee meeting on Tuesday evening and has 08-22-83 25S indicated a willingness to serve on the Committee. She asked if the Commission wishes to appoint him at this time or fill the two vacancies at one time. The Commission decided to fill both vacancies at the same time. Commissioner Anderson then stated Rev. Stanley Knock will conduct several meetings for the Low-Income Housing Committee. She indicated the Commissioners are invited to attend the I meetings, particularly the meeting to be held Wednesday morning at 7:00 a.m. Consent Items City Manager Evans presented to the Commission the following items: Acknowledge receipt of staff recommendation on annexation criteria Authorize Ma or to sign - Chan e Order No. 8 - Waste Water Treatment Plant, Phase dsaJl onstructlon ompany - add 1,440.00 Appl ication for Raffle License - Bozeman Convalescent Center - September 30, 1983 Claims Acknowledge receipt - Open House announcement for Waste Water Treatment Plant - September 7, 1983 Acknowledge receipt - a enda for Montana Lea ue of Cities and Towns Convention - cto er 5- , avre, ontana It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the above-listed items be approved, and the appropriate person be authorized and directed to take the necessary action. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Recess - 5:30 p.m. Mayor Stiff declared a recess at 5:30 p.m., to reconvene at 7:00 p.m. for the purpose of conducting the scheduled discussion. . Reconvene - 7:00 p.m. I Mayor Stiff reconvened the Commission meeting at 7:00 p.m. for the purpose of conduct- ing the scheduled discussion. Discussion - future of Recreation Department and various projects Mayor Stiff opened this portion of the meeting with a prayer. The Administrative Board Of Trustees, consisting of County Commissioner Joy Nash, School Superintendent Keith Chambers and Assistant City Manager Donald Barrick, was present to parti- cipate in this discussion. The Mayor then stated three separate areas should be considered in this discussion: (1) the status of Glenlake Park; (2) the status of preparation of the application for grant monies for the sports complex; and (3) problems due to the current manner in which the Recreation Department is administered. He noted the three entities involved in the I nterlocal Agreement are suffering severe budget constraints. Also, the City is currently paying General Obligation Bond issues for the Swim Center, Senior Center and other items that enhance and benefit the recreation prog ram. I NTERLOCAL AGREEMENT County Commissioner Joy Nash stated that the County Commissioners are seriously consid- ering withdrawal from the Interlocal Agreement, primarily because of budget constraints and because of the demands being placed on the County Commission. Commissioner Nash stated the County Commission has many other departments for which to budget; and many of those departments provide services to the taxpayers. She then stated the County Commission has not approved I the Recreation Department budget because the figures have been changed several times. How- ever, it is on the County Commission agenda for tomorrow's meeting. Commissioner Nash stated she is sorry the Administrative Board of Trustees and the Interlocal Agreement did not work well. Mayor Stiff noted that information on the recreation program in Powell, Wyoming, indi- cates that the same three entities are involved. Each entity has appointed two members from the general community to serve on the board to which the Recreation Director answers. He stated that procedure might eliminate some of the problems. 08-22-83 25G Commissioner Vant Hull suggested that an autonomous board, such as the Library Board, be appointed. She noted the Recreation Di rector wou Id answer to that board; and the board would have powers within the budget constraints established by the three governmental entities. Mayor Stiff then stated that top people from the three governmental entities have served on the Administrative Board of Trustees. He stated those people have been given responsibility without authority, which has caused some of the problems. I Commissioner Anderson noted the budget constraints for the Recreation Department. She noted that a national search had yielded "a Tiffany product on a dimestore budget. II She then asked if a well-qualified person has been hired that is accustomed to a budget that will support many various recreation programs. County Commissioner Nash stated she feels that could be part of the problem. She noted that information on recreation programs in several cities have been brought to the attention of the Administrative Board of Trustees. Those cities have different sources of revenue or larger populations than Bozeman does. She stated that she feels the Recreation Department should be under one governmental unit, and that the County should contract with that agency for recreation services. Dr. Keith Chambers, Superintendent of Schools, stated that when initiating a new ven- ture, three items are required: (1) vision; (2) dedication to the concept; and (3) resources or money. He noted the Administrative Board of Trustees has been short on all three of these items. He stated the problems involved are related to management and structure. He noted the three entities involved operate under three separate sets of laws; and it is sometimes difficult to get those laws to mesh so that a joint effort can succeed. Dr. Chambers then noted that his primary concern must be education; and that recreation is a secondary concern. Also, the City and County must first be concerned with vital services; and that recreation must be a secondary concern. The Superintendent stated the School District has facilities that can be used for recreation activities, and he feels they should be opened for such activities. He stated he is aware of the budget crunch all three entities are facing, and realizes that it is not possible to provide a I substantial amount of money, which is the third element for success of a new venture. Dr. Chambers stated that he is reluctant to come to the conclusion that the Interlocal Agreement has not worked; but he is aware that the present situation is not working. Commissioner Weaver noted that typically, the vision is provided by the executive officer, or Recreation Director, and the money is provided by the taxing authorities, or governmental entities. Commissioner Anderson suggested a committee of citizens be appointed to review the entire matter and submit alternative methods for administration of the recreation program. She noted the committee would not be hampered by political considerations or prior patterns, as those in- volved are. Commissioner Vant Hull stated support of appointing an ad hoc committee to consider the structure of the Recreation Department. Commissioner Weaver stated that an Advisory Board to the Administrative Board of Trustees currently exists. He indicated that he does not feel there is a reason to appoint another committee. The Commissioner noted the problem is a management problem only. He then stated he feels the I nterlocal Agreement should be buried. Mayor Stiff stated that he feels the three governmental entities have delegated the responsibilities for operation of the Recreation Department to three well qualified executives; and the system has proven unworkable. Commissioner Vant Hull suggested that the Interlocal Agreement be amended to provide for financing of the Recreation Department and that the Advisory Board be made autonomous, I with all powers except the power to raise revenues. Mayor Stiff stated it is sometimes better to start over than to try to modify something that has proven unworkable. Dr. Chambers noted one of the problems that must be addressed is the use of recreation facilities and services by County residents without adequate compensation. He stated that he understands the County Commission's reluctance to be involved in this matter because of the other communities in the county; however, the County should provide a proportionate amount of the revenues for the Recreation Department. 08-22-83 257 Commissioner Weaver stated if two entities withdraw from the Interlocal Agreement, the City must determine whether it will assume responsibility of administering the recreation program. He also stated funding of the Recreation Department and the procedure for hiring a new Recreation Di rector must be considered. Dr. Chambers indicated that the I nterlocal Agreement prohibits any of the three entities I from withdrawing prior to the end of Fiscal Year 1983-84. However, if all three entities so choose, the I nterlocal Agreement can be abolished. Assistant City Manager Barrick stated the crux of the problem is money. He noted local government has only a certain amount of money with which to operate. Also, the State Statutes provide constraints that must be observed. He concurred in Dr. Chambers' statement that each of the three entities is governed by a different set of laws. He indicated that the State Statute may prohibit the formation of an autonomous board for recreation purposes. The Assistant City Manager stated it is difficult for three busy people to sit down for one and one-half hours and cover several items. He stated it is not possible for the Trustees to be on top of all of the problems. He noted if there were more money, it would be easier to manage the Recreation Department. Assistant City Manager Barrick then stated those people who are requesting addi- tional funds for recreation programs are asking the City to balance life safety services against recreation. GLENLAKE PARK Mayor Stiff asked if anyone were present to address this matter. He noted two problems exist on this issue (1) non-availability of State money at this time and (2) monitoring of the landfill to determine if it contains toxic wastes. Mr. Dick Ellis, Regional Manager of the Fish, Wildlife and Parks Management for south- ern Montana, stated that everyone is waiting for answers to the questions posed by the Mayor. Mr. Ellis then reviewed the process to this point. He stated the Legislature has authorized expenditure of $420,000.00 for acquisition of lands around Glen Lake for use as a State Park as I soon as the monies are available. He noted the decision to fund this project was partially based on the amount of land donated by private owners and the City. The State is facing a problem with cash flow in the Coal Tax funds because the interest rate is lower than projected. Initially, the funds were projected to be available in July 1983, but it now appears they will be available in July 1984. Mr. Ellis stated the possible existence of toxic wastes in the landfill was not mentioned during the Legislative Session. Monitoring is now being done to determine if toxic wastes do exist. He stated that, as the agency responsible for administering the program, they have proceeded with testing to determine if toxic wastes are present. Mr. Doug Monger, Fish, Wildlife and Parks Management, stated he has been working closely with the Board of Health and the Environmental Protection Agency. He stated they have tried to find an expert to test the soil and the water to determine if toxic wastes are contaminating the area. He indicated that representatives of the Environmental Protection Agency, Water Quality Bureau, Solid Waste Department and Department of Health and Environmental Sciences are now developing a comprehensive land and water testing plan for the site. He stated the results should be avai lable in late October or November. Mr. Ellis stated they would like to maintain interest in the project. He stated if no problem is found, the project will proceed. If the site is determined hazardous for human occupancy, the project wi II probably be referred back to the Legislature with suggested options. Mr. Ellis stated at the present time, they are proceeding under the philosophy that no insurmount- able problems exist. He stated that he would like to address the City Commission again when the test results have been received, which will probably be sometime in November. I SPORTS COMPLEX Mayor Stiff stated that someone must be responsible for writing an application to be sub- mitted by November 1, 1983 if grant monies are to be received for this project. Mr. Del Straub, Gallatin Valley Sports Council, stated that the group represents only organized athletics in the area. He noted there are approximately 3,500 members in the Coun- cil. He feels money isn't necessarily the problem. He stated that suggestions for new and expanded recreation programs that would break even or realize a slight profit were not approv- ed. He also stated that the monies to implement the Short-Range Master Plan for Parks and 08-22-83 258 Recreation would not be through new tax dollars, but from monies on hand in the City and the County through payments of cash-in-lieu of parkland requirements. Mayor Stiff indicated that the use of Parkland Trust Fund monies is restricted. Mr. Straub then stated he feels the Interlocal Agreement should be modified so that it works properly. He stated that he does not feel it should be eliminated because it may take several years to implement a new Interlocal Agreement; and the Recreation Department could be I eliminated in that period of time. Mr. Straub stated he feels the Trustees, governing bodies and citizens would be better served by a board that has authority and responsibility except fiscal responsibility. Mr. Straub stated the sports complex has been planned for phased development. He stated Phases I and II would fulfill the immediate recreational needs, at a cost of $120,000.00. The short-range plan recommends that the City and County each contribute $40,000.00, and the Gallatin Valley Sports Council will contribute $40,000.00. If the application for grant monies were approved, that would provide an additional $120,000.00, which would fund the remaining three phases of the complex. Mr. Straub then stated he does not believe the November 1, 1983 deadline for appl ica- tions will be met. He also stated concern that if the deadline is met, the application may not be properly or completely done. He indicated that if the deadline is not met, it will mean waiting one more year to file an application for grant monies. Commissioner Anderson asked Mr. Straub if he feels the Advisory Board should be asked to review this issue or if a separate ad hoc committee should be appointed. Mr. Straub stated that he feels review of the matter would place an overwhelming burden on the Advisory Board. He indicated that someone with technical recreation training should serve on an ad hoc committee if possible. Break - 8:30 to 8:40 p.m. Mayor Stiff declared a break at 8:30 p.m., to reconvene at 8:40 p.m., in accordance with I Commission policy established at their regular meeting of March 14, 1983. Discussion (continued) - future of Recreation Department and various projects Mr. Straub stated there are many technical issues to be resolved prior to submitting an application for grant monies. Also, the governing bodies much commit resources to the con- struction of the sports complex. He noted that if the governing bodies acted quickly and allocated sufficient monies, the application for grant monies could be completed by the November 1, 1983 deadl ine. Mr. Straub once again noted that if the application is not submitted this year, it will mean waiting one more year for new recreational facilities to alleviate some of the existing problems. Commissioner Vant Hull asked if the grant monies will be available in the future or if this is the only year for the monies. Mr. Mike Aune stated the Land and Water Conservation Fund monies are appropriated by the Federal government to the various states for use by state and local governments. He stated the monies mayor may not be available in the future. The stipulated uses for these monies is for recreational and park use, but the Federal government could change the use in future years. Mr. Aune then stated that $336,000.00 has been allocated to Montana for this fiscal year; and the proposed grant application would be for $120,000.00 of those funds. Mr. Aune then stated the sports complex was designed in five phases to help in preparation of a grant application. He stated that an application for a portion of the needed funds could be submitted each year, depending upon the amount of funds allocated to the State. I Mr. Mike Aughney, Gallatin Valley Softball Association, stated that waiting to construct the sports complex will hurt the softball program in two ways. He stated that locally, there is controversy about the use of the North Grand ballfields. He noted the residents in the area have indicated opposition to the use of the fields, and the players do not like to use them because of the problems in parking. Mr. Aughney stated that if the sports complex is built, the American Legion can be moved, and the Softball Association can build two additional fields at the Recreation Complex. If additional space is not made available, the Association will have to deny teams a chance to play. 08-22-83 259 Mr. Aughney then stated that the softball season is fifteen weeks long, with tournaments scheduled every weekend. I f the fields are not expanded, Bozeman could lose some of the state- wide tournaments it currently hosts. He noted these tournaments benefit the hotels/ motels, restaurants and other businesses in Bozeman. Mrs. Peg Hines, Recreation Advisory Board, stated that the Short-Range Master Plan for I Parks and Recreation has been submitted. This plan contains five elements, including the sports complex. Mrs. Hines noted the important factor is providing a method by which everyone can operate within the I nterlocal Agreement. She stated that ten years ago, the Interlocal Agreement did work. However, through time the people involved have changed and the way in which the Interlocal Agreement is administered has changed. She noted that now the Advisory Board makes recommendations to the Recreation Director, the Recreation Director submits recommendations to the Administrative Board of Trustees, and the Administrative Board of Trustees submits recommendations to the various governing bodies. Mrs. Hines also noted the Interlocal Agreement provides a legal method of transferring monies and property between the three entities. Mrs. Hines then stated the Recreation Department is now in a time crunch. She noted that the current Recreation Director, Mike Aune, will be leaving in ten days; and the Secretary has resigned. She stated that the office should be kept open and asked who will take care of those problems. Mrs. Hines suggested that the Recreation Director work for one person, with all three governmental entities contributing financially to the program. Commissioner Weaver asked Mrs. Hines how she would recommended keeping the office open. Mrs. Hines stated the budget must be acted upon. She feels that a part-time secretary and a full-time interim director should be hired immediately so that the Recreation Department office is kept open. Commissioner Weaver asked what role she feels the Recreation Advisory Board should play. I Mrs. Hines stated that the Recreation Advisory Board has functioned well is its present role. She noted that the Board does much of the footwork for various projects. She also noted they provide dedication and commitment to the Recreation Director, and the Director provides the vision and expertise. Commissioner Weaver asked who should assume responsibility for supervision of the Recreation Director. Mrs. Hines stated that the City is the most logical choice for supervising the Recreation Director. Commissioner Weaver asked if the method of supervision or lack of funding has created the problems for the Recreation Director. Mrs. Hines stated that the bottleneck from the Recreation Director to the governing bodies has created a majority of the problems. She noted that prior to hiring of a new Recrea- tion Director, decisions should be made on what entity will supervise the Recreation Director and what entity will pay the salary. Commissioner Anderson asked if nationwide advertising of the position creates the illusion of a large budget and high salary. Mrs. Hines stated the salary could be listed in the advertisement. She noted the most important item at this time is to establish a structure prior to hiring of a new Recreation Direc- tor. Commissioner Weaver asked who should be responsible for hiring of the new Recreation Director. I Mrs. Hines stated she feels the Recreation Advisory Board should be responsible. Mayor Stiff asked if the Gallatin Valley Sports Council will approach the City, County and School District with requests in the near future if the application deadline of November 1, 1983 is to be met. Mr. Straub stated the grant application should not be prepared by a special interest group, but should be prepared by a professional Recreation Director, with approval by the Recreation Advisory Board and Administrative Board of Trustees. He stated the issue of the sports complex is detracting from the main issue, which is the Interlocal Agreement and the recreation program for the area. 08-22-83 260 Mrs. Hines stated many of the problems concerning the sports complex would be resolved by adoption of the Short-Range Master Plan for Parks and Recreation. Mrs. Joanne Jennings, Chairperson of the Recreation Advisory Board, stated the Short- Range Master Plan for Parks and Recreation was developed at the request of the City Commis- sion. ADMINISTRATION OF RECREATION DEPARTMENT Mr. Ron Schneider stated concern about Mike Aune leaving at the end of August, with I no provision being made to keep the office open. He stated that his employer, Universal Athlet- ics, receives many calls when the Recreation Department office is not open. He stated he feels there should be an Interim Recreation Director to schedule the various activities. Also, he noted a full-time secretary should be hired to answer the telephone and keep the office open during the regular business day. Mr. Glen Hash stated he feels Mike Aune is a very capable person. He noted the Glen- lake Park project was completed through cooperation. He suggested that the Recreation Direc- tor be di rectly responsible to the Recreation Advisory Board. Mrs. Patty Blauer stated she is secretary in the Community and Adult Education office t which is located next to the Recreation Department in Willson School. She stated a lot of people come in to ask questions; and if the Recreation Department is closed, they come to her office. Mrs. Blauer stated she feels the Recreation Department office should remain open, with someone avai lable to answer questions. She noted people coming in to Bozeman want to know what recrea- tional programs are avai lable and want to enjoy themselves while in Bozeman. Mr. Erhardt Hehn stated he has been a member of the Recreation Advisory Board for six years. He noted during that time, there have been two School Superintendents, two City Managers, two Recreation Directors, a complete turnover in the County Commission and almost a complete turnover in the City Commission; but the problems in the Recreation Department have remained the same. Mr. Hehn stated he does not believe the present system works. He feels the govern- mental entities should withdraw from the I nterlocal Agreement at the present time, and the Recreation Department should become a City department. He then stated he will not be a party I to the hiring of another full-time Recreation Director under the present system, but will resign from his position on the Recreation Advisory Board if the present system is maintained. Mayor Stiff noted the Recreation Advisory Board represents all three governmental enti- ties. He asked if they would be willing to submit suggestions on the operation of the Recrea- tion Department to the various entities. Mr. Hehn stated the idea of cooperation to provide recreation is good. However, the idea was instituted in 1973, and has not worked at any time since then. He stated he does not feel the County residents are putting enough pressure on the County Commissioners to fund for recreation and parks. Break - 9:50 to 9:55 p.m. Mayor Stiff declared a five-minute break at 9:50 p.m., to reconvene at 9:55 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion (continued) - future of Recreation Department and various projects FINAL COMMENTS AND RECOMMENDATION Mayor Stiff asked how the three governmental entities can best approach the situation. Dr. Keith Chambers suggested that, since time is of the essence and there is currently little time to make long-range decisions, the Administrative Board of Trustees meet within the next two days and delegate its decision-making authority as it exists in the Interlocal Agree- I ment to the City Manager. He further suggested that the County Commissioners proceed with approval of the budget so that monies can be expended from that fund for the continued opera- tion of the Recreation Department. Dr. Chambers also suggested that, due to the resignations of Mike Aune and Nancy Planalp, the City Manager seriously consider the hiring of a full-time coordinating secretary and a part-time I nterim Recreation Di rector. He then suggested an ad hoc committee be appointed, including but not limited to, representation from the Recreation Advisory Board to study the structure and submit a recommendation for long-term operation of 08-22-83 261 the Recreation Department to the three governmental entities. Dr. Chambers stated the School District is anxious to cooperate and be helpful in any possible way, and would provide office space, telephone and other services during the interim and long-term periods. Commissioner Vant Hull stated support for the recommendation. Commissioner Anderson stated she feels it is the fairest resolution of the problem sub- mitted. I Commissioner Weaver stated reservation. He asked why the governmental entities are reluctant to act on the Interlocal Agreement. He then asked why an ad hoc committee should be appointed to review the matter. Dr. Chambers stated it is important to have something to replace the I nterlocal Agree- ment prior to destroying it. He also noted there must be a legal basis for expenditure of funds, which the I nterlocal Agreement now provides. Commissioner Weaver stated that if the Administrative Board of Trustees delegates its responsibilities to the City Manager, it seems natural that the City would assume responsibility for funding and making arrangements for payments from the other governmental units. City Manager Evans stated Dr. Chambers' suggestion 'would establish an interim situation in which one could act rapidly if necessary. The City Manager stated he could staff the Recre- ation Department quite rapidly if the responsibilities are delegated to him on an interim basis. City Manager Evans stated support for cooperation between the governmental entities. He then stated the Interlocal Agreement had looked good initially but does not work. He stated the School District and City have recreational facilities that can be utilized by area residents; and the County has recreationa I needs. City Manager Evans then stated the Recreation Department was responsible to the City for several years, which did not create any problems. Commissioner Weaver once again stated reluctance to create a committee when the Recrea- tion Advisory Committee appears to be well informed on the problems that exist. Commissioner Mathre suggested that the Chairperson of the Recreation Advisory Board submit her input. I Ms. Joanne Jennings stated the Recreation Advisory Board could review the matter. She stated the meetings would be open, and the Board would welcome any comments. Commissioner Mathre stated several suggestions have been made concerning the organiza- tion structure of the Recreation Department. She stated concern about the legal ity of those suggestions and indicated that the legality must be determined. Mr. Mike Aune, Recreation Director, stated that he had considered his move to Bozeman as an investment in his and his family's future; and he now feels frustration and anger because he feels his investment has gone bad. Mr. Aune stated he had submitted requests but received no responses and felt no one was interested in his suggestions. Mr. Aune stated there has been a good community response to recreational activities. He stated the governmental entities must determine what recreational activities they want and how they want those activities administered. Mr. Aune stated he tried to initiate various recreational events and programs that would not rely on tax dollars for supp_ort. Also, the proposed sports complex would be a self-supporting facility. Mr. Aune then stated approximately ninety-five percent of the Cities have a combined Parks and Recreation Department. He noted that parks are usually maintained for the purpose of recreational programs; however, in Bozeman, he has had to adjust recreational programs to the park maintenance schedule. He cited several instances when the maintenance activities have conflicted with scheduled recreational activities. Mr. Aune then stated Mr. Erhardt Hehn has been selected to receive an award at the National Parks and Recreation Conference to be held in Missouri. He stated the governmental I entities should utilize Mr. Hehn and other professionals in determining what recreational pro- grams should be instituted and maintained. Mr. Aune then stated that the building at Beall Park is the only City indoor recreational structure. He indicated that it is important for the County and School District be be a part of the recreation program because of their facilities. He also stated the County's responsibility must increase to make the I nterlocal Agreement work properly. 08-22-83 262 Commissioner Weaver asked if implementation of Dr. Chambers' suggestion is to be deter- mined by the Administrative Board of Trustees. He was assured that the Trustees will resolve the matter later th is week. Adjournment - 10:20 p.m. I There being no further business to come before the Commission at this time, it was moved by Commissioner Weaver, seconded by Commissioner Anderson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Anderson, Commissioner Mathre, CommissIoner Vant Hull and Mayor Stiff; those voting No, none. ALFRED M. STIFF, ..Hayor ATTEST: Clerk of the Commission I I 08-22-83